P a g e 1 MINUTES COUNTY OF NORTHERN LIGHTS REGULAR COUNCIL MEETING HELD IN THE COUNTY CHAMBERS ON TUESDAY, APRIL 24, 2012 COUNTY BUILDING, MANNING, ALBERTA PRESENT: Ken Foster Ward Two Warrensville/ Lac Cardinal Joan Harbaruk Ward Three Dixonville/ Chinook Valley Brent Reese Ward Four Deadwood/ Sunny Valley Ed Kamieniecki Ward Five North Star/ Breaking Point Terry Ungarian Ward Six Hotchkiss/ Hawk Hills Linda Halabisky Ward Seven Keg River/ Carcajou ABSENT: Cheryl Anderson Ward One Weberville/ Stewart (explained absence) IN ATTENDANCE: Theresa Van Oort- Chief Administrative Officer Deb Pawluski- Executive Assistant/ Recorder Joann MacQuarrie- Banner Post/ Mile Zero News Jay Warawa- Director of Corporate Services 01.0 Call to Order Chief Elected Official Kamieniecki called the regular meeting of April 24,2012 to order at 9:04 a.m. 02.0 Adoption of the Agenda 190/24/04/12 MOVED BY Councillor Foster to adopt the agenda of the regular meeting of April 24, 2012 with the following additions and/or changes: 06.1.1 I Emergency Fire Prevention Workshop 06.6.3 High Level Tradeshow Tax Rate Bylaw should be #12-14-297 03.0 Adoption of the Minutes of the Previous Regular or Special Meeting(s) A. April 10, 2012 191/24/04/12 MOVED BY Councillor Ungarian to adopt the minutes of the April 10 th, 2012 regular meeting as presented. 04.0 Delegations 05.0 Policies/ Bylaws A. Bylaw LUB # 12-61-294 192/24/04/12 MOVED BY Councillor Halabisky to give FIRST reading to Bylaw 12-61-294, and to set the date of May 22 nd, 2012 for the public hearing at 11:00 a.m. B. Bylaw LUB # 12-61-295 193/24/04/12 MOVED BY Councillor Harbaruk to give FIRST reading to Bylaw 12-61-295, A bylaw to amend the boundaries of the Hamlet of Dixonville, and to set the public hearing for May 22 nd, 2012 at 11:00 a.m. in the County Council Chambers. C. Bylaw LUB 12-61-296 194/24/04/12 MOVED BY Councillor Foster to give FIRST reading to Bylaw 12-61-296, a bylaw to amend the Dixonville Area Structure Plan, and to set a Public Hearing for May 22 nd, 2012 at 11:00 a.m. at the County Council Chamber. 06.0 Municipal/CAO & Departmental Reports/Business 06.1 Government Services 06.1.1 Council/Legislative A. Community Economic Development Training Program This item was brought to Council on April 10 th and tabled so administration
P a g e 2 could investigate courses already taken by Council. 195/24/04/12 MOVED BY Councillor Foster to accept the Community Economic Development Training Program as information. B. Mackenzie County Invitational Charity Golf Tournament The annual Mackenzie County Charity Golf Tournament will take place on June 20 th, 2012 at the Fox Haven Golf Club in High Level. They are also seeking sponsorship or auction items. 196/24/04/12 MOVED BY Councillor Halabisky to table the Mackenzie County Invitational Charity Golf Tournament to the May 22 nd Council meeting. C. Northwest Fire Conference Complimentary Tickets This item was tabled at the April 10 th meeting. 197/24/04/12 MOVED BY Councillor Halabisky to have Councillor Anderson attend the Northwest Fire Conference Barbeque on April 27, 2012 as a representative for the County of Northern Lights if available. D. Sponsorship Request for Peacefest 2012 The 2012 Peacefest is looking for sponsors for this year s event. 198/24/04/12 MOVED BY Councillor Foster to accept the sponsorship request for Peacefest 2012 as information and to have the request sent to the County Rec Boards. E. Invitation to Successful Private Land Forestry & Weberville Community Forest Association AGM The Weberville Community Forest Association is hosting an information session on successful private land forestry and their AGM on April 28 th at the Weberville Hall. 199/24/04/12 MOVED BY Councillor Harbaruk to have Councillor Reese attend the Weberville Community Forest Association s information session and annual general meeting on April 28 th at the Weberville Hall. F. Site C Open House The BC Environmental Assessment Office an Canadian Environmental Assessment Agency will be holding an open house on the proposed Site C Project on May 8 th in Peace River. 