FCCMA Board of Directors Saturday, June 4, 2016 10:00 a.m., Camelia/Dogwood Hilton Orlando Lake Buena Vista 1751 Hotel Plaza Boulevard Orlando, FL Page 1 of 17
FCCMA Board of Directors Program Year 2016-2017 President Robert (Bobby) Green,, Auburndale President-Elect Jim Hanson, Town Manager, Orange Park, ICMA-CM Secretary/Treasurer Michael Cernech,, Tamarac, ICMA-CM Past President Michael Pleus,, DeLand, ICMA-CM District I Director Lee Garner,, Chattahoochee District II Director Sally Sherman, Deputy County Administrator, Flagler County, ICMA-CM District III Director Norton Bonaparte, Jr.,, Sanford, ICMA-CM District IV Director Jason Nunemaker,, Fellsmere District V Director Daniel A. Rosemond,, Hallandale Beach, ICMA-CM District VI Director Charles Chapman, County Administrator, Hendry County District VII Director Micah Maxwell, Town Manager, Belleair, ICMA-CM District VIII Director James Gleason,, Mascotte, ICMA-CM At-Large Directors Michael Beedie,, Fort Walton Beach Ken Fields,, Lake Wales Ryan Leavengood,, Lake Alfred Page 2 of 17
Florida City and County Management Association Board of Directors Saturday, June 4, 2016 Immediately Following Breakfast Session Hilton Orlando Lake Buena Vista Camelia/Dogwood Board Picture Opening Remarks and Introductions, President Green Swearing in of PY 2016-2017 Board of Directors, President Green Board Gifts Conference Critique Review conference evaluation survey TAB 1 Observations: Good and Bad Comments from Presidents Pleus and Green Past President Pleus observations from his term President Green - expectations for his term Reiterate goals Approve Meeting Schedule for the Program Year TAB 2 Agenda preparation dates and instructions Review Board Roster for Correctness TAB 3 Board Orientation and Review of Orientation Manual (sent separately), Lynn Tipton TAB 4 Overview Roles and Responsibilities Programs Committees Policies Affiliates Discussion and Questions New Committee Structure TAB 5 Any Other Business Adjourn Page 3 of 17
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FCCMA Board of Directors Program Year 2016-2017 Meeting Schedule Bold signifies full Board and *attendance requirement June 4, 2016 Orientation and Conference Critique at FCCMA Conference* 10:00 a.m. Hilton Orlando Lake Buena Vista 1751 Hotel Plaza Orlando, FL New Board installed June 28-July 1, 2016 - FAC Conference Hyatt Regency Orlando Thursday (the 30 th ) is usual day for the managers July 22, 2016 Budget Meeting for Executive Committee and Communications, Membership and Professional Development chairs Budget Submittal deadline: July 8 10:30 a.m. to 1:00 p.m. Florida Polytechnic University Innovation, Science and Technology (IST) Building, Room 1045 4700 Research Way Lakeland Lunch August 17, 2015 Board Meeting at FLC Conference* Agenda Submittal deadline: August 1 1:00 p.m. 5:00 p.m. Diplomat Resort 3555 S. Ocean Drive Hollywood, FL Budget approved Work Plans adopted Board Dinner September 25-28, 2016 ICMA Conference Kansas City, MO October 7, 2016 - Local Works Day, FLGC October 20, 2016 - FCCMA Symposium Lake Eva Event Center, Haines City Board dinner Page 6 of 17
October 21, 2016 - FCCMA Board meeting* Agenda submittal deadline: October 7 9:00 a.m. 1:00 p.m. Lake Eva Event Center, Haines City 2017 Nominating Committee Approved November 30-December 2, 2016 FAC Legislative Conference Buena Vista Palace, Orlando December 8-9, 2016 FLC Legislative Conference Orlando February 1-3, 2017 FCCMA Board meeting and Winter Institute* Agenda Submittal deadline: January 18, 2017 February 1 - Executive Committee meets at 11:00 a.m. Board Meeting 1:30 p.m. 5:30 p.m. Renaissance World Golf Village Resort 500 S. Legacy Trail St. Augustine Board dinner February 24, 2017 - Nominating Committee Meeting Orlando March/April 2017 ICMA SE Regional Meeting any and all members encouraged to attend April 18-21, 2017 - Transforming Local Government Conference Tulsa, OK FCCMA gets one comp registration for president-elect or designee May 31, 2017 FCCMA Board Meeting at Conference* Agenda submittal deadline: May 15, 2017 10:00 a.m. 12:00 p.m. Hilton Orlando 6001 Destination Parkway Orlando, FL June 3, 2017 FCCMA Board Meeting at Conference* (New Board only) Agenda submittal deadline: May 15, 2017 10:00 a.m. noon Hilton Orlando 6001 Destination Parkway Orlando, FL Weekly phone President/Staff Thursday at 9:00 am? Monthly phone Executive Committee second Thursday at 9:00 am? Page 7 of 17
