AGENDA OF CYPRESS COUNTY COUNCIL Council Chambers Administration Building, Dunmore AB Tuesday, October 4, 2016 10:00 AM Page 1. Call to Order 2. Agenda - Additions & Approval 3. Public Hearing a) Bylaw 2016/37 - Land Use Amendment From Agricultural District 2 (A-2 General Agriculture)To Country Residential Farmstead Separation District (CR-FS) 4. Minutes - September 20, 2016 a) Regular Meeting 3-12 5. Delegation 1:30 P.M. - AAMDC Member Visit 6. Municipal Services a) Bylaw 2016/37 - Land Use Amendment (SW 12-12-2-W4) Jeffrey 13-20 b) Bylaw 2016/42 - Land Use Amendment (SW 5-11-7-W4) Jeffrey 21-23 c) Regional Collaboration Tourism Promotion Jeffrey 24-25 d) Development Agreement For Lansdowne Equity Ventures Jeffrey 26-41 e) Letter of Support - Redcliff Victim Services Doug 42-43 f) Fire Master Plan Presentation Doug 44 g) City of Medicine Hat Contract Services Doug 45 7. Corporate Services a) 2017 IT Capital Replacement Plan John 46-51 b) 2017 Vehicle & Equipment Capital Replacement Plan John 52-59 c) Financial Statements Ending August 31, 2016 John 60-61
d) Director of Corporate Services Report John 62 8. Public Works a) Cost to Purchase Recycle Bins Curtis 63 b) Director of Public Works Report Curtis 64 9. Reports a) Council Action Items Doug 65-68 b) Reeve / Councillors 10. In-Camera Session a) Strategic Planning b) Land c) CAO Annual Review - FOIP Section 17 (1)&(4) d) TSI Proposal - Enhanced Services Proposal 11. Adjournment Page 2 of 68
MINUTES Cypress County Council Meeting Administration Building, Dunmore Alberta September 20 th, 2016 PRESENT: Darcy Geigle, Reeve Garry Lentz, Deputy Reeve LeRay Pahl, Councillor Ernest Mudie, Councillor Dan Hamilton, Councillor Art Squire, Councillor Dustin Vossler, Councillor Alf Belyea, Councillor Richard Oster, Councillor Doug Henderson, CAO John Belanger, Director of Corporate Services Curtis Richter, Director of Public Works Jeffrey Dowling, Planning Supervisor LesleyAnn Collins, Executive Assistant CALL TO ORDER: 10:00 A.M. AGENDA - ADDITIONS & APPROVAL: Resolution No. 2016/449 Councillor Vossler moved to accept the agenda as amended with TSI Fire Master Plan Delegation to the In-Camera Session. Carried. MINUTES: Resolution No. 2016/450 Councillor Hamilton moved to approve the minutes of the September 6 th, 2016 Council meeting as presented. Carried. Page 3 of 68
Council Minutes September 20, 2016 Page 2 MUNICIPAL SERVICES: Bylaw 2016/40 Land Use Amendment (NE 35-11-6-W4) An application was received from John Eagles, to re-classify a portion of the NE 35-11-6-W4, Plan 2243HX, from Agricultural District 1 A-1 IDP to Rural Commercial District RC. Resolution No. 2016/451 Councillor Mudie moved 1 st reading of Bylaw 2016/40. Carried. Bylaw 2016/41 - Land Use Bylaw Amendment Council has requested an amendment to the current Land Use Bylaw, to include a regulation within Agricultural District 4 (A-4 Greenhouse) classification that requires the greenhouse operator to install artificial lighting control devices to minimize the lighting nuisance effects. In addition, there are update land use District classifications and location maps, as well as other updates and amendments to the Bylaw that are being proposed by Planning and Development. Resolution No. 2016/452 Councillor Pahl moved 1 st reading of Bylaw 2016/41. Carried. CORPORATE SERVICES: Gas Tax Fund Grant Hamlet of Irvine A response letter was received from the Minister of Municipal Affairs accepting the Hamlet of Irvine Deep Utilities and Road Upgrade project under the Gas Tax Fund (GTF) grant program totaling $1,534,458. Resolution No. 2016/453 Councillor Vossler moved to receive for information. Carried. Page 4 of 68
Council Minutes September 20, 2016 Page 3 2017 Capital Replacement Request Waste Disposal Bins Two solid waste disposal bins are due for replacement at the County s 8 solid waste transfer sites. It is necessary to have spare bins at each transfer site for exchange when a bin is filled. Since 2010, four bins have been replaced and two new ones have been added for higher demand. The cost for each bin is $12,000. Resolution No. 2016/454 Councillor Mudie moved to replace 2 Solid Waste Disposal Bins in the 2017 Budget costing $24,000. Carried. 2017 Capital Replacement Request 12 Wood Chipper Public Works is proposing the addition of a 12 wood chipper. A wood chipper could be considered a notable cost savings by recycling wood waste in the transfer sites and on County road allowances. The estimated cost to purchase the wood chipper is $65,000. Resolution No. 2016/455 Councillor Hamilton moved to add a 12 Wood Chipper to the Vehicle, Machinery and Equipment Replacement Plan costing $65,000. Carried. **Agricultural Supervisor, Jason Storch joined the meeting at 10:10 A.M. 2017 Capital Replacement Request Mapping & GIS Expansion The GIS and Mapping Program has gradually become obsolete. Administration is suggesting that a professional consultant evaluate the County s needs that encompasses GIS potential uses of Public Works, Utilities, Agriculture and Fire as well as ownership maps and Planning. Estimated cost Page 5 of 68
Council Minutes September 20, 2016 Page 4 for the addition of the Mapping Evaluation and GIS Expansion is $40,000. Resolution No. 2016/456 Councillor Squire moved to add the Mapping Evaluation and GIS Expansion to the Information Technology Plan costing $40,000. Carried. **Planning Supervisor, Jeffrey Dowling left the meeting at 10:18 A.M. 2017 Capital Replacement Request Weed Control Equipment At their August 23 rd meeting, the ASB passed a motion for the County s service level to rise to meet all identified priorities for weed inspections and control efforts. This includes additional equipment with the following cost breakdown. Trailer $8,000, RTV $25,000, Sprayer $8,000, and 2 ¾ ton trucks by keeping five year old trucks in the fleet till fall and then sell as per the Vehicle and Equipment Replacement Plan. Resolution No. 2016/457 Deputy Reeve Lentz moved to add an RTV, trailer and sprayer to the Vehicle, and Equipment Capital Replacement Plan costing $41,000, and provide transportation from the existing fleet for summer season. Carried. **Agricultural Supervisor, Jason Storch left the meeting at 10:21 A.M. 2017 Capital Replacement Request Building Security System The current Building Security System for all buildings except Building N in the North Yard is monitored by Tyco which does not monitor or service alarms locally. This system has periodic false alarms and is reaching the end of its useful life. The proposal for a new system would upgrade the security Page 6 of 68
Council Minutes September 20, 2016 Page 5 panels in all Dunmore buildings to match the system in Building N, upgrade some of the current cameras and transfer the monitoring and servicing responsibilities to a local Company, at a cost of $20,000. Resolution No. 2016/458 Councillor Belyea moved to add Replace and Upgrade the Building Security System in Dunmore to the 2017 budget at a cost of $20,000. Carried. 2017 Capital Replacement Request File and Record Management Replacement of the File Management System has been scheduled for the last couple of budget seasons. In 2016 it was postponed, in favour of a more immediate need for reporting and budgeting software (Questica). Currently, the County uses DocVue which can only be accessed from one computer and is inefficient for the organization. Resolution No. 2016/459 Councillor Oster moved to add File and Record Management System to the Information Technology Plan at a cost of $75,000. Carried. DELEGATION: Cypress Early Childhood Coalition Marilyn Fisher, Community Resource Coordinator, Cypress Early Childhood Coalition, Brian Andjelic, Superintendent of Schools, Prairie Rose School Division, and Debbie Penner, Community Representative, appeared before Council to present and discuss funding for the Little Grain Elevator Libraries project. Page 7 of 68
Council Minutes September 20, 2016 Page 6 RECESS: RECONVENE: 11:07 A.M. 11:13 A.M. DELEGATION: Economic Development Alliance Theresa Hardiker, Executive Director, Economic Development Alliance (EDA), appeared before Council to give a brief summary of the EDA s initiatives over the past 18 months and to discuss future membership per capita fees. CORPORATE SERVICES: 2016 Budget Amendment Onefour Fire Hall The Fire Services Board requested that Administration go to RFP for a self-frame 30 X 60 building to be used as a fire hall in the Onefour area. The Capital budget provided an allowance of $100,000 for a fire hall facility in the Onefour area. The winning quote provided from GVN Structures is $128,688. A rough estimate received from Gar-Tech Electrical to bring power from the Heydlauff farm will add $70,000 to the project for 125 Amp service. Administration is looking at the possibility of other electrical services solutions. Installing a 60 Amp service would bring the cost down to approximately $40,000. Solar power is still being investigated through Terralta. A rough estimate for an off the grid Solar system would be roughly $40,000 with a 25 year warranty. All inclusive numbers for a 2 bay Fire Hall in Onefour are $215,000 to $245,000 depending on the power source. Resolution No. 2016/460 Councillor Vossler moved to increase the Capital budget to $128,668 for the Onefour Fire Hall and bring back alternative power/heating options for Council s consideration. Carried. Director of Corporate Services Report The Director of Corporate Services Report was presented. Page 8 of 68
Council Minutes September 20, 2016 Page 7 Resolution No. 2016/461 Councillor Hamilton moved to receive the Director of Corporate Services Report as presented. Carried. MUNICIPAL SERVICES: Delegation Business Cypress Early Childhood Coalition Earlier in the meeting, the Cypress Early Childhood Coalition met with Council to discuss funding for the Little Grain Elevator Libraries project. The Grain elevator project would be distributed across the County. It is hoped it will enhance reading by children with their families. It is based on a concept used in other communities, drop a book/take a book. Recorded Vote Requested Resolution No. 2016/462 Councillor Oster moved to provide $15,000 from the Recreation/Cultural Reserve to the Cypress Early Childhood Coalition for the Grain Elevator Library Project. In favour Council as a whole Carried. Delegation Business Economic Development Alliance Membership Earlier in the meeting Theresa Hardiker, Executive Director, Economic Development Alliance, appeared before Council to discuss the County s membership. The last funding increase was in 2011 from $5.00 to $6.00 per capita. The EDA is requesting a 3 year increase. 2017 - $7.50 per capita, 2018 - $7.75 per capita, 2019 - $8.00 per capita. Resolution No. 2016/463 Councillor Hamilton moved to continue membership with the Economic Development Alliance of Southeast Alberta with per capita fees at $7.50 in 2017, $7.75 in 2018, and $8.00 in 2019. Page 9 of 68 Carried.
Council Minutes September 20, 2016 Page 8 RECESS: RECONVENE: 12:07 P.M. 12:51 P.M. PUBLIC WORKS: Low Grade Road Construction Request An application has been received from Cardinal Energy Ltd. to construct a Low Grade Road on Twp Rd 142 approximately 1.3 km east of Rge Rd 93 to access two proposed leases. Rge Rd 93 is a Medium Grade gravel road. The land location is between N 1/2-10-14-9-W4 and S 1/2-15-14-9W4. Resolution No. 2016/464 Councillor Mudie moved to approve the construction of approximately 1.3 km of Twp Rd 142 east of Rge Rd 93 to a Low Grade Standard at 100% owner s expense. Carried. Request to Excavate Into Undeveloped Road Allowance An application has been received to develop a gravel pit on Twp Rd 184 at SW 30-18-2-W4. The applicant has discovered a deep gravel deposit and wants to mine the area. The area is approximately 4 acres in size. The edge of the gravel stock pile will be setback approximately 20 m from the centre of the road allowance as approved by the Municipal Planning Commission. This section of Twp Rd 184 is an undeveloped road allowance leading into a wetland area that would be difficult and costly to develop. The current portion of the bladed trail has been forced to the south to avoid the wetland area. The applicant is requesting approval to include excavating approximately 175m of the undeveloped road allowance on Twp Rd 184. Resolution No. 2016/465 Councillor Squire moved to allow Norm Bauer to excavate pit run from Twp Rd 184, undeveloped road allowance at SW 30-18-2-W4 for $1,630. Carried. Page 10 of 68
Council Minutes September 20, 2016 Page 9 Director of Public Works Report The Director of Public Works Report was presented. Resolution No. 2016/466 Councillor Hamilton moved to receive the Director of Public Works Report as presented. Carried. REPORTS: CAO s Report The CAO s Report was presented. Resolution No. 2016/467 Councillor Vossler moved to receive the CAO s Report as presented. Carried. Council Action Items The Council Action Items Report was presented. Resolution No. 2016/468 Councillor Belyea moved to receive the Council Action Items Report as presented. Carried. **Director of Public Works, Curtis Richter left the meeting at 1:08 P.M. IN-CAMERA SESSION Resolution No. 2016/469 Councillor Belyea moved to go in-camera at 1:08 P.M. Resolution No. 2016/470 Carried. Councillor Pahl moved to rise from in-camera at 4:20 P.M. Page 11 of 68 Carried.