200/4/04/12 MOVED BY Councillor Halabisky to have available Councillors attend the Site Clean Energy Project open house on May 8 th, 2012 in Peace River. G. Letter of Support for Community Access Program Industry Canada has discontinued its funding for the Community Access Program and the Peace Library System is requesting the County send a letter to our MP requesting the funding be reinstated. 201/24/04/12 MOVED BY Councillor Halabisky to have administration draft a letter to Chris Warkentin, requesting the federal government reinstate funding for the Community Access Program. H. Misery Mountain Request for Letter of Support The Peace River Ski Club has applied for a Community Capital Assistance from the County. 202/24/04/12 MOVED BY Councillor Ungarian to accept the newsletter and fundraiser invitation as information. I. Fire Prevention Information Workshop The County is holding a Fire Prevention Information Workshop on May 14 th, and is looking for Council attendance as well as the Reeve or Deputy Reeve to deliver a welcome address. 203/24/04/12 MOVED BY Councillor Foster to have Councillor Harbaruk give the
P a g e 3 welcome address at the Fire Prevention Information Workshop and for Councillor Halabisky to attend the workshop as well. 06.1.2 Administration A. Aboriginal Inter-agencies & Northwest Alberta Aboriginal Council This item was tabled from the April 10 th meeting. The Aboriginal Inter-agencies and Northwest Alberta Aboriginal Council are looking to enter into a partnership declaration and have Community Services continue to attend meetings. 204/24/02/12 MOVED BY Councillor Foster to have Councillor Reese attend the meetings of the Peace River Aboriginal Council as a representative of the County of Northern Lights. 06.1.3 Assessment 06.1.4 Taxation 06.1.5 Finance A. Approval of 2011 Financial Statements The financial statement for the County for 2011 presented as prepared by the County s auditors, Doyle and Company. 205/24/04/12 MOVED BY Councillor Halabisky to approve the 2011 Financial Statements for the County of Northern Lights as presented. -Reese exits @ 9:51 a.m. -Reese reenters @ 9:55 a.m. -Press exits @ 9:56 a.m. -Reese exits @ 9:58 a.m. -Reese reenters @ 9:58 a.m. -Break at 10;03 a.m. -Reconvene @ 10:11 a.m. -Press reenters @ 10:11 a.m. 06.1.6 Equipment/Supplies 06.1.7 Buildings/Properties 06.1.8 Personnel/Human Resources 06.2 Protective Services 06.2.1 Policing 06.2.3 Fire protection 06.2.4 Emergency Measures & Disaster Services 06.2.5 Ambulance/First Aid 06.2.6 By-law Enforcement 06.3 Transportation/Drainage/Public Works 06.3.1 Public Works 06.3.2 Roads 06.3.3 Airport 06.3.7 Drainage Ditches 06.4 Utilities/Public Works 06.4.1 Water 06.4.2 Sewage 06.4.3 Solid Waste 06.5 Public Health & Welfare 06.5.1 General [Home Care/FCSS]
P a g e 4 06.5.3 Peace Country Health 06.6 Environmental Development 06.6.1 Development [Planning/Zoning] A. Please See Blue Package -Warawa exits @ 11:00 a.m. -Dechant enters @ 11:02 a.m. a) Subdivisions i) 12NL01 Motowylo, Emil & Judy / Radbourne, Bruce ( Agent) Pt NW 35-89-23-W5M & Pt SW 35-89-23-W5M Farmstead Separation 206/24/04/12 MOVED BY Councillor Reese to approve Subdivision application #12NL01 subject to the following conditions: 1. That the applicant/ owner consolidate the balance of SW 35-89-23-W5M (C. of T. 802 230 336) with the balance of NW 35-89-23-W5M 2. That the applicant/ owner dedicate a 5.0 m road right-of-way by caveat along the west boundary of the balance of the quarter section, NW 35-89-23-W5M, adjacent to Range Road 232, pursuant to Section 661 of the Municipal Government Act; 3. That the applicant / owner enter into a development agreement with the County of Northern Lights to include, but not be limited to, the construction of an approach to the proposed lot and the balance of the quarter section, NW 35-89-23-W5M, if required; 4. That the applicant / owner contact an Alberta Land Surveyor for the preparation of a Plan of Subdivision suitable for registration at the Alberta Land Titles