Applicability AD FCM FPL TLP status Green 1. Introduction This document describes the procedure to follow by FMP and NMOC whenever proposals (creation, modification or cancellation) for regulations are sent by local FMPs via B2B. The procedure does not modify the nature of current procedures in the ATFCM Operations Manual that must be adhered to, but introduces the possibility of using B2B as a communication mean. The FMP technical and operational acceptance is subject to the result of the acceptance activities that take place as part of the B2B Deployment Process and described in the B2B WRITE Document Set. In case of FMPs having no access to B2B write services, the previously existing communication means (e.g. telephone coordination) shall be used to contact the NM pre-tactical and tactical teams to request any new regulations and modification / cancellation to / of existing regulations. This document covers the case of proposals for ATFM regulations sent for the pre-tactical and tactical phases and for Mandatory Cherry Pick regulations during the tactical phase. 2. Implementation periods 2.1. Acceptance activities When the FMP has performed the necessary developments and is (technically) ready to send regulation proposals via B2B, the FMP should send an official request to the NM. Any official request to apply the present procedure shall be officially addressed to the NM email address: NM.servicerequests@eurocontrol.int After the reception of the request, the requesting FMP shall go through a technical and operational validation to identify technical problems and familiarise with the procedure. This validation process should take place during the two months following the reception of the request. Note that if technical or operational issues are encountered this period may be extended. The validation of the candidature shall be executed following the steps described below: A technical validation with the objective of ensuring quality of the implementation on FMP and NMOC sides and correct communication channels. Once the technical test is finished, an operational evaluation will take place with operational staff on a testing platform. 2.2. Operational implementation - phase 1 During Phase 1 any proposal for creation, modification or cancelation sent via B2B shall be coordinated via telephone by the FMP. This phase should have a duration of three months after which Phase 2 would be entered. If major problems are identified during Phase 1, extended acceptance activities will be initiated. 2.3. Operational implementation - phase 2 Phase 2 will start after Phase 1. At this moment, telephone coordination will not be mandatory except for proposals that are part of a set of regulations where the order of proposal acceptance plays a critical role. For example: Page 1 of 6
Applicability AD FCM FPL TLP status Green Splitting or collapsing regulated sectors Strike regulations Recovery periods Etc. Whenever a new FMP starts to apply phase 1, an Information Notice (IN) will be updated accordingly. The IN will be updated as well once the FMP starts phase 2. It will be published internally for NMOC staff and externally via the NOP Portal. 3. Procedure The steps detailed below are complementary to sections 5.6.1. ATFM regulations and 5.6.2. Applying a mandatory cherry pick regulation of the ATFCM Operations Manual. All active regulations shall be reviewed by NMOC staff and the resulting proposal shall be reviewed by the FMP. 3.1. ATFM Regulation procedure 3.1.1. Proposal for Creation Associated B2B service: RegulationProposalFilingRequest (CREATION without measurecherrypicked) Associated procedure: ATFCM Operations Manual 5.6.1.4. Apply a regulation 1) The FMP may submit a proposal for a new ATFM regulation (PROPOSED) via B2B. 2) The FMP shall coordinate the proposal details with the NM pre-tactical / tactical team via telephone according to the operational implementation phase. 3) The NM pre-tactical / tactical team shall monitor the reception of new ATFM regulation proposals. This is indicated by an alert - green background highlighting of the Measures button. 4) The NM pre-tactical / tactical team shall review the ATFM regulation proposal: a. In the Regulation Editor i. Check that the proposal is sent by the relevant FMP; ii. Check that the Regulation fields are correctly filled in. b. In the History display, compare Proposal with Regulation versions if necessary. Starting the review changes the status of the proposal to COORDINATED. 5) The NM pre-tactical / tactical team shall coordinate with the FMP the regulation details via telephone if any modification might be required. In case of incorrect ATFM Regulation proposal Id, the NM pre-tactical / tactical team shall reject the proposal and request the FMP to submit a new proposal with updated Regulation Id. Page 2 of 6
Applicability AD FCM FPL TLP status Green 6) The NM pre-tactical / tactical team shall then either activate and publish or reject the proposal. In case of rejection, the pre-tactical / tactical team shall coordinate via telephone with the FMP. If rejected, the proposal changes the status to ABANDONED and the regulation is not implemented. If activated, the proposal changes the status to IMPLEMENTED and the regulation becomes active and published. 7) The FMP shall visualise the accepted / rejected proposal via B2B. Active regulation can contain additional fields or coordinated changes applied by the NMOC. 3.1.2. Proposal for Modification Associated B2B service: RegulationProposalFilingRequest (UPDATE) Associated procedure: ATFCM Operations Manual 5.6.1.6. Modify a regulation 1) The FMP may submit a proposal for modification of an active ATFM regulation via B2B that has either been created via a regulation proposal via B2B or directly by the NMOC. 2) The steps 2-7 of the ATFM regulation Proposal for Creation (3.1.1) section are applicable. 3.1.3. Proposal for Cancellation Associated B2B service: RegulationProposalFilingRequest (CANCELLATION) Associated procedure: ATFCM Operations Manual 5.6.1.8. Cancel a regulation 1) The FMP may submit a proposal for cancellation of an existing active ATFM regulation via B2B. 2) The steps 2-5 of the ATFM regulation Proposal for Creation (3.1.1) section are applicable. 3) The NM pre-tactical / tactical team shall then either accept the proposal (cancel the regulation) or reject the proposal. In case of rejection, the pre-tactical / tactical team shall coordinate via telephone with the FMP. If the proposal is rejected, the proposal changes the status to ABANDONED and the regulation is not cancelled. If the proposal is accepted, the proposal changes the status to IMPLEMENTED and the regulation is cancelled. 4) The FMP shall visualise the accepted / rejected proposal via B2B. Page 3 of 6
