1. Purpose Continuing Professional Development () Procedure This procedures and guidelines document is intended to ensure consistency, fairness and business efficiency with respect to the process. It should be followed with due care and accuracy and all appropriate data must be recorded and saved for audit purposes. 2. Definitions In this document, unless the context otherwise indicates i) Accredited provider means a SDP (Skills Development Provider) accredited by the QCTO or delegated Quality Assurance Body (SETA ETQA s); ii) IWH PB recognised provider means an accredited SDP registered and recognised by the IWH PB for the purpose of providing suitable skills development programmes and workshops as well as continuous professional development programmes for Work at Height professionals to stay updated with their professional status. iii) Continuing professional development also referred to as means the ongoing development and improvement of a practitioner s knowledge, skills and workplace experience to ensure growth and continued excellence as a professional in the service provided by the practitioner as required by the code of ethics of the IWH BP; iv) Cycle period means a period of 36 months commencing at the calendar month in which the practitioner was registered and cycle will end with the expiry date; v) Expiry date means the date occurring 36 calendar months after the date of registration of the practitioner; vi) Institute for Work at Height Professional Body also referred to as IWH PB means the Professional body as registered with SAQA. 2. Scope The scope of this guideline document includes the effective management of the assessment and quality assurance procedure as a whole and includes the following activities: a) Criteria for b) Evaluation of evidence b) Registration and re-registration of a practitioner 3. The Registration Cycle and 3.1 The system functions in cycles of three years. This period corresponds to the period of validity of the certificate and Permit to Operate issued to the practitioner. 3.2 The three year cycle of each practitioner commences on the anniversary of the date of which such practitioner was registered by the IWH PB, which date appears on the practitioner s certificate of registration and Permit to Operate, and which date also constitutes the expiry date, as defined in these rules, when such practitioner is required to apply for renewal of his/her registration. The date on which a practitioner has been registered is also obtainable from the IWH PB Website www.profbody.co.za, under Validate a Practitioner. 3.3 During each cycle of three years every practitioner must accumulate Points in order to qualify for renewal of his/her registration. 3.4 A registered practitioner may not accumulate less than the required Points per registration cycle but may accumulate additional points if they so wish, however the additional points cannot be transferred to the next cycle. Page 1 of 8
4. Criteria for acquiring Points Please see Addendum C for the exact Points per Designation. The total number of Points consists of a fixed total of Compulsory points, which will mostly consist of a re-assessment, as well as an option to choose form a number of optional activities to make up the total of points required for reregistration. 5. Recording of Activities 5.1 Recording of a registered practitioners Activities 5.1 Unless exempted in terms of these rules, activities should be recorded in the following manner: a) Rope Access practitioners will receive an IWH PB logbook where the practitioner has to log the working hours and/or relevant activities as specified for. The Logbook has to be shown to the Training Provider and a copy of the final hours or activities logged will be kept as evidence/proof. b) Other practitioners can provide proof of work hours as per letter from employer or a CV. c) Assessors will record the evidence of the re-assessment on the IWH PB pre-scribed reassessment instruments. d) The Training Provider will on behalf of the practitioner complete the Activity Log Sheet see PROCEDURES FOR REGISTRATION OF PRACTITIONER PROCESS, and hand it in at the training provider where the Assessment and/or Refresher Course and/or programme will be conducted. 5.2 The upkeep of the Logbook and the logging of individual activities is mainly the responsibility of the practitioner, but recognised training providers can assist practitioners in this regard. 5.3 Except for the practitioner themselves, only IWH PB recognised training providers will be allowed to verify practitioners activities, and written verification from such training providers will be recognised as sufficient evidence. 