INDIANA SCHOOL NUTRITION A SSOCIATION Annual State Conference November 3-5th, 2016 French Lick Springs Hotel - 8670 West State Road 56 - French Lick, Indiana 47432 w w w. i n d i a n a s n a. o r g
Welcome Dear Industry Partner, On behalf of the Indiana School Nutrition Association, I am excited to welcome you to join us at the 63rd Annual State Conference being held at a new venue this year...the beautiful and historic French Lick Springs Hotel in French Lick, IN! Conference will begin on Thursday, November 3 rd and run through Saturday, November 5th with the Exhibit Hall to be open from 1:00pm - 5:00pm on Friday the 4th. We look forward to another successful conference and hope that you will choose to be a part of what makes the Annual State Conference wonderful! The theme this year is Learn. Lead. Succeed: Bridging the Gap, therefore, we are planning events that will provide insight into bridging the gap for all aspects of our work life. The professional development committees are busy planning the education sessions and the general session speakers have all been set. I think you will find the speakers especially good this year! Some noteworthy changes and continuances this year include: * Exhibit Hall All exhibits will be under one roof and in one room! * Conference mobile app We will once again be utilizing a mobile app to include an interactive map of the exhibit floor! Attendees will have the ability to click on your booth and view information about your company. We are very excited about this tool for both attendees and industry. We heard great feedback from those who used it last year! Please consider a sponsorship for this mobile app! Do you know how many times the average person looks at their mobile devices each day?! There is also a text message tagline sponsorship...each time we text our attendees your company name will be seen! More information can be found on page 8. * Director/Buyer only For the first 45 minutes, rather than one hour of the Exhibit Fair, you will have the opportunity to interact with Directors and Buyers only for some good one on one discussions of their needs. * Culinary Exchange This event was, again, a huge hit from both industry and member perspective. According to attendee feedback they d love to see more food demos and recipe sharing. Also, they had a hard time with sample testing after lunch so you will find that we have moved this event to the morning hours from 9:45am-11:45am on Saturday. We encourage industry partners to team up with other partners to make Culinary Exchange as impactful as possible. For instance, if you represent equipment and would like to showcase the use of a certain piece, why not partner with a food manufacturer or representative as a great opportunity for both companies to shine!!!! Contact Sheri Shipp for suggestions. * Chinese Auction We are graciously welcoming items for the popular Chinese Auction, ISNA s annual fundraiser, where attendees bid on items, winning tickets are drawn, and members walk away with fabulous prizes. To RSVP your auction item, contact Sheri Shipp at sheri@indianasna.org. Again this year we will provide 2 evenings of entertainment to include a Local Indiana Tasting Reception on Thursday and a Mind Tripping experience on Friday! We encourage industry to attend these events as they provide time for extra networking with your customers. There are several sponsorship opportunities available this year. As always, your generosity allows us to provide quality programs to our members, while also giving Industry a valuable marketing opportunity. Sponsorships are listed on page 8 of this packet and can be signed up for during the registration process. ISNA would like to sincerely thank you for your interest and partnership and we hope to see you in November!!! Sincerely, Lori Shofroth, FMP ISNA President-Elect and Conference Chair 2
Conference Overview Thursday, November 3-Saturday, November 5, 2016 French Lick Springs Hotel (8670 Indiana 56, French Lick, IN 47432 ) The Indiana School Nutrition Association Exhibit Fair provides an excellent opportunity for you to: Network and gain access to key decision makers Build awareness and preference to impact purchasing habits of members Solicit direct feedback from potential and current purchasers Gather insight from leaders in the profession Demonstrate your commitment to the Indiana School Nutrition Association Conference Highlights to Attract Attendees: High Quality Education featuring Top-Notch General Session Speakers Jon M. Colby Tami West Corporate Trainer, Coach and Mentor Matt Upton Speaking of Success Multi-Track Education Sessions to meet USDA Professional Standards Guidelines On-site Entertainment Local Indiana Tasting Reception - Thursday, November 3rd, 5:00-7:30pm The Mind Tripping Show - Friday, November 4th, 7:00-8:30pm 3 www.indianasna.org
