Tier 4 (General) Application Guide

Student Advice Service Your immigration and funding specialists Tier 4 (General) Application Guide For students applying inside the UK

Contents: Before applying: things to know Can I extend my visa in the UK? 3 What is Tier 4 sponsorship? 4 When should I apply? 4 How long will it take to process my application? 4 Making your Tier 4 (General) visa application Step 1: Prepare your documents Do I need to provide original documents? 5 Do I need to provide translations? 5 What documents are required? 6 What is a CAS? 7 Who will send my CAS and when will I receive it? 7 English Language Requirements 8 How much money do I need? 9 How do I ensure that my tuition fee payments are shown on my CAS? 9 How can I show that I have the required amount of money? 10 Step 2: Complete the online application form 13 Step 3: Your Immigration Health Surcharge 14 Step 4: Pay your visa application fee 15 Step 5: Submit your documents and enrol biometrics 15 Special documentary arrangements for low risk nationals 16 Step 6: Receive your decision and BRP 17 Visa Refusal 17 Step 7: Check your BRP and registering with the police 17 When will my new Tier 4 (General) visa start and expire? 18 Appendix A Photo guidance 19 Appendix B Sample bank statement 20 Appendix C Sample bank letter 21 Appendix D Sample Certificate of Deposit 22 Appendix E Sample parents letter if using their money 23 Further help and guidance 24 2

Before applying things to know Can I extend my visa in the UK? You must meet certain requirements to be able to extend your visa in the UK. If you are unsure, please contact us before applying or you risk having your application refused. 1. You must have one of the following types of visas: Tier 4 (General) Student where your existing Tier 4 visa was granted for full-time study at a Higher Education Institute e.g. UAL, an overseas Higher Education Institute, an embedded college offering pathway courses, or an independent school; Tier 4 (Child) Student; Tier 2 Migrant. 2. Your new course of study must begin within 28 days (or earlier) of the expiry date of your current visa. You should check your own Tier 4 visa expiry date and your official term start date on the University website or on your CAS statement. Please note that official term dates at London College of Fashion differ from the other colleges. 3. Your new course must represent Academic Progression from your previous course. In general, this means that your new course must be at a higher level than your previous course and you must have successfully completed your previous course. You do not need to show academic progression in any of the following circumstances: You have to repeat units or you have already repeated units on your current course and you need to extend your visa to cover the remaining length of your course. You are doing a placement year in 2018 or have completed a placement year in 2017 and you need to extend your visa to cover the remaining length of your course. You hold a Tier 4 (Child) visa For more information on Academic Progression see paragraphs 56-79 of the Tier 4 Policy Guidance issued by the Home Office: www.gov.uk/government/publications/guidance-on-application-for-uk-visa-astier-4-student 3

What is Tier 4 sponsorship? Your visa is issued under the University s Tier 4 sponsor license. As your sponsor we have a legal duty to do all that we can to ensure that students enrol and comply with the conditions of their Tier 4 (General) visa. Further information about your responsibilities and conditions of your visa can be found on our website: www.arts.ac.uk/study-at-ual/international/immigration-and-visas/police-registration When should I apply? You must apply before your current visa expires but no earlier than 3 months before your new course start date. You should only apply when: you meet the financial requirements set by the Home Office you have the correct supporting documents you have received your Confirmation of Acceptance for Studies (CAS) How long will it take to process my application? If you choose Standard postal application it will take 8-12 weeks. If you choose Premium in person application, you will receive a decision on the day of your appointment and your Biometric Residence Permit (BRP) within 10 working days of your appointment. 4

Making your Tier 4 (General) visa application Step 1: Prepare your documents The Tier 4 (General) visa is part of the points-based system and to make a successful application, you must score 40 points for having the correct documentation: 30 points for having a valid CAS 10 points for having the correct amount of money with acceptable evidence to prove this Do I need to provide original documents? All documents must be original as the Home Office do not accept photocopies, scans, or printed out emails. Do I need to provide translations? If any of your supporting documents are not in English or Welsh, you must provide a full translation that can be independently verified by UK Visas and Immigration (UKVI). You must provide the original document and the translation. The translation must be original and must include: Confirmation from the translator/translation company that it is an accurate translation of the original document The date of the translation The translator/an authorised official of the translation company s full name and signature The translator/translation company s contact details. Certification by a qualified translator and details of the translator or translation company s credentials. 5

