Purchasing Services (305) 348-2161 FAX (305) 348-3600 February 19, 2010 ITN 90-005 Snack & Alternative Product Vending Operations ADDENDUM #1 Re: Questions & Answers (attached) VENDORS MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM BY SIGNING BELOW AND SUBMITING THIS EXECUTED DOCUMENT WITH YOUR RESPONSE. FAILURE TO EXECUTE AND RETURN THIS ADDENDUM FORM WILL DISQUALIFY YOUR FIRMS RESPONSE. This Addendum shall become part of your firms competitive solicitation response and the subsequent contract documents if applicable. This addendum document must be attached to your Solicitation Response. Failure to execute this document and return of same with your firms competitive solicitation response will be grounds for immediate disqualification. Company Name Address Telephone/Fax/Email Signature Form#PS008 CD04/03/07
ITN 90-005: Snack & Alternative Product Vending Operations IMPORTANT NOTICE: This ITN allows for award to one vendor for all snack and alternative product vending operations. It is necessary for all proposals to include both snack and alternative products in order to be considered for award. However, it is up to each vendor to decide how they want to respond to this ITN in terms of commission, equipment, product mix, technology, etc. Vendors may respond to all the areas of the ITN in their proposals as they see fit, breaking down commission, equipment or other areas in a way that is feasible to them. We strongly encourage vendors to submit their best offers as they will be evaluated along with other proposals based on the evaluation criteria outlined in the ITN, but there s no minimum requirement for commissions, technology, equipment, etc. It is up to each vendor to set the numbers and mixes they want to offer in their individual proposals. Questions & Answers 1. Who is the current vendor and how long have they been in place? Vending Americas, Inc. f/k/a DiLoreto & Sons, Inc. d/b/a Pepsi Americas is our current snack food vendor. The contract began on October 1, 2001 and lapsed on September 30, 2006. Since that time, we have continued conducting business with Pepsi Americas on a month-to-month basis. 2. Was the current vendor also your previous vendor on the last bid or did you make a change? Prior to our current vendor, the University had a contract with Canteen Vending Services. 3. What is the current commission structure (%) from your present vendor? Category Commission Coffee 30% Snack 30% Cold Food 5% Hot Food 5% Healthy 11% 4. Regarding Attachment 2, Proposed Product Pricing Summary: May prospective vendors create new rows to report vend price for snack like products not listed, such as gum and rolled Tums? Yes, the vendor may include in their response any additional proposed products not stated in Attachment 2. 5. Regarding the Walk through Meeting: Could The University please provide a copy of the presentation given at the walk through meeting, specifically the section regarding the breakdown of student demographics based on country of origin? Yes, the presentation is attached. 6. Regarding the Walk through Meeting: Could The University please provide specific hours of when the various food-selling entities on campus close? Yes, please see attached hours of operation document.
7. Regarding Section 3.5, Vending Commissions: How are commissions with the current vendor being established? Is there any variance based on product type or machine type? There is a range of commissions based on the product type, not machine type. Please see question #3 above for the actual commission structure. 8. Can you provide sales dollar volume and volumes per item of the ice cream vending machines? We have requested an ice cream vending volume report from the current vendor. The requested information will be provided upon receipt. 9. Can you provide sales dollar volume and volumes per item of the Healthy vending machines? Attached is the sales dollar volume for the 6 vending machines placed at FIU at the beginning of the Fall 2009 semester as a pilot program. 10. Will the awarded vendor have exclusivity at all FIU campuses for all food sales thru automatic merchandisers? Or will FIU reserve the right to establish any Pilot Programs for the sale of any food items thru automatic merchandisers (AKA Vending Machines) in the future? The successful vendor (or awarded vendor) will be granted exclusivity at all FIU campuses for snack and alternative product vending machines. There will be no opportunities for anyone other than the successful vendor to place snack and alternative product vending machines on FIU campuses unless mutually agreed to by the University and the successful vendor. 11. On clause 3.2.6 the explanation of the desired age of the equipment explains that no equipment shall be older than 7 years at any time. Are we to expect that FIU will ask the awarded vendor to upgrade all the equipment as soon as it is 7 years old? Or should this clause be used more on the basis of overall look of the machine instead of age of the equipment? The desired age of 7 years or less is negotiable; however, it is important for the University to have vending equipment with up-to-date technology and an overall fresh look. 12. How does FIU expect the Braille labeling? Should it be a menu attached to the machine or just label the letters and numbers on the key pad? FIU is only expecting what is required by the Americans With Disabilities Act. 13. Are there any requirements as to the panther card? There are no requirements for Panther Card at this time because the University prefers the vendor s financial resources be used for investment in credit/debit card readers. Based on research conducted, there is a higher return on vending machines with credit/debit readers. 14. 3.2.2 States that vendor s proposal shall include a minimum of 120 snack machines to be placed on the FIU campuses. Does the term snack machines refer to all machines in this bid? Yes, the minimum requirement of 120 machines includes all snack and alternative product vending machines to be provided by successful vendor.