Council Minutes September 20, 2016 Page 10 Reeve/Councillors Reports Councillor Pahl attended a Regional Landfill Authority meeting and a Medicine Hat Exhibition and Stampede meeting. Deputy Reeve Lentz reported on the Foothills Little Bow meeting he attended. Councillor Oster reported on the Highway 3 Twinning Development Association meeting. Councillor Belyea attended a Regional Landfill Authority meeting. Resolution No. 2016/471 Councillor Vossler moved to authorize attendance for Councillor Mudie to attend the Alberta Library Trustees Conference in Red Deer. Carried. ADJOURN: 4:35 P.M. REEVE DESIGNATED OFFICER Page 12 of 68
PUBLIC HEARING CYPRESS COUNTY LAND USE AMENDMENT REPORT By-law No.: 2016/37 Land Use Application: 16/A20 TYPE OF AMENDMENT: From Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS Legal Description: PN SW 12-12-2-W4 Location: Range Road 21 Proposal: To reclassify a 4.05 ha parcel from A-2 General Agriculture" to CR- FS for the purposes of creating a separate title for the existing farm residence. Owner: Brost Land & Cattle Co. Ltd. Applicant: Brost Land & Cattle Co. Ltd. Previous Applications: None BACKGROUND INFORMATION: (September 29, 2016) This application is intended to re-classify a 4.05 ha (10.0 acres) parcel from its current Agricultural District 2 designation to the Country Residential Farmstead Separation District designation for the purposes of creating a separate title for the existing farm residence. The proposed subdivision area consists of rolling topography, and contains some accessory buildings which include the pump house for the residence. The remainder of the agricultural title consists of dryland pasture, and cultivated crop land. The proposed parcel has an existing access approach off of Range Road 21, while the remainder of the agricultural title also has direct access to Range Road 21. There are no other country residential titles within the area. If approved, the proposed parcel will be the first subdivision title to be taken out of the quarter section. The proposed parcel is outside of the Tri-Area IDP boundary. CONSIDERATIONS: (September 29, 2016) 1. The applicant has requested a parcel boundary adjustment from the original boundary that Council gave for 1 st reading of the Bylaw. The revised boundary request is identified as Schedule A (Revised), and is attached to this report along with the original Schedule A for comparison purposes. The total area of the parcel would not change, and remains 4.05 ha (10.0 acres) in size. However, the request is to adjust the dimensions of the north/south and east/west boundaries. The adjusted boundary would then re-position the proposed parcel within the quarter section slightly more to the south. Overall, the revised parcel boundaries are minor in nature, and would not have any significant impact on the Page 13 of 68
overall intention of the proposed land use re-classification. Therefore, Council will also be considering the requested revisions to the parcel boundary at the time of 2 nd, and possibly 3 rd readings of the Bylaw. 2. The South Saskatchewan Regional Plan states that municipalities are to identify their agricultural lands and to limit their fragmentation and conversion to non-agricultural uses. Under the Implementation Section of the Plan, Section 5, Efficient Use Of Land, it states that The Land-Use Framework promotes approaches to reduce the amount of land that is taken up by permanent or long-term developments by utilizing the minimum amount of land necessary. (Note while the proposed parcel is larger in nature, a considerable amount of the area is comprised of a ravine, and natural low area, and accounts for the well/pump house to the south west of the residence.) 3. The Municipal Development Plan directs Council as follows; Section 2. 2 Objectives (b) to minimize the fragmentation of agricultural land; (f) to locate country residential development where appropriate; Section 3.4 Country Residences (n) a maximum of two residential titles will be permitted to be subdivided per quarter section within an agricultural district outside of the Tri-Area IDP boundary. Council may allow for one vacant single country residential title, and/or one farmstead separation title, and no more than two residential titles are to be subdivided per quarter section. All new vacant, single country residential subdivision proposals may be approved provided that they comply with the following; i) the subdivision does not conflict with existing adjacent land uses or other provisions of this plan ii) the subdivision does not conflict with any other established statutory plans, iv) the subdivision has immediate and direct access to an already established public road. 4. At the time of writing this report, there were no written objections or comments received from any of the adjacent land owners. Planner s Recommendation: Approval, as the proposal complies with the Agricultural strategy under the Implementation of the Plan of the South Saskatchewan Regional Plan, and Section 3.4 (n) of the County s Municipal Development Plan. Page 14 of 68
Page 15 of 68
Page 16 of 68
Twp Rd 123A Rge Rd 20 Rge Rd 23 Rge Rd 21 Twp Rd 120 Twp Rd 122 19 20 22 23 24 CYPRESS COUNTY Land Use Districts T12 R2 18 17 15 14 13 BYLAW 2016/37 7 8 10 11 12 Page 17 of 68 6 5 3 2 1 Legend Land Use Districts ZONINGCD A2 A2 32 31 34 35 36
CYPRESS COUNTY BYLAW 2016/37 A Bylaw of Cypress County in the Province of Alberta to amend Bylaw 2016/16 being the Land Use Bylaw. PURSUANT TO the provisions of the Municipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta, 2000, and amendments thereto, the Council of Cypress County, in the Province of Alberta, duly assembled, ENACTS AS FOLLOWS: 1. Having received an application (16/A20) from Brost Land And Cattle Co. Ltd., to reclassify a portion of the S.W. 12-12-2-W4, as shown on the attached Schedule A, from Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS. 2. Having held a public hearing on the matter, Land Use Bylaw 2016/16, as amended, is hereby amended to change that portion of the S.W. 12-12-2-W4, as shown on the attached Schedule A, from Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS. 3. This bylaw shall take effect upon final registration of the subdivision plan. 4. If no subdivision plan is registered within 2 years of the final reading of the Bylaw, the Bylaw shall be null and void. Read a first time this 6th day of September, 2016. Read a second time this day of, 2016. Read a third time and finally passed this day of, 2016. Reeve Designated Officer Page 18 of 68
Page 19 of 68
Page 20 of 68
CYPRESS COUNTY BYLAW 2016/42 A Bylaw of Cypress County in the Province of Alberta to amend Bylaw 2016/16 being the Land Use Bylaw. PURSUANT TO the provisions of the Municipal Government Act, being Chapter M-26 of the Revised Statutes of Alberta, 2000, and amendments thereto, the Council of Cypress County, in the Province of Alberta, duly assembled, ENACTS AS FOLLOWS: 1. Having received an application (16/A23) from Brenda Fischer, on behalf of A & E Fischer Farm Ltd., to re-classify a portion of the S.W. 5-11-7-W4, as shown on the attached Schedule A, from Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS. 2. Having held a public hearing on the matter, Land Use Bylaw 2016/16, as amended, is hereby amended to change that portion of the S.W. 5-11-7-W, as shown on the attached Schedule A, from Agricultural District 2 A-2 General Agriculture to Country Residential Farmstead Separation District CR-FS. 3. This bylaw shall take effect upon final registration of the subdivision plan. 4. If no subdivision plan is registered within 2 years of the final reading of the Bylaw, the Bylaw shall be null and void. Read a first time this day of, 2016. Read a second time this day of, 2016. Read a third time and finally passed this day of, 2016. Reeve Designated Officer Page 21 of 68
Page 22 of 68
Page 23 of 68
Regional Collaboration Tourism Promotion Background Council passed a resolution at the August 2 nd meeting to have Administration bring back a proposal from Travel Alberta for possible tourism promotions for the County. Administration staff met with various local tourism and Travel Alberta representatives on Sept. 15 th to discuss some possible regional collaboration project ideas that would qualify under Travel Alberta s matching grant funding. At that meeting, it was reported that over 30 000 people visited the Walsh tourism visitor information center from May to September. Of those, 7500 people received tourism consultation from the information s staff members who suggested attractions and places to stay. Their staff assisted with booking three times as many campground reservations as hotel reservations. There are numerous people travelling into Alberta with no specific destination or plans in mind. Therefore, there is an opportunity to promote and direct the travelers to specific attractions/destinations/events within Cypress County. In addition, the visitor center has space for the County to setup promotional displays. The County may want to consider investing in a professionally developed tourism promotional display to have on hand at the visitor center? Some of the regional collaboration ideas discussed at the meeting include: Develop a regional destination/experience guide publication for the County with other partners (Redcliff, Cypress Hills Interprovincial Park, County of Forty-Mile) that can be obtained at various visitor information centers including Walsh and Medicine Hat, as well as hotels, and other attractions (the publication would highlight key attractions/events/unique businesses and tell stories about the area, examples are Elkwater and Desert Blume Golf Courses, Irvine Museum, Premium Sausage, Dunmore Dugout, Sandy Point and Cavan Lake Campground, Dunmore Equestrian Society Arena, Neubauer Farm, fishing/canoeing/kayaking at Bullshead Reservoir/Sandy Point/Cavan Lake, as well as cycling, camping, and hiking), the guide book may cost the County between $5000 - $10 000, Work with Medicine Hat s events campaign through Festival Seekers to look at growing some existing County events (Hilda Mud Bogg, Quonset Days, Elkwater and Irvine Rodeos, etc,.) Develop an online presence for the County s experiences and events with Tourism Medicine Hat s website that can count and track activity, Examine existing tourism assets (photos, written stories, videos) that the County has and filling in the gaps that are missing to help the Alberta Tourism Information System with the County s profile on travelalberta.com. Promote experience and destination packages with participating businesses (example, discounted overnight camping in Cavan Lake, combined with discount golf pass to Desert Blume, combined with Irvine Rodeo tickets for September long weekend) Page 24 of 68
For Travel Alberta, it is important to track and measure the success of the funding being spent towards tourism to determine whether it is making a difference, and being able to collect data to make decisions towards adjustments. For example, being able to track increases in campground stays (Sandy Point Park and Cavan Lake), or increases in attendance of events (Hilda Mud Bogg, Quonset Days, Irvine and Elkwater Rodeos), and increases seen in commercial recreation (Elkwater/Desert Blume golf, or Dunmore Dugout). Therefore, they would like to look at assisting in developing a tourism strategy that would encompass some of the above mentioned ideas. Two of the local tourism representatives who were at the meeting said they would be happy to briefly speak to Council to discuss any possible collaboration projects that may be of interest to the County. Recommendations 1. Council move to approve a delegation for local tourism representatives to speak to Council concerning some potential regional collaboration tourism projects for the County. 2. Council move to direct administration to work with other partners to produce a regional destination/experience guide publication. 3. Council move to direct administration to pursue one of the other listed regional collaboration tourism projects that are eligible for the matching grant funding through Travel Alberta. Page 25 of 68