Conference Overview WHAT IS THE ISNA CONFERENCE? WHY EXHIBIT? Annually, ISNA brings together hundreds of child nutrition professionals for its Annual State Conference. It s the largest meeting of its kind in the state of Indiana for the child nutrition industry. You will be face to face with the key decision makers in the school nutrition marketplace. Opportunity to demonstrate your product first-hand in the exhibit hall Unique small group interaction opportunities through Innovation Stations and Culinary Exchange Contribute to the education process of child nutrition professionals WHO ARE THE ATTENDEES? LOCATION From directors managing multiple units to on-site staff who are experts in using products and services, each person you meet has an influence in the decision to purchase food, equipment, technology, and services. The central location of the conference attracts attendees from all areas of the state French Lick Springs Hotel 8670 Indiana 56, French Lick, IN 47432 www.frenchlick.com Phone (812) 936-9300 Fax (812) 936-2100 HOST HOTEL French Lick Springs Hotel Contact the hotel directly and ask for the ISNA Conference Room Block. Group Rate: $129/night Group Rate effective until October 5, 2015 (You may also book online...see link for booking on ISNA website under the Industry > Annual Conference 2016 Tab) FOR UPDATED AND COMPLETE AGENDA www.indianasna.org 4
Conference Overview EXHIBIT HALL DETAILS BOOTH INCLUDES: 10 x 10 single booth (1) 8 x 2 black skirted display table (1) Booth ID sign (one name per sign) Waste basket with liner 2 folding chairs EXHIBITOR BENEFITS: Security Service Admission to all education sessions and general sessions Attendees will be assigned aisles to begin in an effort to control traffic UTILITY/RENTAL SERVICES Electricity: French Lick Springs Hotel Booth Furniture: Fern Exposition Must be reserved separately. An exhibitor kit will be emailed to you following receipt of registration. **NOTE THAT WE WILL NOT BE PROVIDING COOLER/FREEZER STORAGE SPACE SO PLEASE PLAN ACCORDINGLY** EXHIBIT HOURS: Friday, November 4 1:00pm-5:00pm with Director/Buyer time beginning @ 1:00pm EXHIBITOR SET-UP HOURS: Thursday, November 3 1:00pm-5:00pm EXHIBITOR DISMANTLING HOURS: Exhibitors are required to maintain their booth and services until 5:00pm Friday and should be dismantled by 8:00pm Friday. PLEASE DO NOT DISMANTLE prior to 5:00pm. Failure to comply will jeopardize your participation in future exhibits. For companies participating in Culinary Exchange on Saturday, contact ISNA for special arrangements if large equipment needs to be moved. ONE EXHIBIT HALL: Room for more than 160 exhibitor booths in one room! 45 minutes of dedicated time with buyerlevel members. Professional development offered during this time for all other attendees. SHIPPING INSTRUCTIONS: Items can be shipped to the hotel no sooner than 72 hours prior to the event. French Lick Springs Resort C/O - Indiana School Nutrition Association 8670 W St Rd 56 French Lick, IN 47432 5 For questions please contact: Conference Concierge 812-788-1194
Exhibitor Opportunities -Included in Membership Fee- Friday, November 4 1:00pm-5:00pm (4) Hours of dedicated exhibit time on day traditionally attended by buyer-level members 45 minutes of dedicated Director/Buyer only time Additional Opportunities: Where industry expertise meets operator experience. Let s collaborate on fresh ideas, best practices, and savvy solutions to today s ever-changing school nutrition marketplace. Industry partners will present interactive education in the form of food or equipment demonstrations, focus groups, and more! 6 $250 Thursday, November 3 2:30pm-4:30pm 20 Available (space limited) 8-12 minute roundtable presentations with multiple small groups of attendees Direct face-to-face sales opportunity to present latest products and services to buyer-level members $250 Saturday, November 5 9:45am-11:45am Space limited.don t delay! 15-20 minute interactive sessions with multiple small groups of attendees. Sessions should be interactive in format to be most beneficial to attendees. Partnering is highly recommended. Options include: Food and/or Equipment Demonstration Focus Group for Product Testing Group interactive discussion Custom bring your own idea! Follow-up email will come to those who choose to participate
