គណ កម ម ធ ក រជ ត គ គប គ គងគគ រ មហន តរ យ National Committee for Disaster Management CONCEPT NOTE International Day for Disaster Reduction And ASEAN Day for Disaster Management KAMPOT Province, Cambodia 13th Monday October 2014 Community Step Up for Resilience Initiated and coordinated by National Committee for Disaster Management (NCDM) Page 1
Content 1. Introduction 2. Objectives 3. 2014 theme 4. Date and venue for national event 5. Facilitators and Organizers 6. Participant Identification 7. Activity flow and event agenda 8. Budget proposal 9. Budget and material allocation from NGO partners 10. Financial management 11. The slogans 12. The detailed action flow 13. Visibility 14. The contact information 15. The sample of T-shirt Page 2
1. Introduction Background Many people around the world have lost their lives, homes, unable to access to essential facilities, and extensive economic damage due to natural disasters such as earthquakes, droughts, tsunamis, flooding, and typhoons. Whereas in Southeast Asia, natural disasters are more frequent occurrence, killing an estimated 350,000 people in the last decade and causing tens of billions dollars worth of damage. The United Nation acknowledges that education, training, and information exchanges are effective ways to help people become better equipped in withstanding natural disasters. On December 22, 1989, the United Nation General Assembly designated the second Wednesday of October as the United Nations International Day for Disaster Reduction (IDDR). This event was to be observed annually during the International Decade for Natural Disaster Reduction. On December 20, 2001, the assembly decided to maintain the observance to promote a global culture of natural disaster reduction, including disaster prevention, mitigation and preparedness. In order to build resilience with such loss of life s and extensive economic damages, the increasing capacity of its member states which lead to vision of ASEAN by 2015 is a more disaster-resilient and safer community is a key priority for the Association of Southeast Asian Nations (ASEAN). To that end, on 24 December 2010, the anniversary of the devastating Indian Ocean tsunami, the ASEAN Agreement on Disaster Management and Emergency Response (AADMER) and its work programme came into force. In addition as adaption of IDDR the ASEAN Day for Disaster Management is one of the annual public outreach activities under the ASEAN Agreement on Disaster Management and Emergency Response Work Programme. ASEAN, led by the ASEAN Committee on Disaster Management (ACDM), has been organising this annual event since 2005. In 2005, ASEAN Member States observed ADDM rather independently by doing their own national activities. However since 2006, the ACDM initiated regional in observing ADDM through a partnership with the global campaign of IDDR organised by the United Nations International Strategy for Disaster Reduction (UNISDR). The partnership goes along in the following years in which the ADDM annually holds various activities including the ASEAN Regional Drawing Competition. As Innovating together towards a safe ASEAN community with special focus on the campaign in Cambodia, Communities Step Up for Resilience! has been arisen for this year ASEAN Day for Disaster Management in conjunction with the International Day for Disaster Reduction. The ADDM and IDDR both serve as a strategy to increase the level of public awareness for disaster risk reduction. In Cambodia the ADDM&IDDR has been leading in organising for the past few years by National Committee for Disaster Management with supporting from National and International Nongovernmental organizations. Whereas, this ADDM& IDDR 2014 is a special year for the event which intends to switch on an amplifying this more critical campaigning including the needs of vulnerable communities especially children, women, men, older persons and person with disability and for the post-2015 framework for disaster risk reduction. The lessons from these events will substantively inform a post 2015 framework for disaster risk reduction that will be amongst other things, actively seek to reflect and respond to the needs of vulnerable groups which include women, children, girls, young people, the elderly and people living with disabilities. Page 3