Development Agreement For Lansdowne Equity Ventures Ltd. Background On November 3 rd, 2015, Council passed a resolution to pay the total costs ($497,000 or higher) towards upgrading the existing water mains and sewer collection lines, and contribute up to a maximum of $117 000 towards either existing or new water and sewer infrastructure that would be needed to service Lansdowne Equity Ventures Ltd. s 39 lots in Irvine. This past August, Lansdowne Equity Ventures Ltd. made a request that Council consider honoring its financial commitment further into the future since the current housing market conditions are not financially viable for developing this site at the present time. In response, Council decided that the County s financial commitment would expire on December 31, 2016. On September 21st, staff submitted a development agreement to Lansdowne Equity Ventures Ltd. that specifies the requirements for developing the site, as well as the timelines and details of the County s financial commitment. Upon receiving the development agreement, Lansdowne Equity Ventures Ltd. submitted a letter requesting that the County amend Part 2 of the development agreement. The requested amendments are summarized below; Part 2 be amended to include a sunset clause that the County extend its financial support and commitment to the developer for 5 years, and that if the market has not improved within the 5 years for the developer to have completed the development, that the County and the developer then review the viability of being able to complete the 39 lot development. At that time, if it proves to be viable, then the sunset clause may be extended for a determined period of time. Part 2 be amended to state that phasing of the development may be the most cost effective and prudent way to complete the development. Therefore, should the Developer fail to complete the phased development within the determined timeline for each phase, the County may then exercise its authority to complete the installation of the municipal services/infrastructure by drawing upon the financial commitment, as well as the necessary amount of security to complete the development, under the terms of the agreement. Part 2 be amended to include a statement that if a sunset clause is written in, that a review of the current market values and costs be done based on the Province s construction cost index to make any further construction cost adjustments for the agreement. A copy of their letter with their proposed amendments, and a copy of the original development agreement are attached to this report. Page 26 of 68
Recommendations 1. Council move to accept the proposed amendments to the development agreement from Lansdowne Equity Ventures Ltd.. 2. Council move that Lansdowne Equity Ventures Ltd. speak to Council as a delegation concerning the development agreement. 3. Council move to further amend the development agreement, and direct Administration to submit the amended development agreement to Lansdowne Equity Ventures Ltd.. 4. Council move to receive for information. Page 27 of 68
September 26 th, 2016 Cypress County 816-2 nd Avenue Dunmore, Alberta, T1B 0K3 Ph: 403.526.2888 Re: Municipal Services (Development) Agreement for 39 Lot Development in Irvine Alberta Dear Reeve, County Council Members, Doug Henderson, Jeffrey Dowling In regards to the proposed Development Agreement (DA), that has been drafted and submitted to Lansdowne Equity Ventures Ltd. (LEV) for review, pertaining to the lands known as: Plan 7910350; Block 1 Lots 1-6 inclusive; Block 1 Lots 9-18 inclusive; Block 2 Lots 1-23 residential development); all located within NE 36-11-3-W4 inclusive (hamlet LEV has taken the time to review the draft of the Development Agreement (DA) and would like to incorporate the following changes: 1) For Item #2 wherein it has been written: The County will either pay directly or reimburse the Developer for the total costs towards upgrading the existing water mains and sewer collection lines within the 39 lot development, and will contribute up to $117,000.00 towards either existing infrastructure or the installation of any new infrastructure that is required to service the 39 lots with water and sewer. The County s financial commitment towards assisting the Developer will expire on December 31, 2016. Therefore, any upgrades to the existing water mains and sewer collection lines are to be completed on or before December 31, 2016. It is expected that the Developer shall continue to develop and install the various municipal services for this development including the grading, paving of the streets, stormwater management, installation of street lights, fire hydrants, and traffic signs, as well as the servicing of the various private utilities to each lot by no later than September 30 th, 2017. If the work is not completed by September 30 th, 2017, the County may use the $117,000.00 towards finishing the development, as well as the necessary amount of security that is being held. Any phasing of the development of the 39 lots will require a written request by the Developer to the County, and pending the available funds will be subject to the approval of the County Council. There will be no guarantee of any extended financial commitment and support from the County as a result of the Developer requesting an approval for phasing of any portion of the 39 lots. If the installation of municipal services and local improvements is not completed within the specified timeline, or in the event that a time extension has not been granted by the County to the Developer to allow for phasing of the 39 lots, then the County reserves the right to make use of only the necessary Security amounts to complete the Development as per the terms of this Agreement. Lansdowne Equity Ventures Ltd. Suite 350, 295 Midpark Way SE Calgary, Alberta T2X 2A8 Fax: 403 254 6362 Page 28 of 68
LEV would like to strike this Item, and replace with a three (3) part Item. The first part to read as follows: Part 2(a) The County will either pay directly or reimburse the Developer for the total costs towards upgrading the existing water mains and sewer collection lines within the 39 lot development, and will contribute up to $117,000.00 towards either existing infrastructure or the installation of any new infrastructure that is required to service the 39 lots with water and sewer. It is expected that the Developer shall continue to develop and install the various municipal services for this development including the grading, paving of the streets, stormwater management, installation of street lights, fire hydrants, and traffic signs, as well as the servicing of the various private utilities to each of the 39 lots. For the record of this Development Agreement, it is to be noted that the calculation of the financial commitment from Cypress County, contributed towards the completion of the development by the Developer is as follows: A commitment to pay $3000 (determined based on November 2015 costs) per lot for services to each of the total 39 lots ($117,000 contribution) A commitment to assist in additional costs of repairing the deep utilities/services, an approximate/estimation of assist: $284,000 (based on November 2015 estimation by Scheffer Andrews Ltd.). This value may fluctuate based on actual costs and project requirements as determined at the time of construction. The County s and the Developer shall enter, via this Development Agreement, into a sunset clause, wherein the County shall extend its commitment to assist the Developer for a duration of five (5) years, so as to provide ample time to allow the developer to complete the development with fiscal prudence, noting that the development project of 39 Lots must be undertaken with financial feasibility and market viability. Should the current market, at the termination period of the five (5) years (the duration of this sunset clause), so prove that developing and completing the noted 39 Lots was not prudent based on market viability, and therefore has neither commenced nor completed, both Cypress County Council, it s Administration, and the Developer shall reassemble to review this sunset clause and the viability of its extension for the purpose of enabling the continuation of the establish Development Agreement as it so pertains to the completion project of the 39 Lots of Irvine. At such time, should it so prove to be the matter, the sunset clause may be renewed at that date in time for the purpose of extending an additional determined period of time; the commitment to assist financially for the upgrades to the existing water mains and sewer collection lines, as well as $117,000 towards the necessary municipal utilities and infrastructure as they are so required. This commitment yielding an approximate value of $401,000 (at the time of this Development Agreement) in determined contributions. Lansdowne Equity Ventures Ltd. Suite 350, 295 Midpark Way SE Calgary, Alberta T2X 2A8 Fax: 403 254 6362 Page 29 of 68
LEV would like to continue the Item with the remaining sentiment of the original Item, noting it as 2(b), and thus to read as follows: Part 2(b) Any phasing of the development of the 39 lots will require a written request by the Developer to the County, and pending the available funds will be subject to the approval of the County Council. If it is to determine that phasing of this development is so required to maintain fiscal prudence, then the developer may apportion those costs to each phase, drawing upon Cypress County s commitment for that percent of the total project. Should the development of the 39 Lots enter into a phasing process, as so determined to be the most cost effective and prudent process towards completion, and should the Developer fails to complete the phased development within the determined project time line for each phase, then the County may exercise the authority to complete the installation of municipal services and local improvements, drawing on its committed contributions to the overall development of the 39 Lots. County reserves the right to make use of only the necessary Security amounts to complete the Development as per the terms of this Agreement LEV would like to complete the Item, noting it as 2(c), and to thus to read as follows: Part 2(c) Should it so be determined that provision for an extended sunset clause be required and therefore exercised, a review of current market values and costs, at that time, based on (and reflected by) a mutually agreed construction cost index (by Provincial standards), and will be utilized to adjust construction costs accordingly, as those costs are associated to any of the phases of the development of the 39 lots. Additionally, Developer shall, in writing to the County, make a request to the County (and its Administration) to review, in collaboration, the required cost adjustments, if so deemed applicable, as they so affect the project of completing the 39 Lots. This would otherwise entail the factors of inflation and cost differentiation caused by market validity, or justifications of cost adjustments caused by unforeseen factors within the development project itself. LEV, in regards to the remaining Items incorporated into this proposed Development Agreement, as it so reads, is agreeable to this Development Agreement. LEV would suggest that a review of all Items been commenced between Cypress County Administration and LEV at the earliest convenience, in order to finalize and complete this Development Agreement. LEV welcomes any and all input from both Cypress County Council and its Administration in order to advance this Development Agreement and its Items. Sincerely Don Sandford Executive Vice President don.sandford@lansdowne.ca 403 254 6440, ext 254 403 585 0024 cellular Lansdowne Equity Ventures Ltd. Suite 350, 295 Midpark Way SE Calgary, Alberta T2X 2A8 Fax: 403 254 6362 Page 30 of 68
Lansdowne Equity Ventures Ltd. Irvine Development MEMORANDUM OF AGREEMENT MADE THIS DAY OF A.D. BETWEEN Cypress County (hereinafter referred to as the "County") OF THE FIRST PART and OF THE SECOND PART Lansdowne Equity Ventures Ltd. (hereinafter referred to as the "Developer") WHEREAS, the Developer is the owner of that portion of land located within the boundaries of the County and legally described as: Plan 7910350 Block 1 Lots 1-6 inclusive Block 1 Lots 9-18 inclusive Block 2 Lots 1-23 inclusive All located within NE 36-11-3-W4 (hamlet residential development) Excepting thereout all mines and minerals and the right to work same. (hereinafter referred to as the "Development") AND WHEREAS the Developer proposes to develop the lands as a 39 lot hamlet residential development. AND WHEREAS the County has committed to contribute financially towards the development of the 39 lot hamlet residential development to assist the Developer. AND WHEREAS the County will defer the applicable Irvine Off-Site Levy fees to be paid by the individual home owner at the time of applying for a development permit. AND WHERAS the County and the Developer wish to enter into an Agreement in which the developer will be in full compliance for their portion towards the extension and/or installation of municipal services to the 39 lot residential Development. AND WHEREAS the Development has been approved subject to entering into an agreement pursuant to Section 650 of the Municipal Government Act to provide the following items: THE PARTIES to this Agreement, in consideration of the promises and of the mutual terms, covenants and conditions to be observed and performed by each party, agree to comply as follows: 1. For the purposes of interpretation: 1 Page 31 of 68