Industry Membership 7 ISNA offers industry members the opportunity to increase their exposure to ISNA members by providing GOLD SILVER BRONZE INCLUDES (1) Booth at Annual State Conference Includes one 8 skirted table, company ID sign & GOLD partner sign Priority location honored where possible (deadline September 2, 2016) Booth highlighted in Gold on NEW conference mobile app! (1) Conference Registration including Friday breakfast Sponsorship of Friday night meal (2 tickets included for meal/ entertainment) List of registered attendees 2 weeks prior to conference List of registered attendees in registration packet (4) 1/4 Page ads in Food for Thought ISNA magazine (now in full color!) (1) Spring Seminar Registration and Table Display Company name and profile listed in the Annual Conference Program and in each issue of Food for Thought Company name and profile listed at ISNA Virtual Marketplace Signage at all ISNA Conferences/Seminars continual, ongoing networking opportunities throughout the year. Membership period runs July 1, 2016 June 30, 2017 (1) Booth at Annual State Conference Includes one 8 skirted table and company ID sign Location preference honored where possible (1) Conference Registration including Friday breakfast List of registered attendees in registration packet (4) 1/4 Page ads in Food for Thought ISNA magazine (now in full color!) (1) Spring Seminar Registration and Table Display Company name and profile listed in the Annual Conference Program and in each issue of Food for Thought Company name and profile listed at ISNA Virtual Marketplace Signage at all ISNA Conferences/Seminars (1) Booth at Annual State Conference Includes one 8 skirted table and company ID sign Location preference honored where possible (1) Conference Registration including Friday breakfast Company name listed in the Annual Conference Program List of registered attendees in registration packet FEE $1800 $1200 $900
Sponsorship Sponsorship allows ISNA to provide excellent speakers, top-notch educational programs, memorable meetings and exceptional networking functions. Quality education and fun entertainment bring members and industry partners together. All sponsors will be recognized through name/logo and program recognition to increase the visibility of your company and add value to your sponsorship. 8 CONFERENCE 2016: Conference Mobile App - Interactive Banner The average conference app user will access the app at least 12 times a day! Post-conference analytical report provided. Conference Mobile App - Sponsor Tagline on Text Messages Your company logo as a tagline on all conference event reminder texts. 95% of all text messages are read within 2 minutes of receiving! Conference Bags Company Logo printed on bags Conference Souvenir Company logo imprinted or POS material included with souvenir Refreshment Breaks Signage at refreshment site Friday Night Entertainment The Mind Tripping Show http://mindtrippingshow.com QTY AVAILABLE COST 1 $2000 1 $1500 2 $2500 2 $2500 2 $500 2 $1400 Conference Bag Stuffer $500 Friday Night Entertainment Beverage Station OTHER OPPORTUNITIES for 2016-17 ISNA Executive Board Meeting Lunch Company representative invited to give a 15 minute presentation of company s services and products. ISNA Awards Company recognized when award presented and name on hardware given to recipient. Recognition in ISNA publication, Food for Thought. Director of the Year $575 Manager of the Year $225 Employee of the Year $225 Outstanding Office Assistant of the Year $225 Mary Ann Schlarb Single Unit Scholarship $575 SUPER Star Service Award $225 STAR Award $225 Assistant Director of the Year $325 Contact ISNA QTY AVAILABLE COST 4 $250 See below ADDITIONAL ADVERTISING OPPORTUNITIES Fall, Winter, Spring and Summer editions of Food for Thought publication Details related to publishing timeline and ad info will follow if option chosen. Receive 1/4 page ad in all 4 issues when Gold or Silver Partner Qty (4) (1) in each issue Each 1/4 Page $600 $300 1/2 Page $800 $400 Full Page $1000 $500
14' x 14' Sports Center Information *Elevator from loading dock = 48" wide x 84" tall with 4,500lb capacity. *Exterior double doors to Plaza is 72" wide x 84" tall. Closure will reduce height to 81.5" if needing full width. *Valley Links single door is 35" wide x 80" tall (clearance). *Overhead door from Valley Links is 14' wide by 14' tall. (Ground level...see diagram above) Overhead Door 14' X 14'
Meeting & Event Center Loading Dock Map Loading Dock Elevator to Exhibit Hall Exhibit Hall Parking Garage French Lick Casino
Registration Form Company: Website: Name: Title: Email: Address City State/Zip Phone Billing Contact GOLD $1800 Local Contact (used in conference app) Check here if same as billing Name: Title: Email: Address City State/Zip Phone Check Box to Choose Membership Level: SILVER $1200 BRONZE $900 All that apply: Food Equipment Other Company/Product Description (to be used in conference app & program 25 words or less BOOTH DETAILS Company Name (used for Booth Sign): On-site contact: Title: Email: Address City State/Zip Brokerage Name (if applicable): Address City/State/Zip Broker Rep Rep Email Phone Phone Booth Selection (see booth layout on Page 9) - Gold members receive priority until September 2, 2016 1st Choice 2nd Choice 3rd Choice 4th Choice 11 Every effort will be made to assign space in order of your choice providing it is available. Page 1 of 3
