Spring 2006 Washington State Chapter of NIGP Spring 2006 Newsletter President s Message Spring 2006 preparation for the review seminars on June 7 th and 8 th in Seattle. Look for registration information later in this newsletter. Inside this Issue 1 2 3 4 4 4 5 6 7 9 President s Message 4 Steps to Preparedness Membership Committee Report Education & Research Committee News Treasurer s Report Upcoming Events UPPCC Announces Certification Bridge In the News: Give It Up Already Membership Application Adding Value To The Procurement Process Seminar info Emergency Planning: Logistics & You Washington State Chapter of NIGP Dave Davis, President DaviDa@wsdot.wa.gov Greetings, fellow chapter members, I hope you all had a successful and productive Purchasing Month. I will certainly remember March of 2006 as a milestone in my career. It s the month when I joined six other colleagues in earning our Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) designations. Please be sure to congratulate these newly certified members the next time you see them. Melody Jamieson, CPPB, City of Ocean Shores Sue Ownby, CPPO, CPPB, City of Yakima Christine Warnock, CPPO, CPPB, Department of General Administration Bruce Brady, CPPO, C.P.M., City of Bellingham Jack Zeigler, CPPO, C.P.M., Department of General Administration Dale Colbert, CPPO, CPPB, Department of General Administration Dave Davis, CPPO, WA State Department of Transportation Our chapter is off to a very good start with certifications this year. There is at least one study group underway in The Excellence in Procurement Summit Ethics in Public Purchasing held in Olympia on March 23 rd was attended by over 50 professionals from throughout the state. This was our second annual summit, but the first held in conjunction with Purchasing Month. We intend to continue to sponsor this event in March of each year to focus on different aspects of our profession. I want to thank the Education and Research Committee, chaired by Alyce Benge, CPPO, for doing a wonderful job of organizing and executing a very informative activity. I know Alyce received great support from several members of the Department of General Administration including: Heidi Bohl, CPPB; Dale Colbert, CPPO; Breann Hollandsworth; Michael Maverick;...................... 1.
Richard Carlson; and Neva Peckham. Thank you all. We also conducted a chapter business meeting at the Summit. In addition to committee reports, we were surprised to receive a $1000 donation from Cynthia Trainer, C.P.M., on behalf of the NAPM-Western Washington affiliate for our support of the government track training provided at the Pacific Northwest Purchasing Conference last October. I m very pleased to announce that our donation of $1305 has been received by the Oprah Angel Network Katrina Relief Fund as voted by the membership at our January meeting. Thanks to Bruce Brady, CPPO, for conducting the Emergency Logistics Planning seminar that generated the funds for donation. He is planning another seminar on May 5 th in Wenatchee; registration information is available in this newsletter. It s time to start making plans to attend NIGP s 61 st Annual Forum being held this year in Tampa, FL. The dates are August 5-9, 2006. This will be a special forum for our NIGP Region 12 representative on the Board of Directors, Darin Matthews, CPPO, C.P.M., who will be presiding as NIGP President. ** If you would like to attend this year s Forum in Tampa, but need some financial assistance, there are chapter funds available to partially support at least two members. Please contact me or any other board member to apply for these funds. My phone # is: 360-570- 6711. ** Your chapter committees have been very active this year. They are planning a full schedule of seminars and events throughout the year so please take a few more minutes to read about them in the committee sections of this newsletter. I know they d be happy to hear other ideas you can suggest or find a way for you to contribute on the committee. I couldn t be happier with the level of enthusiasm and commitment of the Board of Directors. We usually meet on the fourth Wednesday of each month at 11:00 12:30 to coordinate the events and activities of the chapter. Any member is welcome to attend any Board meeting either by phone or in person. Thank you to all who have returned their membership renewals in a timely fashion. I hope everyone will continue to promote chapter membership among your friends and colleagues. A strong and involved membership is our best key to success. Call or e-mail me anytime with your comments and suggestions. 