County of Santa Cruz DEPARTMENT OF PUBLIC WORKS

0185 County of Santa Cruz DEPARTMENT OF PUBLIC WORKS THOMAS L. BOLICH DIRECTOR OF PUBLIC WORKS 701 OCEAN STREET, ROOM 410, SANTA CRUZ, CA 95060 (831) 454-21 60 FAX (831) 454-2385 TDD (831) 454-2123 AGENDA: APRIL 5,2005 March 24,2005 SANTA CRUZ COUNTY BOARD OF SUPERVISORS 701 Ocean Street Santa Cruz, California 95060 SUBJECT: HARKINS SLOUGH ROAD BRIDGE AT WEST BRANCH OF STRUVE SLOUGH, BRIDGE NO. 36C-0162, FEDERAL PROJECT NO. BRLKS 5936 (048) CONTRACT CHANGE ORDER NO. 6 AND AMENDMENT TO AGREEMENT FOR INSPECTION SERVICES Members of the Board: The subject project, which provides for the replacement of the existing low water crossing on Harkins Slough Road at the West Branch of Struve Slough with a reinforced concrete bridge, is expected to be completed by mid-april 2005. Once the bridge is opened to the public, this new structure will ensure continued year-round vehicular, pedestrian and bicyclist s access for area residents and to students and staff of the new Pajaro Valley Unified School District (PVUSD) high school, which is scheduled to open later this year. Your Board approved Contract Change Order No. 1 (time and material contract) on October 19,2004, to provide for the installation of a railcar bridge over Lee Road (the project s detour route) for the duration of the project construction. This temporary installation was necessary as the original bridge construction schedule was delayed due to material shortages and weather delays, and it was necessary to provide continuous access to area residents and for ongoing construction of the new high school. Without the installation of the railcar bridge, the opening of the new PVUSD school and the Harkins Slough Road Bridge could have been delayed until winter 2005/2006. Due to fabrication and site installation difficulties of the railcar bridge, additional time and material costs are being incurred. The fbll cost of the railcar bridge, including its removal this spring, will require an additional $340,000.00. Public Works is therefore recommending a supplemental increase of the aforementioned amount under Contract Change Order No. 6, which will bring the railcar bridge cost to a not-to-exceed amount of $740,000.00. The lengthened schedule of this project has also made it necessary to provide for extended project inspection services by the construction manager. The department s construction manager, 123 Engineering of El Dorado Hills, will soon exceed their original contract period and approved fee amount. Public Works is therefore requesting an amendment to the consultant s contract for an additional $99,9 17.02. This amount will provide construction management and inspection services throughout the remainder of the project. 4 Q

SANTA CRUZ COUNTY BOARD OF SUPERVISORS Page -2-0186 Approximately 80 percent of the funding for the proposed amendment to the contract for consultant inspection services and the additional cost for the railcar bridge on Lee Road is made available through the Federal Highway Bridge Replacement and Rehabilitation. program. The remaining 20 percent local share, including administrative expenses, will be fimded equally by the City of Watsonville, the PVUSD, and the Road Budget. It is therefore recommended that the Board of Supervisors take the following action: 1. Approve Contract Change Order No. 6 for a total not-to-exceed amount of $340,000.00 for the Harkins Slough Road Bridge at West Branch of Struve Slough project. 2. Approve the attached amendment to agreement with 123 Engineering, Inc. for additional construction management and inspection services, approving the attached rate schedule dated January 1 1,2005, and increasing compensation by $99,917.02 for a not-to-exceed total of $594,793.82. 3. Adopt the attached resolution accepting and appropriating unanticipated revenue in the amount of $503,736.00 from the Federal Highway Bridge Replacement and Rehabilitation program for funding supplemental bridge costs and additional inspection services. 4. Authorize the Chairperson of the Board to sign the change order on behalf of the County. 5. Direct the Clerk of the Board to return the change order to Public Works for further processing. Yours truly, TLB:WBW:mh OMAS L. BOLICH Director of Public Works Attachments =. copy to: 4 harkbridged 123 Engineering, Inc. Anderson Pacific Engineering Construction, Inc. David Koch, City of Watsonville Terry McHenry, Pajaro Valley Unified School District DOM Miyahara, California Department of Transportation Public Works