What documents are required? Document CAS Passport Photograph Financial documents Qualifications Academic Progression English language ability Official translations Parents consent letter and evidence of relationship Financial sponsor s consent letter Information This is not a document but a unique number provided to you by UAL, which you must enter in your online visa application form. Must be valid on the date you submit your online visa application form Two recent passport photos which meets specific requirements. See Appendix A. Documents must meet specific requirements to be considered acceptable by UK Visas and Immigration. Exact requirements are discussed in this guide. All the documents listed in the Evidence used to obtain offer section of your CAS statement which include certificates or transcripts of qualifications which were used to assess your suitability for the course. If an English language test is listed here, you must provide this certificate. Note that you are not required to submit a portfolio, even if your CAS statement lists one. If you are required to meet the Academic Progression rules then you must provide proof that you have successfully completed the course for which you were given your current Tier 4 visa, e.g. certificate, official transcripts, letter from your institution Your CAS will state how your English language ability has been assessed and if listed, you must include the certificate used to assess your ability. Some students will be exempt from being assessed using an English language test and will have to provide low risk t evidence. If any of your documents are not in English or Welsh, you must provide translations which meet specific requirements. If you will be under 18 on the date you submit your online visa application, your parents or legal guardians must provide a letter of consent for your studies in the UK, confirming your relationship. You must also provide evidence of your relationship with them. If a government or an international scholarship agency is currently providing financial sponsorship, or have provided financial sponsorship within the last 12 months for studies in the UK, they must provide a letter of consent. Financial sponsorship means that all of your tuition fees and living costs covered. The Student Advice Service can provide detailed requirements for the letter. 6

What is a CAS? Your CAS number is a unique number assigned to you when the University provides information about you and your course to UK Visas and Immigration. You are sent a CAS statement by email which contains this number and other relevant information about you and your course. You should use this information to help you complete the relevant sections of your visa application form. You will need to enter your CAS number in your online application form and UKVI Caseworker will use this number to check the information held on their system about you, your course and documents they are expecting you to provide as part of your visa application. You are not expected to send a printed copy of your CAS statement as it is already held electronically on the UKVI computer system. Who will send the CAS and when will I receive it? Your situation Students starting a new course, who applied directly to UAL Students starting a new course, who applied via a UAL representative in their home country Current UAL students continuing on the same course Your CAS will be provided by International Admissions: ual.internationalapply@arts.ac.uk or casnumbers@arts.ac.uk The UAL representative in your home country The Immigration Compliance Officer at your UAL college: Camberwell, Chelsea and Wimbledon: ccw.attendance@arts.ac.uk Central Saint Martins: tier4@csm.arts.ac.uk London College of Communication: tier4@lcc.arts.ac.uk London College of Fashion: tier4@fashion.arts.ac.uk You will receive your CAS by email after you have: Emailed proof of meeting the conditions of your offer as listed in your offer pack Accepted your offer of a place to study at UAL Paid your tuition fee deposit and emailed proof of payment to the person who will issue your CAS. 7

English Language Requirements The University is required to confirm if your English language ability has been assessed using a Secure English Language Test or if you are exempt. On page 2 of your CAS, there is a question Is SELT required?. If Y is entered on the CAS, then you must include the Secure English Language Test certificate such as IELTS for UKVI. If N has been entered, then one of the following reasons will be entered onto the CAS to explain why you are exempt: HEI has made assessment Evidence: confirmed on the CAS, no other evidence required. National of a majority English-speaking country Evidence: your passport You have completed a degree in the UK Evidence: original certificate or results transcript Study abroad student Evidence: confirmed on the CAS, no other evidence required. You have a degree-level qualification taught in a majority English-speaking country Evidence: original certificate or results transcript plus an original statement of comparability from UK NARIC confirming that the qualification meets or exceeds the level of a UK degree. You must include all certificates entered into the Evidence used to obtain offer section of the CAS. If your English language test certificate has been entered there you must include it with your visa application. How much money do I need? 8