1) AAgreement@ means this written agreement between the County and the Developer including all schedules and plans attached to the agreement. 2) ACommencement of Construction@ or ACommence Construction@ shall mean the date that the Developer commences or causes to be commenced construction of any local improvement or municipal service (including grading), which the Developer has undertaken to construct or cause to be constructed pursuant to this Agreement. 3) AComplete@ or ACompleted@ means that the construction or assembly, or both, of the relevant local improvement or other structures has been completed in accordance with Section 18. 4) AConstruction Completion Certificate@ or AC.C.C@ means the Construction Completion Certificate signed by the Municipal Engineer accepting the certificate delivered by or on behalf of the Developer certifying that the installation of any local improvement or portion thereof has been completed to the standards and specifications herein. 5) AConstruction Standards@ are the standards for new development within the County as adopted by the County in January of 2012. The Developer or the Developer=s Engineer is responsible to ensure the contractor adopts these standards and that development is constructed in accordance with these standards and specifications. 6) County@ shall mean Cypress County and shall include any municipal official appointed pursuant to the Municipal Government Act. 7) ACouncil@ means the Municipal Council of Cypress County. 8) ADesign Guidelines@ are the set of standards governing design, preparation, and submission of plans and specifications for construction of municipal improvements in the County as adopted by the County in January of 2012. These set out the minimum allowable levels to which to be built. In instances where the standards do not cover a particular situation or occurrence, good engineering judgement should be used. All development shall comply with the requirements of Cypress County and Cypress County policies. No departure from these standards shall be permitted without the written approval of the County. This document is to be used in conjunction with the Cypress County Construction Standards. 9) ADeveloper=s Engineer@ means a professional engineer or firm of professional engineers as may from time to time be retained by the Developer, on notice to the Municipality, for the purpose of providing engineering advice and services to the Developer. 10) ADevelopment@ means that area of land legally described as above and which is identified in Schedule AA@ attached to this agreement and includes 39 lots. 11) AFinal Acceptance Certificate@ or AF.A.C.@ means the Final Acceptance Certificate signed by the Municipal Engineer accepting the certificate delivered by or on behalf of the Developer certifying that any local improvement for which a Construction Completion Certificate has been issued is satisfactory and acceptable to the Municipality. 12) Financial Commitment means the County providing financial support towards the 39 lot development by paying for the upgrading of the existing main water and sewer distribution lines, and contributing a maximum of $117 000.00 towards either existing or any new infrastructure or local improvements related to either water or sewer infrastructure to service the 39 lots. 13) ALocal Improvement@ means the roadway, utilities, storm water management system, and other systems or works to be constructed to serve the subdivision area. 14) AMunicipal Engineer@ means such a person or corporation as is designated by the County for the purposes of this particular agreement and development for the purpose of providing engineering advice and services to the County; 15) AMunicipal Services@ means the roadway, utilities, and storm water management system, and other systems or works that are to be constructed by the Developer and are to be taken over by the County. 16) Off-Site Levy means the current Irvine Off-Site Levy fee of $5, 500.00 that was 2 Page 32 of 68
adopted by the County Council as part of Bylaw 2016/32. 17) APlans@ shall mean the Developer=s Engineer=s design plans including landscaping, drainage, and the construction and installation of municipal services and local improvements. 18) Security means an irrevocable letter of credit provided by the Developer s financial institution to the County to be used by the County to pay for the costs of completing the installation of the municipal services and local improvements within the Development in the event that the Developer is unable or does not complete the Development. 2. The County will either pay directly or reimburse the Developer for the total costs towards upgrading the existing water mains and sewer collection lines within the 39 lot development, and will contribute up to $117,000.00 towards either existing infrastructure or the installation of any new infrastructure that is required to service the 39 lots with water and sewer. The County s financial commitment towards assisting the Developer will expire on December 31, 2016. Therefore, any upgrades to the existing water mains and sewer collection lines are to be completed on or before December 31, 2016. It is expected that the Developer shall continue to develop and install the various municipal services for this development including the grading, paving of the streets, stormwater management, installation of street lights, fire hydrants, and traffic signs, as well as the servicing of the various private utilities to each lot by no later than September 30 th, 2017. If the work is not completed by September 30 th, 2017, the County may use the $117,000.00 towards finishing the development, as well as the necessary amount of security that is being held. Any phasing of the development of the 39 lots will require a written request by the Developer to the County, and pending the available funds will be subject to the approval of the County Council. There will be no guarantee of any extended financial commitment and support from the County as a result of the Developer requesting an approval for phasing of any portion of the 39 lots. If the installation of municipal services and local improvements is not completed within the specified timeline, or in the event that a time extension has not been granted by the County to the Developer to allow for phasing of the 39 lots, then the County reserves the right to make use of only the necessary Security amounts to complete the Development as per the terms of this Agreement. 3. The Developer is to be in compliance with the terms and conditions of this Agreement, and is authorized to extend or install municipal services and/or local improvements to and within the development. 4. The Developer will construct or install and maintain for such period of time as specified, the following municipal services, in and to the development: a) all streets and roadways will be designed to a Local Residential (Urban) design in accordance with the Construction Standards. This will include at minimum a 20.0 metre right of way with a 10.0 metre paved surface of hot mix asphalt, that consists of 50 mm Type 2 asphaltic concrete wearing course, 75 mm Type 3 asphaltic concrete base course, 75 mm aggregate base course with a 20 mm minus gradation, 150 mm aggregate sub base course with a a 50 mm minus gradation, and 150 mm subgrade prep to 100% SPD. The minimum radius for cul-de-sacs is 13.0 metres to the face of the curb. A 250 mm rolled curb and gutter is to be constructed adjacent to each lot. The above are the minimum pavement and design structure requirements. An independent pavement design is required for all developments. A geotechnical report with recommended pavement designs shall be conducted by a Professional Engineer and submitted to the County for review. The Developer must warranty the construction of all municipal services for a period of two (2) years after the Construction Completion Certificate has been issued by the County. 3 Page 33 of 68
b) upgrades and installation, as required, to the existing water distribution supply lines, valve and hydrant upgrades and installations as required, and upgrades and installations of service connections to each individual lot as required. c) the installation of street lights to the County s Design Guidelines and Construction Standards so as not to interfere with other utilities and driveways. d) the installation and placement of pavement markings, traffic control devices, and road signs as required by the County to the comply with the Uniform Traffic Control Devices For Canada as required within the County s Design Guidelines. e) the submission of an overall storm water management plan, prepared by a Professional Engineer, to be designed based upon a net-zero impact (runoff rates for a 24 hour duration, 1:100 year post development design storm will not exceed rates for the same design storm under pre-development conditions) or on the available capacity of receiving stream and appropriate area contributions. The installation and completion of the work outlined within the approved engineer=s design plan is to be performed either prior to or in conjunction with the construction of the development. The design plan shall accommodate surface storm water runoff after development in and through the Development. Where and if necessary, the Developer will provide concrete drainage swales to convey storm water. A blanket easement is to be registered, by caveat, against the Title of those lands which lie outside the subdivision development area for the purpose of the conveyance and retention of overland storm water runoff as part of the engineer=s design. f) the submission of an engineer s designed, erosion control plan satisfactory to the County, is to be submitted and implemented during the construction period in the event of a major rain fall or snow melt. The Developer is responsible for all cleanup costs associated with the Development as determined by the County. g) the Developer, through the Developer s engineer, shall establish minimum grades for each lot to ensure that the storm water management plan will function in an acceptable manner, and that the Developer, or the Developer=s engineer will perform periodic inspections during the construction and maintenance period to ensure that there is compliance with the grades for each lot. h) County approval of all road crossings as required. i) the seeding and landscaping of the road ditches and any or all drainage and utility rightsof-way and easements are to be done to the County=s satisfaction. j) the Developer may seek the County=s approval to place topsoil, from within the subdivision development, on areas within the development to be used later on for landscaping purposes. 5. The Developer shall arrange for and ensure the installation of the necessary utility services within or upon each lot of the development land as follows prior to sale of lots: a) electrical power b) natural gas c) telephone d) cable television e) high speed internet e) fibre optic lines for future use when available The Developer will be required to provide and register a utility right-of-way, to a minimum width of 3.50 metres, within the frontage of each residential lot within the subdivision to accommodate the various underground utilities. 6. The Developer shall grant to Cypress County, and the various utility suppliers such General Utility Easements as are, in the opinion of the Municipal Engineer, necessary and required for the supply of utilities and maintenance to the development. 4 Page 34 of 68
7. The Developer shall be responsible for the registration of any and/or all necessary easements and rights-of-ways, and shall provide copies of each of the individual registrations to the County as evidence of their registration. THE PARTIES to this Agreement in consideration of the promises and of the mutual terms, covenants and conditions to be observed and performed by each party, agree as follows; 8. The cost of the construction of the improvements agreed to by the Developer shall be the sole responsibility of the Developer other than the the total costs towards upgrading the existing main water and sewer distribution lines within the 39 lot development which will be the responsibility of the County. In addition, the County will contribute up to $117, 000.00 towards either existing infrastructure or the installation of any new infrastructure that is required to service the 39 lots with water and sewer. The construction and installation of the municipal improvements shall be done in a good work-like manner, and in strict compliance with the approved plans and specifications. 9. During the performance of the work required, pursuant to this Agreement, the County will obtain the services of a Municipal Engineer, at the Developer=s costs, for the purposes of ensuring quality control of the work. The County shall hire the Municipal Engineer directly, and will submit invoices to the Developer for the reimbursement of the Municipal Engineer to review design plans and inspect any and all of the related Developer s work in completing the Development. The County will retain the services of the Municipal Engineer relating to the upgrades to the existing water mains and sewer collection lines but will not require the Developer to pay for the services which are related to these upgrades. These costs will be included as part of the County s financial commitment of assistance. (i) the Municipal Engineer shall have free and immediate access to all records of work available to the Developer relating to the performance of the work including, without limiting the generality of the foregoing, all design, inspection, material testing and construction records; (ii) in order to ensure the proper performance of the obligations of the Developer under the provisions of this Agreement and to ensure compliance with existing bylaws or regulations of the County, the Municipal Engineer may: (a) make such inspection of the development and the construction thereon as the Municipal Engineer may deem necessary and advisable to ensure compliance with this Agreement; (b) reject any unsatisfactory design, material or work provided the same has not previously been approved by the County; (c) order that any unsatisfactory work be re-executed at the Developer's cost; (d) order the re-execution of any unsatisfactory design and the replacement of any unsatisfactory material at the Developer's sole cost or expense; (e) order the Developer to bring on the job either additional labour, machinery, and equipment at the Developer's cost as the Municipal Engineer may deem necessary to ensure the proper performance of the work (f) order that the performance of the work or part thereof is stopped until the said order can be obeyed; (g) order the testing of any materials to be incorporated in the work; (iii) the Developer shall provide all necessary tools, labour and other assistance necessary to carry out the inspections by the Municipal Engineer including the inspection at the completion of construction and the inspection at the completion of the maintenance period. 5 Page 35 of 68
