10th Asia Pacific Regional Conference Manila 2018
Table of contents Opening message from IFRC Asia Pacific and IFRC Middle East North Africa Regional Directors Convocation letter Did you now? Funding status update Practical information How do I register for the conference? Upcoming events on our region Agenda 1 2 9 10 11 22 23 24
1 Opening message from IFRC Asia Pacific and IFRC Middle East North Africa Regional Directors It is our pleasure to share with you the third Asia Pacific Regional Conference bulletin. For this issue, we will be sharing the convocation letter to the 10th Asia Pacific Regional Conference and the upcoming Youth Forum, the latest conference agenda as well as practical information participants will need to know before attending the event. This issue will also highlight the latest funding update. Xavier Castellanos Regional Director, IFRC Asia Pacific Sayed Hashem Regional Director, IFRC MENA
2 Convocation letter On 10 August 2018, Dr. Chen Zhu, President of the Red Cross Society of China and Vice President of the IFRC, as well as Mr. Richard Gordon, Chairman of the Philippine Red Cross sent out the convocation letter to Presidents and Secretaries General of Red Cross Red Crescent National Societies in Asia Pacific and Middle East to invite them to the conference and provide details of the event.
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The convocation letter was followed by a letter addressing the 3rd Asia Pacific Youth Summit and an invitation to Presidents and Secretaries General of Red Cross Red Crescent National Societies in Asia Pacific and Middle East. 6
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9 Did you know? This year, more than 10,000 Red Cross volunteers representing more than 60 National Red Cross and Red Crescent Societies from around the world gathered in the northern Italian town of Solferino for an annual tribute to the events that led to the foundation of the International Red Cross and Red Crescent Movement.
10 Funding status update We would like to sincerely thank the Red Cross Society of China, Australian Red Cross, Qatar Red Crescent Society, Spanish Red Cross and Swiss Red Cross for contributing to the conference budget, and also thank the Philippine Red Cross for their continuous hard work on finding sponsors to contribute to the event. We encourage our partners to continue to contribute to the budget, as financial support is needed well in advance to secure the necessary arrangements and take advantage of reduced rates when possible. If you wish to contribute or require any further clarifications, please do not hesitate to contact: Nor Nabila Mohd Nasir-Myers, IFRC Asia Pacific Marketing and Partnerships Coordinator (nabila.nasirmyers@ifrc.org), for Asia Pacific National Societies, Sami Fakhouri, IFRC Middle East and North Africa Head of Partnerships and Resource Development (sami.fakhouri@ifrc.org), for Middle East and Gulf National Societies, Finn Jarle Rode, IFRC Manager of National Society and Government Partnerships, (finnjarle.rode@ifrc.org), in Geneva.
11 Practical Information Are you ready for the conference? Here s everything you need to know
12 Conference location The 10th Asia Pacific Regional Conference will take place in Makati Shangri-La, located within the vibrant and bustling metropolis of Metro Manila. The event venue combines a wealth of Filipino culture and modern facilities and amenities to maximise the conference experience for its attendees. With Philippine Red Cross expertise in managing the logistics, convenience and security of conference guests, the participants can look forward to experiencing the best of what the Philippines has to offer. SEN. GIL PUYAT AVE (BUENDIA AVE) MAKATI MEDICAL CENTER RCBC Tower DELA ROSA PHILAMLIFE TOWER MAKATI STOCK EXCHANGE THE AYALA MUSEUM CITIBANK CENTRE PASEO DE ROXAS MAKATI AVE MAKATI SHANGRI-LA Ayala Avenue corner Makati Avenue, Makati City, 1200, Philippines PRES. SERGIO OSMENA SUPERHIGHWAY GREENBELT SHOPPING CENTER ARNAIZ AVE (PASAY RD) AYALA SHOPPING CENTER AYALA AVE METRO TRANSIT AYALA STATION MCKINLEY RD MANILA POLO CLUB Accommodation Special discounted rates have been negotiated by Philippine Red Cross at three hotels, including the conference venue, the Makati Shangri-La. All three hotels are within 5 minutes walking distance of each other, in a very safe area of Manila called Makati City, in the Ayala Triangle neighborhood, which features a large variety of restaurants, some shops and parks. All three rates include breakfast and Wi-Fi. You are responsible for booking and paying for your own hotel accommodations, through the registration website. Conference hotel: Makati Shangri-La Option 2: Ascott Makati Apartment Hotel Option 3: The Peninsula Manila Hotel - This is where the Youth Summit will be held. All Youth delegates are strongly encouraged to stay here for the nights of the youth event, 9 and 10 November, but if the Asia Pacific Regional Conference delegation wishes for their youth delegates to stay with them at another hotel, they are welcome to do that as well.
