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A. Introduction to Mydea Your employees have lots of ideas, your company is full of potential - so how can you get more innovative power out of all this? Mydea enables your employees to take an active part in shaping your company's future by empowering them to bring in their own ideas and pitch innovative projects. This innovation management solution represents a digital idea market place and involves the entire staff by means of crowdfunding and gamification mechanisms from generating and developing ideas up to deciding how to implement innovative projects. This promotes a high participation rate and employee motivation, thus contributing to a flourishing, long-lasting culture of innovation in your organization. B. Mydea Process The most important key in the innovation management process centers on the following question: Who determines and how to determine which ideas to implement? While this used to be an intransparent, long and often annoying procedure, involving ideally knowledgeable specialists and managers, now your company is empowered to decide. The Mydea innovation process focuses on crowd-based idea generation and selection. Based on certain business Challenges like How to ensure profitability of our company? or How to improve our product x? (step 1). Every Challenge is assigned to a different professionally responsible person called Challenge Manager like a product owner or a manger from the specific business area. The employees are asked to submit ideas solving these business issues. Entered ideas are initially public to each employee and can be rated, commented and supported (sponsored) with virtual money by any colleague (step 2). Every user receives virtual investment capital by joining the Mydea community and it is up to the employees to spend their money on valuable ideas and projects. December 2017 Version 3.0 Page 2 / 16
By supporting ideas the investors deem these ideas to have great potential and support further analysis. Once an idea reaches a certain financial target, it moves into the idea concept phase. In this stage the approach to analyze and implement the idea is conceptualized by a certain group of employees and the required budget for the first phase to implementation is determined (step 3). This might happen by a one-day design thinking workshop. The results of this stage will be evaluated by the Challenge Manager accountable for the Challenge and the Innovation Board Members group of management people (step 4). This group of managers will approve or reject the idea implementation proposals. In case of an approval the implementation budget has to be collected from the crowd. Thus a second crowdfunding phase follows where the employees are asked to spend their virtual money again (step 5). Successfully funded projects will be implemented and the company has to provide the real project budget (step 6). Investors of implemented projects will be rewarded with virtual money (depending on the amount they have spent) which can be exchanged for appropriate incentives defined by the company (step 7). Completed projects present their results in front of the innovation board and a crowd of fellow employees in a demo day (step 8). During this event, a decision can be made whether to continue or stop the innovation project. Note: The explained Mydea process is supported by the Mydea Add-in. See the following installation guide to install the application to your SharePoint Online site. December 2017 Version 3.0 Page 3 / 16
C. Installation Guide 1. After installation of the Add-in to the SharePoint Online tenant, call the Mydea Add-in from the site contents. 2. By the first call of the Add-in you have to start the installation. Click the Start Installation -button. December 2017 Version 3.0 Page 4 / 16
3. The installation might take a few minutes 4. After this step Mydea is basically installed. In the next step you are able to configure the Mydea parameters and settings the way they fit your requirements best. Note: If you are new to Mydea and its process it is recommended to accept the default settings. The default settings are stored in the following setup step. December 2017 Version 3.0 Page 5 / 16
5. At first the format settings have to parametrized. a. Language Currently Mydea supports English b. Currency Regarding the crowdfunding activities the (virtual) currency (e.g. Euro, US Dollar, Experience Points, Coins) has to be defined. Please note: The name of your currency must be limited up to five characters (e.g. EUR, USD, EP ). December 2017 Version 3.0 Page 6 / 16
6. Regarding the crowdfunding mechanisms the following settings can be configured: a. Initial Investment Capital Every user receives an initial investment capital that can be spent by the users on the ideas in the crowdfunding stages. b. Maximum Investment Capital The maximum capital a single user can possess. c. Monthly Capital Growth If the users shall receive additional investment capital every month, set the certain amount. If not, set it to 0. d. Sponsoring Target This value represents the fixed financial target of each idea in the first crowdfunding phase (Sponsoring phase). e. Fixed Sponsoring Value This value is the fixed amount of capital users will invest, if they decide to support an idea in the Sponsoring phase. Note: In case the Sponsoring Target is set to 1000 and the fixed Sponsoring Value is 50, an idea needs to be sponsored by 20 users to get successfully through this phase. December 2017 Version 3.0 Page 7 / 16
7. There are certain periods in the process which can be configured by the following parameters: a. Challenge Duration A challenge can be compared with temporary campaign. With this duration parameter you define the period users can submit ideas for this Challenge. b. Sponsoring Duration This parameter determines the period an idea stays in the sponsoring phase. In this period the idea has to pass the sponsoring stage by reaching the mentioned Sponsoring Target. c. Funding Duration This parameter determines the period a project proposal of an idea stays in the funding phase. In this period the idea has to pass the funding stage by reaching the individually set Funding Target. d. Task Duration This is the time value users have to complete tasks. e. Evaluation Duration This is the time value the Challenge Managers and the Innovation Board Members have to complete their evaluation tasks. December 2017 Version 3.0 Page 8 / 16
8. Regarding the gamification mechanisms there are certain activities the users will be rewarded for: a. Liking an idea The points a user receives when clicking the like button b. Submitting an idea as lead author The points a user receives when he submits an idea as lead author c. Being listed as co-author The points a user receives when he is listed as co-author. This amount will be split evenly if multiple co-authors are listed. d. Commenting an idea The points a user receives when he submits a comment to an idea. e. Submitting a valuable comment The points a user receives additionally when his comment on an idea is deemed as valuable by the author. f. Successfully passing sponsoring stage The points a user receives additionally when his idea gets successfully sponsored. December 2017 Version 3.0 Page 9 / 16
9. By collecting these Gamification points users are able to achieve certain levels. By achieving those levels users will be rewarded with additional investment capital. In case you want or need to hide the user names in the leaderboard, fill in the checkbox. December 2017 Version 3.0 Page 10 / 16
10. After these configuration steps Mydea is installed and configured successfully. 11. After that you should have the following view. The next step is to create a Challenge. Do this by changing to the Administration area in the top right corner. December 2017 Version 3.0 Page 11 / 16
12. In the Administration area click on Manage Challenges. Afterwards click on Add new Challenge. December 2017 Version 3.0 Page 12 / 16
13. Fill in the form and press Submit. Hint: In the Challenge Manager field you have to enter your name. December 2017 Version 3.0 Page 13 / 16
14. Now you are able to submit ideas. Go in the navigation on Home or Challenges and click on Create an idea. 15. Fill in the New Idea -form. December 2017 Version 3.0 Page 14 / 16
16. By refresh of the Home site you can see your idea. Go to idea detail page by clicking on the title or the image of the idea. 17. On the idea detail page you are able to click the like button, submit a comment or even support it with your virtual money by clicking the support button. December 2017 Version 3.0 Page 15 / 16
If there are any further questions feel free to contact the Mydea provider team. SharePoint.Application@lhind.dlh.de December 2017 Version 3.0 Page 16 / 16