Mission: The Parks Department is committed to providing quality-of-life enhancing opportunities through the management of natural areas, specialized facilities, fostering community stewardship, and offering an outstanding service-oriented environment. Program Allocation Allocation of General Fund Park Planning 3% Park Maintenance & Resources 44% 5% Fairgrounds & Event Center 26% Park Administration 18% Fair and Stampede 9% Revenue 2018 2019 Change Taxes $0 $0 N/A License and Permits $0 $0 N/A Intergovernmental $46,000 $43,348-6% Charges for Services $651,700 $511,400-22% Fines and Forfeits $0 $0 N/A Misc/Other $1,023,929 $1,071,273 5% TOTAL REVENUE $1,721,629 $1,626,021-6% Expenses 2018 2019 Change Salaries & Benefits $3,211,816 $3,281,659 2% Supplies $195,160 $204,030 5% Services $951,067 $955,997 1% Interfund Payments $358,355 $407,150 14% Other Uses $250 $40,250 16000% TOTAL EXPENSES $4,716,648 $4,889,086 4% FTEs (Full Time Equivalents) 37.67 38.67 1.00 Kaizens Projects JDIs Training Trained Certified 20 Last 12 Months 1 Last 12 Months Implemented 0 10 20 0 10 20 Last 12 Months 0 10 20 15 10 5 0 3 Yellow Belts 1 0 1 0 Green Belts Champions PEAK Program Cost Savings Key Outcomes $10,000 $8,668 $8,000 $6,000 $4,000 $2,554 $2,000 $- Projects Kaizen JDI $- $60 Hard Cost Savings Last 12 months Hard Cost Savings Soft Cost Savings Last 12 months Soft Cost Savings
Program Title: Park Maintenance & Resources Program Budget: $2,150,779 This program is responsible for the maintenance and operation of the agency s 10,422-acre park inventory (73 areas). Over 1,500 acres are developed parkland, with an additional 2,200 acres of natural and/or shoreline access areas. Park inventory increased 17.2% in 2018, including the acquisition of Port Gamble Forest Heritage Park addition. There are 18 formal stewardship groups working with the Department in managing over 6,000 acres. Annually, individuals contribute over 24,000 volunteer hours to assist with the maintenance and management of our parks. Core functions of a public park system are to provide safe, clean, and attractive areas and facilities which provide a quality of life aspect for community members. Over the past two years, Lake Park operational hours have expanded from seasonal to full-year use. 1. Acres per 1,000 Population Through partnerships and formal agreements, over 50% of public parkland is being maintained by volunteers. Stewardship groups are being formed to assist the Parks Department in managing and developing the South Kitsap Regional Park, Anderson Point Park and Port Gamble Forest Heritage Park. Management of residential properties is contracted, saving staff time and maximizing revenue potential. The shared maintenance agreement with KeyPen Parks has provided maintenance support and opportunity to open Horseshoe Lake Park seven days a week and has expanded the season for public use. 40.7 40.3 34 34 28.5 26.7 2. Formal Stewardship Groups 19 20 22 17 17 17 Workload Indicators: 1. Acres Maintained per FTE 542 656 635 589 490 480 Revenues $488,583 $458,976 $248,943 $279,302 $237,539 $333,037 Expenditures $2,150,779 $1,929,820 $1,713,192 $1,738,408 $1,649,195 $1,498,139 Difference ($1,662,196) ($1,470,844) ($1,464,249) ($1,459,106) ($1,411,656) ($1,165,102) # of FTEs 20.00 18.00 18.00 16.80 17.00 14.90
Program Title: Park Administration Program Budget: $887,689 The focus of this program is to provide administrative support and financial controls for all department activities. Major areas of responsibility include the development and management of budgets (operating and capital), grants, special funds, and other financial accounts. Duties include contract negotiation, preparation, processing, and management; and supervision of all official documents and recordkeeping. In addition to fiduciary tasks, Administrative staff oversee all personnel matters training, recruitment, and organized park labor negotiations. Division personnel are responsible for all leases, concession contracts, special use permits, support of special fund operations (Village Greens Golf Course and County Integrated Forest Stewardship Program) and the coordination of all agency-wide services including technology, risk management, and legal matters. This