School Board Briefing/Proposed Action Report Informational (no action required by Board) Action Report (Board will be required to take action) DATE: May 26, 2016 FROM: Dr. Larry Nyland, Superintendent LEAD STAFF: David Oestreicher, Director of Technology Infrastructure, 206-252-0336, dsoestreiche@seattleschools.org; Colleen Halvorson, Manager of Technology Support, 206-252-0428, crhalvorson@seattleschools.org; Stephen Nielsen, Deputy Superintendent, sjnielsen@seattleschools.org I. TITLE Award of RFP 03662 and approval of maximum expenditure for CloudBook student use laptops For Introduction: July 6, 2016 For Action: August 24, 2016 II. WHY BOARD ACTION IS NECESSARY Board action is required because the total amount of the purchase over the term of the awarded Request for Proposal (RFP) 03662 exceeds $250,000. Per Policy No. 6220, Procurement, any contract over $250,000 must be brought to the Board for approval. The purchase of CloudBook laptops under RFP 03662 will exceed $250,000. III. FISCAL IMPACT/REVENUE SOURCE Fiscal impact to this action will be a Not-To-Exceed (NTE) amount of $6 million total (before applicable sales tax) by the Department of Technology Services (DoTS) over the up to five-year term of the RFP. The RFP 03662 has an initial term of 3 years with the option to extend the RFP to a 4 th and 5 th year. The CloudBook laptops for the NTE expenditures will be purchased by DoTS using levy funds available during the contract term that are allocated for school computers. Additional purchases may be made by individual schools utilizing their own allocated funds or funds they obtain from other means such as fundraisers or Parent Teacher Student Association (PTSA) organizations, but no individual purchase by a school is expected to exceed the Board approval limit. A longer term RFP allows the District to obtain the best pricing and allows for consistent pricing regardless of individual order sizes. The revenue source for this motion is BTA IV and BEX IV levy funds allocated for school use computers and classroom technology. Expenditure: One-time Annual Other Source IV. POLICY IMPLICATION Per Policy No. 6220, Procurement, any contract over $250,000 must be brought to the Board for approval. This is a NTE amount of $6 million total by DoTS over the up to five-year term of the RFP.
V. RECOMMENDED MOTION I move that the School Board authorize the Superintendent to execute the Award of RFP 03662 with Thornburg Computer Servers, LLC for Dell CloudBook student use laptops for a not to exceed amount of $6 million from DoTS levy funds allocated for school computers, not including applicable sales tax, during the up to five-year term of the RFP, with any minor additions, deletions, and modifications deemed necessary by the Superintendent, and to take any necessary actions to implement the contracts. VI. BOARD COMMITTEE RECOMMENDATION This item was discussed at the Operations Committee meeting on June 16, 2016. The Committee reviewed the item and moved this item to the full Board for consideration. VII. BACKGROUND INFORMATION As more student resources and student technology use continues to shift toward web based and online resources, the processing power of computers needed to do this work has decreased to the point that most of what a student does no longer requires a high end computer. Lower cost devices, such as ChromeBooks, have become increasingly popular in the K12 environment as a result. In addition, schools have been asking for a lower cost laptop device to allow them to help stretch their available funds. Since the District did not have a supported device at that price point, this led to schools purchasing unsupported devices which has security and support implications. Therefore, DoTS is currently conducting competitive RFP 03662 for a low cost Windows laptop that is commonly called a CloudBook. It is a Windows laptop designed primarily for internet access, web based usage, and Microsoft Office. The CloudBook laptop will be added to the supported devices list published by DoTS. By focusing on these common but less intensive tasks, a lower price point can be reached. A CloudBook does not fit all usage cases, but it does meet a very large majority of student needs. It can also be used for Smarter Balanced Assessment Consortium (SBAC) testing. A Windows CloudBook class of device was selected over a ChromeBook class of device due to security and Family Educational Rights and Privacy Act (FERPA) concerns with the use of Google Apps, the limited computer management ability of ChromeBooks, and the additional flexibility of being able to install small programs on the CloudBook if needed. It is anticipated that DoTS will purchase CloudBook laptops where the usage case aligns to refresh school computers or for additional school computers utilizing DoTS levy funds allocated for this purpose. By using this class of device the District can also obtain more computers for student use within the levy budget. The NTE dollar amount being recommended for approval by the School Board applies to these levy funds. Since schools have been asking for a laptop device in this price range, it is anticipated that schools will also use their campus specific funds, funds raised through PTSA, or other means to