10. The construction and installation of all Municipal Services shall be designed and built to the specifications of Cypress County=s Construction Standards and Design Guidelines, January 2012, unless some other professional engineer s design has been accepted by the County. Prior to commencing the construction and installation of the municipal services or allowing the installation of utilities and/or local improvements referred to in Sections 3 and 4, the Developer shall submit detailed plans and specifications prepared by a qualified engineer or firm to the Municipal Engineer and/or County for review. All such plans shall show the necessary details as required by the Municipal Engineer and shall conform strictly to proper and accepted design and engineering standards, and will conform to the requirements of the County unless otherwise authorized by the County. After reviewing the plans for general compliance with the County's requirements, the Municipal Engineer and/or County may authorize the Developer to proceed to construction, but such authorization shall not limit the Developer's overall responsibilities and duties under this Agreement. 11. The Developer will, during the term of this Agreement, retain the services of a qualified engineer or engineering firm to carry out the design and preparation of plans and specifications relating to the development and to administer the obligations of the Developer including field services under this Agreement. 12. In the event the plans are unacceptable to the Municipal Engineer and/or the County, they shall be amended or corrected by the Developer s engineer on behalf of the Developer and resubmitted to the Municipal Engineer and/or the County for further review for approval. In the event that a further dispute arises between the Developer and the Municipal Engineer as to the plans, such dispute or difference may be referred to the Council and the decision of the Council shall be final and binding on both parties and such a dispute shall not be subject to further arbitration. The Council retains the right to interpret any section of this Agreement and such interpretation shall be binding on the Developer. 13. There shall be no construction other than for municipal services and utilities on any lot in the development until the construction and installation of the municipal services, including the necessary utilities and an all-weather road to each individual lot, have been completed. Therefore, the County will not issue any development permits within the development until the County is satisfied that these requirements have been met, OR THE Construction Completion Certificate HAS BEEN ISSUED. 14. Upon completion of the matters required to be performed by the Developer under this Agreement, and the submission of as built drawings and pertinent testing, the Developer shall give notice in writing to the Municipal Engineer. The Municipal Engineer and/or County shall conduct an inspection to either accept or reject the completed work. If the work is completed to the satisfaction of the County, then approval in the form of a Construction Completion Certificate (C.C.C) will be issued. If the work is rejected, the Municipal Engineer and/or County shall state, in writing, the reasons for the rejection. In the event of a dispute between the Developer and the Municipal Engineer on the question of whether the work has been adequately completed, the matter will be referred to the Council whose decision shall be final and binding and not subject to further arbitration. 15. Upon the Municipal Engineer and/or County accepting the municipal services and/or municipal utilities, and upon the issuance of a Construction Completion Certificate (C.C.C.), the maintenance period for municipal services and/or municipal utilities shall be two (2) years from the date of issuance of the Construction Completion Certificate, or until such time as the Final Acceptance Certificate has been issued by the Municipal Engineer and/or County. The Developer shall transfer all rights, title and interest therein to the County without any cost or expense to the County at the time of the issuing the Construction Completion 6 Page 36 of 68
Certificate. The municipal services shall thereafter become the property of the County, subject only to the Developer's responsibility for any and all maintenance as required pursuant to the terms of this Agreement. 16. The County hereby grants to the Developer the right, permission and power to use, break, dig, bore, auger, tunnel and excavate in the public highway, street, roads, lanes, boulevards, parks and other public places within or adjacent to the development and otherwise do such work thereon as may be necessary for the purposes of this Agreement provided: (i) that the performance of such work shall be subject to the inspection of the Municipal Engineer whose requirements shall be strictly followed; (ii) that the Developer shall do as little damage as possible in the performance of such work and will cause as little obstruction to such public places as possible; (iii) upon completion of such work, the Developer shall restore all such public places to the condition and state of repair equivalent to that which prevailed prior to the performance of such work; (iv) that the Developer shall indemnify and save harmless the County from and against all losses, costs, claims, actions, damages, suits or demands of any nature which may arise by reason of the performance of the work of the Developer in pursuance of this Agreement. 17. The Developer shall inform all prospective new owners of lots within the development of the need to establish minimum lot grades and proper setbacks prior to commencing construction and to maintain drainage swales and ditches clear of obstructions. The Developer, through the Developer=s Engineer, will be responsible for providing verification to the County that the dwelling is being constructed at the correct design elevation, through a footing check by a qualified Alberta Land Surveyor, and that the original lot grades have not been altered. 18. The Developer shall, for a period of two (2) years after the acceptance and issuance of the Construction Completion Certificate by the Municipal Engineer and/or County under Section 16, be responsible for any and all repairs and replacements to any municipal services and utilities which may, in the opinion of the Municipal Engineer and/or County, become necessary for any cause whatsoever. The Municipal Engineer and/or County will, prior to the end of the two (2) year maintenance period, conduct an inspection to determine if the Developer has properly maintained the utilities and services. If the Municipal Engineer and/or County is of the opinion that the Developer has not properly maintained the utilities and services, this will be indicated in writing to the Developer the matters to be rectified and the two (2) year maintenance period will not end until these matters have been completed to the satisfaction of the Municipal Engineer and/or County. 19. In the event that the Developer is in default of the observance and performance of the terms, covenants and conditions of this Agreement, the County will indicate in writing to the Developer the matters to be rectified and the two (2) year maintenance period will not end until these matters have been completed. In the event that the Developer fails to rectify the defaults as required, the County may cause the default to be rectified at the Developer's sole cost and expense. If, in the opinion of the County or the Municipal Engineer and/or County, there is an emergency, the default by the Developer may be rectified immediately at the sole cost and expense of the Developer. 20. The Developer shall, without limiting his obligations or liabilities herein at his own expense, provide and maintain the following insurance in the form acceptable to the County with an insurer licensed in the Province of Alberta: 1. comprehensive general liability insurance in an amount of not less than ONE MILLION 7 Page 37 of 68
DOLLARS ($1,000,000.00) inclusive per occurrence against bodily injury, death and property damage including loss thereof; 2. automobile liability insurance for all vehicles owned, operated or licensed in the name of the Developer in the amount of ONE MILLION DOLLARS ($1,000,000.00). 21. The Developer shall provide the County with the required security prior to the commencement of the construction and installation of municipal services to ensure the Developer s full compliance with the terms, covenants and conditions of this Agreement. The security will be in the amount of 150% of the Developer s Engineer s overall costs, including engineering costs and G.S.T.. Upon the satisfactory completion of any deficiency items, and upon the issuance of the Construction Completion Certificate, the County will instruct the Developer s financial institute to release 90% of the security being held back to the Developer. The Construction Completion Certificate or a Development Permit will not be issued unless the security has been provided to the County. In addition, up to date asbuilt drawings are to be provided by the Developer s Engineer in both hard copy, and electronic file formats (dwg and pdf file formats) before the Construction Completion Certificate will be issued by the County. Upon the satisfactory completion of any remaining/outstanding deficiency items, and upon the issuance of the Final Acceptance Certificate, the County will instruct the Developer s financial institute to release the remaining 10% security, or whatever amount is being held by the County back to the developer. 22. The security shall consist of an irrevocable letter of credit issued by a chartered bank, or the Treasury Branch, or Credit Union. The letter of credit shall contain the following terms and provisions; (i) a statement that the irrevocable letter of credit is issued in favour of the County in consideration of the County entering into this Agreement with the named customers of the issuing bank; (ii) an acknowledgement by the issuing bank that it has full knowledge of the terms, covenants and conditions of this Agreement; (iii) an acknowledgement by the issuing bank that it has full knowledge that the issuing of the irrevocable letter of credit was and is a condition precedent to the execution of this Agreement by the County; (iv) an acknowledgement by the issuing bank that the County shall be entitled to draw on the irrevocable letters of credit in accordance with the provision of this Agreement and on undertaking by the issuing bank to promptly honour and pay draws made by the County; (v) the irrevocable letter of credit shall remain in effect until the Final Acceptance Certificate has been issued. The construction and installation of municipal services and local improvements must not commence until the security requirements have been met; (vi) the County upon fifteen (15) days written notice may require the Developer to increase any security or insurance required to be deposited by the Developer pursuant to this Agreement throughout the length of this Agreement if it should appear to the County that the security or insurance is insufficient in relation to the cost for protection to the County for which this security or insurance has been provided. (vii) the County may reduce the amount of security required to be deposited by the Developer as the construction and installation of municipal services and utilities progresses. Such reduction shall be a matter solely within the discretion of the County 23. Upon the completion of the construction and installation of the municipal services, and prior to final acceptance of the work by the Municipal Engineer and/or County, the Developer shall deliver to the County certified copies of all inspection and test records plus certified copies of as built plans and engineering plans. 8 Page 38 of 68