4 Steps to Preparedness Bruce Brady, CPPO, CPPB, C.P.M. Vice President The Chapter has formed an Emergency Preparedness Committee. The main goal of the Committee is to assist Chapter members in preparing for Emergencies/Disasters that their agencies may face. To achieve the main goal, the Committee will, periodically, be providing information to Chapter members. The information provided below comes from a pamphlet created by the Federal Emergency Management Agency (FEMA) and the American Red Cross (ARC). The information was written to prepare you and your family for emergencies and disasters, but also applies to preparing your agency for emergencies and disasters. 1. Get Informed Contact your local emergency management office or ARC Chapter to gather information you will need to create a plan. Know the hazards that threaten your community (floods, earthquakes, etc.) Lean about community response plans, evacuation plans, and designated shelters. (At work, learn about your agency emergency response plans, what role you will play, and designated shelters. Find out about community warning systems how will you be informed about pending disasters? How will your agency inform staff?) 2. Make a Plan Regards, Meet with family members Dave Davis 360-570-6711 davida@wsdot.wa.gov review information about community hazards and plans. (At work, review the same community hazards with staff members and review agency plans.) Choose an out of town" contact Ask an out of town relative or friend to be your contact during emergencies/disasters. Family 2
members should call the contact person and advise them where they are. All family members must know the contact s telephone number. Carry a disaster contact card. (At work, the agency should have a contact telephone number that employees and/or their family can call. A telephone tree could be created to contact employees.) Decide where to meet select a place right outside your home to meet. Also, select a location outside your neighborhood if you are unable to return home. (At work, know where you are to report during an emergency. Assign alternate reporting locations, if the normal reporting location is not available.) Communication Plan Include contact information for family members, work and school. Also, emergency services and the National Poison Control Center (800-222-1222). Be sure every family member has a copy of communication plan, add the numbers to your speed dial or contact list on your phones, and post the plan near your phone. (At work, develop and post a work communication plan. Put key numbers on your speed dial. Escape route and safe places Know the best escape routes to exit your home and the safe places for each type of disaster. Know at least two escape routes from each room. Practice emergency evacuation drills at least two times a year. Update your escape plan. (At work, know the evacuation routes and the safe places. Drill at least twice a year.) Special Needs For families with members with disabilities and specials needs, keep support items in a designated place. Develop a plan for alternate power source if you have power-dependent life support equipment. (At work, have a plan for assisting workers with disabilities and special needs.) Pets Take your pets with you during evacuations, but be aware there may be situations where animals are not allowed in shelters. Have a list of family, friends, boarding facilities, veterinarians, and pet-friendly hotels that could assist with your pets. (At work, plan for the care of animals during emergencies, and for dispose of dead animals.) Prepare for different hazards. Remember a tornado is different from a fire. (At work, different hazards require different responses, materials, equipment and supplies.) 3. Assemble a Disaster Supplies Kit This kit is a collection of basic items a family would need to stay safe and be comfortable. Review your kit once a year, or as your requirements change. (At work, assemble and maintain a survival or go kit.) Suggestions for Disaster Kit contents will be provide in a future newsletter. 4. Maintain Your Plan Review you plan every six months. Drill: conduct fire and emergency evacuation drills on a regular basis. Restock: check food supplies for expiration dates and discard or replace water and food every six months. Test: fire extinguisher(s) and recharge per manufacturer s instructions. Test fire alarms monthly and change the batteries at least once a year. Membership Committee Report Charlotte Walther, Port of Everett, Chair - Janet Bulman, City of Shoreline Linda Olson, WSDOT Debbie Anderson, CPPB, Yakima County - Becky Eisiminger, CPPO, Port of Vancouver The Membership Committee would like to say THANK YOU to all members who completed and returned our survey. The information you shared was very valuable and was of great assistance in determining