Fund Org. Cat. # # # Actual Actual Acct. Expense Expense EXPENDITURES # FY13 FY14 10 559 DISPATCH OPERATIONS - SHERIFF FY15 Revised Budget FY16 Working Budget Comments 4100 Salaries Salary & Wages 100 $ 626,563 $ 755,231 $ 901,676 $ 906,882 Accrued Leave 109 4,163 3,354 7,500 5,000 Overtime 110 38,063 - Longevity Pay 113 635 1,740 1,680 2,160 Certification Pay 114 4,150 5,100 4,800 4,800 Holiday Pay 191 14,013 13,254 25,000 25,000 Phone Allowance 192 780 780 780 780 4200 Fringe Benefits Social Security 201 50,637 58,096 71,960 72,204 Insurance 202 193,966 193,966 219,954 219,954 Retirement 203 46,583 63,991 100,263 100,602 Workers Comp 204 4,128 4,413 4,039 4,107 State Unemployment Ins 205 2,323 3,243 4,508 4,534 4300 Supplies SEE ATTACHED FOR Office Supplies 310 3,146 4,481 5,500 same JUSTIFICATION 4400 Operating Expenses Membership Dues 414 257 269 1,000 same Telephone Charges & Long Distance 420 43,352 52,516 50,000 $60,000 Determined by Auditor Postage 421 46 49 100 same Miscellaneous Repairs 457 689-1,000 same Miscellaneous Equipment 480 5,805 8,305 9,500 same Fuel 490 - - 1,000 same 4500 Contract Agreements Copy Machine Lease 540 1,875 1,875 1,900 same ETMC Radio Contract 548 298,535 299,091 300,000 same Rent 560 300,000 250,000 - -0- Miscellaneous Contracts 570 19,031 269,841 279,375 $251,167.89 Spillman 4600 Other Services & Charges Training 632 846 2,551 7,500 same Utilities 641 36,789 40,184 48,000 same Equipment 860 81,800 141,073 - TBD To be determined Direct Expense $ 1,778,176 $ 2,173,403 $ 2,047,036 $ 1,346,023 Totals By Category: Total Salaries $ 688,367 $ 779,459 $ 941,436 $ 944,622 Total Fringe Benefits 297,638 323,708 400,725 401,401 Total Operating Expenses 710,371 929,162 704,875 - Total Capital Outlay 81,800 141,073 - - Departmental Total $ 1,778,176 $ 2,173,403 $ 2,047,036 $ 1,346,023
FY 2016 SCSO-Dispatch Operations Baseline Attachment 10.559.4300.310 (Office Supplies) - Same $ 5,500. We are requesting the same amount for this line item as in FY 2015. This amount adequately provides for Office Supplies for Dispatch Operations. 10.559.4400.414 (Membership Dues) Same $1,000. We are requesting the same amount for this line item as in FY 2015. This amount adequately provides for Membership Dues. This line item is important in that Dispatchers are now required to maintain a Texas Commission on Law Enforcement License rather than a certification and it is important they hold membership in related organizations. 10.559.4400.420 (Telephone Charges & Long Distance) We are requesting a $10,000 increase in this line item. We are already down to 13% remaining in this line item for FY 2015. This service is uncontrollable by Dispatch and appears to be grossly underfunded. 10.559.4400.421 (Postage) This line item request remains the same as FY 2015 at $100 for postage charges from Dispatch Operations. 10.559.4400.457 (Miscellaneous Repairs) This line item remains the same as FY 2015 at $1,000 and is necessary for unforeseen repairs. 10.559.4400.480 (Miscellaneous Equipment) This line item remains the same as FY 2015 at $9,500 and is necessary to replace headsets and other equipment in Dispatch Operations. 10.559.4400.490 (Fuel) This line item remains the same as FY 2015 at $1,000 and will be utilized for fuel for the emergency generator. 10.559.4500.540 (Copy Machine Lease) This line item remains the same as FY 2015 at $1,900 and is utilized for the copy machine/printer. 10.559.4500.548 (ETMC Radio Contract) This line item remains the same as FY 2015 at $300,000 and is utilized for the radio system contract with ETMC which is used by the entire county. 10.559.4600.632 (Training) This line item remains the same as FY 2015 at $7,500 and is required due to all dispatch now being required to maintain TCOLE training for licensing purposes bi-annually.