Applicability AD FCM FPL TLP status Green 3.2. Mandatory Cherry Pick procedure 3.2.1. MCP Proposal for Creation Associated B2B services: RegulationProposalFilingRequest (CREATION with measurecherrypicked) AddFlightsToMeasureRequest (flightproposal) RemoveFlightsToMeasureRequest () MCDMStateUpdateRequest (PROPOSED) Associated procedure: ATFCM Operations Manual 5.6.2. Applying a Mandatory Cherry Pick regulation 1) The FMP may create a MCP regulation proposal (DRAFT). This permits to: a. Add flights b. Analyse the proposal flights before submitting the proposal to NM c. Remove (add) flights The list of candidate flight(s) for cherry pick shall include the following parameters: a. ADEP b. IOBT c. Desired CTO / CTOT 2) The FMP may submit a proposal for a new MCP regulation (PROPOSED) via B2B. 3) The FMP shall coordinate the proposal details with the NM tactical team via telephone according to the operational implementation phase. 4) The NM tactical team shall monitor the reception of new MCP regulation proposals. This is indicated by an alert - green background highlighting of the Measures button. 5) The NM tactical team shall review the MCP regulation proposal: a. Acknowledge the notification of removed obsolete cherry cherry picked flights if the notification is displayed. Obsolete proposed cherry picked flights are flights whose ETO has evolved since the submission of the MCP regulation proposal so that their new ETO > proposed CTO, or that they no longer cross the regulated area. b. In the Regulation Editor i. Check that the proposal is sent by the relevant FMP; ii. Check that the Regulation fields are correctly filled in. c. In the History display, compare Proposal with Regulation versions if necessary. Starting the review changes the status of the proposal to COORDINATED. In case of incorrect MCP Regulation proposal Id, the NM tactical team shall reject the proposal and request the FMP to submit a new proposal with updated Regulation Id. Page 4 of 6
Applicability AD FCM FPL TLP status Green 6) The NM tactical team shall then either activate and publish or reject the proposal. If rejected, the proposal changes the status to ABANDONED and the regulation is not implemented. In this case it is not possible to add any additional flight to the measure. FMP should create a new MCP measure. If activated, the proposal changes the status to IMPLEMENTED and the regulation becomes active and published. In this case it is possible for the FMP to add additional flights to the measure by creating a proposal for modification (see section below). Obsolete flights may be removed at this stage as well (as in step 5.a)). 7) The FMP shall visualise the accepted / rejected proposal via B2B. Until the proposal has been accepted, it will not be displayed in the Regulation List, only in the proposal Regulation List. 3.2.2. MCP Proposal for Modification Associated B2B services: MCDMStateUpdateRequest (DRAFT) AddFlightsToMeasureRequest and/or RemoveFlightsFromMeasureRequest MCDMStateUpdateRequest (PROPOSED) Associated procedure: ATFCM Operations Manual 5.6.2. Applying a Mandatory Cherry Pick regulation 1) The FMP may propose to modify an active MCP Regulation by adding flights and modifying or removing previously accepted flights. The list of candidate flights to be removed and the list of added or modified candidate flight(s) for cherry pick shall include the following parameters: a. ADEP b. IOBT c. Desired CTO / CTOT 2) The FMP shall contact via telephone the NM tactical team in case a flight with an ETO outside the regulation period has been proposed. 3) The NM tactical team shall adapt the regulation period accordingly. Page 5 of 6
Applicability AD FCM FPL TLP status Green 4) The FMP may submit a proposal to modify an MCP regulation (PROPOSED) via B2B. 5) The steps 3-7 of the MCP Proposal for Creation (3.2.1) section are applicable. 3.2.3. MCP Proposal for Cancellation Associated B2B service: RegulationProposalFilingRequest (CANCELLATION) Associated procedure: ATFCM Operations Manual 5.6.2. Applying a Mandatory Cherry Pick regulation 1) The FMP may submit a proposal for cancellation of an active MCP Regulation via B2B. 2) The steps 3-5 of the MCP Proposal for Creation (3.2.1) section are applicable. 3) The NM tactical team shall then either accept the proposal (cancel the regulation) or reject the proposal. If the proposal is rejected, the proposal changes the status to ABANDONED and the regulation is not cancelled. If the proposal is accepted, the proposal changes the status to IMPLEMENTED and the regulation is cancelled. Once a proposal for MCP regulation cancellation is created, there is no possibility to modify the MCP anymore, except via telephone. 4) The FMP shall visualise the accepted / rejected proposal via B2B. Until the proposal has been accepted, it will not be displayed in the Regulation List, only in the proposal Regulation List. 4. Reporting and Feedback The duty OM is responsible for ensuring that the NMOC reporting and feedback on the procedure is carried out. Any difficulties while applying the procedure or possible improvements detected should be introduced in the feedback. Please send any feedback to: martin.cech@eurocontrol.int, jose-simon.selva@eurocontrol.int and juan.rodriguez-poveda@eurocontrol.int. Operations Manager Page 6 of 6