which membership materials to focus on developing this year. The 4 highest rated selections were chapter membership cards, committee information, information on upcoming classes and events, and web site access. Additionally, there were requests for members to have access to the membership roster and opportunities to serve on committees or to volunteer with other chapter events. The other aspect the surveys addressed was to provide potential chapter member referrals, which the committee will follow up on. Along this line, we have been busy developing recruitment strategies for 2006. We have selected two primary geographical areas and two primary categories of public entities to focus on this year. The two areas are Southwest and East Washington. The two entity categories are educational institutions and state agencies. Although the committee as a whole will work together to address all four primary groups, committee members will concentrate on specific groups as follows: Becky Eisiminger - Southwest WA; Debbie Anderson East WA; Linda Olson - state agencies; Charlotte Walther and Janet Bulman educational institutions in Central and Northwest WA. Any suggestions for contacts are welcome, so please feel free to share. Our first priority is to develop an introductory letter explaining the chapter and the benefits of chapter membership. It is our intention to 3
finalize this piece and begin our recruitment activities in May! If you would like to serve on the Membership Committee, please contact Charlotte Walther by email at charlottew@portofeverett.com or by phone at 425-388-0606. We would love to have you! Treasurer s Report Amy Pierce, Treasurer March 2006 Beginning Balance $19,399.95 Receipts RFP Seminar $10,350.00 Membership dues $90.00 Total Receipts $10,440.00 Expenditures Total Expenses $0.00 Ending Balance $29,839.10 Education & Research Committee News Alyce Benge, CPPO Committee Chair If you missed the March 23 rd Second Annual Excellence in Procurement Summit, you missed great speakers from the state Ethics Board and a presentation from one of our own members Cynthia Trainer, a seasoned ISM trainer and former Ethics Committee member. The day focused on ethics in public purchasing. We heard amusing (and bewildering) stories of ethics violations and engaged in activities to practice our skills and challenge our minds. The Chapter has several training opportunities right around the corner: April 26th: Adding Value to the Procurement Process, Tacoma (register by 4/12) May 5th: Emergency Planning: Logistics and You, Wenatchee (register by 4/26) June 7 & 8th: CPPB/CPPO Review Course, Seattle June 9th: CPPB and CPPO testing, Seattle Registration forms are attached for April and May activities; June s will be sent out shortly. If you have any questions or suggestions for your Education Committee please email or call Alyce Benge, at 425-837-7070, bengea@issaquah.wednet.edu. UPPCC Announces Certification Bridge The NIGP Buy Weekly, March 1, 2006 New One Of A Kind Link For The Public Sector The Universal Public Purchasing Certification Council announced today that it has developed a certification bridge opportunity for current C.P.M.s into the CPPB and CPPO designations. The Council has become increasingly aware of the need to extend a hand of support to those individuals who are interested in carrying a designation that is truly reflective of their work in the public procurement community. Both UPPCC offerings and the C.P.M. test a candidate's knowledge of general procurement processes. The new bridge opportunity will acknowledge a candidate's previous test experience through the C.P.M., but requires the individual to pass an abbreviated examination to test on public sector applications in order to successfully bridge. Public sector application of the procurement cycle is unique to UPPCC certifications, an element absent from the C.P.M.. The UPPCC will begin accepting applications from current C.P.M.s that meet CPPO or CPPB eligibility requirements on April 15, 2006. Bridge examinations will be offered from August 1, 2006 through December 31, 2008. C.P.M. to CPPB Individuals wishing to achieve the CPPB (Certified Professional Public Buyer) designation through the UPPCC bridge must hold a valid and current C.P.M. designation. The candidate will be required to complete the UPPCC application in its entirety, including proof of position responsibilities, years of experience, employment history and public purchasing experience... Upcoming Events April 26 8:00 am 4:00 pm Tacoma, WA Adding Value to the Procurement Process National Member $150 Chapter Member $215 Nonmember $275 Contact: Jim Wilkerson james. wilkerson@ci.tacoma.wa.us (253) 502-8332 April 26-28 PNPPA Spring 2006 Workshop Tacoma, WA May 5, 2006 8:30 am 5:00 pm Wenatchee, WA Emergency Planning: Logistics and You National Member $50 Chapter Member $50 Nonmember $65 (lunch included) Contact: Bruce Brady bbrady@cob.org (360) 676-6870 ext. 201 or Cathy Robinson crobinso@ci.shoreline.wa.us (206) 546-1240 June 7-8 8:00 am 5:00 pm Seattle, WA CPPO/CPPB Review Course Contact info coming soon! June 9 8:00 am 5:00 pm Seattle, WA CPPO/CPPB Testing 4