5.4 Where a activity was provided by any other practitioner/ training provider or organisation who is not a recognised training provider, approval of such activity has to be submitted to the IWH PB Skills and Ratification Committee for approval. 6. Auditing of recorded activities 6.1 Random audits will be conducted at the IWH PB recognised training provider sites, but the IWH PB can in the event of irregularities request a registered practitioner to send, within four weeks of receiving notification to this effect, documentary evidence of his or her activities. 6.2 The IWH PB must advise the recognised training provider and/or the registered practitioners (if applicable), within 30 days after completion of an audit, of the outcome of such audit. 6.3 Although IWH PB recognised training providers will also keep evidence as proof of activities of their specific enrolled practitioners, every registered practitioner must retain documentary evidence of all activities undertaken during each 3 year cycle, and be able to present such evidence when requested by the IWH PB to do so. Such evidence must be retained for at least 5 years. 6.4 If during an audit a recognised training provider and/or the registered practitioner is assessed as having failed to meet the requirements or irregularities are spotted, the record and verification documentation of the training provider and/or practitioner must be referred to the Skills and Ratification Committee for a decision regarding remedial steps, but such training provider and/or candidate will automatically be earmarked for re-audit during the next year. 7. Re-registration of practitioners 7.1 A registered practitioner must at least three months prior to the prescribed expiry date of his/her registration, approach an IWH PB recognised training provider with his/her Logbook and/other evidence and arrange to attend a re-assessment/refresher course or whatever will be necessary to Page 2 of 8
be able to be re-registered as a practitioner. 7.2 The IWH PB recognised training provider will do a screening of the activities and/or Logbook of the registered practitioner and advise the practitioner of the additional activities needed for reregistration. A re-assessment is mostly required as a compulsory option for. (The registered practitioner is welcome to contact the IWH PB at any times if he/she does not agree with the recognised training providers assessment on his/her activities and/or recommendation on acquiring additional evidence). 7.3 The Training Provider will record each practitioner s attendance of a programme electronically on the BMS within 3 months of attending the programme. 7.4 When re-registering the practitioners again after three years, the Training Provider will upload the practitioners re-assessment results as well as a copy of the Recording Form for each practitioner. The Training Provider will use the IWH Re-registration Form - Addendum B to upload the practitioners evidence of to the IWH PB on the BMS 7.5 Upon receiving all the necessary uploads from the recognised training provider, a quality check on the evidence will be conducted and the IWH PB will re-register the practitioner. A new certificate and Permit to Operate card will be issued to the registered practitioner. 7.6 If the IWH PB is convinced that the practitioner has failed to comply with the criteria for reregistration, the applicant must be advised of the decision as well as of the implications flowing there from within 30 days from the date on which the decision was made. 8. Approval of training providers for activities 8.1 Only IWH PB recognised training providers can apply to offer Activities, unless otherwise specified by IWH PB Board. 8.2 The IWH PB reserves the right to approve activities as applied for by other Professional Body s, Organisations, Manufacturers, etc relevant to the Work at Height Industry, etc. These can be done by applying directly to the IWH PB and will be approved by the S&R Committee. points allocated to these activities will be determined by the IWH PB on a one-on-one basis and to the discretion of the IWH PB. 8.3 Re-assessment as activity will be set by the relevant chamber and registered with the IWH PB as the approved Board Assessment for the specific designation. 8.4 Recognised Training Providers can submit potential activities to the IWH PB for approval. See Addendum A for allocation of points per activity/programme. 8.5 The IWH PB will require a minimal administration fee for the registration of activities. 