purchase this class of device. No individual school funded purchase is expected to exceed the limit to require Board approval. By doing a longer term RFP, this allows the District to obtain the best pricing and allows for consistent pricing regardless of individual order sizes. The RFP contract is written such that it takes into account future new models of the awarded laptop to provide incremental increases in models at the same or lower price throughout the term of the RFP. After an evaluation process that included Technology staff, teachers, and students, the proposal of the Dell CloudBook by Thornburg Computer Services, LLC was determined to provide the best value for the District. The total cost of ownership for the Dell laptop is lower due to a number of factors that will save time, decrease issues, and decrease maintenance costs. VIII. STATEMENT OF ISSUE Funds available to DoTS and campuses are limited while the needs and expectations of 21 st century students continue to increase. By matching the right device with the right usage case, the District is able to responsibly provide more technology devices to meet student educational needs. A CloudBook laptop provides the tool to meet a large usage case at a more economical price previously not available to schools. IX. ALTERNATIVES 1) Do not approve this item. This is not recommended because laptops would be purchased at a higher price point that will meet the need, but be overkill for the specific usage scenarios discussed. This leads to a lower number of devices that can be purchased within the available funds. X. RESEARCH AND DATA SOURCES / BENCHMARKS In addition to leveraging expertise within DoTS to evaluate devices, DoTS has conducted a hands-on review with instructors and students to determine the best device from the RFP to meet the needs of students. XI. TIMELINE FOR IMPLEMENTATION / COMMUNITY ENGAGEMENT Task Start End Comments 1. Update supported device list July 7, 2016 July 7, 2016 to include the awarded CloudBook 2. CloudBooks will be offered as an option for the BEX IV Phase II computer refresh Winter 2016 XII. ATTACHMENTS Request for Proposal
Seattle Public Schools Contracting Services 2445 Third Avenue South Seattle, WA 98134 Telephone: (206) 252-0566 Fax: (206) 743-3018 contractingservices@seattleschools.org Request for Proposal No. RFP03662 LOW COST WINDOWS LAPTOPS (CLOUDBOOKS) for SEATTLE PUBLIC SCHOOLS Submittal Deadline Date: April 29, 2016 Time: 10:00 a.m. Instructions
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) Table of Contents Proposal Certification Form....3 Page I. Introduction....4 II. III. IV. Background. 5 Project Information.. 5 Selection Process 6 A. Method of Selection B. Schedule C. Notifications D. Seattle Schools Right to Reject E. Procedures Requirements V. Submittal Requirements.. 9 A. Step 1 Statements of Qualifications B. Step 2 Sealed Price Proposals VI. Contract and Contracting Provisions. 10 A. Standard Form of Contract B. Contract Period C. Protest Procedures Attachments 1. Scope of Work and System Specifications (7 pages) Page 2 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) REQUEST FOR PROPOSAL NO. RFP03662 PROPOSAL CERTIFICATION FORM TO: Diane Navarro, Contracting Services Manager The undersigned provider hereby certifies as follows: 1.That he/she has read the Seattle School District's Request for Proposal No. RFP03662 and the following Addenda and to the best of his/her knowledge has complied with the mandatory requirements stated herein: Addenda Number Issue Date 2. That he/she has had the opportunity to ask questions regarding the Request for Proposal, and that if such questions have been asked; they have been answered by the District. 3. That the proposer s response is valid for 90 days. Dated at, this of 2016. (Signature) (Print Name) (Company Name) (Address) (City) (Title) (Email Address) (Telephone Number) (Fax Number) (UBI Number) (State) (Zip) Page 3 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) I. Introduction Seattle Public Schools (the District) is requesting proposals from vendors interested in providing low cost Windows laptops (Cloudbooks) to be used for student use in the classroom and other situations. The District intends to select a single laptop under this procurement as the preferred CloudBook for students during the terms of the awarded RFP. The selection of the CloudBook will proceed in the following manner: The District will receive proposals no later than April 29, 2016 at 10:00 a.m. (PDT). The proposals will be followed by a determination of shortlisted Cloudbook laptop devices, whereby a vendor(s) will be asked to provide demo laptops for the District for further review. The District reserves the right to reject any vendor who is unable to comply with the District s request for a demo Cloudbook at the date and time determined by the District. The District reserves the right to seek clarifications about the proposals. The District may award a contract based solely on the written proposals. However, the District may elect to engage in negotiations with selected vendors, in order to improve the proposals and obtain the best contract(s) for the District. The District reserves the right to request