13 Have your visas ready Most countries do not require a visa to enter and stay in the Philippines for the duration of the conference. To see if you require a visa, and for more information about visa applications, click here
14 Updates on conference preparations: The Philippines Red Cross has created sub-committees for the organising of the conference. There are 14 sub-committees: Executive Committee: Oversees the organisation of the conference from the Philippine Red Cross side. Social and Reception Committee: Responsible for ushering delegates from the airport to the venue. Food and Accommodation Committee: Coordinates room bookings and food preparation with the relevant hotels. Venue and Physical Arrangement Committee: Responsible for the logistical needs such as exhibit materials, stage design and preparation of the conference. Registration Committee: Responsible for consolidating and monitoring the participation of all participants. Delegates Transport Committee: In charge of providing shuttles and vehicle schedules with airport pick up and transfers. Documentation and evaluation: Supports the planning committee of the secretariat. Publicity Committee: In charge of media coverage and press relations. Security Committee: Will support the IFRC Asia Pacific Regional office security and protocol team. Ways and means Committee: Responsible for fundraising activities. Program and Agenda Committee: Will take care of the day to day cascading of plenary schedule, workshop and break out session. Finance Committee: Will take care of the budget of the Conference. Youth Committee: Oversees the youth event and youth participation. A revision of the conference structure: An orientation session for the participants will be held on the afternoon of 11 November 2018 (Sunday). The drafting committee will work throughout the three days of the conference. This is now reflected in the structure of the conference. While sub-regions are discussing the conference outcome document and the plan of action for implementation on the last day of the event, an additional group will be added for National Societies observers to the conference to discuss how they would integrate the implementation of the outcome document in their programmes and support Asia Pacific National Societies. The members have agreed with the conference structure. In the case of participants for the conference, each delegation should be represented by not more than five representatives. Each delegation should ideally be composed of four National Society representatives and one youth member.
15 The conference substance: The IFRC is currently working on draft zero of the terms of reference for the nine working groups and four workshops. Once draft zero of the terms of reference have been prepared by the two regional offices, National Societies which have expertise in one area or another will be contacted by sub-regions to start the preparation of the working group or workshop. National Societies responsible for a specific theme will look at the draft prepared by the secretariat, improve the substance and prepare the running of the session. The distribution of National Societies should also consider gender balance. To elaborate the substance of the working groups and workshops, virtual conference calls will be organised by the secretariat focal. In relation to external speakers, the Planning Committee left it to the discretion of every panel to decide whether an external speaker would add value to the discussions or not. The members also stressed the importance of ensuring gender balance on National Societies delegations, the different panels, the bureau of the Conference. Conference budget: Here are the following registration types and fees: Note: Submission of your registration fee is required for every delegate and observer for the Regional Conference and/or youth event, before 10 October 2018. Asia Pacific and Middle East National Societies Type of Registration Head of Delegation Second Member of Official Delegation All subsequent Members of Official Delegation (up to 5 total per NS, including Head of Delegation, but not including Youth Delegates) Youth Delegate of Official Delegation (youth event + Conference, 10-14 November) Youth event only (Youth Summit and Youth Forum on 10-11 November) PRC Local Chapter Attendees Fee (CHF) 600 500 400 250 300 150
16 Observers, i.e. Non-Asia Pacific/Middle East National Societies, ICRC, External Organizations Youth event and Conference One Day Attendance 600 300 Beijing Call For Innovation assessment report: The first draft of the report for the implementation of the Beijing Call for Innovation is ready and has been shared with the planning committee. The report contains two parts: the executive summary and the mapping National Societies' activities. The executive summary is the umbrella report which will be presented by the Vice-President and will contain the main findings and recommendations. The mapping exercise will lay out the activities carried out by National Societies. The report will be shared with National Societies on a platform to allow them to provide their input to the report by end August.
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22 How do I register for the conference? Our registration website is on its way Please keep an eye on http://10thaspac.org/ where information will be provided once it is ready. For any questions related to the registration website, please contact Megan.Allday@ifrc.org
23 Upcoming events on our region: Between April and November 2018, various important meetings will take place and feed into the Asia Pacific Regional Conference. Here are several key events: in Asia Pacific: Conference on Labour Migration in Bangkok Urban Hub think tank meeting in Manila Asian Ministerial Conference for Disaster Risk Reduction in Mongolia Forecast Based Financing Asia Pacific Platform Meeting, held recently in Kuala Lumpur In Middle East and North Africa: Data collection and analysis workshop in with Iraq Red Crescent, 23 to 25 June in Beirut Cyber security awareness training for IFRC Middle East and North Africa and Partner National Societies, 10 to 13 July in Beirut Celebration of Blood Donation campaign closer and nomination of the Iraqi Luth player as Middle East and North Africa Good Will Ambassador, Cairo Opera, Egypt, 21 July 2018 in Cairo Regional Preparedness and effective Response workshop, 30 July to 2 August in Amman Regional Health Meeting. 7 to 10 August in Beirut Movement Communications Workshop with ICRC, IFRC, and all National Societies in Middle East and North Africa region, 4 to 6 September in Beirut
24 Conference Agenda AGENDA: 10 TH ASIA PACIFIC REGIONAL CONFERENCE MANILA, 11-14, NOVEMBER, 2018 "#$%&$'())( ("#$%&$'()*( "#$%&$'()+( "#$%&$'(),( 07:00 08:00 09:00 09:30 10:00 10:30 11:00 11:30 12:00 12:30 13:00 13:30 14:00 14:30 15:00 15:30 16:00 16:30 17:00 17:30 18:00 18:30 19:00 Arrival & Registration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