COUNTY OF SANTA CRUZ 0187 REQUEm FOR APPROVAL OF AGREEMENT FROM: BY: 2. mapeemcntwlllprwlde FOR ADDITIONAL CONSTRUCTION MANAGEMENT AND INSPECTION SERVJCES FOR THE HARKINS SLOUGH ROAD BRIDGE AT WEST BRANCH OF STRUVE SLOUGH PROJECT. 6. Apprqxiations/Kevenues a= available and are budgeted if1 Jj 7 1 1 0 0! 40 2 5 1! 3 6 6 5! (Index) 3 5 9 0 - (Sub objfxt) NOTE: IF APPROPRIATIONS ARE INSUFFICIENT, ATTACHED COMPLETED AUO-74 OR A\ 10-60 Contract NO: 4 3186 _... Appoprhti~ avaibble and encumbered. are not By: 1 A a ga'wit9-l Auditor-Cantroller Deputy Date:?/2 </eq- DIRECTOR OF PUBLIC WORKS. (Dept/Agency Head) to execute on behalf of the DEPARTMENT OF PUBLIC WORKS 1 (Dqwtment/&ency) Date: 5 --&%-OC By: A&,/&& /(&- WBW : mh CountfAdminiEtrative Office,f Distribution: Board of Supervisors - White Auditor Controller - Canaty Auditor-Cantrdler - Pink Deparbnmt - Gdd ADM - 29 (8/01) TltkI,seabn300ProcMan By: Deputy clerk

AMENDMENT TO AGREEMENT 0188 The parties hereto agree to amend Contract Number 33 186, dated May 25,2004, by and between the COUNTY OF SANTA CRUZ, and 123 ENGINEERING, INC., for additional construction management and inspection services for the Harkins Slough Road Bridge at West Branch of Struve Slough, State Bridge No. 36C-0162, Federal Project No. BRLKS 5936 (048) by approving the attached rate schedule dated January 1 1,2005, and increasing compensation by $99,9 17.02 for a not-toexceed total of $594,793.82. All other provisions of said contract shall remain the same. DATED: COUNTY OF SANTA CRUZ DEPARTMENT OF PUBLIC WORKS CONTRACTOR: 123 ENGINEERING, INC. BY7 DIRECTOR OF PUBLIC WORKS Approved as to form: A ADDRESS: 5047 Robert J. Mathews Parkway Suite 302 El Dorado Hills, CA 95762 DISTRIBUTION: Auditor-Controller, Public Works, Contractor AMNDAGRE.DOC/harkbridgemh Rev. 61 1 7/04

0189 7 23 Engineering, /nc. LABOR ADDITIONAL CONSTRUCTION ENGINEERING SERVICE FOR HARKINS SLOUGH ROAD BRIDGE PROJECT IN THE COUNTY OF SANTA CRUZ Revised Date: January1 1,2005 v b x Hours Rate Total RE, Construction Phase (Paul Chang) 360 $134.61 $ 48,459.60 PM, Project Management (Paul Chang) 22 $134.61 $ 2,961.42 Inspector #1, Construction Phase (Jason Jurrens) 360 $99.00 $ 35,640.00 QEI Total Labor $87,06 1.02 DIRECT COSTS Truck #2 Cellular Phone #I Cellular Phone #2 Field Office Computers, Printer, & Fax Long Term Per Diem Mileage Unit Rate Total 2 months $1,000.00 $ 2,000.00 QEI 2 months $66.00 $ 132.00 2 months $66.00 $ 132.00 2 months $200.00 $ 400.00 4 months $1,800.00 $ 7,200.00 8800 miles $0.340 $ 2,992.00 Total Direct Costs $12,856.00 Estimated Total based on 2 additional months of continuous ConStrUCtion activity Total = $99,917.02 QEI: Quincy Engineering, Inc. Construction engineering and inspection services cost proposal is based on the following: 1. An additional 2 months increase in construction schedule. 2. Hourly rates shown are effective from January 1,2005 to December 31, 2005. Rates for services performed subsequent to this date shall be increased proportionately to the increases incurred by 123 Engineering, Inc. and QEI not to exceed 5% annually for the next three year period.. ATTACHMENT NO. I