program is required to perform essential business functions for the department. These include fiscal controls, reporting, labor contracts, personnel matters, revenue enhancement, revenue collection and accounting, property management, policies, procedures, and coordination with all county agencies. All Park divisions continually seek revenue generating opportunities and revenue sources. The implementation of the internet-based ticket program, Kitsaptickets.com, continues to accomplish these goals. Management controls and process reviews are monitored to control or reduce expenditures. A cost-analysis has been performed to base cost recovery policy decisions. The results from the County s Integrated Forestry Management Policy is improving forest health and creating enhanced wildlife habitat throughout the park system. 1. Revenue per Capita $6.10 $6.50 $6.09 $6.10 $6.66 $6.31 2. Efficiency Net Expended Less Revenue -11.24-10.94-11.18-10.13-10.21-7.83 Workload Indicators: 1. Number of Facility Use Permits Issued 1,316 1,250 1,210 1,136 1,378 1,300 2. # of Park FTE/1,000 0.15 0.15 0.14 0.141 0.13 0.12 Revenues $36,124 $56,092 $140,948 $108,664 $95,390 $95,175 Expenditures $887,689 $819,499 $705,525 $599,388 $563,084 $534,001 Difference ($851,565) ($763,407) ($564,577) ($490,724) ($467,694) ($438,826) # of FTEs 7.67 7.67 7.67 6.67 6.67 6.67
Program Title: Fair and Stampede Program Budget: $438,565 The Fair & Stampede is the largest community event in Kitsap County. The Fair provides a safe, clean, and attractive activity for family fun and memorable experiences. The annual program provides multiple avenues for education, entertainment, and adding to quality of life experiences to county residents. Educational features provide a historical perspective of the county consumer information pertaining to food sources, growing techniques, and selection. The Fair provides a tremendous stage for 4H program participants to proudly showcase their year-long work with livestock, training, and projects. The Stampede provides international quality and national champion participants competing in professional rodeo activities throughout multiple-day events. The annual Kitsap County Fair and Stampede is an event which inspires a sense of community. The event brings friends and families together, and draws attendance from the Puget Sound area and beyond. It provides a forum for the community to showcase agriculture and positive family experiences through exhibits, entertainment, and interactive programs. It provides a venue for youth exhibitors to compete against their peers and an opportunity for local businesses to feature their merchandise and services. The Kitsap County event is the largest County Fair in the State. Individual and organization volunteers provide the energy and resources to minimize the costs of delivering such a grand, multi-day event. Approximately $20,000 worth of in-kind services, materials, and improvements are donated annually. Sponsorship opportunities generate over $200,000, annually. Commercial exhibits and food concessions sell out, and an extensive wait list is maintained. Over 20,000 hours are volunteered each year in support of the Fair and Rodeo. Contracted Event Management have produced successful results, eliminating the need for a fulltime employee to directly manage the event. 1. Sponsorship Dollars 208,000 207,000 205,000 197,909 186,180 195,775 2. Gate Receipts 215,000 215,000 215,000 232,479 204,708 236,927 Workload Indicators: 1. Fair Attendance (all) 77,000 78,000 77,000 73,110 69,600 78,455 2. Number of Booths 320 320 320 320 0 235 Revenues $670,848 $673,500 $679,769 $675,910 $599,993 $654,616 Expenditures $438,565 $440,007 $461,146 $427,993 $457,033 $466,427 Difference $232,283 $233,493 $218,624 $247,917 $142,960 $188,188 # of FTEs 0.00 0.00 0.00 0.00 0.00 0.00