One of the main reasons for a Tier 4 (General) visa refusal is because the applicant provides financial documents that do not meet the strict requirements set out by the Home Office. On the date that you pay for your visa application, you are required to have a specific amount of money for your living costs and to be able to pay your tuition fees for the first year of your course. Length of course 9 months or more Less than 9 months Money required Tuition fees for the first year of your course as listed on your CAS plus 11,385 of maintenance Tuition fees for the first year of your course as listed on your CAS plus 1,265 per month for each month of your course for maintenance. Partial months should be rounded up. Your CAS will state your total tuition fees for the first year of your course and how much tuition fees you have paid to the University. Any tuition fees left to pay must be shown as available to you in other evidence. How do I ensure that my tuition fee payments are shown on my CAS? If you make any further tuition fee payments after your CAS has been emailed to you, you must email proof of any tuition fee payments to the person who emailed your CAS statement and ask them to update your CAS. You will not receive a new CAS, your CAS will be updated on the UKVI computer system and you will receive an email confirming that this has been done. You must not pay for your visa application until you receive confirmation that your CAS has been updated or you risk a visa refusal. How can I show that I have the required amount of money? You can show that these funds are available to you in the following ways: 1. Cash funds in your personal bank account e.g. savings or current account 2. Cash funds in your parent s/legal guardian s personal bank account 3. Official financial sponsorship 4. Specific types of student loans 1. Cash funds in your personal bank account 9

If you will be using your own money to meet the financial requirements, you must provide a document which confirms: 28 days You must have held the required amount of money for 28 consecutive days. 31 days The closing balance date or the date of the last transaction listed on the document must not be older than 31 days on the date you pay for your visa application. You can use a bank statement or a letter from your bank and it must contain the following information: Bank name and logo Your name The full account number Date of the statement or the letter, this must not be older than 31 days on date you pay for your visa application. That you have the required amount of money and it has been kept in the account for 28 consecutive days. It must not have dropped below the required amount at any point during those 28 days or your visa application will be refused. Shares, bonds, overdrafts, credit cards and pension funds are not acceptable sources of funding. UKVI does not accept financial documents provided by some banks in certain countries. See Appendix P of the Immigration Rules for details. www.gov.uk/guidance/immigration-rules/immigration-rules-appendix-p-lists-offinancial-institutions Electronic bank statements If your bank statement is an electronic statement rather than a statement posted to your home, you must also include one of the following: Each page of the statement must be stamped by the bank with their official stamp or, A supporting letter from your bank on company headed paper, confirming the authenticity of the statement(s) provided. 10

2. Cash funds in your parent s/legal guardian s bank account The bank statement or bank letter must meet all the requirements detailed above but be an account held in your parent s or legal guardian s name. You must also send in additional documents: Your original birth certificate, government-issued household register, adoption certificate or a court document naming your legal guardian. If a birth certificate is not issued by your country, you should submit the relevant document issued by that country as proof of your birth and the names of your parents A letter from your parent/legal guardian confirming your relationship to them and that the funds can be used for your studies in the UK. See Appendix B for a sample bank statement See Appendix C for a sample bank letter See Appendix D for a sample certificate of deposit See Appendix E for a sample parent s letter 3. Official financial sponsorship Financial sponsorship is where an applicant is given money to cover some or all of their tuition fees or living costs, or both. A Tier 4 applicant can receive official financial sponsorship from: Her Majesty s Government Your home government the British Council an international organisation an international company a university a UK independent school You must provide an original letter of confirmation from your Financial Sponsor on official letter-headed paper. The letter must show: your name; the official stamp of the organisation the name and contact details of your official financial sponsor; the date of the letter; the length of your sponsorship; and 11