COUNTY OF SANTA CRUZ REQUER FOR APPROVAL OF AGREEMENT I 3190 AGREEMENTTYPE (chadc One) Revenue Agreement 0 1. Sakf agreement k between the COUNE OF S U CRUZ ANDERSON PACIFIC CONSTRUCTION ENGINEERING and 1390 Norman Avenue, Santa Clara, CA 95054 (DepartmentlAgerrcy) (Name/-) 2. Thebgreemcnt will prwlde FOR THE REPLACEMENT OF THE HARKINS SLOUGH ROAD BRIDGE AT WE-ST R m : _ CONTRACT $4,872,919.35; CONTINGENCIES $85,871.30; OVERHEAD $209,587.91 TOTAL $5,168,378.56 5. Detail: On Cbntlnulng Agrecmentr Ust for FY -. Page CC- Cotltract No: OK IJ P?xneAgireenmt 0 SUtionII No Board ktbu required, will be listed under Item 8 0 =I.Baard ktter required a secti0nl-v RevenueAgmment 6. Apprqxiatins~Kmrenues art available and are budgeted irl 621100! 40251! 3596! (I~dw) 3590 (Sub objat) NOTE: IF APPROPRIATIONS ARE INSUFFICIENT, A ITACHED COMPLETED AUD-74 OR AlJD-60 have been Contra No: 33 I S3g..- available and 6~2) & encumbered. are not By: g- Date:.$/>ATd- Auditor-Controller Deputy ~ ~~~~.-~ ~~- ProQoSal and accounting detail reviewed and approved. It is recommended that the Board of Supervisors approve the agreement and autbriae DIRECTOR OF PUBLIC WORKS. (OepVAgency Head) to execute on behalf of the DEPARTMENT OF PUBLIC WOWS Date: 5, &%do T By: WBW: mh County ddministrative Office (WrhnenVAgency) DisMbution: Board of Supervisors - White State of California Audltor Controller Canary County of Santa Cruz Auditor-Contrdler - Pink I ex-officio Clerk ot the Board of Supervisors of the County of Santa Cruf; Depment - Gold State of California, do hereby certify that the foregoing request for approval of agrement was approved by sam Board of Supervisors as recommended by the County Administrative Omce by M order dub entered in the minutes of said Board on 2.0- ADM - 29 (8/01) ~tks0sectbn300procman AUD~OR-CONTROLLER USE ONLY By: Deputy clerk *