10.559.4600.641 (Utilities) This line item remains the same as FY 2015 at $48,000 and is an estimate as utility costs are out of our control. It appears to be properly funded from comparing to the remaining funds in the FY 2015 budget. 10.559.4600.860 (Equipment) Funds in the amount of $50,000 are requested in this line item to replace old dispatch furniture which is worn and inoperable in some work stations. We quoted 9 console and 7 console workstations. The 9 console workstation costs $120,280 and the 7 console workstation costs $98,990. We anticipate the Smith County 911 Board providing funding for 50% of this project, therefore we are requesting $50,000. This furniture is very functional and would meet current and future needs as well as be stress reducing on dispatch personnel.
SCHEDULE B SMITH COUNTY PROGRAM CHANGE REQUEST DEPARTMENT: SHERIFF S OFFICE - COMMUNICATIONS Circle One: FUND: 10.559 MANDATE NEW EXPANDED SUBMITTED BY: LARRY R SMITH REDUCTION ELIMINATION DESCRIPTION OF PROGRAM CHANGE: We request that the two (2) current Clerk positions with the Telecommunications Division, positions 26 & 27, be reclassified from the current Clerk classification to that of NCIC Assistant, to maintain the complete warrant system for Smith County. Entering warrants into the NCIC Database, maintain warrant files, works with all Courts, the District Attorney s Office, and both the County and District Clerks to insure the warrant information is correct and current in the Databases. In addition to maintaining the very complex and time consuming warrant system for the entire County, the other duties performed by the NCIC Assistant includes but are not limited to, answering the phones for both warrants and the EOC Front Desk, assisting citizens entering the building needing to file reports and/or speak with personnel with either the Sheriff s Office, Fire Marshal, or Animal Control; verifies access and escort in the building as necessary vendors and visitors; and monitors door access to the building during any training classes held at the EOC. JUSTIFICATION FOR REQUEST: Include specific citations if program is mandated. Due to the Texas Department of Public Safety s (DPS) mandated training for user access, the NCIC Assistant has to have all the same mandatory training (i.e. TLETS, TCIC, and NCIC) as a telecommunicator with the exception of TCOLE s required Telecommunicator s License. The NCIC Assists. are responsible for performing the mandated validations required by The Texas Department of Public Safety (DPS). The monthly validations are required to be performed or all of the wanted persons entered into the Federal and State data systems by the Agency, will be purged and the Agency s access denied. Also, this position is responsible for maintaining the warrants entered into the AbleTerm, Spillman, and Odyssey Databases and returning all warrants after service/recall to the proper Court. PERFORMANCE INDICATORS: All data systems used for warrants will be maintained to provide the most current information and to prevent false and duplicate arrests. Warrants will be entered into the multiple databases in a timely manner and maintained to allow proper confirmation of warrants by teletype to arresting agency/jail/tdc/federal corrections or other out of state facilities. Validations will be completed according to DPS guidelines to maintain the Sheriff s Office s access to the NCIC database. Controlled access to the EOC will be maintained while allowing needed access to the Sheriff s Office, Fire Marshal s Office, and Animal Control. SUBMIT ADDITIONAL PAGES IF NECESSARY