24. All covenants, undertakings and obligations set out in this Agreement shall constitute covenants running with all lands within the development and the County may register a caveat against all lands within the Development to protect and enforce the County's right under this Agreement. The County may grant a postponement of the caveat as to any of the land in the development. The County will discharge the caveat promptly upon acceptance by the Municipal Engineer and/or County of the various matters required to be performed by the Developer under this Agreement. 25. This Agreement does not constitute approval of any subdivision and is not a development permit or other permit granted on behalf of the County. 26. Where anything provided for herein cannot lawfully be done without the approval or permission of any authority, person or board, the obligation to do it does not come into force until such approval or permission is obtained, provided that the parties will do all things necessary by way of application or otherwise in an effort to obtain such approval and permission. It is the responsibility of the Developer to make any required applications. 27. Any provision that is contrary to law, the same shall be severed and the remainder of this Agreement shall be in full force and effect. 28. The validity and interpretation of this agreement or each clause or part or section hereof shall be governed by the laws of the Province of Alberta. 29. Both parties shall execute and deliver all further documents and assurances necessary to give effect to this Agreement and discharge respect of obligations of the parties. 30. The waiver of either party hereto of the strict performance by the other of any covenant or provision of this Agreement shall not of itself constitute a waiver of any subsequent breach of such covenant or provision of this Agreement. 31. Any notices required by one party to be given to the other shall be given at the following addresses: Lansdowne Equity Ventures Ltd. Suite 340, 295 Midpark Way S.E. Calgary AB T2X 2A8 Cypress County #816 2 nd Avenue, Dunmore AB T1B 0K3 and 32. The Developer shall be responsible for and pay to the County all engineering costs, fees and expenses and disbursements incurred by the County through his engineer in regard to the negotiation, preparation and execution of this Agreement, and as well, the Developer shall pay the County such amount as the County must pay its Municipal Engineer in relation to this Agreement and the development referred to herein shall be invoiced to the Developer and paid within thirty (30) days of the invoice. 33. This Agreement shall not be assignable by the Developer without the written approval of the County. 9 Page 39 of 68
IN WITNESS WHEREOF the parties hereunto affixed their signatures, on the date and year first above written. IN THE HAMLET OF DUNMORE, PROVINCE OF ALBERTA CYPRESS COUNTY WITNESS DEVELOPER WITNESS DEVELOPER 10 Page 40 of 68
AFFIDAVIT OF EXECUTION I,, of the of, in the Province of Alberta, make oath and say: 1. THAT I was personally present and did see named in the within instrument, duly sign and execute the same for the purposes named therein. 2. THAT the same was executed at the of in the province of Alberta, and that I am the subscribing witness thereto. 3. THAT I,, know the said and is in my belief of the full age of 18 years. SWORN before me at ) in the Province of Alberta, ) Canada, this day of, ) A.D., ) A Commissioner for Oaths in and for the Province of Alberta 11 Page 41 of 68
Letter of Support Redcliff Victim Services Background Redcliff Victim Services Unit Association aids and assists victims of crime and tragedy by providing a support program in partnership with the RCMP within the Town of Redcliff and Cypress County. The unit receives the majority of its funding from a grant from the Victims of Crime Fund that is managed by the Alberta Solicitor General. The current three year grant ends March 31, 2017. One of the requirements when applying for new grants is letters of support from various stakeholders. In 2013 a letter of support from the County was sent. The letter from Redcliff Victim Services is attached. Recommendations 1. Council move to provide a letter of support endorsing the worthwhile services provided to the community by Redcliff Victim Services. 2. Council move to receive for information. Page 42 of 68
Sent via e-mail 26 September 2016 County of Cypress 816-2nd Avenue Dunmore, Alberta T1B 0K3 Attention: Darcy Geigle, Reeve Re: Letter of Support for Redcliff Victim Services Dear Reeve Geigle: The Mission of Redcliff Victim Service Unit Association is to aid and assist victims of crime and tragedy by providing a support program in partnership with the RCMP within the Town of Redcliff and Cypress County. Our purpose is to ensure that victims receive support, information and appropriate referral subsequent to their victimization. The membership consists of Redcliff Victim Service Board, Program Manager, Royal Canadian Mounted Police, Victim Service Advocates and other volunteers for fund raising and public awareness events. Our unit receives the majority of its funding via a grant from the Victims of Crime Fund managed by the Alberta Solicitor General Office in Edmonton. We also receive funding from working the Casino, donations and various fundraising activities each year. Grants are available on a one year or three year basis. Our current three year grant ends 31 March 2017 thus we are in the process of completing our request for another three year grant. One of the requirements of the application is letters of support from various stakeholders. This is a request for a current letter of support from your office. Three years ago, Doug Henderson, Assistant Manager provided us with a letter of support which is attached for reference purposes. Should you have any questions or require further information, please call the undersigned at 403-581- 3692. Thanks in advance, Joan Hauser President Redcliff Victim Services Unit Association Page 43 of 68
Fire Master Plan Presentation Background TSI presented a draft review of the Fire Master Plan (FMP) to Council on September 21 st. The presentation was comprehensive and detailed. Access to the draft review online has been granted to all Councillors, the CAO, Deputy Fire Chief, Acting Deputy Fire Chief and the Peace Officer. While comments can be made online by everyone, the FSB Councillors who were in attendance at the presentation, felt that a more open discussion was necessary to clearly understand the FMP and its impact. The FSB also recommends to include District Area Fire Chiefs in the process for their input. Recommendations 1. Council move to direct Administration to schedule a meeting between TSI, Council, FSB members and District Area Fire Chiefs that allows for a question period, open discussion and further input into the Plan before the final draft is presented. 2. Council move to direct Administration to schedule a meeting between TSI, Council and FSB members that allows for a question period and open discussion. 3. Council move to receive for information. Page 44 of 68
City of Medicine Hat Contract Services Background The Memorandum of Agreement (MOA) with the City of Medicine Hat for firefighting services in Cypress County expires on December 31, 2016. At this time, negotiations have not begun. The FSB recently met and discussed the MOA and how to proceed with negotiations and the current contract. The FSB recommends to Council, to extend the MOA for an additional six months after the contract expires and hire TSI to represent the County in contract negotiations. Recommendations 1. Council move to extend the MOA to June 30, 2017 and hire TSI to represent the County in contract negotiations. 2. Council move to extend the MOA to June 30, 2017 and have management review the MOA and bring a recommendation forward to Council. 3. Council move to provide the City of Medicine Hat 90 days notice to cancel the contract. 4. Council to receive for information. Page 45 of 68
2017 IT Capital Replacement Plan Background For the years ending 2014-2016, Council was presented with an Information Technology Plan as part of the Strategic Planning budget process. Administration has developed a 2016 Replacement Plan as well as an in-depth plan for reserve contributions. The reserve contributions are meant to set aside funds for future Capital replacement and upgrades. Attached is the updated Plan for 2017, with projections for 2018, 2019. The Plan is functioning well and is meant for the following purpose: Set aside annual IT costs in a reserve to ensure Reserve balances for future purchases. Provide a predictable budget that is based on the amortized value for each piece of hardware and software. Allow management to build a long term sustainable plan for IT replacement. The Administrative Equipment Fund has been established for the rehabilitation or replacement costs of existing County Administrative Equipment when the equipment has reached the end of its useful life. An inventory of communications and IT equipment has been completed and a plan developed to include all technology/communications items held by the County will be replaced as per the lifecycles identified in the attached IT plan. The plan includes but is not limited to: Computers and Screens Laptops Cellular equipment/telephone systems Photocopiers Printers GPS units Data Consoles/Equipment for Emergency Services Servers Software Upgrades and Renewals Scanners Plotters The 2017 Plan incorporate the following large changes. 21 Mobile data terminals had previously been estimated to cost $5,000. The replacements costs will be $10,000/unit The Contribution for Accounting Capital Costs were reduced by $150,000 for 2016 funding of Accounting Software. Recommendations 1. Council move to approve the 2017 IT Capital Replacement Plan as presented. 2. Council move to receive for information. Page 46 of 68
IT CAPITAL REPLACEMENT/ANNUAL MAINTANANCE FEES PLAN SUMMARY Updated for 2017 Department/Position Type of Equipment Replace Cost REPLACEMENT PLAN 2017 Annual Contribution 2016 2017 2018 TOTAL - Council HARDWARE/ MOBILE 11,700 2,925 11,700 0 0 TOTAL - Administration HARDWARE/ MOBILE 172,515 31,370 14,925 30,390 5,000 TOTAL - Assessment HARDWARE/ MOBILE 14,500 4,388 7,000 4,000 3,500 TOTAL - Emergency Services HARDWARE/ MOBILE 252,771 129,024 163,500 88,470 200 TOTAL - Enforcement HARDWARE/ MOBILE 6,500 1,833 4,500 500 0 TOTAL - Health and Safety HARDWARE/ MOBILE 4,500 1,500 500 1,000 0 TOTAL - Planning & Development HARDWARE/ MOBILE 53,675 10,196 31,450 5,225 14,000 TOTAL - Agriculture HARDWARE/ MOBILE 56,900 39,980 36,500 35,000 18,000 TOTAL - Fleet Services HARDWARE/ MOBILE 352,000 88,125 11,500 500 340,000 TOTAL - Public Works HARDWARE/ MOBILE 21,580 7,185 4,180 6,400 4,000 TOTAL - Utilities HARDWARE/ MOBILE 42,302 13,138 16,550 11,002 10,500 TOTAL - Servers & Software SOFTWARE SERVERS 499,064 216,826 300,069 153,814 177,569 Page 47 of 68 TOTAL IT COMMUNICATIONS REPLACEMENT PLAN 1,488,007 546,490 602,374 336,301 572,769 IT RESERVE SUMMARY BALANCE DEC 31, 2015 $ 163,151 2016 Contribution 668,603 2016 estimated expenses (299,000) (299,000) IT RESERVE BALANCE DEC 31, 2016 $ 532,754 2017 Contribution 546,490 2017 Replacement/Upgrades (602,374) 2017 Capital Projects (40,000) IT RESERVE BALANCE DEC 31, 2017 $ 436,870 2018 Contribution 546,490 2018 Replacement/Upgrades (336,301) IT RESERVE BALANCE DEC 31, 2018 $ 647,058 IT CONTRIBUTION CHANGE 2016/2017 2016 CONTRIBUTION 668,603 2017 CONTRIBUTION - 546,490 DECREASE IN CONTRIBUTION 122,113.43 2016 Contribution Includes funding of accounting software of $150,000, from the 2015 Upgrades. This has been removed from the 2017 Budget. 2017-21 Data Console are double what was estimated in 2016 ($10,000 vs $5,000) The plan has been changed to reflect this recent information. Annual Software Fees and upgrades which have been expenses through the General Ledger in the past and will now flow throught the IT Reserve and are part of the 2016 Contribution. Listed below are the operating expenses