15. 3.2.6: Machines to be installed must be less than three (3) years old and refurbished immediately prior to installation. Then what would happen in the following scenario: a. If a machine is vandalized in FIU at year four (4), and the vendor refurbishes the machine to be installed at a later time. Will it be approved to install the machine back to FIU? At the inception of the contract, the successful vendor may install either brand new snack and alternative product vending machines, or snack and alternative product vending machines that are less than three (3) years old and refurbished immediately prior to installation. This requirement does not extend to a snack and alternative product machine that has been vandalized on campus during year 4 and refurbished to return to campus. The same machine may be refurbished and returned to campus, so long as the machine is not older than seven years. 16. During the site visit it was noticed that Yoo-hoo and V-8 products are being dispensed through food machines. Are these items approved to be sold through this contract? V-8 may be sold by the successful vendor because it is a 100% fruit and vegetable drink that does not conflict with the Pepsi exclusivity contract. Yoo-hoo products are not approved beverages, and may not be sold in the snack and alternative product vending machines. 17. Can you provide us with a set of guidelines or elaborate more on the term healthy vending? The University strongly desires to provide as much variety for the FIU community as possible. Because the definition of healthy varies so widely, we have defined below some of the options that have been successful at FIU. The University s definition of Healthy vending includes, but is not limited to, natural and organic products, low fat, low sodium, fresh fruit and vegetables, whole grain and/or soy products, as well as, products which do not contain trans fats, artificial flavors, sweeteners, colors, preservatives, hydrogenated oils, and/or high fructose corn syrup. 18. Does FIU have plans to continue expanding or close down some of the C-stores throughout campus? The University currently does not have any plans to either expand or close any C-stores operating on its campuses. There are currently 5 c-stores across both campuses, and one already in development at the BBC Library.
Partner with Success
About FIU FIU has two campuses, the 344-acre Modesto A. Maidique Campus in western Miami-Dade County, and the 200-acre Biscayne Bay Campus in northeast Miami- Dade County. The University also has an academic site in Broward County, FIU Broward Pines Center in Pembroke Pines. A major research facility, the 40-acre Engineering Center is located near the Modesto A. Maidique Campus. The Downtown Center, located in downtown Miami, offers graduate level business courses for busy professionals.
Facts at a glance FIU has more than 40,000 students, 4,000+ employees and more than 134,000 alumni. FIU is one of the 25 largest universities in the nation, based on enrollment. The University s 2009 2010 operating budget was over $682 million. The University has an economic impact of more than $1.7 billion on the South Florida economy. FIU ranked first in the nation among four year colleges for awarding bachelor s and master s degrees to Hispanic students. *2008 - Hispanic Outlook in Higher Education Magazine
Accomplishments FIU has been named one of the 10 Cool Colleges for Entrepreneurs by Fortune Small Business magazine U.S. News & World Report ranks FIU s undergraduate international business programs among the top 15 in the nation and their graduate programs among the top 25. One of only 76 Public Universities ranked in the High Research Activity category. - Carnegie Foundation FIU is the youngest university to obtain a Phi Beta Kappa chapter.
