In consideration of your fellow students and the instructors, please silence all cell phones Lecture 1 Finance Section Introduction San Francisco, CA September 18-20, 2018 1 1
Instructor Introduction Jennifer S. Johnson U.S. EPA Region 10 Geoffrey Krieger U.S. EPA Region 4 Barbara Lee U.S. EPA Region 9 John Phillips U.S. EPA Region 7 Cindy Brown Tetra Tech, Inc. 2 2
EPA FSC History FSC Workgroup Development Team (post Katrina) FSC National Workgroup 3 The initial FSC Workgroup Development Team based on Incident Management Team experience, has inserted EPA procedures and policies, where applicable, into the National Wildfire Coordinating (NWCG) structure training. 3
Purpose of Course To provide training to agency personnel to develop and understand the skills necessary to perform as a on an Incident Management Team (IMT) in compliance with the direction and standards described in the National Incident Management System (NIMS). 4. 4
Incident Management Team Incident/Unified Commander Deputy Incident/Unified Commander Safety Information / JIC Liaison Operations Section Planning Section Logistics Section Finance/Admin Section Sampling Group Situation Unit Support Branch Services Branch Time Unit Decon Group Resources Unit Supply Unit Communications Unit Procurement Unit Disposal Group Documentation Unit Facilities Unit Info /Technology Unit Cost Unit Entry Group Demobilization Unit Ground Support Unit Medical Unit Funds Certifying Official Site Access Group Environmental Unit Food Unit Field Accountant Compensation/ Claims Unit 5 Shown is the Organization chart for the Incident Management Team (FSC) The FSC, a member of the General Staff, is responsible for all financial and cost analysis aspects of the incident and for supervising members of the Finance Section. 5
Finance Section Overview Finance/Admin Section Time Unit Equipment Time Recorder Procurement Unit Cost Unit Funds Certifying Official Field Accountant Compensation / Claims Unit 6 6
Overall Course Objectives Common responsibilities and the Planning Cycle Funding Sources Key Responsibilities for each Finance Section Unit Discuss the Resource Requesting/Ordering process Discuss the Procurement process Discuss interaction and coordination with other units Discuss Demobilization 7 The Finance/Administration Section is responsible for all financial and aspects of the incident. Including monitoring and reporting on all incident-related costs and administering necessary procurement contracts. Discuss common responsibilities the Planning Cycle Discuss Funding Sources. Discuss Key Responsibilities for each Finance Section Unit. 7
Course Materials Course Agenda Student Manual (electronic) Student Registration Card Student Evaluation Form 8 8
EPA Training, Qualification, and Certification Order In October 2016, EPA Order #2073 was signed to ensure EPA personnel are appropriately trained, qualified and certified to serve in a Key Leadership Position (KLP) https://response.epa.gov/sites/963/files/training%20certification%20and%2 0Qualification%20Standards%20Order.pdf EPA IMT and National IMAT positions will be filled only by personnel who are trained and meet Core Competencies & Professional Experience for the position (see Appendix 1 of Order #2073) To ensure interoperability of EPA s NIMS personnel in an multi-agency ICS structure 9 9
Training Requirements (in order) Independent Study (IS) 100, 200, 700, and 800; offered online at: https://training.fema.gov/emiweb/is/icsresource/trainingmaterials.h tm ICS 300 & 400 level (see trainex.org for offerings) This KLP training course Recommended: EPA 420 (simulated exercise) 10 10
Appendix 1 of Order #2073 Position Requirements Position Core Competencies Minimum Training Professional Experience Finances/ Administration Section Chief (FSC) o Lead assigned personnel: be able to influence, guide, and direct assigned personnel to accomplish objectives and desired outcomes in a rapidly changing, high risk environment. 1 o Communicate effectively: use suitable communication techniques to share relevant information with appropriate personnel on a timely basis to accomplish objectives in a rapidly changing, high risk environment. 1 o Assume position responsibilities: be able to successfully assume role of FSC and initiate position activities at the appropriate time including gathering & applying situational information and establishing organization structure & reporting procedures employing ICS concepts & principles. 1 o Ensure completion of assigned actions to meet identified objectives: identify, analyze, and apply relevant situational information and evaluate actions to complete assignments safely and meet identified objectives within an established timeframe. 1 o Ability to work 12-14 hour days under physical and emotional stress for sustained periods. o ICS training through I-400 level 2 o EPA-460 ( Training) o EPA-420 (recommended) o FEMA IS-700 NIMS, an Introduction o FEMA IS-800 National Response Framework (NRF), an Introduction o 3 years applicable professional experience o Purchase Card certification is recommended o Significant financial, procurement, administration, and cost analysis knowledge o Understanding of EPA cost-tracking procedures including the Removal Cost Management System (RCMS) 11 11
FSC Qualifications To perform the functions of the FSC effectively, personnel assigned should: Have three years of applicable professional experience Qualifications equivalent to those for each unit leader Document participation in exercises (e.g. Regional IMT), events or actual incidents while serving in your KLP Ensure you meet Core Competencies & Professional Experience identified for your KLP in Appendix 1 of Order #2073 12 Note: This slide, plus additional information, will be provided in FSC Unit 13 12
Certification Process Fill out Nomination for Qualification and Certification of NIMS Duties form Found at: https://response.epa.gov/nimsintegrationteam Fully complete and get required signatures from your supervisor and HQ/regional NIMS Coordinator Have NIMS Coordinator or Data Manager enter the certification into the Field Readiness module, found at emp.epa.gov Must re-certify every 5 years 13 13
Student Introduction Get to know your classmates. This is your Finance Section support group. 14 14