UPPER PROVIDENCE BOARD OF SUPERVISORS MONDAY, NOVEMBER 7, 2016 7:00 P.M. ATTENDANCE Board of Supervisors: Philip Barker, Chairman; Lisa Mossie, Vice Chairman; Albert Vagnozzi Supervisor. Staff Present: Timothy J. Tieperman, Township Manager; Bryan Bortnichak, Assistant Township Manager; and Mark Toomey, Police Chief. Consultants Present: Joseph Bresnan, Township Solicitor; William Dingman, Township Engineer; Geoff Grace, Planning Consultant; and Jennifer Walsh, for Traffic Engineer O Brien. PLEDGE OF ALLEGIANCE Chairman Barker opened the meeting with the Pledge of Allegiance. SWEARING IN OF NEW POLICE OFFICERS The Upper Providence Township Police Department recently hired two Police Officers, Alexandria Shilling and Jarrett Wise. At the beginning of the Township meeting, Chief Toomey introduced the officers, briefly touching on their education and professional experience. Chairman Barker welcomed and swore in the new officers. APPROVAL OF BILL LIST: 1. October 14, 2016-November 2, 2016: $470,801.41 Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to approve the bill list from October 14, 2016 to November 2, 2016 in the amount of $470,801.41. The motion passed unanimously 3-0. APPROVAL OF MINUTES: 2. September 27, 2016 Special Evening Meeting Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to approve the September 27, 2016 special evening meeting minutes, with the caveat that Mrs. Mossie is still awaiting answers to questions she asked Mr. Dave Brown. The motion passed unanimously 3-0. 3. October 17, 2016 Meeting Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to approve the October 17, 2016 meeting minutes. The motion passed unanimously 3-0.
Page 2 PUBLIC COMMENT: Joe Peters (9 Dana Drive) asked the Board why the minutes from the September 27, 2016 evening meeting were not yet posted on the Township website. Mr. Tieperman responded that meeting minutes are only posted after the Board officially adopts them. Fred Schell (532 Hollow Road) brought to the Board s attention that the stop sign at the corner of Hollow Road and Schell Lane is missing. Chief Toomey agreed to make a site visit report back with his findings. John Leonard (20 Meredith Lane) thanked the Board for responding to his five (5) Open Records request he submitted on September 3 rd pertaining to the EMS task force. Mr. Leonard also thanked Mr. Tieperman for releasing 473 files to him. Mr. Leonard also suggested that Solicitor Bresnan go back and review the records to identify information he found to be shocking. Mr. Bresnan responded by assuring Mr. Leonard that he had thoroughly reviewed all the files prior to their release. Gail Latch (266 Arcola Road) stated that there are florescent and orange construction barrels at Hollow, Troutman and Black Rock Road which have been there for over a month. Ms. Latch expressed concerns that the barrels impede site distance. Mrs. Latch also informed the Board of an inoperable street light at 153 Walnut Street. Chairman Barker responded that the barrels belong to the GSK contractor, but instructed Bill Dingman to make inspect the site. Public Works will inspect the street lights and notify PECO. PUBLIC HEARING: 4. Receive comments and consider action on Ordinance No. 555 amending Chapter 169 of the Township Code by removing the truck restriction on Hollow Road between Egypt and Black Rock Roads, and by removing Troutman Road from the list of roads with weight restrictions. Mr. Tieperman summarized this Ordinance by explaining that several years ago the Township placed truck traffic and vehicle weight restrictions on Troutman and Hollow roads based on existing road conditions at the time. Over the years, the conditions of the roads were improved as a result of substantial development along Route 29 and Egypt Road. However, the restrictions were never officially lifted. Mrs. Mossie motioned, seconded by Mr. Barker, to adopt Ordinance No. 555 amending Chapter 169 (Vehicles and Traffic) by removing truck restrictions on Hollow Road from Egypt to Black Rock Roads and removing Troutman Road from weight restrictions leaving the remainder of sections 169-49 and 160-50 in full force and in effect. The motion passed unanimously 3-0.
Page 3 OLD BUSINESS (ACTION/DISCUSSION ITEMS): 5. Review recent draft changes to the open space and park and recreation requirements of the Township Code affecting non-residential development. Mr. Grace gave a presentation on this proposal and reviewed the breakdown of the fees and highlighted the additional revenue that would be generated for designated park and recreation purposes. 6. Award bid for the South Lewis Road sanitary sewer main extension project. Mr. Dingman stated that the bids have been received, reviewed and recommends that the project be awarded to R-III Construction, Inc. for $1,594.630, being the lowest responsible bidder. This project will extend a gravity sanitary sewer main to serve approximately 68 properties located on South Lewis Road, Rittenhouse Road, Borough Line Road and Canci Court. Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to award the South Lewis Road Sanitary Sewer Main Extension Project in the amount of $1,594,630 to R-III Construction, Inc. from Nazareth, PA. The motion passed unanimously 3-0. NEW BUSINESS (ACTION/DISCUSSION ITEMS): 7. Review tentative land development plan filed by Global Packaging, Inc. for a 225,000 square foot industrial building within Providence Business Park, located southwest of the intersection of Egypt and Hollow Roads. Plan No. 2-057 010-1123. Resolution No. 2016-50. Present for this discussion were Attorney Ed Mullin and Engineer Ron Kloss. Mr. Mullin gave a brief presentation of this plan. The applicant is proposing the construction of a 225,000 square foot building taking access from Hollow Road during Phase I. Phase II of the plan includes additional smaller buildings and access from Egypt Road. Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to adopt Resolution No. 2016-50 and to approve the Tentative Land Development application of Global Packing Plan No. 2-057 010-1123 (T)LD. The motion passed unanimously 8. Consider adoption of Resolution No. 2016-51 authorizing a reimbursement resolution to secure the Township s access to future tax-exempt bond or loan proceeds for reimbursement of cash advances used for certain authorized projects. Mr. Tieperman stated that this Resolution was prepared by Township Bond Counsel in collaboration with the Township Solicitor and Financial Advisor. He stated that this Resolution was written broadly enough to capture all possible costs that will be included in the 2017 debt issuance.