~ ~~~~ ~~ COUNTY OF ANTA GRUL UEPARTMEN r OF PUBLIC WORKS CONTRACT CHANGE ORDER NO. 6 REV. NO. SUPPL. NO. CONTRACT Harkins Slough Road Bridge at West Branch of Struve Slough SHEET 1 OF I SHEETS State No. 36C-0162, Federal Project No. BRLKS 5936(048) 0191 PUBLIC WORKS JOB NO. 40251 CONTRACT NO. 331 88 I TIC R F DOC REF INDEX SUBOBJECT PRJlUCD VENDOR AMOUNT I ~ ~~~ SUBSID I I I I I I 1 I DESCRIPTION I I I l l I I I I I 1 1 1 1 1 0 i I I I I l I I I 1 1 1 1 1-1 I I I I I I I 1 1 1 1 I I I, To: Anderson Pacific Engineering, Inc. Contractor You are hereby directed to make the herein described changes from the plans and contract. NOTE: This change order is not effective until approved by the Board of Supervisors. I and specifications on this Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by Resident Engineer The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineer's Estimate. ESTIMATE OF INCREASE IN CONTRACT ITEM AT AGREED PRICE AND FORCE ACCOUNT INCfiEASE IN ITEM NO. 72, EXTRA WORK This increase is ta cover the cost of off-site fabrication of the temporary bridge on Lee Road and to cover the removal of this bridge in the spring when the new Harkins Slough Road Bridge is opened for use by the new high school and other traffic. This extra work is to be done at agreed prices and force account with a not-to-exceed amount of $340,000..r Estimated Cost Decrease or Increase $ 340,000.00 By reason of this order the time of completion will be adjusted as follows: -- Sublnitted by: - Approval Recommended: Approved: Board of Supervisors by U None Construction Engineer Date 3 *z/ *os pirector of Public Works Date 3 2 s*/os' Date We, the undersigned contractor, have given careful consideration to the change proposed, and hereby agree that, if this proposal is approved, we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. If tl:e ContractdegGot sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the thne therein specified. ----.- - DIS'I'RIBU'IION: CLERK OF THE BOARD CONTRACTOR FISCAL OFFICER AUDITOR-CONTROLLER RESIDENT ENGINEER PROJECT FILE DPWG (Rev. 7!?8102) hrkns 6-m.wpd

BEFORE THE BOARD OF SUPERVISORS OF THE COUNTY OF SANTA CRUZ, STATE OF CALIFORNIA RESOLUTION NO. 0192 On the motion of Supervisor duly seconded by Supervisor the following resolution is adopted: RESOLUTION ACCEPTING AND APPROPRIATING UNANTICIPATED REVENUE WHEREAS, the County of Santa Cruz is a recipient of funds from the State of California Department of Transportation for the Harkins Slough Road Bridge at West Branch of Struve Slough, Bridge No. 36C-0162, Federal Project No. BRLKS 5936 (048); and WHEREAS, the County will receive funds in the amount of $503,736.00 which are either in excess of those anticipated or are not specifically set forth in the current fiscal year budget of the County; and WHEREAS, pursuant to Government Code Sections 29130 (c) /29064 (b), such funds may be made available for specific appropriation by a four-fifths vote of the Board of Supervisors; NOW, THEREFORE, BE IT RESOLVED AND ORDERED that the Santa Cruz County Auditor-Controller accept funds in the amount of $503,736.00 into the Public Works Department: REVENUE T/C INDEX NO. SUBOBJECT NUMBER ACCOUNT NAME AMOUNT 001 621100 1094 Fed-HBRR $503,736.00 and that such funds be and are hereby appropriated as follows: EXPENDITURE T/C INDEXNO. SUBOBJECT WA ACCOUNT NAME AMOUNT 021 621100 3590 40251 DPW Services $503,736.00... DEPARTMENT HEAD: I hereby certify that the fiscal provisions have been researched and that the Revenue(s) (has been) (will be) received within the current fiscal year. AUD6O.DOC (Rev 12/97) Page 1 of 2 4

... COUNTY ADMINISTRATIVE OFFICER /-/Recommended to Board //Not Recommended to Board 0193... PASSED AND ADOPTED by the Board of Supervisors of the County of Santa Cruz, State of California, this day of,2005, by the following vote (requires four-fifths vote approval): AYES: NOES: ABSENT: SUPERVISORS SUPERVISORS SUPERVISORS Chairperson of the Board ATTEST: Clerk of the Board APPROVED AS TO FORM: n 1 APPROVED AS TO ACCOUNTING DETAIL: t Assistant County Counsel ( J - Auditor-Controller I Distribution: Auditor-Controller Public Works Department AUD60.DOC (1 2/97) Page 2 of 2