the amount of money the sponsor is giving to you or a statement that your official financial sponsor will cover all of your fees and living costs. If you are receiving a scholarship from UAL, you will be sent an original letter from the UAL Funding team confirming your scholarship. This can be used for the purposes of your visa application. If your financial sponsor is only covering some of your course fees or living costs, you must show that you have the rest of the money needed from other acceptable sources. 4. Student Loan Only the following types of student loans can be used for your visa application: a student loan provided by your national government, their state or regional government, a government sponsored student loan company or is part of an academic or educational loans scheme. You must submit an original letter from the loan provider which confirms the following: your name; the date of the letter; the financial institution s name and logo; the money available as a loan; US Federal Loans If you are receiving a US federal loan by applying for FAFSA, an original letter from the UAL Funding team you will be posted to you confirming your Federal loan. This can be used for the purposes of your visa application. If you are taking out an educational loan from a private US lender such as Sallie Mae, you must obtain an original letter from Sallie Mae which confirms all of the required information detailed above. If your student loan only covers some of your course fees or living costs, you must show that you have the rest of the money needed from other acceptable sources. If your money is not in GBP You must use www.oanda.com to convert the amount of money shown in your financial document to GBP. You should include a printed conversion with your supporting documents, using the conversion rate on the date you pay for the visa application. 12

Step 2: Complete the online application form All applicants are required to complete an online application form. You are advised to start the application form as soon as possible and familiarise yourself with the questions. You can log out and return to your application at a later date using the link sent to you by UKVI. Access UK: https://visas-immigration.service.gov.uk/apply-visa-type/tier4 Our guide to completing the application form is available on our website. UAL Guide: www.arts.ac.uk/study-at-ual/international/immigration-and-visas/ Checking Service If you are studying on one of the following courses, you will be contacted by email with information about how your documents can be checked and when to attend workshops for completing the online application form. You must read and follow the instructions sent in our emails to ensure that you prepare for your document check and workshop. Presessional English EPIC Preparation for Foundation, BA and MA Orientation to Foundation FAD+ Pre-Foundation English If you are not studying on one of the courses above and would like the Student Advice Service to check your form and documents prior to paying for your visa application, please contact us to request a document check. Please ensure that you plan your visa application with enough time to arrange a document check, don t leave it until the last minute! Step 3 : Your Immigration Health Surcharge number 13

Anyone applying for a Tier 4 (General) visa which will last for 6 months or more must get an Immigration Health Surcharge (IHS) number. This will give you access to the National Health Service in the UK. At the end of your application form you are directed to the IHS website which will link your visa application form with your IHS number. Some applicants are required to pay for their IHS number and the amount you must pay will depend on the length of your visa, not your course duration. The IHS website will calculate the amount you need to pay and you must pay the required fee to proceed to the next step with your visa application. 150 Per full year or part year more than 6 months 75 Per part year less than 6 months Example of a 3 year degree course: Course duration Sep 2018 to Jun 2021 2 years, 9 months Visa length* Aug 2017 to Oct 2021 3 years, 2 months Immigration Health Surcharge 3 full years at 150 per year and 1 part year at 75 = 525 *Your visa will be valid from up to one month before your course begins and up to 4 months after your course finishes. You can find further information about the Immigration Health Surcharge online including refunds: www.gov.uk/healthcare-immigration-application Step 4: Pay your visa application fee 14

How much is the visa application fee? You must pay the visa application fee online once you have completed the online form and paid the IHS fee. The date you pay for your visa is your visa application date and you must meet all the requirements on this date, not the date you post your documents or attend an appointment. The visa application fee depends on what type of service you choose: 475 1,085 Standard Service Submit your visa application form online and then post your supporting documents and your document checklist to the Home Office for processing. You should use Special Delivery service at the Post Office and keep your receipt. You should receive your decision within 8-10 weeks. Premium Service Submit your visa application form online and then attend an appointment to submit your documents and document checklist at a Premium Service Centre. You will receive your decision on the day of your appointment and your BRP is sent to you by courier within 2 weeks. Delays can happen so do not make arrangements for travel outside the UK until you have received your documents and BRP from the Home Office. Step 5: Submit documents and enrol biometrics Once you have paid for your visa application fee, the website will direct you to print out several documents which you will need to submit your documents and biometric information. Standard Service: 1) Download and print your Document Checklist. Take your checklist and your original supporting documents to the Post Office. Post them to the address on your Document Checklist within 15 working days of paying your visa application fee. You should choose Special Delivery service and keep the posting receipt that the Post Office will give you. Keep a copy of your Document Checklist and photocopies of your supporting documents in a safe place as you will need them to enrol at your college. 2) Download and print your biometric enrolment letter 15

