Administrative Affairs Newsletter Winter 2018 Message from VP Doug Dawes My first semester at Humboldt State has been both rewarding and fulfilling. I appreciate the warm welcome I have received and the relationships I have built with many of you. I look forward to getting to know each of you more as we move our campus forward in 2018. I am honored to be part of a team that is so capable and caring. In March HSU will host an evaluation team from WSCUC, HSU s accrediting body. Accreditation is a peer review process that helps us re-examine our strengths and weaknesses, re-affirm our mission and vision, and ensure our continual development and improvement. Without a positive accreditation status, we would lose all federal financial aid and many of our students. In preparation for WSCUC s visit, I encourage each of us to review our institutional report, Education for Equity and the Environment. Each of us plays an integral role in providing a learning environment where students may thrive. I appreciate the hard work and dedication each member of the Administration Affairs team employs to make HSU a destination for thousands of students. I wish the best to all of us for a rewarding and successful 2018. Thank You!
Featuring Facilities Management Mike Dotson, Engineer Kassidy Banducci, Design Architect Jason Kitzerow, Custodian Steve Hunt, Lead Painter Tom Workman, Distribution Services Retired 12/31/17 Tim Cruz & Russ Whittaker work with ITS
Successes Accounting Accounting had unmodified audits for SPF, UC, AS and the Foundation Payroll Payroll rolled out View Paycheck online CHRS Testing Student Financial Services SFS won 2nd place in Homecoming Door Decorating Contest CHRS Testing Student Authorization Form created Intent to Enroll Financial Agreement. Academic responsibility for Financial Aid Flywire Software for International payments Integration Communications software interface with Cashnet Parking Permit Exchange Recertifying cash collection points Cash handling with Clubs is an upcoming priority After countless phone calls and emails, SFS only dropped 4 students for non-payment Contracts, Procurement, & Accounts Payable Concur testing Systemwide contracts module Systemwide spending analytics Alma Prima Library software with voucher upload Staples Auto-sub for a more sustainable product Changes in Travel Expense Reimbursements Policy No receipts for transactions under $75 Have up to 60 days to turn in Expense Reimbursement University Center Fall programming season successful Facilities Management Prioritization of Project List created in consultation with Cabinet. Refined through the University Space and Facilities Advisory Committee Bus Transportation for students over breaks. Two chartered buses. Humboldt Campus as a Living Lab Grant Program Facilities successfully began repairing the switchgear Facilities won 1 st place in Homecoming Door Decorating Contest Seismic Retrofit Chancellor s Office is providing $23.6 million in funding in order to complete the Library and Theater seismic projects. The Library will start construction the summer of 2018. The Theater will start construction the summer of 2018 Risk Management President Rossbacher signed two animal policies. Kevin O Brien put together FAQ presentation. Loaded to Policies webpage. No Smoking Executive Order in place. If someone is smoking on campus call UPD. Repeat offenders will be referred to HR if they are an employee and Dean of Students if they are a student. The Emergency Management Audit has been completed University Budget OpenBook interactive budget dashboards were released this fall https:// hsu.openbook.questica.com/ The University Operating Fund Reserve Policy was approved https://policy.humboldt.edu/ p17-10-university-operating-fund-reservepolicy Mid-year projections are currently underway utilizing a newly developed spending projection template. UPD Annual Crime Report was completed Creation of Chief Advisory Panel
Administrative Affairs Employee Milestones 5 Years Dale Andrews Jacquie Bartley Caryle Kay Bradford Dag Josang Opas Kijsriopas James Martin III Robbie McLean Darci Miranda Ryan Moore Sarah Myers Daniel Orlandi Luis Phillip Sagastume-Gomez Tiffany Swift Elizabeth Whitchurch 10 Years Chance Carpenter TallChief Comet Amy Davies Denise Gentry Jennifer Gomes Stacie Marshall Shelli Ramirez Amanda Parker 15 Years Michele Shelley Cook Shanna Del Grande Melissa Hansen William Harmon 20 Years Anita Gail Dungan Stephen Hunt Stephen Lee 25 Years Bradley Paz Kevin Russell 35 Years Glenda Rotherham
Homecoming Doors 1st Place Facilities Management 2nd Place Student Financial Services
Administrative Affairs