Applicable application fees and documentation will be required. Each applicant must meet the current experience and education criteria under Schedules A, B, C, or D of the UPPCC Certification Application. Once the application is submitted, reviewed and accepted, the applicant will then schedule the examination. C.P.M.s will be required to successfully pass an abbreviated written bridge examination consisting of 50 multiple-choice questions within a 60-minute time frame. The intention of the exam is to measure competency in components important to the public sector practice that is not covered in the C.P.M. Upon successful completion of the bridge examination, the CPPB designation will be conferred. C.P.M. to CPPO Individuals wishing to achieve the CPPO (Certified Public Purchasing Officer) designation through the UPPCC bridge must hold a valid and current C.P.M. designation. The candidate will be required to complete the UPPCC application in its entirety, including proof of position responsibilities, years of experience, employment history and public purchasing experience. Applicable application fees and documentation will be required. Each applicant must meet the experience and education criteria under Schedules A, B, or C of the UPPCC Certification Application. Once the application is submitted, reviewed and accepted, the applicant will then schedule the examination. Applicants will not be required to take the written portion of the CPPO, but will be required to sit for an oral examination. This oral examination will focus on public sector practice and application. Once the individual successfully completes the oral examination, the CPPO designation will be conferred. The UPPCC has been awarding the CPPO and CPPB designations since 1978. Certificants can be found in all U.S. states and 9 of the 13 Canadian provinces. To learn more about the UPPCC, the Bridge and how every public purchasing professional can become UPPCC certified, please contact the Council at certification@uppcc.org. Results of an attempt to prioritize procurement in the State of Alaska. Published: Anchorage Daily News, February 6, 2006 Give It Up Already Audit shows state experiment in private purchasing is a loser. The evidence is in, and the Murkowski administration and Legislature should admit the experiment in turning over state purchasing to a private company didn't work. The pilot project started in 2004 in the Department of Transportation's Southeast region. Using legislation that allowed the experiment in privatization, the state contracted with an Anchoragebased company to handle purchasing chores. The Department of Transportation eliminated 10 jobs, and proponents of turning over public employee work to the private sector waited for what they thought would be money-saving results. They never happened. Lawmakers last year debated extending and expanding the pilot project, and even then, just several months into the program, state officials saw no proof of any savings. Actually, they saw the opposite. "There has been no improvement in service, and the costs of goods to the state have actually increased," the Transportation commissioner's office said. But proponents wanted proof, and the state contracted with an accounting firm to conduct an independent review of the program. That audit, which looked at the first full year of the private contract, showed that the state paid 9 percent to 15 percent more for the same goods than it paid a year earlier with state employees doing the purchasing. On $11 million in goods ordered through the private contractor from July 2004 to June 2005, the bills were $1 million higher. Granted, some of those higher costs were due to a year's worth of inflation. And, no surprise, the Anchorage contractor disputes the audit's findings. State officials, however, stand by the audit's accuracy. "We have a high degree of confidence in the work they've done," said the state's chief procurement officer. The law allowing the pilot project expires this summer, as does the state's contract with the private company. Meanwhile, legislation to extend and possibly expand the experiment is stuck in the Capitol. The House and Senate have passed different versions and would need to settle on one version if the measure is to make it into law. We have a better idea. Let the bill die. Let the contract expire. Let the experiment end. Spend some time looking at other states and cities to learn if any of them have a program that works. Meanwhile, if there is a cheaper way to buy wire and diesel engines, office supplies and furniture, use the trained people on staff at state agencies to do the job. If something can be done better, do it. But don't make the mistake of assuming that a for-profit company can do it cheaper than public employees just because it is popular politics to say government is inefficient. BOTTOM LINE: Let state workers do their job, and help them do it better. 5