post-proposal modifications, including best and final offers and considerations. The final selection will be based upon the criteria set forth below. The District reserves the right to negotiate with the successful vendor on pricing and scheduling. The District will select the successful vendor based on the best interests of the District, all factors considered. The District reserves the right to reject any or all proposals, waive minor irregularities, and make the award in its best interest. All information shall be submitted at the dates indicated herein to: U.S. mail: Diane Navarro In Person: Diane Navarro Contracting Services Contracting Services Seattle Public Schools Seattle Public Schools MS 22-337 MS 22-337 P.O. Box 34165 2445 Third Ave S Seattle, WA 98124-1165 Seattle, WA 98134-1923 Telephone: (206) 252-0566 Fax: (206) 743-3018 Email: contractingservices@seattleschools.org Proposals must be submitted in a sealed package or box with the Request for Proposal No. RFP03662, deadline date and time included on the bottom left-hand corner of the response along with the vendor s name and address. Page 4 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) LAST DAY FOR QUESTIONS: April 18, 2016 at 3:00 p.m. Any questions or requests for clarification regarding this RFP during the submittal preparation period may be submitted in writing by mail, hand-delivery, fax or email; and must be addressed to the above District personnel only. In the event that a vendor attempts to contact any official, employee, or District representative in any manner contrary to the above requirements, said vendor may be disqualified for further consideration. This prohibition does not apply to: Telephone calls to the District to request copies of this RFP; Delivery of written questions about the RFP. Delivery of the vendor s proposal; II. Background The Seattle School District has approximately 53,000 students and almost 100 school sites. These Cloudbooks may be purchased for students in grades 3 through 12. Schools and PTA organizations often have funds available to purchase computing devices and desire to get as many units as they can with their limited funds. In addition, the rapid growth in web based resources now makes the use of a primarily web station type device more practical to meet many needs. It is expected that Cloudbook laptops satisfy a usage case need for District purchased laptops as well. The District is looking for a longer term partner to provide this product for an extended period of time. III. Project Information The vendor with the selected CloudBook laptop device will be awarded a three (3) year agreement with the District with two (2) optional, one year extensions based on the long-range needs of the District and mutual consent of both parties, for a not to exceed total of five (5) years. The District recognizes that with technology constantly changing and improving, the selected Cloudbook laptop may evolve and improve over the course of this agreement. Replacement/new models offered during the term of this contract shall follow the same general specifications noted in this RFP and should only contain incremental improvements that will be offered to the District at the same or lower price. Large changes in specifications either by the District or as a standard of the new replacement model may result in a price change, but must maintain the same or greater discount percentage. The awarded Cloudbook laptop device will be added to the list of supported and allowed devices for school, PTA, and District purchases. Since these Cloudbooks may be purchased at the discretion of schools and/or their PTA groups, it is difficult to estimate the annual volume of purchases made under this contract in the coming years. The District reserves the right to procure fewer or more Cloudbook laptop devices during the term of this agreement. Page 5 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) IV. Selection Process A. Method of Selection The procurement of these devices will proceed as described below. All costs incurred by vendors choosing to participate in this RFP process shall be borne by the proposing vendors. The procurement of these services will proceed as described below. 1. An initial screening of the proposals will be conducted based on the criteria set forth below. Proposals that do not meet the criteria or Cloudbooks that do not meet the minimum required specifications will not be considered further. 2. A short list of Cloudbook laptop devices will be determined and two (2) demo laptops will be requested from the proposing vendor for further review by the Selection Team and teachers and staff from selected schools. 3. The District reserves the right to select a single vendor for award of a contract based solely on the written proposals, and not to enter into any further discussions or negotiations. 