Page 4 Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to adopt Resolution No. 2016-51, declaring the Township s official intent to reimburse expenditures for project costs from the proceeds of certain debt obligations. The motion passed unanimously 3-0. 9. Review and consider adoption of proposed Policy regarding credit card policies and procedures. Mr. Tieperman stated that the Township s current credit card policy is dated and required updating. He recommended that the Board adopt the proposed Policy No. 3, which has been reviewed by the Township Solicitor and Finance Director. John Pearson (266 Arcola Road) asked how the Township currently handles credit Card purchases. Mr. Tieperman explained that policy s purpose is to communicate eligibility, usage and payment of expenditure requirements for the Township issued corporate credit cards. The Township credit card program is designed to assist the organization in reducing its reliance on petty cash funds, employee advances, paper checks and the need to use personal funds for business purposes. Mrs. Mossie motioned, seconded by Mr. Vagnozzi to adopt Upper Providence Policy No. 3-Credit Card Policies and Procedures. The motion passed unanimously 3-0. 10. Review staff s recommendation and authorize distribution of 2016 Volunteer Fireman s Relief Association funding. Mr. Tieperman stated the Township receives annual funding allocation from the Commonwealth to be disbursed to Volunteer Fireman s Relief Associations for fire companies that serve Upper Providence Township. The Board may disburse the funds to each organization as they deem appropriate as long as 100% of the Relief Association funding is disbursed within 60 days of receipt from the Commonwealth. Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to approve the distribution as noted in the table below: Fire Company 2016 Disbursement of Relief Association Funds based on 2015 Call Volume % of Calls Base Allocation Call Volume Allocation Total Allocation Black Rock Vol. Fire Co. 69.58% $ 169,123.28 $ 39,228.15 $ 208,351.42 Royersford Fire Department 12.35% $ - $ 6,965.06 $ 6,965.06 Trappe Fire Company 12.73% $ - $ 7,179.28 $ 7,179.28 Collegeville Fire Company 5.32% $ - $ 3,001.94 $ 3,001.94 The motion passed unanimously 3-0.
Page 5 MANAGER S REPORT: 11. Capacity Right Agreement for 5 EDUs for Patient First at 1425 Collegeville Road Ms. Mossie motioned, seconded by Mr. Vagnozzi, to approve the Capacity Rights Agreement for 5 EDUs for PF Collegeville, LLC located at 1425 Collegeville, PA. The motion passed unanimously 3-0. 12. Capacity Rights Agreement for 1 EDU for George Meschter at 1425 Collegeville Road Ms. Mossie motioned, seconded by Mr. Vagnozzi, to approve the Capacity Rights Agreement for 1 EDU for George Meschter located at 1425 Collegeville, PA. The motion passed unanimously 3-0. 13. Officially approve new Upper Providence Township seal, tagline and positioning statement. Mr. Tieperman gave a brief overview of this particular phase of the branding project. He noted that the Township has being using the new seal, tagline and positioning statement on a limited basis but would like to expand it to include all major mediums. Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to approve the new seal, tagline and positioning statement. The motioned passed unanimously 3-0. CONSULTANT REPORTS: Jennifer Walsh from McMahon Associates addressed the Board and announced that last year the Township applied for a PennDOT Multimodal Grant for the Mont Clare Improvement Project. Unfortunately, the Township was not awarded the grant funds but received positive feedback on the grant application. Ms. Walsh suggested the Township re-apply for the grant the next application round. Bill Dingman informed the Board that the 2016 road paving projects were completed and that the demolition of 1334 Black Rock Road is scheduled to be completed soon. SOLICITOR S REPORT: Mr. Bresnan advised the Board that the Ordinance for the Wireless Communication Facilities will be completed in the near future. Mr. Bresnan gave a brief update on the Medical Marijuana regulations.
Page 6 ADJOURNMENT: There being no further business Mrs. Mossie motioned, seconded by Mr. Vagnozzi, to adjourn the meeting at 8:05 pm. The motion passed unanimously 3-0. Respectfully Submitted Timothy J. Tieperman, Township