8.6 In approving activities, training providers must ensure that the following aspects are covered: a) The activity should serve to maintain or enhance the knowledge, skills and competence of all those who participate in it. b) The activity should meet an educational and developmental need and provide an effective learning experience for the participants. d) The depth and breadth of the subject matter covered must be appropriate with sufficient time for discussion. e) The subject covered should provide a balanced view and should not be unduly promotional. f) The presenters should have proven practical and academic experience and be good communicators. g) Evaluation forms for obtaining feedback from participants on the activity must be provided for rating of the relevance, quality and effectiveness of the activity. 8.7 The activities will be registered for a period of 3 years after which the training provider will need to update the programme/re-design, if applicable. 8.8 The Training Provider needs to keep records of the Attendance Register and Feedback Forms on the Workshop as evidence in the event of an audit. 8.9 Training Providers can upload the practitioner s attendance to these programmes on the BMS. 9. Non-compliance In the event of a registered practitioner not complying with the requirements of the system, the IWH PB may impose any one or more of the following conditions: Page 3 of 8
Require the registered person to follow an approved remedial programme of continuing professional development within a period prescribed by the IWH PB. Removing the registered person s name from the relevant register. ADDENDUM A: GUIDE OF POINTS PER ACTIVITY CATEGORY DESCRIPTION 1 WORK@HEIGHT RELATED TRAINING AND ASSESSMENT 1.1 Another NQF accredited training programme to develop W@H related skills horizontally or vertically: - 1.2 Re-assessment of skills as per registered designation (BOARD ASSESSMENT) MAXIMUM POINTS PER EVENT Max of 5 POINTS COST FOR REGISTERING THE ACTIVITY WITH IWH PB FOR APPROVAL Max of R1250 PER PROGRAMME 3 POINTS N/A 2 IWH PB REGISTERED LNQ PROGRAMMES 2.1 Half Day 1 POINT R250 PER PROGRAMME 2.2 Full Day 2 POINTS R500 PER PROGRAMME 2.3 Two - Four Days 3 POINTS R750 PER PROGRAMME 2.4 Five and more 5 POINTS R1250 PER PROGRAMME 3 W@H RELATED WORKSHOPS/SEMINARS/ CONFERENCES/MEETINGS 3.1 Half Day 1 POINT R250 PER PROGRAMME 3.2 Full Day 2 POINTS R500 PER PROGRAMME 3.3 Two Days 3 POINTS R750 PER PROGRAMME 3.4 Presenting a Paper on W@H related issues 3 POINTS R500 PER PROGRAMME 4 OTHER W@H RELATED ACTIVITIES 4.1 NEC and Committee members 1 POINTS Individual must apply for 4.2 Registered Assessor and/or Moderator 2 POINTS 4.3 W@H related Research Project 2 POINTS 4.4 Technical Assistance or mentoring 2 POINTS 4.5 Publishing W@H related article 2 POINTS 4.6 Member of another related Professional Body/ International Body 2 POINTS the allocation of these points to the S&R Committee in advance 5 W@H RELATED PRACTICE 5.1 Appointment letter in related W@H position 1 POINTS Allocation of this is to the 5.2 Logbook of W@H related activities (hours specified per designation) 1 POINTS discretion of the Assessor Page 4 of 8
ADDENDUM B NAME OF PRACTITIONER: ID NUMBER: TRAINING PROVIDER DATE OF RE-REGISTRATION This is to confirm that we have checked and filed proof of the following documentation providing proof of compulsory requirements and from the practitioner above and that the documentation can be verified at any time at our site: (tick where applicable) Evidence Comments 1. Medical Certificate (where applicable) 2. Logbook/letter from employer (where applicable) 3. First Aid certificate (where applicable) 4. Statement of Results (issued by SETA) of relevant Qualification/Unit Standards or assessment results (if possible) 5. EVIDENCE: Registered TITLE OF activity title POINTS 5.1 Re-Assessment 3 5.2 5.3 5.4 Training Provider Representative: Signature: Page 5 of 8
PER DESIGNATION AND EXAMPLES ADDENDUM C Designation CERTIFIED WORK AT HEIGHT TECHNICIAN NQF Lev 1-2; 5 15 credits NQF Lev 3-4; 2-4 credits For re-registration after 3 years, the candidate will have to accumulate: Proof of a Total of 5 points (to be collected over 3 year period): Compulsory: IWH PB registered board re-assessment = 3 points SPECIALISATIO Fall Arrest Technician (U/S 229998 & 229995) Lev 2; 5 credits Rope Access Technician Lev 2; 8 credits MEWP Operator Lev 2; 10 credits Scaffold Fixer Lev 3; 4 credits Choose from any of the below (min 2 points): Membership with another national or international association/body = 1 points Subscription to industry related trade magazine = 1 points Attendance of approved Work at Height conference = 1-2 points (Depending on Pre-approval) Committee member of a relevant association/body nationally or internally = 1 points Registered with the IWH PB as a constituent assessor/moderator = 2 points Author of book/published article relating to work at height = 1 points IWH PB registered workshops relevant to designation = 1-2 points Attendance of OHS workshops or training programmes (pre-approved by IWH PB) = 1-2 points Ideas for programmes: Ladder Training Fall Prevention vs Fall Arrest Climbing Equipment Inspection Different types of machines Fall Arrest vs Fall Prevention Fall Prevention of Tools Page 6 of 8