FCCMA Officers and Directors Roster Program Year 2016-2017 President Robert (Bobby) Green City of Auburndale PO Box 186 Auburndale, FL 33823-0186 Phone: (863) 956-5530 Cell: (863) 412-0246 Email: bgreen@auburndalefl.com Support Staffer: Marsha Johnson mjohnson@auburndalefl.com President-Elect Jim Hanson Town Manager Town of Orange Park 2042 Park Avenue Orange Park, FL 32073-5522 Phone: (904) 278-3019 Cell: (904) 704-6815 Email: jhanson@townop.com Support Staffer: Allyson White opclerk@townop.com Secretary/Treasurer Michael Cernech City of Tamarac 7525 NW 88 th Avenue Tamarac, FL 33321-2401 Phone: (954) 597-3510 Cell: (954) 649-1158 Email: michaelc@tamarac.org Support Staffer: Robyn Thalenfeld robynt@tamarac.org Page 8 of 17
Past President Michael Pleus City of DeLand 120 S. Florida Avenue DeLand, FL 32720-5422 Phone: (386) 626-7109 Cell: (386) 804-4491 Email: pleusm@deland.org Support Staffer: Brandi Weaver weaverb@deland.org District I Director Lee Garner City of Chattahoochee PO Box 188 Chattahoochee, FL 32324-0188 Phone: (850) 663-4475 Cell: (850) 567-5004 Email: citymgr@fairpoint.net Support Staffer: none District II Director Sally Sherman Deputy County Administrator Flagler County 1769 E. Moody Boulevard, Building 2 Bunnell, FL 32110-5991 Phone: (386) 313-4001 Cell: (407) 474-8978 Email: ssherman@flaglercounty.org Support Staffer: Luci Dance ldance@flaglercounty.org District III Director Norton Bonaparte, Jr. City of Sanford 300 N. Park Avenue Sanford, FL 32771-1244 Phone: (407) 688-5000 Cell: (785) 633-9919 Email: nbonaparte@sanfordfl.gov Support Staffer: Nikki Osburn, Nicole.osburn@sanfordfl.gov Page 9 of 17
District IV Director Jason Nunemaker Deputy City of Fellsmere 22 S. Orange Street Fellsmere, FL 32948 Phone: (772) 646-6303 Cell: (772) 538-0595 Email: citymanager@cityoffellsmere.org Support Staffer: none District V Director Daniel A. Rosemond City of Hallandale Beach 400 s. Federal Highway Hallandale Beach, FL 33009 Phone: (954) 457-1300 Cell: (305) 588-2638 Email: drosemond@cohb.org Support Staffer: Claudette Crowder cfowler@cohb.org District VI Director Charles T. Chapman IV County Administrator Hendry County P.O. Box 1760 LaBelle, FL 33975-1760 Phone: (863) 675-5220 Cell: (863) 234-8983 Email: cchapman@hendryfla.net Support Staffer: Keitha Daniels Keitha.daniels@hendryfla.net District VII Director Micah Maxwell Town Manager Town of Belleair 901 Ponce de Leon Boulevard Belleair, FL 33756-1034 Phone: (727) 588-3769, x216 Cell: (727) 647-7486 Email: mmaxwell@townofbelleair.net Support Staffer: none Page 10 of 17
District VIII Director Jim Gleason City of Mascotte 100 E. Myers Boulevard Mascotte, FL 34753-9766 Phone: (352) 557-8808 Cell: (407) 790-0816 Email: jim.gleason@cityofmascotte.com Support Staffer: Michelle Hawkins michelle.hawkins@cityofmascotte.com At-Large Director Michael Beedie City of Fort Walton Beach 107 Miracle Strip Parkway SW Fort Walton Beach, FL 32548 Phone: (850) 833-9612 Cell: (850) 461-2687 Email: mbeedie@fwb.org Support Staffer: Carole Jones, cjones@fwb.org At-Large Director Kenneth Fields City of Lake Wales P.O. Box 1320 Lake Wales, FL 33859-1320 Phone: (863) 678-4182, x225 Cell: (954) 610-6672 Email: kfields@cityoflakewales.com Support Staffer: Zailet Suri (863) 678-4182, x225, zsuri@cityoflakewales.com At-Large Director Ryan Leavengood City of Lake Alfred 120 E. Pomelo Street Lake Alfred, FL 33850-2136 Phone: (863) 291-5270 Cell: (863) 242-1086 Email: rleavengood@mylakealfred.com Support Staffer: Amee N. Bailey abailey@mylakealfred.com Page 11 of 17
5/9/2016 New Board and Officer Orientations FCCMA Annual Conference June 4, 2016 Lake Buena Vista Hilton Agenda for Orientation Overview Roles and Responsibilities Programs Committees Policies Affiliates Discussion and Questions All FCCMA Board Members Calendar and Quarterly Meetings: Attendance Policy Budget Meeting for Officers Monthly Executive Committee Call for Officers Know the Committee Chairs, Work Plans Strategic Plan: Links to all Agenda items and committee work plans Page 12 of 17 1