Registration Form GOLD SILVER BRONZE TOTAL A. MEMBERSHIP $1800 $1200 $900 $ B. EXTRA BOOTHS QTY Ext Cost Additional Booths (BEFORE Sept. 2) $450 $525 $675 x $ Additional Booths (AFTER Sept. 2) $525 $600 $750 x $ C. MEALS (Must be ordered below even if included in membership) Total QTY Ext Cost Thursday Tasting Reception $35 $35 $35 x $ Friday Breakfast/Business Meeting $35 1 included $45 1 included $45 1 included x $ Friday Dinner/Entertainment $45 2 included $45 $45 x $ Saturday Lunch $35 $35 $35 x $ D. OTHER OPPORTUNITIES Innovation Stations ($250) x $ *Payments must be received to reserve space* Culinary Exchange ($250) x $ E. ADDITIONAL ADVERTISING Pkg of 4 (1 per issue) Each QTY Ext Cost 1/4 page $600 $300 x $ 1/2 page $800 $400 x $ Full page $1000 $500 x $ F. SPONSORSHIPS Refer to page 8 for details QTY COST QTY COST Conference Mobile App Banner ($2000) x $ Mary Ann Schlarb Scholarship ($575) x $ Conference Text Message Tagline ($1500) x $ Director of the Year ($575) x $ Conference Bags ($2500) x $ Manager of the Year ($225) x $ Friday Night Entertainment ($1400) x $ Employee of the Year ($225) x $ Conference Souvenir ($2500) x $ Office Asst of the Year ($225) x $ Refreshment Breaks ($500) x $ SUPER Star Service Award ($225) x $ Conference Bag Stuffer ($500) x $ STAR Award ($225) x $ Exec Board Meeting Lunch ($250) x $ Assistant Director of the Year ($325) x $ 12 Page 2 of 3
Registration GOLD SILVER BRONZE SUBTOTALS (from Page 11) A. MEMBERSHIP $ B. EXTRA BOOTHS $ C. MEALS $ D. OTHER OPPORTUNITIES $ E. ADDITIONAL ADVERTISING $ F. SPONSORSHIPS $ Check enclosed (# ) Invoice EMAIL INVOICE TO: P.O. NUMBER: GRAND TOTAL DUE $ Method of Payment Credit Card (For credit card security purposes, an invoice will be sent to you via QuickBooks. You may then pay by credit via the secure website) IMPORTANT INFORMATION IN ORDER TO MEET YOUR NEEDS! Does your booth(s) require electrical? Yes No If yes, please fill out form on next page (must receive 2 weeks prior to show for service) Do you need additional furniture/decorator rental? Yes No You will receive an Exhibitor Kit via email from Fern Expo after registration is received NAME BADGE REQUEST(S) Name: Name: Name: Name: Title: Title: Title: Title: 13 Return completed registration form (3 pages) to: SCAN AND EMAIL: sheri@indianasna.org MAIL: ISNA, P.O. Box 915 Brownsburg, IN 46112 Deadline to submit October 21 Page 3 of 3
2016 ISNA Conference Exhibitor Request Form Form must be received no later than October 1 st 2016 Return to exhibitor@frenchlick.com AND COPY sheri@indianasna.org. Questions? Call 812-936-5966 Conference Name: Dates of Event: Company Requesting Service: Booth #: Do not need booth # to order Cardholder Billing Address: City: State: Zip Code: Onsite Contact s Name: Cell Number: E-mail: Last 4 Digits of Credit Card: Receipt Needed: y / n Cardholder Signature: Cardholder Phone: For your security, DO NOT write the credit card number on this form. A Resort Revenue Agent will contact you to complete the form within 5 business days. *** If paying by check, please return this form 14 days prior to arrival *** Items Ordered Quantity Description # of Days x Daily Fee = Item Total Standard Electrical Service Rental (110 volt 20 amp) *This service to include amp draw up to 20amps...specify amp draw here Special Electrical Service Rental (220 volt 30 amp) *This service to include amp draw up to 30amps...specify amp draw here Power Strip with Extension Cord $50.00 $75.00 $20.00 Additional Equipment Pallet Jack $50.00 **Please contact hotel if you have needs not listed above 812-936-5966 Total: $ 7% Indiana sales tax: $ Total Electrical Charges: $ Note: Any unreturned power strips or extension cords will result in an additional $20 fee Please Do Not Write in this Box - For Office Use Only Credit Card Number: Exp. Date: Name as Printed on Card: CVV Code: **Disclaimer: The Resort is not responsible for any lost, stolen, damaged, or misdirected equipment, personal items, or business related property brought onto the premises by an Exhibitor, Guest, Group Contractor, etc. This includes items that are on the Resort outside of the event hours. ISNA 11-2016
In an effort to accommodate members from all parts of the state, ISNA has chosen to rotate Annual Conference locations. We hope that this will allow members that have not been able to attend in the past due to travel restrictions an opportunity to see what they ve been missing! 2017 - Northern Indiana 2018 - Central Indiana CONTACT ISNA www.indianasna.org General Questions: Association Coordinator Sheri Shipp sheri@indianasna.org 1-877-245-8624 Indiana School Nutrition Association P.O. Box 915 Brownsburg, IN 46112 Program Questions: ISNA President-Elect and Conference Chair Lori Shofroth lashofroth@tsc.k12.in.us