PLAN OF ACTION IN SRM The complete team of Initiating Fusion has been divided to form a dynamic structure so that formulation of work is made easier and the Goals and objectives of the venture are met successfully. Any individual who wishes to join our cause shall fall into any one of the following categories. 1) VOLUNTEER The main role of a volunteer is to spread awareness about the Social Drive Donate A Book and also be a pivot in the journey of the drive by collecting books, stationaries and other commodities which are a part of our agenda. Inciting friends and personal contacts to join this initiative is also a very important duty of a volunteer. A volunteer shall be given a I.F. ID card. There is no pre-requisite for an individual to be a volunteer and contribute to the cause. Any volunteer found violating any of the policies of I.F. shall be asked to discontinue and ID card shall be confiscated. The same shall be enacted if a volunteer is found to be irregular in meetings and failing to complete works allotted. A volunteer may choose to work in any of the following domains: a) Resource Management b) Database management c) Event Handling d) Publicity e) Sponsorship f) Arts & Creative 2) COUNCIL MEMBER A Council Member is a 3 rd year/4 th year student. The pre requisite to be a council member are as follows: THE STUDENT SHOULD BE A REGISTERED VOLUNTEER OF INITIATING FUSION a) The student shall have a team of at least 10(ten) volunteers who should be willingly ready to work with him/her. b) The Student shall collect at least 50 (fifty) text books/ blank notebooks from his/her team every week and the same should be submitted by every Saturday 6pm without fail. c) The work and the performance of the students shall be judged and monitored for a duration of two weeks and only then he/she shall be given the post of a council member.
d) The council member shall be the solely responsible for publicity and spread of the word in his/her department and also he must involve as many CRs as possible in his/her department and it must be his/her duty to make them involved in the drive. On successfully meeting the above requirements, The students shall be given the post of a council member keeping in mind that the collection and volunteer count mentioned as above should not decrease thereafter. Work Distribution and Guidelines Common task for all volunteers: To collect 3 textbooks(inclusive of notebooks/novels/sketch books) and 5 stationary items per volunteers in one week. This will be tracked and monitored by the organizers and the report of collection from each domain should be submitted by every Sunday 6pm. Publicity : The basic work of the publicity domain is to spread awareness in all disciplines of our campus in the first phase and then In all the colleges, schools, brands, NGOs, orphanages, Govt. school about our drive. The data and information about the bodies will be provided by the database team. Collection of books/ commodities is important as well but spreading awareness about this drive to the maximum limits is a pre requisite for that. Targets/Activities 1)Publicity of page and site. 3000+ likes needed for FB page 2) Two activities/two Shows/two awareness processes in every working week including on weekends i.e. from Monday to Sunday, two activities must take place. (One in java green and one in High tech block preferably) 3)At least one social activity in every month in nearby orphanages/schools/public spots. It can be cleaning, educating, fun filled, informative in nature. 4) One Video and 5 snaps to be recorded/clicked every week involving social elements which express the feeling behind the drive and the cause. To be submitted every Sunday by 9pm.
DATABASE MANAGEMENT Database is a very critical aspect when it comes to dealing with people and bodies beyond the boundaries of our campus. It will also serve as future reference as well as follow ups from. Apart from this, maintaining the following databases is of utmost importance so as to keep a check as well as monitor the growth of the drive with time. Our website has fields where anyone can make donations to us or place request for donations. The database must be updated in reference to that too DATABASES TO BE CREATED/MAINTAINED/UPDATED 1) A database will be created for all the commodities collected. The database will have the following classifications Text books for higher studies i.e. college level and for primary level. Second classification is for stationaries i.e. pencil, scale, rubber, sharpener, pen separately for each commodity. ### In this database along with the count, IT IS VERY IMPORTANT to maintain the records of who is donating what and the number of commodities he is donating along with his details like name, ph no., email id, address and institution to which he belongs. eg. Mr. X donated 100 text books for primary level from ABC brand and his details like ph no. email id address etc. 2) A database of all volunteers with all their details like name, college, branch, year, section, Ph no. reg Id, Email id, and the domain in which they are working. 3) A database for all NGOs, GOVT. Schools, Orphanages, Underprivileged students whom we plan to help. This database should contain the entries based on zones. For eg. Bodies in and around Tambaram, Adyar etc. this will make it systematic when we approach these bodies in latter phases. This requires real hunting. Cover as many bodies as possible in and around Chennai. DOCUMENTATION Since this is first of its kind initiative and moreover we are applying for a record, Documentation becomes important by all means. Each and every detail must be taken care of in context to all meetings/activities/updates as a weekly report has to be submitted to the patrons. Targets/Requirements 1) A soft copy report of each meeting/activity/event, be it conducted under any domain at any place (only where a new agenda or a new task/plan is initiated). The Organizer will have to keep a follow up with the organizers of other domains to get the complete details. This
will have to be submitted on ever Sunday by 9pm. 2)Snaps, videos of events/activities/awareness programmes/seminars and happenings related to the Drive. (basically everything except meetings). To be submitted every Sunday by 9pm. 3) Attractive write-ups/quotes to be framed once in every three days to be updated on website/page. Also, the happenings and updates to be notified in write ups so as to maintain the continuity. SPONSORSHIP No proceeding can take place without aid in form of finance or kinds. To cover up latter expenses such as transportation of commodities, visiting colleges, donations camps on weekends, this is required. Target 1) Approach companies, brands, societies, shops for aid in any form and also for donation of commodities. 2) Build contacts and Keep in touch with NGOs, NPOs and other bodies who are willing to contribute or provide help of any kind to our drive. 3) A report mentioning all details should be submitted whenever any successful development is executed. RESOURCE MANAGEMENT Our primary aim is to collect the maximum number of commodities so we can increase the number of students/bodies we plan to help. The prime task is to safeguard all the commodities collected and to monitor them. Target/work list 1) Maintenance of all commodities collected. Ensure that proper condition is restored. 2) Increase collection from campus, students, at personal level, from social contacts etc. Monthly targets will be provided to this domain. 3) Segregation of all the commodities in the classifications which we already have decided. 4) Transportation of commodities collected from various/spots to the storage room. This committee will directly be monitored by the Campaign Ambassador, Mr Suraj Thakur. EVENT HANDLING Since this drive is not created to be confined to the boundaries of our campus, there will be various events/activities in and outside our campus. The basic task for this domain is to provide and meet all the requirements for all events/activities taking place.
Tasks 1) Start seeking sources for permissions for donation camps and other activities in city. Aid will be provided by the Patrons as well as the Board but only for certain locations, so to make arrangements on other sites, this is required. 2) Arrange for Announcements in FM and hunt for Media coverage. 3) Meet all the requirements of any domain. ## All Organizers must contact the Organizers of this domain for crisis and other requirements. ARTS & CREATIVE Visual Impact is always deeper than texts or audio. So, charts, decorations, creative structures so as to popularize the drive will have to be regularly weaved. One target is to create a structure and install it in java green stating the motive and spirit behind the drive. # Domains are divided only to categorize work and to make it systematic. The essence of working in harmony, co coordinating with other domains and assisting whenever help is required must be a top priority.