IT CAPITAL REPLACEMENT PLAN Updated for 2017 REPLACEMENT PLAN Department/Position Life Cycle Type of Equipment Replace Cost 2017 Annual Contribution 2017 2018 2019 COUNCIL Ward 1 4 Laptop/Printer 1,300 325 1,300 - - Ward 2 4 Laptop/Printer 1,300 325 1,300 - - Ward 3 4 Laptop/Printer 1,300 325 1,300 - - Ward 4 4 Laptop/Printer 1,300 325 1,300 - - Ward 5 4 Laptop/Printer 1,300 325 1,300 - - Ward 6 4 Laptop/Printer 1,300 325 1,300 - - Ward 7 4 Laptop/Printer 1,300 325 1,300 - - Ward 8 4 Laptop/Printer 1,300 325 1,300 - - Ward 9 4 Laptop/Printer 1,300 325 1,300 - - TOTAL - Council 11,700 2,925 11,700 - - Senior Administration CAO 3 Laptop/Mobile 2,980 993 2,500 480 - Director of Municipal Services/Sub Position 3 Laptop/Mobile 3,000 1,000 1,000 Director of Corporate Services 3 Desktop/Mobile 2,500 833-2,500 - Director of Public Works 3 Desktop/Mobile 2,500 833 1,000 1,500 - Senior Administration 10,980 3,660 4,500 4,480 - Page 48 of 68 Adminstration 3/4 (14) Desktops and monitors 14,495 4,417 7,725 8,770 - North Annex Meeting Room 10 Document Reader 600 60-600 - North Annex Meeting Room 10 Audio/Visual 11,000 1,100 - - 3,000 Council Chambers 10 Document Reader 1,200 120 - - - Council Chambers 10 Audio/Visual 42,000 4,200 - - - Council Meeting Room 10 TV 1,000 143 - - - Phone System 10 Polycomm 700 140 700 - - Photocopier x3 10 Photocopier 48,000 9,600 - - - Postage Machine 10 Postage Machine 12,000 3,000 2,000 12,000 2,000 Folder/Inserter 10 Folder/Inserter 15,000 1,500 - - - Printer x3 4 Printer 2,500 417-2,500 - Administration 148,495 24,697 10,425 23,870 5,000 Purchasing/parts 4 Desktops 13,040 3,013-2,040 - TOTAL - Administration 172,515 31,370 14,925 30,390 5,000 ASSESSMENT Assessor/Assistant /Admin 3 (3) Desktops and monitors 9,500 2,854 6,000-3,500 Assessor/Assistant 4 (2) Tablets 4,000 1,333-4,000 - Assessor/Assistant 5 (2) Gas Monitors 1,000 200 1,000 - - TOTAL - Assessment 14,500 4,388 7,000 4,000 3,500
MUNICIPAL SERVICES DIVISION Department/Position Life Cycle Type of Equipment Replace Cost 2017 Annual Contribution REPLACEMENT PLAN 2017 2018 2019 EMERGENCY SERVICES All Units 5 ( 22) Data Consoles 220,250 104,042 140,000 80,250 - Fire Halls 4 (8) Desktops and monitors 2,501 725 500 1,200 200 Fire Chief and Deputies 3/4 (3) Laptops 10,020 4,257 3,000 7,020 - Fire Halls 4 Printers 20,000 20,000 20,000 - - All Units 6 (26) GPS Units - - TOTAL - Emergency Services 252,771 129,024 163,500 88,470 200 ENFORCEMENT Peace Officer 3 Desktop/Mobile 4,500 1,208 4,500 - - Peace Officer 4 Laptop 1,500 500-500 - Peace Officer 4 Camera 500 125 - - - TOTAL - Enforcement 6,500 1,833 4,500 500 - HEALTH AND SAFETY H&S Officer 3 Desktop 1,500 500 500 1,000 - H&S Officer 4 Laptop 3,000 1,000 - - - TOTAL - Health and Safety 4,500 1,500 500 1,000 - Page 49 of 68 PLANNING AND DEVELOPMENT Planners/Technicians 3/4 Desktops 9,225 3,075 2,000 5,225 - Planners/Technicians 4/1 Laptop/Mobile 3,450 1,150 2,450 - - Planners/Technicians 5 GPS Unit/Strick 14,000 2,800 - - 14,000 Plotter 10 Printer 11,000 1,571 11,000 - - Plotter 10 Scanner 16,000 1,600 16,000 - - TOTAL - Planning & Development 53,675 10,196 31,450 5,225 14,000 AGRICULTURE Ag Fieldman 3 Laptop/Mobile 3,000 1,000 3,000 - - Assistant Ag Fieldman 3 Desktop/Mobile 2,500 833 1,500 - - AG Mobile Workstations 3 Laptop x4 31,000 19,667 14,000 17,000 - Fleet Equipment 5 Weather Station 2,400 480 - - - weed inspection software 1 software 18,000 18,000 18,000 18,000 18,000 TOTAL - Agriculture 56,900 39,980 36,500 35,000 18,000
PUBLIC WORKS DIVISION Department/Position Life Cycle Type of Equipment Replace Cost 2017 Annual Contribution REPLACEMENT PLAN 2017 2018 2019 FLEET SERVICES Shop desktops 3 Desktop 1,500 500 1,000 250 - Shop Laptop 4 Laptop 10,500 2,625 10,500 - - Fleet 4 GPS Unit x68 340,000 85,000 - - 340,000 Fleet GPS Spot Devices x8 N/A N/A - TOTAL - Fleet Services 352,000 88,125 11,500 500 340,000 PUBLIC WORKS Page 50 of 68 Foreman 3 Desktops/Monitors/Mobiles 16,580 5,185 4,180 1,400 4,000 Foreman 4 Laptops 3,000 1,000-3,000-4 Cameras 2,000 1,000-2,000 TOTAL - Public Works 21,580 7,185 4,180 6,400 4,000 UTILITIES SCADA 4 Server 6,000 1,500-6,000 - Utility Supervisor 3 Desktop/Mobile 3,000 1,167 3,000 - - Meter Gun 4 Laptop 6,650 1,588 900 1,000 1,500 Utility operators 3/4 Laptop/Mobile/Gas 17,652 5,884 12,650 4,002 - Calibration 5 Desktop 9,000 3,000 - - 9,000 TOTAL - Utilities 42,302 13,138 16,550 11,002 10,500
Department/Position Life Cycle Type of Equipment Replace Cost 2017 Annual Contribution REPLACEMENT PLAN 2017 2018 2019 Page 51 of 68 SERVERS AND SOFTWARE Gemini/CAMS Annual Tracking 17,000 17,000 17,000 17,000 17,000 Website Annual Website 34,240 11,740 9,240 9,240 9,240 Adobe - Pro x10 Annual PDF 10,000 10,000 10,000 10,000 10,000 Office 365 x 60 Annual Office Suite 18,204 18,204 18,204 18,204 18,204 PDQ - Deploy Enterprise Annual Management 450 450 450 450 450 PDQ - PDQ Inventory Annual Management 450 450 450 450 450 Unitrends Annual Annual 6,142 6,142 6,142 6,142 6,142 File and Record Annual Annual 6,000 6,000 6,000 6,000 6,000 Accounting Annual Annual 40,000 40,000 40,000 40,000 40,000 Assessment Annual Annual 19,000 19,000 19,000 19,000 19,000 Scada Annual Annual 9,700 9,700 9,700 9,700 9,700 Fleet Software Annual Annual 483 483 483 483 483 Planning software Annual Annual 10,400 10,400 10,400 10,400 10,400 Windows Datacentre 3 Renewal 13,000 4,333 13,000 - - Windows Server Standard 3 Renewal 2,000 667 2,000 - - Windows Server CAL x60 3 Renewal 4,500 1,500 4,500 - - Microsoft SQL x2 3 Renewal 15,000 5,000 15,000 - - Microsoft Sharepoint 3 Renewal 14,000 4,667 14,000 - - Remote Desktop x40 3 Renewal 9,000 3,000 9,000 - - Sophos SG310 3 Renewal 12,000 4,000 12,000 - - Sophos AP30 x4 3 Renewal 1,500 500-1,500 - Sophos Red10 x11 3 Renewal 3,245 1,082-3,245 - Unitrends Recovery 822 5 Equipment 30,000 6,000 - - 30,000 Rack Servers 5/6 Equipment 40,000 8,000 - - - Desktop Servers 4/5 Equipment 99,750 16,425-1,500 - Networking Equipment 3 Hardware 83,000 12,083 83,500 500 500 TOTAL - Servers & Software 499,064 216,826 300,069 153,814 177,569 TOTAL - IT Annual Contribution (2017) 1,488,007 546,490 602,374 336,301 572,769
2017 Vehicle & Equipment Capital Replacement Plan Background On Sept 20, 2016, Council approved the addition of 6 units to the Fleet. Two light duty trucks to facilitate Agriculture Summer Positions will be filled from vehicles that would normally go to auction. The 2017 Vehicle & Equipment Capital Replacement Plan has been amended to add the following pieces of equipment to the Fleet. Department Description Capital Purchase Expected Life Increase in annual Contribution Ag Services RTV $25,000 10 $ 25,000 Ag Services RTV Trailer $ 8,000 10 $ 8,000 Ag Services Sprayer $ 8,000 10 $ 8,000 Public Works 12 Wood Chipper $65,000 5 $ 65,000 Update on 2016 Vehicle & Equipment Capital Replacement Plan In 2016, there were forty four units budgeted for replacement. Through analysis of the Fleet recommendations were brought to Council to extend the life cycle on 9 units leaving 35 units for replacement, 30 units of operational equipment and 5 units of Fire equipment. Budget after amendments and recommended change is life cycle Actual Cost to Date Variance $2,818,000 $2,623,970 ($ 194,030) Although all budgeted vehicles and equipment have been purchased, some costs to equip vehicles prior to becoming operational are still outstanding. Information on disposals is not available at this time. Summary of 2017 Vehicle & Equipment Capital Replacement Plan The 2017 Vehicle & Equipment Capital Replacement Plan includes 19 units to be replaced or added to the fleet. New Units On September 20 Council approved the addition of 4 units, a wood chipper, RTV, RTV trailer and Sprayer. Page 52 of 68
Carry Forward Units 4 Units were carried forward from the 2016 budget. Management is recommending the replacement of three of these units. Unit U33024 (2006 CAT 924G WHEEL LOADER) is a low hour unit with 3600 hours. Management is recommending that this unit should have the life expectancy extended. The main issue for this unit is the handling of salt and corrosion due to that handling. Management will monitor this unit and advise Council when replacement is required. 2017 Replacement Units 12 units scheduled for replacement were analyzed to see whether replacement is still required. The units all fit within the parameters set out during the implementation of the Vehicle and Equipment Replacement Plan. Management is recommending that these units be replaced as per the scheduled plan. Capital Purchases have decreased from $2,818,000 to $1,088,500; a decrease of $1,729,500. Reserve contributions will increase by $182,069 to $1,870,432. The increase is mainly due to projected cost of replacing fire equipment. The projected replacement values have increased from $500,000 to $600,000 on twelve units with a 20 year estimated useful life. The estimated replacement value of the re-claimer has been increased from $650,000 to $1,000,000. Additional units to the fleet added $7,350 to the annual reserve contribution for future replacement. Recommendations 1. Council move to approve the 2017 Vehicle & Equipment Capital Replacement Plan as presented. 2. Council move to approve the 2017 Vehicle & Equipment Capital Replacement Plan as amended. 3. Council move to receive for information. Page 53 of 68
Summary of Vehicle and Equipment Capital Replacement Plan 2017 Summary UNIT #'S YEAR Units Replaced Est. Purch. $ End Value Cypress $$$ Contribution 2016 Miscellaneous Units 7 1,470,000 295,550 1,158,200 157,988 426,000 Heavy /Equipment 5 8,551,000 3,006,496 5,544,504 913,667 455,000 Light Duty 4 1,516,000 673,000 843,000 157,900 139,000 Heavy Duty Trucks 0 2,085,000 670,000 868,000 161,300 0 Fire Equipment 1 9,017,000 77,200 8,939,800 479,577 68,500 Total 17 22,639,000 4,722,246 17,353,504 1,870,432 1,088,500 2017 Capital Replacement Plan Carry Forwards 4 251,000 Miscellaneous Units 5 380,000 Heavy /Equipment 3 250,000 Light Duty 4 139,000 Heavy Duty Trucks 0 0 Fire Equipment 1 68,500 Total 2017 17 22,639,000 4,722,246 17,353,504 1,870,432 1,088,500 Page 54 of 68 Total Fleet Replacement Budget $ 22,639,000 $ 4,722,246 $ 17,353,504 $ 1,870,432 $ 1,088,500
Vehicle & Equipment Capital Replacement Plan ACTUAL COSTS 2017 UNIT #'S YEAR DESCRIPTION Est. Purch. $ End Value Requested Life Exp Cypress $$$ Contribution U13001 ABOVE GROUND FUEL STORAGE TANKS ALL AREAS 38,000 3,800 20 34,200 1,710 U13002 2007 12,720 L CRUDE OIL TANK (Unit 564) 100,000 5,000 15 95,000 6,333 Not replacing TILL 2021 U13003 2009 WING MOWER GRADER (UNIT 262) 50,000 2,000 10 48,000 4,800 U12001 2015 WHEEL WEIGH SCALES 4461,4462,4463,4464,4465,4466 15,000 0 10 15,000 1,500 Not Replacing U17001 2008 IRRIGATION PUMP HONDA 5,000 1,750 10 replaced by 17002 U17002 2016 PUMP & SPRINKLER 25,000 6,250 10 18,750 1,875 U13005 2015 14' END DUMP TRAILER 12,000 4,000 10 8,000 800 U13008 2008 UTILITY DUMP TRAILER -SIDE 15,000 5,000 10 10,000 1,000 U13009 2008 14' HYD DUMP TRAILER - END 12,000 4,000 10 8,000 800 U12002 2011 SANDBAGGING MACHINE 40,000 5,000 10 35,000 3,500 U13010 1999 GRAPPLE RAKE 40,000 2,000 10 38,000 3,800 Not replacing TILL 2021 U13011 2015 WOBBLY 13wheel Roller Packer 16,000 5,000 10 11,000 1,100 U13012 2015 WOBBLY 13wheel Roller Packer 16,000 5,000 10 11,000 1,100 U13024 2015 EQUIPMENT TRAILER-CULVERTS 6,000 2,000 10 4,000 400 U13025 2016 DEVILBISS COMPRESSOR 8,000 1,500 10 6,500 650 U13026 2016 FIRE PUMP FOR MOWER - UNIT #414 20,000 500 5 19,500 3,900 U13032 2009 EQUIPMENT TRAILER / PEERLESS 50 TON 150,000 45,000 10 105,000 10,500 U13033 1995 HYDRAULIC BROOM 35,000 1,000 10 34,000 3,400 CARRY FORWARD FROM 2016 35,000 U16009 1996 WEIGH WAGON 15,000 2,000 15 NOT REPLACING U16010 2016 5' ROUGH CUT MOWER 5230 4,000 400 10 3,600 360 U13035 2010 CRAFCO CRACK FILLER TRAILER 55,000 19,250 10 35,750 3,575 U16012 2010 RTV TRAILER MUCH712TA2 10,000 500 10 9,500 950 U16013 2006 TANDEM AXLE MOWER TRAILER 10,000 100 15 9,900 660 U16015 2011 HAYBUSTER DRILL SEEDER 50,000 5,000 10 45,000 4,500 U16016 1989 LIVESTOCK Weigh Scale 8,000 500 20 7,500 375 Not replacing U16017 RTV TRAILER 8,000 3,000 10 5,000 500 NEW PURCHASE 2017 8,000 U16018 SPRAYER 8,000 2,000 10 6,000 600 NEW PURCHASE 2017 8,000 U13039 1996 TRAFFIC COUNTER 8,500 0 5 8,500 1,700 U13040 2015 FULL TRIP TWO-WAY PLOW 17,500 5,000 5 12,500 2,500 U13041 2015 HOPPER SANDER 47,000 10,000 5 37,000 7,400 U13042 2007 EQUIPMENT TRAILER / H.D. TRI-AXLE TILT DECK 80,000 10,000 10 70,000 7,000 80,000 U13043 1995 YARD PLOW 40,000 1,000 10 39,000 3,900 CARRY FORWARD FROM 2016 40,000 U16018 2016 PORTABLE SPRAYER UNIT 425 7,000 500 10 6,500 650 U13050 U13051 2015 2015 SCHULTE XH1000 MOWER 50,000 50,000 20,000 2 30,000 15,000 SCHULTE FLX1510 FLEXARM 0 SCHULTE XH1000 MOWER 50,000 50,000 20,000 2 30,000 15,000 SCHULTE FLX1510 FLEXARM 0 U13052 2011 SANDER HOPPER FOR UNIT 565 transferred to u53007 U13053 2011 TWO WAY PLOW FOR UNIT 565 transferred to u53008 U13060 2015 ROAD/GRAVEL RECLAIMER 42,000 10 42,000 4,200 U13062 2007 GRAVEL PUP TRAILER 45,000 9,000 10 36,000 3,600 45,000 U13063 2007 GRAVEL PUP TRAILER 45,000 9,000 10 36,000 3,600 45,000 U13065 2015 SANDER HOPPER FOR UNIT 542 35,000 10,000 5 25,000 5,000 U13066 2015 TWO WAY PLOW FOR UNIT 542 20,000 5,000 5 15,000 3,000 U13067 2015 SANDER HOPPER FOR UNIT 543 35,000 10,000 5 25,000 5,000 U13068 2015 TWO WAY PLOW FOR UNIT 543 20,000 5,000 5 15,000 3,000 U13069 2015 SANDER HOPPER FOR UNIT 544 35,000 10,000 5 25,000 5,000 U13070 2015 TWO WAY PLOW FOR UNIT 544 20,000 5,000 5 15,000 3,000 Page 55 of 68 Page 1 of 5