SCHEDULE B SMITH COUNTY PROGRAM CHANGE REQUEST DEPARTMENT: SHERIFF S OFFICE -LE Circle One: FUND: 10.560 MANDATE NEW EXPANDED SUBMITTED BY: LARRY R SMITH REDUCTION ELIMINATION DESCRIPTION OF PROGRAM CHANGE: Due to the increasing number of crimes involving thefts of property, the number of stolen property items having to be entered into local, state, and federally owned databases has continued to increase. A required function of using the State database, Texas Crime Information Center (TCIC) and Federally owned database, National Crime Information Center (NCIC), is validating the entered property on a continuous basis. We are asking for a Validator Position to handle this mandated process. Currently this validating process is performed by telecommunications personnel, who are already at their maximum peak levels of work, due to the increased call volume after taking on the local agencies i.e. police and fire. Due to the Texas Department of Public Safety s (DPS) mandated training for user access, the Validator will have to have all the same mandatory training as a telecommunicator with the exception of TCOLE s required, Telecommunicator s license. JUSTIFICATION FOR REQUEST: Include specific citations if program is mandated. In order to use the TCIC and NCIC databases, The Texas Department of Public Safety (DPS) requires every entry (property or person) to be checked and validated every year to keep the information current and up to date. Monthly, DPS forwards to the Sheriff s Office a list of 1/12 th of the items (property and persons) that the Sheriff s Office has entered into TCIC and NCIC during the year to be validated. To be validated, each property item has to be verified by checking with the complainant/victim to insure that the property has not been recovered and that there is no change in the status of the case. Also, the property entry has to be cross referenced in all databases including TCIC, NCIC, AbleTerm, and Spillman to verify all the property s identifiers are correct in all systems. PERFORMANCE INDICATORS: This Validator position will allow us to meet the monthly state and federal user mandates of validating property that the Sheriff s Office has entered into TCIC and NCIC. By performing the required validation process, all items entered by the Sheriff s Office will not be automatically purged from the database systems and the Sheriff s Office will be allowed continuous access to the databases. Also, the Spillman and AbleTerm Database systems will have the property data maintained. SUBMIT ADDITIONAL PAGES IF NECESSARY
SCHEDULE B1 SMITH COUNTY PROGRAM CHANGE REQUEST - EXPENSES GRADE LEVEL: FULL TIME (F) PART TIME (P) POSITION TITLE: BASE SALARY: JUSTIFICATION F Telecommunications/ Validator See Attached See Schedule B OTHER EXPENSES: ACCOUNT NUMBER DESCRIPTION AMOUNT JUSTIFICATION CAPITAL OUTLAY: ACCOUNT NUMBER DESCRIPTION AMOUNT JUSTIFICATION DEPARTMENT:
TELECOMMUNICATIONS/VALIDATOR POSITION SALARY Step 1 Step 2 Step 3 Validator I (0-1 yr) $26,471 $27,650 $28,590 Validator I (1-5 yrs) $29,562 $30,567 $31,606 Validator II (10 yrs) $32,681 $33,792 $34,941 Validator III (10-15 yrs) $36,129 $37,357 $38,627 Validator IV (15+ yrs) $39,940 $41,298 $42,703
SCHEDULE B1 SMITH COUNTY PROGRAM CHANGE REQUEST - EXPENSES GRADE LEVEL: FULL TIME (F) PART TIME (P) POSITION TITLE: BASE SALARY: JUSTIFICATION F #26 NCIC Assistant See Attached See Schedule B F #27 NCIC Assistant See Attached See Schedule B OTHER EXPENSES: ACCOUNT NUMBER DESCRIPTION AMOUNT JUSTIFICATION CAPITAL OUTLAY: ACCOUNT NUMBER DESCRIPTION AMOUNT JUSTIFICATION DEPARTMENT:
Sheriff s Office/NCIC Assistant NCIC Assistant Step 1 Step 2 Step 3 NCIC Assist I (0-1 yr) $26,471 $27,650 $28,590 NCIC Assist I (1-5 yrs) $29,562 $30,567 $31,606 NCIC Assist II (5-10 yrs) $32,681 $33,792 $34,941 NCIC Assist III (10-15 yrs) $36,129 $37,357 $38,627 NCIC Assist IV (15+ yrs) $39,940 $41,298 $42,703