STAFF REPORT SUBJECT: Proposition 1B Transit Security Grant Funding MEETING DATE: January 21, 2016 AGENDA ITEM: 8B STAFF CONTACT: Anne Jensen RECOMMENDATION: 1. Approve projects for the Fiscal Year 2015/16 Proposition 1B Transit Security Grant Program for submittal to the California Office of Emergency Services. The projects are transit security improvements for the City of Lompoc s new maintenance and operations facility; vehicle tracker equipment for Easy Lift; and an Automatic Vehicle Location (AVL) system for Santa Barbara MTD. 2. Adopt a resolution authorizing SBCAG to allocate Proposition 1B Transit Security Program funding in the amount of $341,078 to local agency projects. SUMMARY: The Santa Barbara County region will receive approximately $433,138 in transit security funding for Fiscal Year 2015/16 from the Transit Security Grant Program included in Proposition 1B. The program is administered by the California Governor s Office of Emergency Services (Cal OES). Of this amount, $341,078 is available for projects programmed by SBCAG and $92,060 for projects selected directly by transit operators in Santa Barbara County. The funds can be expended on capital purchases that provide increased protection against a security or safety threat or increase the capacity of disaster response for transportation systems to move people, goods, emergency personnel and equipment in the aftermath of a disaster. Applications must be submitted to the Office of Emergency Services by the end of the day on January 15, 2016. Proposition 1B will expire at the end of this Fiscal Year, making this the last year funds will be available under the Transit Security program. Any unclaimed funds will revert to the Office of Emergency Services if not programmed to a project. Staff is recommending that the board program $341,078 to transit security capital projects nominated by the Santa Barbara MTD, Easy Lift and the City of Lompoc. DISCUSSION: The Highw ay Safety, Traffic Reduction, Air Quality, and Port Security Bond A ct of 2006, approved by the voters as Proposition 1B on November 7, 2006, includes a $1.0 billion program for eligible transit capital security projects nominated by an applicant transportation agency.
The California Governor s Office of Emergency Services has provided each Regional Transportation Planning Agency with an amount of funding for FY 2015/16 that will be available for projects in their county. Two allocations will be made based on two funding formulas, as required by Prop 1B. One formula uses farebox revenue to allocate funding; the other uses population. These are the same formulas used to distribute State Transit Assistance (STA) funds. SBCAG is responsible for programming the population formula funding and submitting the projects to the California Governor s Office of Emergency Services (Cal OES). Since the $341,078 available to SBCAG for programming is allocated to the region through the same population based formula that the State uses for the State Transit Assistance program, staff recommends that the board-adopted STA sub-allocation formula be used to distribute Transit Security funds within the county. This is the same methodology used in previous funding cycles. The sub-allocation formula apportions funds to the four transit service areas based on population. The transit service areas are the South Coast, Lompoc Valley, Santa Maria Valley and Santa Ynez and Cuyama Valleys. Funds are then apportioned to each eligible claimant within each transit service area. SBCAG staff has estimated the sub-allocations to each operator/jurisdiction based on the board-approved STA sub-allocation formula. This information has been shared with each transit operator and was the budget for the project funding requests they have submitted to SBCAG. The sub-allocations are provided below in Table 1. Table 1. Proposition 1B Transit Security Apportionment Summary for FY 2015/16 PTMISEA Population Based Apportionments - GC 8879.58(a)(2) FY 15/16 Apportionment Estimates Actual FY 15/16 Allocation Amount for Submittal to Cal OES State Total - Revenue Based on Population $30,000,000 $341,078 SBCAG Total Revenue $341,078 $341,078 South Coast $163,542 $163,432 - SBMTD $155,365 $155,365 - Easy Lift* (5% of the South Coast Total) $8,177 $8,067 Lompoc Valley $46,421 $177,646 - Lompoc (COLT) $46,421 $177,646 Santa Maria Valley $112,556 $0 - Santa Maria (SMAT) $101,595 $0 - Guadalupe $5,333 $0 - SMOOTH* (5% of the Santa Maria Valley Total) $5,628 $0 Santa Ynez & Cuyama Valleys $18,560 $0 - Buellton $3,842 $0 - Solvang (SYVT) $14,601 $0 - County $117 $0 Regional Agencies $0 $0 - SBCAG $0 $0 * Consolidated Transportation Service Agencies receive 5% of the STA funding for the area they serve.