International Day for Disaster Reduction and ASEAN Day for Disaster Management in Cambodia: after missing the event celebration in last year 2013 caused by flood emergency response, in this year under strong leadership of National Committee for Disaster Management, with collaboration from Provincial Committee for Disaster Management, and I-NGOs and L-INGOs as supporters, Cambodia highly considers in organizing the ADDM in conjunction with IDDR in one coastal province where is prone to multi-hazards. In commitment ADDM&IDDR will be focused on ensuring that the communities especially the vulnerable, children, men and women, older persons and people living with disabilities step up for resiliencies and put all efforts for disaster risk reduction integration which prioritises in community-based development. In order to promote the awareness on community resilience to natural disasters, the theme is being focused on communities to step up for resilience to multi-hazards. The event will be involved in all sectors participation which aim at reduce risks of disasters for tomorrow safety and to enhance community Resilience s. Aside of paying-attention to promote the community awareness, the event is as well as to address the local authority s and community role and responsibilities in Disaster Risk Reduction. Not only local focus but ASEAN Day for Disaster Management and International Day for Disaster Reduction commemoration is also a part of the global campaign on Aging people and Peoples of ASEAN, Step Up and Be Counted for Community Disaster Resilience! Resilience is for Life! 2. Objectives This year ADDM&IDDR brings disaster risk management intervention closer to the local authorities and community as the frontlines of both the immediate aftermath of a disaster as well as the longer term recovery and rehabilitation, with emphasis on the need for social inclusion. In view of this, the 2014 ADDM&IDDR is themed: Community Step Up for Resilience! which aims at commemoration the ASEAN Day for Disaster Management in conjunction with International Day for Disaster Risk Reduction: - To increase the level of awareness among people in community, especially women and children on disaster risk reduction integration; and - To promote a more disaster-resilient and safer community through awakening roles and responsibilities of community and all level of authorities in disaster risk reduction - To promote ASEAN efforts and to increase the visibility of ASEAN and promote peoplecentered on disaster risk reduction to the general public at all levels 3. 2014 Theme This year theme for ADDM&IDDR is COMMUNITY STEP UP FOR RESILIENCE! 4. Date and Venue for national event Cambodia plans to commemorate the event on Monday 13th October 2014. The event will be held in Kampot Province under leadership of NCDM support by Plan International, World Vision, OXFAM, Caritas Cambodia, CAFOD, HEKS, Save the Children, and Consortium of DCA/CA, ActionAid as well as strongly commitment of technical working groups on Disaster Risk Reduction and Climate Change Adaptation. The Kampot provincial governor and provincial working group will take responsibility to coordinate and facilitate this event as a whole. The ASEAN Day for Disaster Management and International Day for Disaster Reduction is honourable presided by H.E. Dr. NHIM VANDA, Senior Minister, special mission in charge of 1 st Vice President of NCDM and he will be invited as the supreme chief of delegations in the event. Page 4
5. Organizers In order to meet the above objectives, the National Committee for Disaster Management is leading agency in organizing AADM&IDDR as a national event which following mentioned date, time and place. The above mentioned DRR actors and supporters will provide support in term of technical expertises as well as financial recourses to the event for commemoration. The following are NGO partners and contact persons: NGO partners and working group Contact person Telephone ActionAid Cambodia Ms. Mith Somountha 012 628 979 Habitat for Humanitarian, Cambodia Mr. Chhim Samon 092 629 983 Caritas-Cambodia Mr. Mey Long 092 623 007 Catholic Agency For Oversea