4. The District reserves the option to meet with two or more Vendors and conduct negotiations based on the proposals in order to select the best proposal(s), all factors considered. As part of such negotiations, the District may require key personnel to be assigned to the contract to be present, and to discuss the vendor s approach to management of the project based on their understanding of the contract for policy process and procedure definitions. EVALUATION CRITERIA All proposals received will be reviewed by the Selection Panel to determine if the devices meet the minimum requirements and specifications. Proposed devices must meet the minimum requirements to be considered for further evaluation. Each evaluation criterion has been assigned a maximum number of possible points based on its relative value to the contract as a whole. CRITERIA POINTS Technical Functionality 30 Capacity and ability to deploy high volumes quickly 10 References 10 Pricing 25 For Shortlisted Firms Student/Teacher Evaluation 25 Considerations for ease of use, overall functionality, product durability Page 6 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) B. Schedule Date April 8, 2016 April 15, 2016 April 18, 2106 April 29, 2016 Approx. May 2-6, 2016 Approx. May 13-15, 2016 Approx. May 2 nd 15, 2016 Approx. May 18, 2016 Approx. May 19, 2016 Selection Process Advertisement of Request for Proposal published (First Notice) Advertisement of Request for Proposal published (Second Notice) Last day for questions from proposers at 2:00 p.m. Proposals Due at 10:00 a.m. Initial screening of proposals; short list and request for demo Cloudbook laptop notifications issued Input from teachers and students at selected schools of short listed Cloudbooks Questions sent to vendors if necessary or possible conference calls to answer questions the District has. Notice to Apparent Successful vendor The District enters into negotiations with recommended vendor (anticipated). C. Notifications Page 7 of 11 The District will provide timely notifications of the following actions to vendors responding to the Request for Proposals as follows: 1. Selection of approved manufacturers and devices; 2. Devices not short-listed; 3. Selection of apparent successful vendor; 4. Notice of cancellation of the process. D. Seattle Schools Right to Reject The District reserves the right to reject any and all proposals and re-advertise the project at any time prior to awarding the RFP. All costs incurred in the preparation of the Request for Proposal process shall be borne by the proposing vendor. Proposals submitted in response to this Request for Proposal shall become the property of the District and be considered public documents under applicable Washington State laws. The District reserves the right to modify the scope of services as a result of the written submittals and/or interviews. E. Procedures Requirements Any vendor failing to submit information in accordance with the procedures set forth herein may be considered non-responsive. V. Submittal Requirements A. The submittal requirements shall be as follows:
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) The proposing vendor, joint venture or other form of association ( firm ) shall submit three (3) hard copies and two (2) electronic copies (via CD or USB flash) of their proposal for the project. Each hard copy shall be provided in a white 3-ring, loose leaf binder with the vendor name and the Request for Proposal name and number on both the cover and spine. The Proposal document shall be limited to a maximum of twenty (20) pages (8 ½ x 11 ), single sided, not smaller than 12 point type. The following submittal items are excluded from the page limit: o o o o o o Cover letter; Proposal certification form; Table of contents; Section tabs; District provided forms; and Supporting attachments to the Technical Features form. Project cut sheets, including photos, are included in the page limits. Submittals exceeding the page limits may be considered non-responsive. B. Contents of Proposal 1. Signed Proposal Certification Form (page 3 of this RFP - does not count towards the page limit.) 2. Table of Contents (maximum 1 page). 3. Separate section with a tab: Executive Summary. Provide a summary highlighting the vendor s qualifications and expertise to provide the services requested in the Request for Proposal. 4. Separate section with a tab: Company Profile. Identification of vendor (or vendors, if a joint venture or association) including address, telephone number, and date vendor(s) were established. Areas of specialization. Provide total size and breakdown of personnel by category. 5. Separate section with a tab: Experience. Provide examples of past experience of your ability to quickly deploy high volumes of devices within a short time frame. Provide examples of past experience of your ability to provide asset tags using customer s specific specifications. 6. Separate section with a tab: References. Page 8 of 11