Program Title: Fairgrounds & Event Center Program Budget: $1,283,325 Over 65 major events are held at the Event Center by 40+ organizations such as high schools, colleges, trade organizations, civic groups, and youth/adult athletic leagues. Many community events, commercial shows, and programs are hosted in the Kitsap Sun Pavilion and Thunderbird Stadium. This division maximizes public use of all recreation areas and facilities located on the Fairgrounds' 129 acres. This division is responsible for the maintenance of all the areas and structures at the Event Center and Fairgrounds which includes over 100,000 square feet of building space available for rent. Play on the lighted, synthetic turf field at Gordon Field has doubled since its opening in late 2011. The center hosted the 2012 Babe Ruth 13 year old World Series and has been home to a summer collegiate league franchise. This special event center, comprised of multi-use buildings and athletic fields host sporting events, trade shows, and events regional. Center utilization generates over $400,000 in annual revenue. Each special event creates significant economic impact in the region through hotel, restaurant, and retail sales. No other Kitsap Peninsula facility offered can accommodate events such as the Homebuilders Home Show, Destruction Derby, Haunted Fairgrounds, and Veterans Day Celebration which regularly brings over 1,000 attendees. 1. # of Major Sporting Events Food concession and exhibit equipment rentals are contracted to provide quality customer service without General Fund assistance and to minimize staff time and capital expenditures. Land leases have been negotiated to generate revenue from non-recreational sources. The Etix program (Kitsaptickets.com) enables the department and other facility users to sell pre-event tickets online. Safety improvement grants have been utilized to offset maintenance repairs and renovations. Numerous stormwater management projects have been completed to improve water quality. 40 42 60 43 45 42 Workload Indicators: 1. # of Indoor Facility Use Hours 19,000 19,000 20,355 20,150 21,188 24,700 2. # of Athletic Events 2,150 2,150 2,263 2,023 1,893 2,201 Revenues $394,600 $468,200 $423,031 $472,484 $405,883 $425,243 Expenditures $1,283,325 $1,288,291 $1,174,806 $1,134,366 $1,057,410 $1,042,447 Difference ($888,725) ($820,091) ($751,775) ($661,882) ($651,528) ($617,204) # of FTEs 10.00 10.00 10.00 10.00 11.00 11.00
Program Title: Park Planning Program Budget: $128,728 This program is responsible for specific park planning, grant preparation, and capital facility development for the 10,422-acre park system. The development of natural resource protection policies, land assessment, and public access evaluation are also a function of this division. A number of large acreage park areas have been added to the County system over the last decade. Specific Master Plans and subsequent area management plans have not yet been developed. It is envisioned that staff will work with Park Board representatives, and local community and regional representatives in creating these plans. An approach similar to the recent Port Gamble Forest Heritage Park Stewardship and Community Access Plan will be used in developing a similar plan for Coulter Creek Heritage Park, updating the 2003 Howe Farm Management Plan, and reviewing the North Kitsap Heritage Park Plan. The Department was unable to fund the Park Planner position from 2009 through mid-2014. The coordination of park projects and grant preparation during that period was shared within the Administrative and Park Resource divisions. The renewed funding for the Park Planner position and the reassignment of existing staff has engaged the community in specific park planning and has created a responsive environment in planning and development projects. 1. Grants Prepared 3 5 5 4 0 2 Workload Indicators: 1. Park Plans 2 3 3 1 0 0 2. Manage Grant Awards $0 $0 $2,805,000 $0 $0 $260,000 Revenues $35,866 $64,861 $80,000 $80,000 $80,000 $0 Expenditures $128,728 $239,031 $217,598 $208,550 $217,392 $11,941 Difference ($92,862) ($174,170) ($137,598) ($128,550) ($137,392) ($11,941) # of FTEs 1.00 2.00 2.00 2.00 2.00 0.90
Parks & Recreation - 2019 Director Assistant Director M&O Supervisor Fiscal Support Specialist M&O Manager Planner Program Supervisor 1* Office Support Specialist M&O Crew Supervisor Fiscal Support Technician (1.67) Program Coordinator (3.0) M&O Crew Supervisor (2.0) Program Specialist M&O Worker (5.0) Office Support Specialist (3.0) M&O Worker (14.0) M&O Worker Golf Shop Attendant 1.5* *FTEs are paid out of Special Revenue Funds