WASHINGTON STATE CHAPTER OF NIGP Charlotte Walther Port of Everett P.O. Box 538 Everett, WA 98206 MEMBERSHIP APPLICATION Membership Fees: $30 per person for 12-month membership in Washington State Chapter of NIGP Make checks payable to Washington State Chapter of NIGP Mail checks with membership form to the address found in the upper right corner Chapter Federal Tax ID No. 16-1671379 Member Information (Please print all information): Agency/Organization Name: Mailing Address: City: State/Province: Zip Code/P.C.: Agency Contact: Email: Phone: Agency Type: [ ] Governmental Entity (Federal, State, County, Municipal, Township) [ ] Public Education Institution (Public School, College, University) [ ] Publicly Owned and Operated Hospital [ ] Publicly Owned and Operated Commission [ ] Special Authority (Port, Water District, Etc.) 1. Name: Certifications: Position: National NIGP Member: ( ) Yes ( ) No Email: Phone: Fax: 2. Name: Certifications: Position: National NIGP Member: ( ) Yes ( ) No Email: Phone: Fax: 3. Name: Certifications: Position: National NIGP Member: ( ) Yes ( ) No Email: Phone: Fax: Do you know anyone else in the public purchasing or supply management profession who would be interested in an NIGP chapter membership? Please list them below and our membership committee will send information on all the positive benefits of belonging to the Washington State Chapter of NIGP. Name Agency Address Email If you have any questions regarding your membership, please contact Charlotte Walther at 425-388-0606 or charlottew@portofevertt.com. Rev. 2-15-06 The Board of Directors of the Washington State Chapter of NIGP respectfully extends our gratitude for your membership and dedication to public service. Thank you for your support of excellence in public procurement. 6
WASHINGTON STATE CHAPTER OF NIGP Presents a 1-Day Seminar April 26, 2006 Tacoma, WA Fees: National Member $150, Chapter Member $215, Nonmember - $275 Location and Marriott Courtyard Tacoma, 1515 Commerce St, Tacoma WA 98402 Lodging: 1-253-591-9100, Room rate $119; room block releases on March 26th Time: Instructor: 8:00 AM 4:00 PM Darin Matthews, CPPO, C.P.M. Class Size: Minimum Requirement - 20; Registration Deadline April 12, 2006 Contact: Jim Wilkerson james.wilkerson@ci.tacoma.wa.us 253-502-8332 Course Description: This class focuses on ways the professional purchaser adds value to the procurement process by illustrating how the purchaser can enhance both the process and relations with customers and suppliers. Course Outline: Perspectives on Value Identifying the Customer Determining Value Procurement Goals Evaluating the Process Streamlining the Process Communication Value Analysis Techniques Short Term Strategies Long Term Strategies Presenter: Darin Matthews is the Director of Procurement and Distribution for Portland Public Schools. He has nearly 20 years of purchasing experience in the public and private sectors, and holds a degree in business and the designations of CPPO and C.P.M. Darin is a master instructor for NIGP and speaks throughout North America on a variety of procurement related topics. He was elected to the NIGP Board of Directors in 2001 and currently serves as First Vice President of the Institute. Darin represents our Chapter s region on the Board, and will be installed as NIGP s President at the national conference in August 2006. Also make plans to attend the PNPPA Conference in Tacoma, WA PACIFIC NW PUBLIC PURCHASING ASSOCIATION (PNPPA) 2006 SPRING CONFERENCE Pre-Registration & Reception: April 26-4:00-8:00 pm; Sessions: April 27-28 Contact: Larry Mjelde, lmjelde@portoftacoma.com, 253-383-9458, for more information 7