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) Provide a minimum of three (3) references that are currently utilizing your services and can speak to your experience and capacity needed to successfully complete this project. Include contact name, title, organization, contact telephone and email address. 7. Separate section with a tab: Technical Features. Insert your completed Attachment A, Technical Features Form along with your corresponding attachments referenced in your form. Provide detailed device specifications to show that your proposed device(s) meets our system specifications. 8. Separate section with a tab: Availability and Capacity. Please provide your typical standard delivery timeframe and process for various quantity levels. 9. Separate section with a tab: Pricing. Insert your completed Attachment B, Pricing Form. 10. Separate section with a tab: Terms and Conditions. Include any comments or proposed changes to the District s standard form of contract. VI. Contract and Contracting Provisions A. Standard Form of Contract Page 9 of 11 The District s standard form of contract is included as Attachment 3. The proposal should include any comments or requested changes. Please note: the District reserves the right to reject any firm that is not willing to accept the District s terms and conditions as noted in the standard form of contract. B. Contract Period The contract term shall be in effect for three (3) years from the effective date. Subject to satisfactory annual evaluation of the Vendor by the District, this contract may, with mutual agreement of both parties, be extended up to two (2) additional, one-year terms under the same terms and conditions. The District reserves the right to terminate the contract with thirty (30) days written notice. C. Protest Procedures 1. Any actual or prospective Vendor who is aggrieved in connection with the solicitation or award of this contract may protest to the District in accordance with the procedures
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) Page 10 of 11 set forth herein. Protests based on the terms in this Request for Proposal, which are apparent prior to the date established for submitting the proposal must be received seven (7) days prior to the submittal deadline. Protests based on other events must be received within three (3) working days after the aggrieved person knows, or should have known, of the facts and circumstances upon which the protest is based; provided, however, that in no event shall a protest be considered if all proposals are rejected or if the protest is received after the award for this contract. 2. In order to be considered, a protest shall be in writing and shall include: the name and address of the aggrieved person; the contract title under which the protest is submitted; a detailed description of the specific grounds for protest and any supporting documentation; and the specific ruling or relief requested. The written protest shall be addressed and delivered to: Craig Murphy Purchasing Manager MS 23-376 Seattle School District No.1 P.O. Box 34165 Seattle, WA 98124 Or delivered to: Craig Murphy Purchasing Manager MS 23-376 Seattle School District No.1 2445 3 rd Avenue South Seattle, WA 98134 And shall be labeled: Protest 3. Upon receipt of a written protest, the District shall promptly consider the protest. The District may give notice of the protest and its basis to other persons, including Proposers involved in or affected by the protest; such other persons may be given an opportunity to submit their views and relevant information. If the protest is not resolved by mutual agreement of the aggrieved person and the District, the District will promptly issue a decision in writing stating the reasons for the action taken. A copy of the decision shall be mailed by certified mail, return receipt requested, or otherwise promptly furnished to the aggrieved person and any other interested parties. The District decision may be appealed to the Superintendent by written notice together with all supportive evidence, received at the address set forth in paragraph 2, not more than two (2) working days after receipt of the decision. The Superintendent s decision shall be final and conclusive. 4. Strict compliance with the protest procedures set forth herein is essential in furtherance of the public interest. Any aggrieved party that fails to comply strictly with these protest procedures is deemed, by such failure, to have waived and relinquished forever any right
Request for Proposal No. RFP03662 Low Cost Windows Laptops (CloudBooks) or claim with respect to alleged irregularities in connection with the solicitation or award. No person or party may pursue any action in court challenging the solicitation or award of this contract without first exhausting the administrative procedures specified herein and receiving the District s final decision. 5. Any Proposer submitting statements of qualifications and/or proposals shall be deemed to have accepted these procedures. ATTACHMENTS 1. Technical Specifications Form 2. Pricing Form 3. Standard Form of Contract End of Request for Proposal Page 11 of 11
REVISED ADDENDUM NO. 1, ATTACHMENT 1 TECHNICAL SPECIFICATIONS FORM VENDOR NAME: PROPOSED BASE MANUFACTURER/MODEL: If submitting for multiple models, please submit an Attachment 1 & 2 for each model. Description 1.1 - Hardware Dual core or more x86 processor 32 Gigabytes Solid State Storage Dual Band N wireless (2.4 GHz and 5 GHz) 2 Gigabytes RAM Physical (Mechanical) keyboard (nondetachable) Touchpad or pointing stick Display with at least 768 vertical pixels at narrowest point 11 inch class display, measured diagonally 3.5mm Analog stereo headphone jack 3.5mm Analog microphone jack BIOS/UEFI supports PXE boot capability BIOS/UEFI supports Administrator password Included in Base? (Yes/No/Optional) 1.0 - MINIMUM REQUIREMENTS Does Base Product MEET Product specification or capability describing how the proposed or EXCEED requirement? product meets or exceeds technical requirements 1.2 - Software Windows 10 Windows 10 edition supports joining an active directory domain Note which edition of Windows 10 is included RFP03662 REVISED ADDENDUM NO. 1 Page 1 of 4