Office to obtain title (s) under this decision; 5. That the applicant / owner provide easements and / or rights- of- way in accordance with utility company requirements; and 6. That the applicant / owner pay all outstanding property taxes on the land proposed to be subdivided or arrangements made which are satisfactory to the County of Northern Lights. -Dechant exits @ 11:06 a.m. -Foster exits @ 11:07 a.m. -Foster reenters @ 11:08 a.m. B. Draft Land Use Framework Position Paper 207/24/04/12 MOVED BY Councillor Halabisky to accept the Draft Use Framework Position Paper as presented and have the County population changed in the document. -Schamehorn enters @ 11:13 a.m. 06.6.3 Community/Agricultural Services A. Agricultural Services (see green package) 1.) Roadside Mowing The tender for Roadside Mowing has been awarded to 4B Ventures for 3 years for $1,105,710.00 plus $125 per hour for additional work. 208/24/04/12 MOVED BY Councillor Halabisky to accept the Roadside Mowing tender awarded to 4B Ventures for a term of 3 years for $1,105,710 and $125 per hour for additional work as information. 2. Tender for Roadside Spraying The tender for Roadside Spraying was awarded to Green Zone Herbicides for $74,625.00 for 3 years. 209/24/04/12 MOVED BY Councillor Foster to accept the awarding of the Roadside Spraying tender to Green Zone Herbicides for 3 years for $74,625.00 as information. 3. ASB Summer Tour Registration deadline for the ASB Summer tour is April 30 th, 2012. Verbal report on the Wolf Control Program Workshop and increase in ASB grant money. -press exits @ 11:33 a.m. -CAO exits @ 11:36 a.m. -Press reenters @ 11:38 a.m. -Miclette enters @ 11:38 a.m.
P a g e 5 -CAO reenters @ 11:39 a.m. -Schamehorn exits @ 11:47 a.m. B. Economic Development Board This item was tabled from a previous meeting so that Council could get a presentation at their brainstorming session. 210/24/04/12 MOVED BY Councillor Harbaruk to approve the Economic Development Board Structure and Terms of Reference as presented. 211/24/04/12 MOVED BY Councillor Halabisky to appoint Councillor Anderson as Council representative to the Economic Development Board. C. High Level Tradeshow Economic Development is looking for Councillors to assist with the tradeshow in High Level on May 11 and 12 th,2012. 212/24/04/12 MOVED BY Councillor Foster to have available Councillors assist with the High Level Tradeshow on May 11 or 12 th, 2012 booth sponsored by the County of Northern Lights. 06.6.5 Natural Resources 06.6.7 Housing/Seniors 06.1.5 Finance B. Approval of 2012 Budget Director of Corporate Services presents the 2012 final budget for Council approval. 213/24/04/12 MOVED BY Councillor Ungarian to approve the 2012 Budget for the County of Northern Lights with requested changes. C. Setting of 2012 Tax Rates- Mill Rate Bylaw #12-14-297 214/24/04/12 MOVED BY Councillor Halabisky to give FIRST reading to Bylaw 12-14-297, a bylaw for the setting of the 2012 Mill Rate for the County of Northern Lights. 215/24/04/12 MOVED BY Councillor Foster to give SECOND reading to Bylaw #12-14-297, a bylaw for the setting of the 2012 Mill Rate for the County of Northern Lights. 216/24/04/12 MOVED BY Councillor Reese to proceed to THIRD AND FINAL reading to Bylaw #12-14-297 a bylaw for the setting of the 2012 Mill Rate for the County of Northern Lights. 217/24/04/12 MOVED BY Councillor Ungarian to give THIRD AND FINAL reading to Bylaw #12-14-297 a bylaw for the setting of the 2012 Mill Rate for the County of Northern Lights. 06.6.8 Tourism 07.0 Ward and/or Committee Reports 08.0 Info Items; April 24, 2012 -CAO exits @ 12:03 p.m. -CAO enters @ 12:04 p.m. 218/24/04/12 MOVED BY Councillor Ungarian to accept the items in the April 24 th, 2012 info package as information. 09.0 Open Mic J. MacQuarrie questioned Council on their plans for the Notikewin Park and its reduction of services. 10.0 Adjournment
P a g e 6 Chief Elected Official Kamieniecki declared the regular meeting of April 24, 2012 adjourned at 12:09 p.m. Chief Elected Official Chief Administrative Officer