Take this letter to a Post Office that offers biometric enrolment service. Your fingerprints will be taken and a photo of your face. This information will be sent to UKVI by the Post Office. You will be given a receipt which you should keep safe, do not post it to UKVI. 3) Download and print your Application Summary Keep this in a safe place until you receive a decision on your visa application. You do not need to post this to UKVI. Premium Service 1) Download and print your Document Checklist. Take your checklist and your original supporting documents to the Premium Service Centre on the day of your appointment. Keep a copy of your Document Checklist and photocopies of your supporting documents in a safe place as you will need them to enrol at your college. 2) Download and print your Application Summary Keep this in a safe place until you receive a decision on your visa application. You do not need to bring this to your Premium appointment. Special differentiation arrangements for low risk nationals If your nationality or passport appears in the list below and you will be applying for a visa in the country/territory where you live, you do not need to submit the following documents: Proof of meeting the financial requirements Qualifications listed on your CAS in Evidence used to obtain offer section Proof of meeting the English language requirement Argentina China New Zealand Australia The Dominican Republic Qatar Bahrain Hong Kong SAR Serbia Barbados Indonesia Singapore British National (Overseas) Japan South Korea Botswana Kuwait Taiwan passport with residence number Brunei Macau SAR Thailand Cambodia Malaysia Trinidad and Tobago Canada The Maldives United Arab Emirates Chile Mexico United States However, you must still meet all the requirements of the visa application on the date you pay for your application. The Entry Clearance Officer can contact you and request to see your documentary evidence whilst assessing your application so we advise that you obtain the necessary documents and keep them in a safe place. 16

Step 6: Receive your visa decision and BRP Standard Service Your decision letter and supporting documents will arrive in one envelope by Royal Mail. Your BRP card will be delivered by DX Couriers within 10 days of your decision letter. If you are not at home when they attempt delivery, they will leave a note and you must rearrange delivery. It may take 8-10 weeks to receive your decision letter and BRP card. Premium Service Your decision letter and supporting documents will be returned to you on the day of your appointment. Your BRP card will be delivered by DX Couriers within 10 days of your appointment. If you are not at home when they attempt delivery, they will leave a note and you must rearrange delivery. Visa Refusal If your visa application has been refused, email your CAS and each page of your visa refusal letter to student.advisers@arts.ac.uk immediately for further advice or visit one of our college offices. Use visa refusal in your email subject line. Step 7: Check your BRP and registering with police Once you receive your BRP card you must check the following details are correct on your Biometric Residence Permit. Personal details such as your name, date of birth. Expiry date, see below for guidance Work conditions, see the UCKISA website for guidance: www.ukcisa.org.uk/information--advice/working/how-many-hours-can-youwork#layer-3756 If there are any errors follow the guidance on the following website or contact the Student Advice Service within 10 days of receiving your BRP. www.gov.uk/biometric-residence-permits/report-problem Registering with the Police Check if your decision letter or BRP card states you must register with the Police. If so, you must register at the Overseas Visitor Registration Office within 7 days of collecting your BRP. Failure to do so could incur a fine or you can be jailed for up to 6 months. www.met.police.uk/advice-and-information/registering-as-an-overseas-visitor/ 17

When will my new Tier 4 (General) visa start and expire? Permission granted for less than 6 months: Course duration Visa Vignette start date Visa vignette expiry date Less than 6 months (not Presessional course) Less than 6 month (Presessional course) 7 days before course start date 1 month before course start date or 7 days before intended date of travel, whichever is later 7 days after course end date 1 month after course end date Permission granted for 6 months or longer: Course duration Visa Vignette start date BRP expiry date 6 months or more but less than 12 months 1 month before course start date or 7 days before intended date of travel, whichever is later 12 months or more 1 month before course start date or 7 days before intended date of travel, whichever is later 2 months after the end of the course 4 months after the end of the course 18

