October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Council Present: Mayor G. Peary; and Councillors L. Barkman, S. Gibson, M. Gill, L. Harris, D. Loewen, B. MacGregor; P. Ross; and J. Smith Staff Present: City Clerk B. Flitton; General Manager, Engineering & Regional Utilities J. Gordon; General Manager, Strategic and Community Planning D. Luymes; Fire Chief D. Beer; Director, Human Resources and People Development M. Bierman; and Deputy City Clerk K. Harms Staff Present for a Portion of the Meeting: City Manager F. Pizzuto; General Manager, Development Services G. Acheson; General Manager, Economic Development and Intergovernmental Relations J. Teichroeb; General Manager, Parks, Recreation and Culture - M. Taylor; Revenue Manager M. Veenbaas; Budget Manager R. Millard; Manager, Legislative Services S. Davis; Administrative Manager, Finance and Corporate Services S. Kowalchuk; Senior Planner C. Johannsen; Solid Waste and Environmental Engineer B. Azevedo; Bylaw Enforcement Officer D. Crosby Desrochers; and Bylaw Clerk S. Yakmission Media Present: Abbotsford News, and Shaw Communications Inc. Public Present: 24+ 1. CALL TO ORDER The meeting was called to order at 3:10 p.m. 2. ADOPTION OF MINUTES.1 Minutes of the Executive Committee meeting held September 21, 2009 3. DELEGATIONS Moved by Councillor Gill, seconded by Councillor Smith, that the minutes of the Executive Committee meeting of Council held September 21, 2009, be adopted. E286-2009 CARRIED..1 Lois McNary, Special Olympics, Presenting an Award of Appreciation to the City of Abbotsford Moved by Councillor MacGregor, seconded by Councillor Smith, that the delegation of Lois McNary, Special Olympics, presenting an Award of Appreciation to the City of Abbotsford, a major sponsor of the 2009 Provincial Summer Games for Special Olympics, and to thank the residents of Abbotsford for its support; and video presentation, be received. E287-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 2.2 Deb Lowell, The Salvation Army, Regarding Tax Exemptions for Charitable Organizations Moved by Councillor Smith, seconded by Councillor Ross, that the City maintain the current 2009 levels for 2010 tax exemptions. E288-2009 CARRIED. Opposed: Councillors Gill and MacGregor Moved by Councillor Smith, seconded by Councillor Gibson, that the delegation of Deb Lowell, The Salvation Army, regarding tax exemptions for charitable organizations, be received. E289-2009 CARRIED. Moved by Councillor Smith, seconded by Councillor Harris, that Report No. COR 19 2009, dated September 28, 2009, from the City Manager; and Acting General Manager, Finance and Corporate Services, regarding Permissive Tax Exemption Policies, be received; and Policy No. 600-6-05, Local Authority; Policy No. 600-6-06, Private Schools; and Policy No. 600-6-07, Religious Organizations, be approved. E290-2009 CARRIED..3 Chris Susut, Clayburn Estates, regarding the removal of on-street parking on the west side of Immel Street for bike lanes The delegation of Chris Susut, Clayburn Estates, regarding the removal of on-street parking on the west side of Immel Street for bike lanes, was withdrawn Moved by Councillor Smith, seconded by Councillor Harris, that Report No. ENG 86-2009, dated September 25, 2009, from the Manager, Engineering Services, regarding the Bicycle Lane Project on Immel Street/Hazelwood Avenue, be received; and the Immel Street/Hazelwood Avenue bike lane project design be modified, to allow on street parking, on the west side of Immel Street, to provide the same number of current parking spaces. E291-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 3.4 John Davidson, and Colette Squires, Abbotsford Restorative Justice and Advocacy Group, reporting its 2009 activities and requesting a 2010 fee-for-service Moved by Councillor Smith, seconded by Councillor Gibson, that the delegation of John Davidson and Colette Squires, Abbotsford Restorative Justice and Advocacy Group, reporting its 2009 activities and requesting a 2010 fee-for-service, be received; and be referred for consideration as part of the 2010 Budget. E292-2009 CARRIED. 