Local transit operators claiming only their share their share of the $92,060 in farebox-based funding will submit directly to the Office of Emergency Services. MTD s and Lompoc s application requests both farebox-based and population-based funding, and will go through SBCAG. Both the farebox revenue and population based funds will be received by local agencies or transit operators directly from the Office of Emergency Services. The applications were due to the Office of Emergency Services by 5 PM on January 15, 2016. They were submitted on time. They will be invalid without an accompanying resolution from SBCAG (Attachment A). Eligible Projects Eligible activities include the following: A. A capital project that provides increased protection against a security or safety threat including, but not limited to, the following: a. Construction or renovation projects that are designed to enhance the security of public transit stations, tunnels, guideways, elevated structures or other transit facilities and equipment; b. Explosive device mitigation and remediation equipment; c. Chemical, biological, radiological and nuclear explosives search, rescue or response equipment; d. Interoperable communications equipment; e. Physical security enhancement equipment; f. The installation of fencing, barriers, gates or related security enhancements that are designed to improve the physical security of transit stations, tunnels, guideways, elevated structures or other transit facilities and equipment; and g. Other security and safety related projects approved by Cal OES. B. A capital project that increases the capacity of transit operators to prepare for disasterresponse transportation systems that can move people, goods, emergency personnel and equipment in the aftermath of a disaster. C. Other allowable costs under California Government Code 16727 (a) include costs directly related to construction or acquisition including, but not limited to, planning, engineering, construction management, architectural, and other design work, environmental impact reports and assessments, required mitigation expenses, appraisals, legal expenses, site acquisitions, necessary easements, and warranties, as approved by Cal OES. Ineligible Activities Management and Administration costs are not an allowable expense for Transit Security funds. Population Funded Recommendations The projects staff recommends be funded in the FY 15/16 cycle are:
Table 2 Projects submitted for funding Agency Project Title Requested Population Based Allocation Amount Santa Barbara MTD Automated Vehicle Location System $155,365 City of Lompoc Transit Operation Security Improvements $177,646 Easy Lift Vehicle Tracker Equipment $8,067 Total $341,078 Investment justifications for the Santa Barbara MTD, Easy Lift and the City of Lompoc are attached. As part of the guidelines, SBCAG must approve the projects nominated by local agencies for the population formula funds. The cities of Buellton, Solvang, Santa Maria, Guadalupe, the County of Santa Barbara, SMOOTH and SBCAG chose not to submit applications at this time due to a lack of prospective projects. The apportionment for those agencies in table 1 will be claimed by the City of Lompoc for transit security improvements for the transit maintenance facility the city will be constructing. Proposition 1B will expire at the end of this Fiscal Year, making this the last year funds will be available under the Transit Security program. Any unclaimed funds will revert to the Office of Emergency Services if not programmed to a project. Committee Review: Staff worked closely with an ad hoc committee comprised of transit operator staffs to develop the recommended projects. The staff committee supports the recommendation. The Santa Barbara County Transit Advisory Committee (SBCTAC) has not reviewed applications for submittal as they have not met during the call for projects period. ATTACHMENTS: Attachment A Resolution 16-06 Proposition 1B Transit Security Program Attachment B Santa Barbara MTD Investment Justification Attachment C Easy Lift Investment Justification Attachment D City of Lompoc Investment Justification
Investment Justification Template A. Investment Heading Date Submitted November 17, 2015 Grant Year Applying For FY 2015-16 County of Allocation Santa Barbara Agency Name Santa Barbara Metropolitan Transit District (SBMTD) Investment Name Automatic Vehicle Location (AVL) System Investment Phase Amount Requesting $238,204 FIPS Number 083-91060 Number of Projects 1 of 1 B. Contact Information Point of contact s (POC) name and title; Steven Maas Manager of Government Relations & Compliance Santa Barbara Metropolitan Transit District 550 Olive Street, Santa Barbara, CA 93101 P. (805) 963-3364 x.227 F. (805) 963-3365 smaas@sbmtd.gov Also include the corresponding information for the single authorizing official for your organization i.e., the individual authorized to sign a grant award Jerry Estrada, General Manager Santa Barbara Metropolitan Transit District 550 Olive Street Santa Barbara CA 93101 P: (805 )963-3364 x.232 F: (805) 963-3365 jestrada@sbmtd.gov C. Investment Funding plan Investment YEAR CTAF Request Total Grand Total FY 2015-16 8879.58(a)(2) 8879.58(a)(3) Planning Equipment $155,365 $82,839 $238,204 Construction Total ****NOTE Label each project alphabetically and provide the following questions per project.
Agency Name and FIPS Santa Barbara Metropolitan Transit District, 083-91060 Letter and Project Title Automatic Vehicle Location (AVL) System D. Provide a brief description for this investment. The Santa Barbara Metropolitan Transit District (SBMTD) operates a fleet of 105 urban transit buses and shuttles. SBMTD intends to utilize these funds in conjunction with Proposition 1B OHS (FY 2011-12, FY 2012-13, FY 2013-14, & FY 2014-15) and other funds to equip its fleet with an automatic vehicle location system, including onboard security cameras. E. Describe how this investment specifically addresses capital projects or capital expenditures. The acquisition of the automatic vehicle location system including onboard security cameras for SBMTD s fleet of urban transit buses and shuttles is clearly a capital project (v. Physical security enhancement equipment). F. Describe how the investment will achieve the safety, security, or emergency response benefit. The introduction of security cameras and global positioning of buses to SBMTD s fleet will enhance the safety of passengers and employees alike. Security cameras are expected to provide a deterrent to unruly and dangerous behavior, while global positioning technology will enhance emergency response capabilities. G. Describe how this investment specifically meets the useful life for capital assets specified in subdivision (a) of section 16727. The automatic vehicle location system and onboard security camera equipment is expected to offer a useful life of a minimum of five years, and most likely much longer. H. Provide a high-level timeline, milestones and dates, for the implementation of this investment. Possible areas for inclusion are: stakeholder engagement, planning, major acquisitions/purchases, training, exercises, and process/policy updates. Up to 10 milestones may be provided. Milestone 1 Develop RFP: Sep. 2012 Sep. 20143 (Completed) Milestone 2 Conduct Procurement & Award Contract: Oct. 2013 Jul. 2014 (Completed) Milestone 3 Installation: Aug. 2014 Feb. 2016 Milestone 4 Testing & Acceptance: Dec. 2015 May 2016