REVISED ADDENDUM NO. 1, ATTACHMENT 1 Description 1.3 - Unit Price Point Will not exceed $300 per unit Included in Base? (Yes/No/Optional) 1.0 - MINIMUM REQUIREMENTS (Continued) Does Base Product MEET or EXCEED requirement? Product specification or capability describing how the proposed product meets or exceeds technical requirements 1.4 - Performance Characteristics Battery life of at least 7 hours in a typical K12 environment General durability suitable for a K12 environment Demonstrated compatibility with Cisco managed wireless infrastructure 1.5 - Services Vendor will provide drivers capable of integration into SCCM (Microsoft's System Center Configuration Manager) Vendor will provide drivers that support networking in a Windows PE environment, including wireless, integrated Ethernet and USB Ethernet. Vendor will provide support for USB drive based imaging of device. If onboard ethernet NIC is not included, provide a list of PXE supported USB NIC adapters. Vendor will provide support for PXE imaging of device, through integrated Ethernet or USB based Ethernet adapter. RFP03662 REVISED ADDENDUM NO. 1 Page 2 of 4
REVISED ADDENDUM NO. 1, ATTACHMENT 1 Vendor will provide electronic list of associated SPS asset numbers to device serial numbers with delivery, and MAC address if onboard NIC One year warranty Description 2.1 - Hardware Wireless AC Support Processor supports Intel Vpro or Centrino Pro Supports TPM Supports Miracast Included in Base? (Yes/No/Optional) 2.0 - PREFERRED PRODUCT SPECIFICATIONS Does Base Product MEET or EXCEED requirement? Product specification or capability describing how the proposed product meets or exceeds technical requirements Description 3.1 - Hardware 64 GB or larger solid state storage Processor Upgrade 4 GB or larger RAM Wireless AC Replacement Parts 13 inch screen or larger Laptop cart 16 capacity Laptop cart 20 capacity Laptop cart 30 capacity Laptop cart 40 capacity Cart upgrade Fans and/or the ability to manage laptops while in the cart Battery Upgrade Available Add-On? (Yes/No) 3.0 - OPTIONAL UPGRADES Product specification or capability describing how the proposed product meets or exceeds technical requirements Please list items available such as: individual keys, keyboard, screen, battery, etc. Does the cart include fans and/or the ability to manage laptops while in the cart? Does the cart include fans and/or the ability to manage laptops while in the cart? Does the cart include fans and/or the ability to manage laptops while in the cart? Does the cart include fans and/or the ability to manage laptops while in the cart? RFP03662 REVISED ADDENDUM NO. 1 Page 3 of 4
REVISED ADDENDUM NO. 1, ATTACHMENT 1 Case or cover available Describe type of protection case or cover provides Description 3.2 - Services Drive imaging using image provided by the District (utilizing SCCM or MDT task sequence) Provide or place identifying markings (stickers) on unit indicating SPS asset number with Property of Seattle Public Schools OR the District can provide these stickers and the vendor can apply them to the units Provide etching or engraving of District name and logo on laptop Installation of laptops into a cart Available Add-On? (Yes/No) 3.0 - OPTIONAL UPGRADES (Continued) Product specification or capability describing how the proposed product meets or exceeds technical requirements RFP03662 REVISED ADDENDUM NO. 1 Page 4 of 4
PRICING FORM REVISED ADDENDUM NO. 1, ATTACHMENT 2 VENDOR: PROPOSED BASE MANUFACTURER/MODEL: If submitting for multiple models, please submit an Attachment 1 & 2 for each model. 1.0 - BASE PRODUCT Unit Cost ($) Markup above Seller s cost (%) Vendor Notes Does the Base Product include the following product specifications? 2.1 - HARDWARE INCLUDED (YES/NO) IF NO, INCLUDE ADD-ON COST PER UNIT Wireless AC Support ($) Processor supports Intel Vpro or Centrino Pro ($) Supports TPM ($) Supports Miracast ($) 3.0 - OPTIONAL UPGRADES 3.1 - Hardware ADD-ON COST PER UNIT 64 GB or larger solid state storage ($) Processor Upgrade ($) 4 GB or larger RAM ($) Wireless AC ($) Replacement Parts ($) 13 inch screen or larger ($) Laptop cart 16 capacity ($) Laptop cart 20 capacity ($) Laptop cart 30 capacity ($) Laptop cart 40 capacity ($) Cart upgrade - Fans and/or the ability to manage laptops ($) while in the cart Battery Upgrade ($) Case or cover available ($) RFP03662 REVISED ADDENDUM NO. 1 Page 1 of 2
REVISED ADDENDUM NO. 1, ATTACHMENT 2 3.2 - Services ADD-ON COST PER UNIT Drive imaging using image provided by the District (utilizing SCCM or MDT task sequence) ($) Provide or place identifying markings (stickers) on unit indicating SPS asset number with Property of Seattle Public Schools OR the District can provide these stickers and the vendor can apply them to the units ($) Provide etching or engraving of District name and logo on laptop ($) Installation of laptops into a cart ($) RFP03662 REVISED ADDENDUM NO. 1 Page 2 of 2