Development Ms. Sorphoarn Sok 012 266 499 Dan Church Aid/Christian Aid Mr. Nop Polin 092 222 811 Life With Dignity Mr. Kann Virak 012 266 499 OXFAM Mr. Loek Sothea 016553 475 PIN (People in Need) Mr. Tep Sokha 097 888 6686 Finn Church Aid Mr. Khim Phearum 017 554 336 Plan International Cambodia Mr. Yun Sina 017556601 Save the children Mr. Mot Sana 017 584 727 World Vision Mr. Chorn Bunly 012 278 076 6. Participants Approximately 1,000 people will be invited to join the event who are community members (older person, person with disability, women etc.), teachers, youth, students, local authorities, sub-national and national policy makers and leaders and other related actors from UN agencies, national and international NGOs, academic institutions and medias. Expected Participants for the event Participants / Agencies Number Remarks National Committee for Disaster Management 20 Line-Ministries 5 Kampot Provincial Stakeholders 1 Line-Provincial Departments 24 District Governor and Deputy of District Governor 2 Commune Chief 10 Police 20 Elder community people 30 Teachers 30 Monks 7 Secondary schools, primary schools 700 Red Cross youth 50 Community People 50 Donor/ bilateral agencies 10 Civil society Organizations 50 Private Sectors 10 Media (Print and electronic) 10 University Student Volunteers 20 Total approximately 1000 7. Activities flow and event agenda Page 5
ADDM&IDDR is planned for a full day on Monday 13th October 2014 which will be started from 6:30am by marching groups of students, teachers, local authorities, NGOs, line province departments, community people, private sectors, media and guests. The marching will read loudly the slogan. The match will across provincial town toward the venue before arriving of the supreme chief of delegations. At interval and after of the formal function the campaign will start with, songs, drama, quiz s, the public exhibitions with messages on ADDM&IDDR, conference of experiences from resilient communities (find a detail TOR) and press conferences (find a detail TOR). After the opening ceremony and quiz, the participants will be invited for a gallery walk at NGO booths to visit a display of DRR s IEC materials or Video clips on hazards, and experience from the field level. The main activities are to entertain the participants as below; 1) Videos on hazards, DRR experiences from field 2) Performance by the Puppetry team and cultural team 3) Quiz Event agenda Time Agenda Responsible 06:30-07:20 Group of students, teachers, local authorities and community elder people marching PCDM/PCDM/NGOs 07:20-07:30 Arrival of the marching to the venue PCDM 07:30-08:00 Arrival of all participants and guests PCDM 08:00-08:10 Monks blessing to the ceremony PCDM 08:10-08:20 Respect to the National Anthem All 08:20-08:40 Welcome remarks Provincial governor 08:40-09:00 Speech by donor/ngo s representative Plan International Cambodia 09:00-09:15 Blessing dance Provincial art team 09:15-09:30 Speech of community-rep in resilience Community-representative-Caritas 09:30-10:00 2 Songs on DRR Caritas + WVC 10:00-11:00 Forum (from communities-older person group and youth) Community groups from Caritas, Plan and Oxfam. Yun Sina, Leok Sothea and Mey Long 11:00-11:30 Opening speech H.E Dr. Nhim Vanda 11:30-12:00 Quiz (Long propose draft question & Socheath) WVC & SC 12:00-13:00 Lunch Break Bread distribution for part- 13:00-14:30 Exhibition / video / media / Drawing / Press release/press conference 1-Press Release with Organizers chaired by H.E Nhim Vanda 2-Press Release with Communities Group 14:30-16:00 Drama performed by youth group PCDM 1) AAC+DCA+PIN+LWD (2Bs), 2) Plan+WVC (2Bs), 3) Caritas + HANet (2B) 4) Plan (2Bs) 5) Oxfam (2B) 6) UNDP+UNICEF+WFP (1B) 7) NCDM (1B) 8) CAFOD (1B) 16:00 18:00 Continue the Exhibition / video / media / Drawing / Press release and concert All NGO Page 6