Designation CERTIFIED WORK AT HEIGHT PRACTITIONER NQF Lev 3 4; 5 14 credits For re-registration after 3 years, the candidate will have to accumulate: Proof of 6 points (to be collected over 3 year period) Compulsory IWH PB registered board re-assessment = 3 points Fall Protection Planner: Submit 2 Fall Protection Plans to any of the IWH PB recognised training providers who are accredited to train FPP to be assessed according to the IWH PB board assessment criteria = 3 points (For Fall Protection Planners only) SPECIALISATION Fall Protection Planner Lev 4; 5 credits Fall Arrest Supervisor Lev 4; 12 credits Rope Access Practitioner Lev 3; 14 credits Scaffold Erector Lev 3; 9 credits Alum Scaff Erect Supervisor Lev 4; 12 credits Choose from any of the below (min 3 points): Membership with another national or international association/body = 1 points Subscription to industry related trade magazine = 1 points Attendance of pre-approved Work at Height conference = 1-2 points (Depending on pre-approval) Committee member of a relevant association/body nationally or internally = 1 points Registered with the IWH PB as a constituent assessor/moderator = 2 points Author of book/published article relating to work at height = 2 points IWH PB registered workshops relevant to designation = 2 points Re-fresher training programme on area of specialisation = 2 points (To be registered as programme with IWH PB) Attendance of OHS workshops or training programmes (pre-approved by IWH PB) = 2 points Appointed in the position as per the area of specialisation = 1 points Ideas for programmes: Ladder Training Fall Prevention vs Fall Arrest How to be an effective Team Leader Climbing Equipment Inspection Any product specific training Fall Arrest vs Fall Prevention Fall Prevention of Tools How to be a effective Team Leader Any product specific training Page 7 of 8
Designation CERTIFIED WORK AT HEIGHT PROFESSIONAL NQF Lev 3-4; 15 credits and up For re-registration after 3 years, the candidate will have to accumulate: Proof of 7 points (to be collected over 3 year period) Compulsory IWH PB registered board re-assessment = 3 points Fall Protection Planner: Submit 2 Fall Protection Plans to any of the IWH PB recognised training providers who are accredited to train FPP to be assessed according to the IWH PB board assessment criteria = 3 points (For Fall Protection Planners only) SPECIALISATION FA Rescue Coordinator Lev 4; 15 credits Rope Access Supervisor Lev 4; 26 credits Advanced Scaffolder Lev 4; 21 credits Scaffold Supervisor/Inspector Lev 4; 33 credits TSP Erection Supervisor Lev 4; 8 credits Spec Access Equipment Demonstrator Lev 4; 16 credits MEWP Transport Controller Lev 4; 27 Credits Choose from any of the below (min 4 points): Membership with another national or international association/body = 1 points Subscription to industry related trade magazine = 1 points Attendance of Work at Height conference = 1-2 points (depending on pre-approval) Committee member of a relevant association/body nationally or internally = 1 points Registered with the IWH PB as a constituent assessor/moderator = 2 points Author of book/published article relating to work at height = 2 points IWH PB registered workshops relevant to designation = 1-3 points Re-fresher training programme on area of specialisation = 1-2 points (depending on pre-approval) Attendance of OHS workshops or training programmes (pre-approved by IWH PB) = 2 points Appointed in the position as per the area of specialisation = 1 points Ideas for programmes: First Aid Level 3 Fall Prevention vs Fall Arrest How to be an effective Team Leader Climbing Equipment Inspection How to be an effective Team Leader Fall Arrest vs Fall Prevention Fall Prevention of Tools How to be a effective Team Leader Ladder Training Any product specific training Fall Prevention vs Fall Arrest Construction Regulations Different types of machines Any product specific training Occupational H & S relating to MEWPs Page 8 of 8