WASHINGTON STATE CHAPTER OF NIGP c/o Jim Wilkerson City of Tacoma 3628 S. 35 th Street Tacoma WA 98409 REGISTRATION FORM (Send completed registration form and payment to the above address) Adding Value to the Procurement Process April 26, 2006 Tacoma, WA Registration Deadline April 12, 2006 Seminar Fees: Make checks payable to Washington Chapter NIGP, PO Box 40092, Bellevue, WA 98009-4092 Mail checks with registration forms to the organizer s address found in the upper right corner Chapter Federal Tax ID No. 16-1671379 Registrations received after the deadline or without payment may not be accepted ( ) NIGP National Member - $150 Agency Name ( ) NIGP Chapter Member - $215 Chapter Name ( ) Non-Member - $275 Please send information on membership: ( ) NIGP ( ) WA State Chapter Cancellation Fee: Cancellation fee of 30% if cancelled after the deadline date. No refunds for cancellations after the deadline date, which bring the attendance below the minimum requirement of 20. NSF Charge: $29 (NSF charge subject to change should the bank increase or decrease the NSF fee.) Registrant Information: (Please print all information) Name: ( ) Mr. ( ) Ms. Last Name First Name Middle Title: Full Agency Name: Work Address: City and State/Province: Zip Code/P.C. Work Phone: ( ) Ext. Fax: ( ) Email Address: Seminar Information: When: Wednesday, April 26, 2006-8:00 AM 4:00 PM Class Size: Minimum Requirement - 20 Where: Marriott Courtyard Tacoma, 1515 Commerce St, Tacoma WA 99201, 253-591-9100 Contact: Jim Wilkerson james.wilkerson@ci.tacoma.wa.us ph: 253-502-8332 fax: 253-502-8372 8
WASHINGTON STATE CHAPTER OF NIGP Presents May 5, 2006 Wenatchee, Washington UPPCC Certification Contact Hours 7.5 Hours UPPCC Re-Certification Points -.94 Seminar: National NIGP Member or WA State Chapter Member - $50; Nonmember - $65; Fee includes lunch Location: Time: Presenters: WSDOT/NCR, Area 1 Maintenance Building, Building B, 2830 Euclid Avenue, Wenatchee, WA 98801 8:30 AM 5:00 PM (8:00 8:30 sign-in and networking); 7.5 Hours CEU Neil Clement, Region One Coordinator, Washington State Homeland Security M. Marian Howe, CPPO, CPPB, Procurement Manager, City of Punta Gorda, FL Bill Broderick, Senior Procurement Specialist, County of San Diego Purchasing Bruce J. Brady, C.P.M., CPPB, Lead Buyer, City of Bellingham Purchasing Class Size: Minimum requirement is 05; Registration deadline of April 26, 2006 Registrations received without payment will not be accepted Contact: Bruce J. Brady bbrady@cob.org 360-676-6870 ext. 201 Cathy Robinson crobinso@ci.shoreline.wa.us 206-546-1240 General Description: A blizzard in Ohio, a hurricane in Florida, fires in California, a pipeline explosion in Washington State. These are just a few of the emergencies public agencies deal with. Part of dealing with emergencies is the logistical support required to respond to the emergencies and to assist in recovery. This seminar will focus on how public purchasing professionals can prepare for, respond to, recover from and learn from emergencies. Attendees will hear from several Emergency Management professionals and have the opportunity to participate in a tabletop exercise (drill). You can never be too prepared! Attend this informative seminar and learn about problems encountered during emergency situations. This workshop has been presented twice in 2005 and was so well received, requests were made to repeat it in other areas of Washington. This is one you won t want to miss! 9
WASHINGTON STATE CHAPTER OF NIGP c/o Cathy Robinson City of Shoreline Purchasing 17544 Midvale Avenue North Shoreline WA 98133-4921 Seminar Fees: REGISTRATION FORM (Send completed registration form and payment to the above address.) Emergency Planning: Logistics and You May 5, 2006 Wenatchee, WA Registration Deadline April 26, 2006 Make checks payable to Washington State Chapter of NIGP, PO Box 40092, Bellevue, WA 98009-4092 Mail checks with registration forms to the organizer s address found in the upper right corner Chapter Federal Tax ID No. 16-1671379 Registrations received after the deadline or without payment may not be accepted ( ) NIGP National Member - $50 Agency Name ( ) NIGP Chapter Member - $50 Chapter Name ( ) Non-Member - $65 Please send information on membership: ( ) NIGP ( ) WA State Chapter Cancellation Fee: Cancellation fee of 30% if cancelled after the deadline date. No refunds for cancellations after the deadline date, which bring the attendance below the minimum attendance requirement of 5 NSF Charge: $29 (NSF charge subject to change should the bank increase or decrease the NSF fee.) Registrant Information: (Please print all information) Name: Title: ( ) Mr. ( ) Ms. Last Name First Name Middle Full Agency Name: Work Address: City and State/Province: Work Phone: ( ) Ext. Fax: ( ) Email Address: Seminar Information: When: Friday, May 5, 2006-8:30 AM 5:00 PM (8:00 8:30 sign-in and networking) Class Size: Minimum requirement - 05 Zip Code/P.C. Where: WSDOT/NCR, Area 1 Maintenance Building, Bldg. 8, 2830 Euclid Avenue, Wenatchee, WA 98801 Contact: Bruce J. Brady 360-676-6870, ext. 201 bbrady@cob.org Cathy Robinson 206-546-1240 crobinso@ci.shoreline.wa.us 10