4. BUSINESS OUT OF MINUTES.1 Section 57 Notices (9020-02) Moved by Councillor Loewen, seconded by Councillor Gill, that Report No. DEV 194-2009, dated September 22, 2009, from the Manager, Bylaw Enforcement, be received; and (1) the Corporate Officer be directed to file a notice in the Land Title Office against the title of the following properties, in accordance with Section 57 of the Community Charter: J. L. Hagon, 6226 Dunkerley Drive; B. S. Brar, 34941 Mt. Blanchard Drive; and J. Williams and M. Klepic, 2484 Sunvalley Crescent; (2) the Corporate Officer be authorized to file a cancellation notice in accordance with Section 58 of the Community Charter, for the properties: J. L. Hagon, 6226 Dunkerley Drive; B. S. Brar, 34941 Mt. Blanchard Drive; and J. Williams and M. Klepic, 2484 Sunvalley Crescent; when the conditions that gave rise to the filing of the notice under Section 57 (3) are rectified, including receipt of written evidence from the property owner/agent of the following: (a) the required remedial action to the property complies with all applicable legislation; and (b) obtain all other necessary approvals and permits on such terms as they may be issued, including but not limited to a final inspection by the City s Building Inspector and certification from a professional cleaner registered with the Canadian Registration Board of Occupational Hygienists or American Board of Industrial Hygienists; and (3) the Mayor and Corporate Officer, be authorized to execute all documents related to this matter. E293-009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 4 5. REPORTS 5.1 DEVELOPMENT SERVICES.1 N. Chawla, 3691 Greendale Court; DVP (3020-20/D09-054) Moved by Councillor Gill, seconded by Councillor Ross, that Report No. DEV 190-2009, dated September 25, 2009, from the Planning Technician, regarding a Development Variance Permit application for the N. Chawla property, located at 3691 Greendale Court, be received; and (1) application 3020-20/D09-054 to allow installation of an over height fence to the front of the existing residence, be forwarded to an upcoming Council hearing so that adjacent property owners/occupiers have opportunity to comment on the proposal; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E294-2009 CARRIED..2 F. Juric, 2438 Jonquil Court; DVP (3020-20/D09-055) Moved by Councillor Smith, seconded by Councillor Ross, that Report No. DEV 195-2009, dated September 23, 2009, from the Senior Planner, regarding a Development Variance Permit application for the F. Juric property, located at 2438 Jonquil Court, be received; and (1) application 3020-20/D09-055 for a Development Variance Permit, be approved in principle, and that a permit be prepared for an upcoming Council Hearing; (2) should the variance be approved, the building envelope covenant currently registered on title be modified to allow the building footprint proposed by the applicant; and (3) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E295-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 5.3 P. MacLeod, R. Wiebe and Marla Enterprises Inc., Inc. No. 0348679 (L. and M. Wiebe) at 2667, 2671, and 2679 West Railway Street; Development Permit with Variances (3020-20/D09-051) Moved by Councillor Loewen, seconded by Councillor Harris, that Report No. DEV 191-2009, dated September 23, 2009, from the Senior Planner, regarding a Development Permit with variances for the P. MacLeod, R. Wiebe, and Marla Enterprises Inc., Inc. No. 0348679 (L. and M. Wiebe) property, located at 2667, 2671, and 2679 West Railway Street, be received; and (1) application 3020-20/D09-051 for a Development Permit with variances, be approved in principle, and that a permit be prepared for an upcoming Council Hearing; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E296-2009 CARRIED..4 R. and K. Furse, 2168 Lobban Road; Rezoning (3360-20/R09-026) Moved by Councillor Harris, seconded by Councillor Barkman, that Report No. DEV 197-2009, dated September 25, 2009 from the Planning Technician, regarding a rezoning application for the R. and K. Furse property, located at 2168 Lobban Road, be received; and (1) staff prepare and present an amendment