U13071 2015 SANDER HOPPER FOR UNIT 545 35,000 10,000 5 25,000 5,000 U13072 2015 TWO WAY PLOW FOR UNIT 545 20,000 5,000 5 15,000 3,000 U13073 2015 EQUIP TRAILER BEAVER TAIL 7,000 3,500 10 3,500 350 U13074 2015 HOTSY TRAILER 20,000 8,000 10 12,000 1,200 U13075 2015 HOTSY TRAILER 20,000 8,000 10 12,000 1,200 U13076 12" WOOD CHIPPER 65,000 15,000 10 50,000 5,000 NEW PURCHASE 2017 65,000 MISC EQUIPMENT 1,470,000 295,550 1,158,200 157,988 0 426,000 U26001 2015 JOHN DEERE 3038E TRACTOR AG 25,000 12,000 5 13,000 2,600 U23001 2016 KUBOTA ZERO TURN MOWER 25,000 12,000 5 13,000 2,600 U23002 2007 2007 TOYOTA 8FGU25 60,000 20,000 15 40,000 2,667 0 U26002 2010 2010 KUBOTA RTV900G-A 20,000 7,000 10 13,000 1,300 0 U26003 2013 2013 KUBOTA RTV900XTG-A 16,000 8,000 10 8,000 800 U26004 RTV 25,000 12,500 10 12,500 1,250 NEW PURCHASE 2017 25,000 U33001 2016 KUBOTA 90HP TRACTOR PW 70,000 25,000 6 45,000 7,500 U33002 2015 MASSEY FERGUSON MM7719 200,000 80,000 6 120,000 20,000 U33004 2015 MASSEY FERGUSON MM7719 200,000 80,000 6 120,000 20,000 U33005 2015 MASSEY FERGUSON MM7719 200,000 80,000 6 120,000 20,000 U23003 2016 TOYOTA FORK LIFT 30,000 3,000 15 27,000 1,800 U33005 2015 2015 CATERPILLAR 160M 410,000 133,500 6 276,500 46,083 U33006 2015 2015 CAT CS56B PACKER 225,000 70,716 6 154,284 25,714 U33007 2016 CAT 420F2 BACKHOE LOADER 150,000 38,790 6 111,210 18,535 U33008 2016 CAT 420F2 BACKHOE LOADER 150,000 38,790 6 111,210 18,535 U33009 2016 CAT 14 M GRADER 600,000 240,000 6 360,000 60,000 U33010 2011 2011 CATERPILLAR 160M 400,000 132,400 6 267,600 44,600 400,000 U33011 2015 2015 CATERPILLAR 160M AWD 450,000 196,500 6 253,500 42,250 U33012 2012 2012 CATERPILLAR 160M 375,000 111,700 6 263,300 43,883 U33013 2013 2013 CATERPILLAR 160M 375,000 135,300 6 239,700 39,950 U33014 2012 2012 CATERPILLAR 160M 375,000 111,700 6 263,300 43,883 U33015 2015 2015 CATERPILLAR 160M 375,000 133,500 6 241,500 40,250 U33016 2015 2015 CATERPILLAR 160M 375,000 133,500 6 241,500 40,250 U33018 2013 2013 CATERPILLAR 160M 375,000 133,500 6 241,500 40,250 U33019 2015 2015 CATERPILLAR 160M 375,000 154,100 6 220,900 36,817 U33020 2014 2014 CATERPILLAR 160M 375,000 109,600 6 265,400 44,233 U33021 2014 2014 CATERPILLAR 160M 375,000 109,600 6 265,400 44,233 U33022 2015 HYUNDAI LOADER HL757TM-9A 225,000 81,000 6 144,000 24,000 U33023 2014 CAT CP56-B VIB PACKER 225,000 53,300 6 171,700 28,617 U33024 2006 2006 CAT 924G WHEEL LOADER 250,000 70,000 6 180,000 30,000 Extend life due to low hours U33025 2012 2012 CAT RM500 RECLAIMER 1,000,000 400,000 6 600,000 100,000 U13016 2007 2007 HOTSY PRESSURE WASHER / SKID MOUNT 20,000 1,500 10 18,500 1,850 U16022 1994 1994 JOHN DEERE LAND ROLLER 30,000 750 6 29,250 4,875 CARRY FORWARD FROM 2016 30,000 U16023 2015 2015 SUNFLOWER NO-TILL DRILL 70,000 35,000 6 35,000 5,833 U16024 2015 2015 SUNFLOWER NO-TILL DRILL 70,000 35,000 6 35,000 5,833 U27001 2015 JOHN DEERE 1025R TRACTOR - CAVAN LAKE 25,000 6,250 10 18,750 1,875 U27002 2015 JD ZERO TURN MOWER X304 5,000 1,000 5 4,000 800 LIGHT/HEAVY DUTY EQUIPMENT 8,551,000 3,006,496 5,544,504 913,667 0 455,000 Page 56 of 68 U41001 2016 CHEVY SILVERADO 1500 DBL CAB 35,000 17,500 5 17,500 3,500 U44001 2016 CHEVY SILVERADO 1500 DBL CAB 35,000 17,500 5 17,500 3,500 U43001 2016 CHEVY SILVERADO 1500 DBL CAB 35,000 17,500 5 17,500 3,500 U43002 2016 CHEVY SILVERADO 2500 DBL CAB 37,000 18,500 5 18,500 3,700 U46001 2016 CHEVY SILVERADO 2500 DBL CAB L/B 38,000 19,000 5 19,000 3,800 Page 2 of 5
U43003 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43004 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43005 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43006 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43007 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43008 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U43009 2016 FORD F250 REG CAB 35,000 17,500 5 17,500 3,500 U44002 2016 CHEVY SILVERADO 2500 DBL CAB 37,000 18,500 5 18,500 3,700 U43010 2014 FORD F250 3/4t Reg Cab 34,000 17,000 5 17,000 3,400 U43011 2014 FORD F250 3/4t Reg Cab 34,000 17,000 5 17,000 3,400 U43012 2014 FORD F250 3/4t Reg Cab 34,000 17,000 5 17,000 3,400 U46002 2016 FORD F250 3/4T CREW CAB 35,000 17,500 5 17,500 3,500 U46003 2009 FORD F550 4X4 REG. CAB C/U CREW 65,000 5,000 10 60,000 6,000 U44003 2012 FORD F150 4X4 SUP.CAB 41,000 20,500 5 20,500 4,100 transfer to AG 2017 41,000 U43013 2014 FORD F250 3/4t Reg Cab 34,000 17,000 5 17,000 3,400 U43014 2012 FORD F150 4X4 SUP.CAB 34,000 16,000 5 18,000 3,600 34,000 U42003 2016 GMC 1/2 4X4 DOUBLE CAB 35,000 17,500 5 17,500 3,500 U43015 2016 DODGE 5500 REG CAB 120,000 40,000 5 80,000 16,000 U46005 2015 GMC 1/2 4X4 DOUBLE CAB 35,000 17,500 5 17,500 3,500 U43017 2012 FORD F 250 4X4 SUP.CAB 35,000 17,500 5 17,500 3,500 transfer to AG 2017 35,000 U42001 2016 CHEVY TAHOE - BYLAW 60,000 25,000 5 35,000 7,000 U46004 2012 FORD F150 4X4 SUP.CAB 29,000 14,000 5 15,000 3,000 29,000 U43018 2015 DODGE 3/4 4X4 CREW CAB 37,000 18,500 5 18,500 3,700 U43019 2015 DODGE 3/4 4X4 CREW CAB 37,000 18,500 5 18,500 3,700 U44004 2014 GMC 1/2 4X4 DOUBLE CAB 36,000 18,000 5 18,000 3,600 U44005 2014 GMC 1/2 4X4 DOUBLE CAB 36,000 18,000 5 18,000 3,600 U46006 2015 FORD 3/4 4X4 SUP.CAB 35,000 17,500 5 17,500 3,500 U43020 2015 FORD 3/4 4X4 SUP.CAB 35,000 17,500 5 17,500 3,500 U43021 2015 FORD 3/4 4X4 SUP.CAB 35,000 17,500 5 17,500 3,500 U44006 2015 GMC 1/2 4X4 DOUBLE CAB 36,000 18,000 5 18,000 3,600 U46007 2012 FORD F550 4X4 REG. CAB 57,000 10,000 10 47,000 4,700 U43022 2015 FORD F550 4X4 CREW CAB 85,000 30,000 5 55,000 11,000 LIGHT DUTY TRUCKS 1,516,000 673,000 843,000 157,900 0 139,000 Page 57 of 68 U53001 2010 INTERNATIONAL 7400 / OIL DISTRIBUTOR 155,000 30,000 10 125,000 12,500 U53002 2015 FREIGHTLINER M2 / SIGN TRUCK 130,000 50,000 5 80,000 16,000 U53003 2015 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53004 2015 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53005 2015 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53006 2015 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53007 2016 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53008 2015 WESTERN STAR 4700SB 250,000 125,000 5 125,000 25,000 U53010 2011 WESTERN STAR 4900SA / 5TH W. & tri axle 300,000 50,000 10 250,000 25,000 HEAVY DUTY TRUCKS 2,085,000 880,000 1,205,000 203,500 0 0 Total $13,622,000.00 $4,855,046.00 $8,750,704.00 $1,433,055.67 $0.00 $1,020,000.00 Page 3 of 5
Unit Year Description LOCATION Org Purchase $ Replacment Est $ End Value Life Exp Cypress $$$ Contribution U72020 2014 INTERNATIONAL CREW CAB 7400 BOX SPRINGS 500,000 600,000 25,000 20 575,000 28,750 U62020 2011 RAPID ATTACK FIRE PUMP BOX SPRINGS 20,000 20,000 0 20 20,000 1,000 U72021 2007 FORD F350 4X4 CREWCAB BOX SPRINGS 25,000 50,000 2,500 20 47,500 2,375 U72121 2016 FORD F250 4x4 QUAD Cab DIESEL DEPUTY CHIEF 52,000 75,000 5,000 7 70,000 10,000 U62090 2016 Thermal Imaging Camera DEPUTY CHIEF 15,000 18,000 0 10 18,000 1,800 U72090 1981 CHEV CCD042 DUNMORE 64,000 60,000 1,000 20 59,000 2,950 U72091 2007 DODGE ¾ t 4X4 QUAD Cab DUNMORE 2,500 50,000 1,000 20 49,000 2,450 U72092 2005 STERLING ACTERRA DUNMORE 230,000 600,000 1,000 20 599,000 29,950 U62091 2014 RAPID ATTACK FIRE PUMP DUNMORE U62121 2012 LIVESTOCK RESCUE TRAILER DUNMORE 25,000 25,000 0 20 25,000 1,250 2012 SCBA Compressor DUNMORE 40,000 40,000 0 20 40,000 2,000 2012 Gear Washer and Dryer DUNMORE 22,000 22,000 0 20 22,000 1,100 2006 Spare SCBA Bottles X 10 @ 650ea DUNMORE 6,500 6,500 0 15 6,500 433 U72030 2006 STERLING ACTERRA 4X4 ELKWATER 330,000 600,000 1,000 20 599,000 29,950 U72033 2008 RESCUE TRAILER ELKWATER 25,000 25,000 5,000 20 20,000 1,000 U72032 2002 FORD F350 1 t Reg Cab ELKWATER 75,000 50,000 2,500 20 47,500 2,375 2013 RAPID ATTACK FIRE PUMP ELKWATER 6,200 20,000 100 10 19,900 1,990 U72031 2002 FORD F450 CREWCAB 4X4 ELKWATER 125,000 100,000 2,500 20 97,500 4,875 2007 Thermal Imaging Camera FIRE CHIEF 13,500 13,500 0 10 13,500 1,350 13,500 U72120 2013 CHEV 2500CREW 4X4 FIRE CHIEF 50,000 75,000 5,000 7 70,000 10,000 U72061 2007 DODGE ¾ t Ext Cab HILDA 31,000 50,000 2,500 20 47,500 2,375 U72060 2009 STERLING ACTERRA HILDA 325,000 600,000 1,000 20 599,000 29,950 U62061 2010 RAPID ATTACK FIRE PUMP HILDA 20,000 20,000 100 10 19,900 1,990 U72001 2008 DODGE ¾ t Ext Cab IRVINE 43,000 50,000 2,500 20 47,500 2,375 U72002 2008 STERLING ACTERRA 4X4 IRVINE 303,000 600,000 1,000 20 599,000 29,950 U62002 2008 RAPID ATTACK FIRE PUMP IRVINE 20,000 20,000 100 10 19,900 1,990 U72080 2011 INTERNATIONAL 4400 JENNER 352,000 600,000 1,000 20 599,000 29,950 U72100 2012 INTERNATIONAL 7400 MED HAT 400,000 600,000 1,000 20 599,000 29,950 U72101 2006 STERLING ACTERRA MED HAT 285,000 600,000 1,000 20 599,000 29,950 U72110 1986 FORD F8009 replaced with 946 ONEFOUR 33 0 0 U72111 1983 FORD F700 dispose replace with squad ONEFOUR 55,000 1,000 20 54,000 2,700 55000 U72112 2011 DODGE 2500 CREW QUAB ONEFOUR 18,000 50,000 2,500 20 47,500 2,375 U62112 2015 RAPID ATTACK FIRE PUMP ONEFOUR 20,000 20,000 100 10 19,900 1,990 U72070 2008 STERLING ACTERRA SCHULER 303,000 600,000 1,000 20 599,000 29,950 U62071 2008 RAPID ATTACK FIRE PUMP SCHULER 15,000 20,000 100 20 19,900 995 U72071 1999 DODGE 3/4t 4X4 Ext Cab SCHULER 31,000 50,000 2,500 20 47,500 2,375 U72040 2016 INTERNATIONAL 7400 SEV PERSONS 600,000 600,000 1,000 20 599,000 29,950 U62040 2014 RAPID ATTACK FIRE PUMP SEV PERSONS 6,200 20,000 100 10 19,900 1,990 U72041 2010 Dodge Ram3500 Quad Cab 4x4 SEV PERSONS 30,000 50,000 2,500 20 47,500 2,375 U72050 2010 INTERNATIONAL 4400 SUFFIELD 358,000 600,000 1,000 20 599,000 29,950 2013 BACKPACK BLOWERS X 16 Various Departments 9,600 12,000 0 10 12,000 1,200 2006 Breathing Apparatus X 40 @ 8000 replacement 2021 Various Departments 328,000 300,000 0 15 300,000 20,000 SCBA bottles 80 X $1000 replacement 2021 Various Departments 80,000 80,000 0 15 80,000 5,333 2007 Extrication Rescue Tools X 7 @ 35000 Various Departments 245,000 300,000 0 15 300,000 20,000 2010 CAMS duplicated in IT budget U72010 2005 STERLING ACTERRA WALSH 250,000 600,000 1,000 20 599,000 29,950 U72011 2009 Dodge Ram3500 Quad Cab 4x4 WALSH 31,000 50,000 2,500 20 47,500 2,375 U62011 2016 RAPID ATTACK FIRE PUMP WALSH 20,000 20,000 100 10 19,900 1,990 Page 58 of 68 Total Fire & Emergency Services $5,750,500.00 $9,017,000.00 $77,200.00 $8,939,800.00 $479,576.67 $68,500.00 Page 4 of 5
These are today's values and should be monitored by the department head on a yearly basis. NO REPLACEMENT NEEDED 4 1975 WATER TANK 0500G DT173 16 2005 GOPHER APPLICATION UNIT ASSET #1580 27 2002 TREE MULCH APPLICATOR PFRA2002 34 1962 TREE PLANTER GPS276 35 1962 TREE PLANTER GPS277 36 1979 TREE PLANTER GPS278 31 2001 PASTURE PIPELINE PLOW Acquired in 2001 PFRA444246 11,000 53 WATER TANK 1000 GAL 54 WATER TANK 1500 GAL 64 1996 PORTABLE SPRAYER MD53108 11,000 68 2010 RTV UTILITY SPRAYER 774877 6,000 78 2006 SKID MOUNT SPRAYER 4138886AIR 10,500 99 PORTABLE CATTLE TROUGH C00379B 8,400 DISPOSE ASSET 23 1985 EQUIPMENT TRAILER / ELKWATER HOTSY MD1985D 96 1998 TWO WAY PLOW / WELDCO BEALES SPARE 3-30783-1 22,000 109 2000 FORD WATER METER BOX S00007 5,500 Page 59 of 68 Page 5 of 5
CYPRESS COUNTY BUDGET VARIANCE REPORT SUMMARY OF ALL UNITS For the Eight Months Ending August 31, 2016 REVENUE 2016 2016 YTD BUDGET TOTAL VARIANCE % VARIANCE General Municipal Revenue 23,490,745 24,005,442-514,697 97.86% Administration 17,983 30,000-12,017 59.94% Protective Services Fire 8,107 63,000-54,893 12.87% Bylaw 53,803 45,500 8,303 118.25% Public Works 94,426 50,000 44,426 Transportation Fleet 2,310,900 2,778,013-467,113 83.19% Utilities Water 589,209 1,101,759-512,550 53.48% Sewer 203,850 306,240-102,390 66.57% Garbage 30,033 47,450-17,417 63.29% Family & Community Support 163,825 169,800-5,975 96.48% Planning and Development 70,264 124,000-53,736 56.66% Agriculture 213,565 229,239-15,674 Recreation 74,442 98,550-24,108 75.54% Total Revenues from Operations 27,321,152 29,048,993-1,727,841 94.05% Transfers From Capital 9,848,215 Total Revenues 27,321,152 38,897,208 EXPENSES CORPORATE SERVICES Council 182,444 269,000-86,556 67.82% Boards. 78,854 152,350-73,496 51.76% Administration 1,552,825 2,978,324-1,425,499 52.14% MUNICIPAL SERVICES Protective Services RCMP 76,800 159,135-82,335 48.26% Fire 780,013 1,465,495-685,482 53.23% Emergency Management 58,051 114,000-55,949 50.92% Bylaw/Health and Safety 175,875 283,670-107,795 62.00% Family & Community Support 157,180 217,034-59,854 72.42% Planning and Development 482,206 757,000-274,794 63.70% Economic Development and Tourism 59,464 61,000-1,536 97.48% Agriculture 272,976 515,876-242,900 52.92% Recreation 349,400 489,313-139,913 71.41% Campground 93,441 141,852-48,411 65.87% PUBLIC WORKS Public Works 6,323,353 14,161,097-7,837,744 44.65% Transportation Fleet 563,558 2,778,013-2,214,455 20.29% Utilities Water 1,124,233 3,906,326-2,782,093 28.78% Sewer 112,940 531,662-418,722 21.24% Garbage 352,718 730,686-377,968 48.27% Total Operating Expenses 12,796,331 29,711,833-16,915,502 43.07% Transfers To Reserves 102212 15,826,128-33,744,448 0.65% Total Expenses 12,898,543 45,537,961 INFORMATION TECHNOLOGY PLAN 192,461 324,262 Net Surplus/Deficit 14,230,148-6,640,753 0 0 Page 60 of 68