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Appendix A Photo guidance Your photos must be: Professionally printed within the last month Identical In colour Taken against a plain cream or light grey background Clear and in focus Without any tears or creases Unmarked on both sides Unaltered by computer software (for example, Photoshop) Not have been cut down from larger pictures. About you: Your photos must show your full head and shoulders, like in the diagram above. They must contain no other objects or people, and you must be shown: Facing forward and looking straight at the camera With a neutral expression and your mouth closed (so no smiling!) Without anything covering the face In clear contrast to the background Without a head covering (unless it is worn for religious or medical reasons) With your eyes open, visible and free from reflection or glare from glasses With your eyes not covered by sunglasses, tinted glasses, glasses frames or hair Without any red eye Without any shadows in the picture. Further guidance available online including examples: www.gov.uk/photos-for-passports 19

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Appendix B Sample bank statement The Royal bank of Oz It must have the bank name and logo It must have your full account number Account number: [Your full account number] [Your name] It must have your name or your parent s name Date: [Date of the statement] Date Description Money In ( ) Money Out ( ) Balance ( ) 17/07/2018 Transfer 30,000 30,000 20/07/2018 Rent deposit 250 29,750 25/07/2018 lunch 5 29,745 10/08/2018 books 10 29,735 13/08/2018 From Dad 300 30,035 07/09/2018 Rent 1,000 29,035 08/09/2018 dinner 10 29,025 10/09/2018 Closing Balance 29,025 Count backwards 28 days from the closing balance date, e.g. 10/09/2018. The closing balance date cannot be older than 31 days on the date you pay for your visa application, e.g. this bank statement can be used for a visa application as long as it is paid for by 11/10/2018 The required amount of funds must have been held during these 28 days e.g. between 13.08.2018 and 10.09.2018 20

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Appendix C Sample bank letter The Royal bank of Oz It must have the bank name and logo [Date of the letter] It must be dated and not older than 31 days on the date you pay for your visa application To whom it may concern, It must have your name or your parent s name This letter confirms that [your name] is holding an account in our bank. The account number is [your full account number]. It must have your full account The total amount held on [date of the letter] is [ XX XXX]. The lowest amount held over the previous 28 consecutive days was [ XX XXX]. Yours sincerely It must say how much money is in the account on the date of the letter and the lowest amount held over the previous 28 consecutive days. [Signature of the bank staff] [Bank staff name] 21

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Appendix D Sample Certificate of Deposit It must have the bank name and logo The issue date must not be not be more than 31 days old on the date of your visa application It must have your name or your parent s name It must have the full account number The deposit date must be at least 28 days before the issue date of the certificate 22

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Appendix E Sample Parents Letter if using their bank statements [Date of the letter] Dear UK Visas and Immigration, I confirm that I am the [mother/father/legal guardian] of [your name]. I give consent for the funds in my bank account to be used by my child whilst they study in the UK. Yours faithfully, [Signature] [Name of your parent] 23

Tier 4 (General) Visa: Guidance on applying OUTSIDE the UK Further help and guidance: UK Visas and Immigration: Tier 4 of the Points Based System Policy Guidance www.gov.uk/government/publications/guidance-on-application-for-uk-visa-astier-4-student University of the Arts London The Student Advice Service has advisers specially trained on immigration issues and can help you whether you are applying from outside or inside the UK. Contact us: student.advisers@arts.ac.uk always include your UAL student ID number +44 20 7514 6900/6590 Search immigration on www.arts.ac.uk to access our application guides. If you have any queries about your CAS, you should email the person who sent your CAS to you. The Student Advice Service do not have access to your CAS. UK Council for International Student Affairs (UKCISA) UKCISA provide up-to-date immigration, fees and international student experience information for students and colleagues working with them. www.ukcisa.org.uk Published May 2018. University of the Arts London has taken every reasonable effort to ensure the accuracy and currency of this document. Information can change at very short notice, so we ask that you seek further advice from us before acting on its content. University of the Arts London does not take any responsibility for the content of external websites. Front cover illustrations by Ewelina Skowronska, Camberwell College of Arts, MA Illustration, 2015 24