to Abbotsford Zoning Bylaw, 1996 to rezone a portion of the property covered under application 3360-20/R09-026 to One Unit Compact Lot Residential Zone (RS5) when: (a) a Section 219 Covenant is registered on the title of the proposed RS5 lot to restrict floor space ratio, reduce lot coverage and increase setbacks to those of the RS3 zone; and (b) issues of funding not budgeted by the City are resolved; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E297-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 6.5 B. Vanderkooi (Bakerview EcoDairy) 1356 Sumas Way; ALC (3040-20/A09-013) Moved by Councillor Smith, seconded by Councillor Harris, that Report No. DEV 200-2009, dated September 28, 2009, from the Planner, regarding an Agricultural Land Commission application for the B. Vanderkooi (Bakerview EcoDairy) property, located at 1356 Sumas Way, be received; and (1) application 3040-20/A09-013 be forwarded to the Agriculture Land Commission with support; and (2) the Mayor and Corporate Officer be authorized to execute all documents related to this matter. E298-2009 CARRIED..6 Agriculture Plan Status Report (6520-20) 5.2 ENGINEERING Moved by Councillor Smith, seconded by Councillor MacGregor, that Report No. DEV 198-2009, dated September 28, 2009, from the Senior Planner, Development Planning, regarding the Agriculture Plan Status Report, be received. E299-2009 CARRIED..1 Traffic Signal- Huntingdon Road at Clearbrook Road (5410-04) Moved by Councillor MacGregor, seconded by Councillor Harris, that Report No. ENG 77-2009, dated August 28, 2009, from the Manager, Transportation, regarding a proposed traffic signal at the intersection of Huntingdon Road and Clearbrook Road, be received. E300-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 7.2 Soil Removal/Deposit Permit, 5192 Ross Road (4520-20/SRP #1070 Ext 3) Moved by Councillor MacGregor, seconded by Councillor Gill, that Report No. ENG 85-2009, dated September 21, 2009, from the Manager, Engineering Services, regarding a Soil Removal/Deposit permit for the property, located at 5192 Ross Road, be received; and the Soil Deposit Permit renewal application, from Rathburn Trucking Limited, for Soil Deposit Permit for the property, located at 5192 Ross Road, be approved in principle, subject to: (a) the receipt of a survey showing existing and planned elevations; (b) follow-up report to Council, regarding the (i) updated approvals from the Ministry of Environment (MOE), and Agricultural Land Commission (ALC); and (ii) results of the Public Information Meeting to be held with area residents. E301-2009 CARRIED..3 2009 Waste and Recycling Audit (5520-01) Moved by Councillor Ross, seconded by Councillor Loewen, that Report No. ENG 88-2009, dated September 25, 2009, from the Solid Waste and Environmental Engineer, regarding the 2009 Waste and Recycling Audit for the City of Abbotsford, be received. E302-2009 CARRIED. 5.3 STRATEGIC AND COMMUNITY PLANNING.1 Supportive Recovery Use Moratorium and Policy Recommendations (4710-20) Moved by Councillor Smith, seconded by Councillor Loewen, that Report No. SCP 15-2009, dated September 28, 2009, from the General Manager, Strategic and Community Planning; Social Planning Consultant; and Social Planner, regarding the Supportive Recovery Use Moratorium and Policy Recommendations, be received; and (1) Council remove the moratorium on new Supportive Recovery Use facilities, and direct staff to work with qualified recovery house applicants on a case-by-case basis; and (2) Council direct staff to review existing policies and make recommendations related to a range of un-licensed group living arrangements, including accessory boarding use of up to five unrelated people living in a single family residence zone. E303-2009 CARRIED.
October 5, 2009, at 3:10 p.m. at the Matsqui Centennial Auditorium Page 8 6. NEW BUSINESS.1 Opportunity for Public Questions There were no questions or comments. 7. ADJOURNMENT.1 Motion to Close Moved by Councillor Smith, seconded by Councillor Gill, that the October 5, 2009, Executive Committee meeting be adjourned. (5:25 p.m.) CARRIED. Certified Correct: Mayor City Clerk