8. Budget proposal NCDM takes a responsibility to estimate the cost for the 2014 ADDM&IDDR. All related expenses will be managed by NCDM and also prepared a financial report and submitted to all NGOs-supported-fund. The total estimated budget of 2014 ADDM&IDDR will be proposed in a mount at: 15,200 USD (thirteen thousand nine hundred and six US dollars only), detailed information please look at the annex of Budget Proposal. 9. Committed budget contributed by relevant INGOs Sponsor Materials Budget (US$) Plan International Cambodia 6,500.00 Oxfam 3,000.00 CAFOD 2,000.00 Caritas-Cambodia 1,000.00 ActionAid 1,000.00 World Vision 1,000.00 Save The Children 500.0 HEKS 200.00 15,200.00 10. Financial Management Memorandum of Understanding (MOU) is prepared by NCDM and NGOs Partner to mobilize and fund and other resources to support the event. In responding to above budgeting and also enhance the accountability of financial management, it should be followed the below process: 1. MoU to be finalized and agreed by NCDM and NGO partners. 2. NCDM and NGO partners will sign on the MOU by specification of expenditure and clearance which been mentioned in the MOU articles (Further information please look at the MOU). 3. All payments have to be followed the agreed budget proposal between NCDM and NGOs partners. All formal and approved receipts/invoices are required and should be attached to the financial report. 4. Budget allocation will be done through NCDM official bank account which is also stated in MOU 11. Slogans Long Life! One Vision, One Nation, One Community Community Step Up for Resilience The ASEAN community are more resilience Inclusive Community Disaster Resilience The banners will be organized with above slogans and to be hanged on the main entry and locations where more and group of people walk through. Page 7
12. Detailed action plan No. Immediate actions Deadline Name of responsible person 1 Identify Master Ceremony (MC) 30/09 PCDM 2 Prepare speech for opening the event 30/09 NCDM 3 Identify the accountant for financial work 18/09 NGOs & NCDM 4 Travel to Kampot to check venue and other affairs with PCDM 25/09 NCDM, and Plan, WVC, Other TBC 5 Send invitations, and ensure full participation 26/09 NCDM 6 Design and finalize slogans 18/09 All 7 DRR Songs and Chayam 19/09 Ing and Long 8 Printing T-shirt 30/09 NCDM 9 Collect and/or Printed IEC materials (posters) 30/09 Yun Sina 10 Printed banners 30/09 NCDM 12 Invite media and responsible for press release 30/09 NCDM/NGO Lyda 15 Collect DVD/VCD for public shows 30/09 NGO 16 Collect and display materials for exhibition 30/09 NGO 17 Practice drama perform by children 05/10 Working Group 18 Prepare Quiz, for at least 10 selected questions 19/09 Caritas and WV 19 Prepare material for organizing drawing competition 05/10 Working Group 20 Purchase drinking water/refreshment 05/10 PCDM 21 Music, loud speaker, generator 26/09 Working Group 22 Identify security guard 26/09 PCDM 23 Talk to provincial governor who are responsible for marching before the event 26/09 PCDM and Working Group 24 Invite 7 monks from pagoda 26/09 PCDM 25 Prepare gifts for monks 05/09 PCDM 26 Finalize MOU with NCDM 30/09 Working Group 27 Develop proposal (cover letter) send to donors 30/09 Working Group 28 Chayam dancing 05/10 PCDM 29 Stories of resilience and instruction for conference 05/10 Plan/Sina 30 Report (narrative and financial report) 20/10 NCDM 31 Detail methodology for facilitators 30/09 Plan/Sina 13. Visibility T-shirts Caps Banners, stand posters Media coverage (NCDM will invite journalist from TV station) press release Marching (groups of student, teachers, local authorities and communities) Page 8
14. Contact Information: For any queries on this The ASEAN Day for Disaster Management and International DRR Day please contact following persons: NCDM Mr. Phoeun Sophak Mobile: 017 377747 Email: sophakphoeun@ncdm.gov.kh Save the Children Mr. Mot Sana Mobile: 017 584 727 E-mail: sana.mot@savethechildren.org Oxfam Mr. Loek Sothea Mobile: 097 8 892 500 E-mail:Sothea.Loek@oxfamnovib.nl ActionAid Ms. Mith Somountha Mobile: 012 628 979 E-mail: Somountha.Mith@actionaid.org CAFOD Ms. Sok Sorphoarn Mobile: 012 266 499 Email: ssok@cafod.org.uk Caritas Cambodia Mr. Mey Long Mobile: 092 623 007 E-mail:long.mey@caritascambodia.org Plan International Mr. Yun Sina Mobile: 017 55 66 01 Email: sina.yun@plan-international.org DCA/CA Mr. Nop Polin Mobile: 092 222 811 E-mail: nopo@dca.dk World Vision Mr. Bunly Chorn Email: chorn_bunly@wvi.org Tel: 012 278 076 HESK Mr. Mom Sitha Mobile: 017 778 092 E-mail: sitha_mom@yahoo.com Page 9