5/9/2016 New At-Large Directors Know Your Role and Responsibilities Committee(s) Role Help with MITs Help promote FCCMA events Help with member recruitment, and with ethics compliance New District Directors Know Your Role and Responsibilities Representing Your District, Communicating with your District Committee role(s) Setting up on-site training with Bob Lee, CFLGE Help with MIT outreach Help with recruiting new members If 2017 is an election year for you: Canvassing, Election, Promotion/Recruiting Promote training, Ethics Requirement, other events Turn in district reports to Carol Russell Programs On-site Trainings and Symposium Professional Development Winter Institute: Retreat style; Think-tank Purpose Annual Conference & Business Meeting Ethics Requirement being sure opportunities are shared Membership Recruitment: year-round; partner with ICMA MITs and JIT for MITs Awards and Recognitions Professional Management Matters Campaign Page 13 of 17 2
5/9/2016 Committees Each president names, selects chairs, vice chairs Vary from year to year Task Forces, By-laws: as needed Multi-year appointments to ensure continuity Ethics Committee: established in charter and not staffed by FCCMA staff members (works with ICMA) Board s Fiduciary Responsibility Annual Budget Bi-annual Audit Quarterly and Annual Financial Statements Investment Policy and quarterly reports Reserve Policy and Reserve Spending Policy Secretary-Treasurer makes reports, works with staff on financial statements Partners and Affiliates ICMA Affiliate 3-year agreement Florida League of Cities agreement amended as needed Florida Association of Counties The Alliance for Innovation multi-year agreement Corporate Liaison Beth Rawlins, Inc. annual agreement Center for Florida Local Government Excellence annual agreement through the Florida Institute of Government Florida Business Watch annual agreement RB Oppenheim web host; consultant for website. Annual contract HCP & Associates consultants for PMM annual contract Page 14 of 17 3
5/9/2016 FCCMA Policies Adopted by the Board of Directors to help with administration and governance Revised periodically Reviewed by Deputy General Counsel of FLC FCCMA Staff Casey Cook: executive director: board relations; ICMA relations; Senior Advisor liaison Carol Russell: executive assistant Melanie Howe: meetings manager Erika Bowen: legislative affairs executive assistant - back-up when Carol travels, is ill, or is on vacation Deputy General Counsel Eric Hartwell: advises on contracts, by-laws and any legal matters Discussion and Questions Page 15 of 17 4
Communications Committee Chair: Sally Sherman, Deputy County Administrator, Flagler County Co-Chair: Michael Beedie,, Fort Walton Beach Up to 16 members appointed to staggered two-year Terms with limit of two consecutive terms. This Committee will be divided into three components: Communications: Sally Sherman Legislative: Michael Beedie Professional Management Matters: Norton Bonaparte Membership Committee Chair: Micah Maxwell, Town Manager, Belleair Co-Chair: Charles Chapman, County Administrator, Hendry County Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms. This Committee is divided into four components: County Outreach: Charles Chapman Diversity & Inclusion: Daniel Rosemond Membership: Micah Maxwell MIT: Ken Fields Professional Development Committee Chair: Ryan Leavengood,, Lake Alfred Up to 16 members appointed to staggered two-year terms with limit of two consecutive terms. This Committee will be divided into three components: Awards & Scholarship: Jim Gleason Professional Development: Ryan Leavengood Student Council: Mike Grebosz and Shawn Sherrouse Page 16 of 17
Conference Planning Committee Chair: Jim Hanson,, Orange Park Co-Chair: Michael Cernech,, Tamarac A committee of up to 12 members or more at the discretion of the President appointed to a one-year term. This Committee is divided into two components: Annual Conference: Jim Hanson Host Chair: Jason Nunemaker Winter Institute: Michael Cernech Chair: Selected by Committee Members Ethics Committee Charter committee; staggered terms. Vacancies filled by outgoing President each May. Page 17 of 17