Famous Alums Mike Lowell 97 Third Baseman Boston Red Sox Stephanie Burns 77 President and CEO of Dow Corning Dennis Lehane 01 Best Selling Author Mystic River Andy Garcia Actor Danny Pino 96 Actor Stars in the CBS series Cold Case
Student Demographics 12% 4% 6% Diversity Hispanic White Non-Hispanic The majority of the student body (60%) is enrolled full time and 72% are between the ages of 17 and 25. 16% 60% Black Asian or Pacific Islander Top 10 foreign countries represented: Jamaica, Colombia, Venezuela, China, India, Brazil, Peru, Cuba, Haiti, Nicaragua Other 43% Gender 57% Female Male Source: Planning & Institutional Effectiveness Fall 2009
Enrollment Fall 2009 Total Lower Division 9,129 Upper Division 21,799 Graduate I & II 7,299 Non-Degree 2,228 TOTAL 40,455 *91,313 FIU Alumni are currently living in South Florida. Source: Planning & Institutional Effectiveness 2009
Residential Life University housing consists of 5 residence halls in the Modesto A. Maidique Campus and 1 residence hall at Biscayne Bay Campus with a total of 3,000 students. University Park Apartments-584 residents. Panther Hall-400 residents University Park Towers -500 residents Everglades Hall -400 residents Lakeview Hall- 825 freshmen residents Bay Vista 300 residents
University Events & Attractions The Frost Art Museum Division 1A Football, Basketball, Baseball, Soccer, Swimming, Cross Country/Track & Field, Softball, Golf, Tennis, Volleyball On campus 20,000-seat stadium and 5,000-seat multi-purpose arena South Beach Food and Wine Festival Wolfsonian Art Museum South Beach
Campus Events Orientation (2009-2010 Over 7,000 students & guests) Relay for Life (approx. 4,000 attendees) Parent Family Weekend Panther Camp Dance Marathon Summer Camps
University Growth Building constructed over the past 5 years Marine Sciences Building Health & Life Sciences II Recreation Center Lakeview Housing North & South Rafael Diaz-Balart Hall (College of Law) Patricia & Phillip Frost Art Museum College of Business Complex 2 Parking Garages
Future Development * Over time, at least 16,600 students, 650 faculty, and 400 staff are projected to call the AHSC their home base on the FIU campus.
Future Development Parking Garage Retail Development Retail services - 17,000 square feet Dining services - 8,000 square feet Collaboration Space 5,000 square feet * Opening 2010
Division 1 Athletics Program
Why partner with FIU? FIU is a vibrant and motivated university, continuously progressing to become a top ten urban public research university in the country. With more than 40,000 students, 4,000+ employees, and 134,000 alumni FIU provides a captured market of approximately 200,000 consumers in South Florida. The diversity of cultures within the FIU community offers marketing opportunities and brand recognition across the world. FIU s objective is to develop a strong vendor partnership and establish open communication creating a win-win relationship for all partners.
FIU Dining Services Hours of Operation* Spring 2010 Maidique Campus Venue Location Mon. Thurs. Friday Saturday Sunday GC 10:00am 7:00pm 10:00am 4:00pm Closed Closed GC 7:30am 9:00pm 7:30am 5:00pm 8:00am - 2:00pm Closed Housing 8:00am 1:00am 8:00am 11:00pm 12:00pm 11:00pm 12:00pm 11:00pm Recreation Center 11:00am 6:00pm 11:00am - 4:00pm Closed Closed GC 7:00am 9:00pm 7:00am 7:00pm 10:30am 7:00pm 10:30am 7:00pm GC 10:00am 8:00pm 10:30am 4:00pm 10:00am 4:00pm Closed GC 10:30am 8:00pm 10:30am 4:00pm Closed Closed CBC 8:00am 8:00pm 8:00am 5:00pm Closed Closed GC 8:30am 9:00pm 8:30am 5:00pm Closed Closed GC 11:30am 2:00pm 11:30am 2:00pm Closed Closed GC 11:00am 9:00pm 11:00am 5:00pm Closed Closed GC 7:30am 3:00pm 7:30am 2:00pm Closed Closed Library 8:00am 11:00pm 8:00am 5:00pm 10:00am 5:00pm 12:00pm 9:00pm Cafe GC 8:30am 8:00pm 8:30am 5:00pm 10:00am 2:00pm Closed BBC Campus Venue Location Mon. Thurs. Friday Saturday Sunday WUC 7:45am 4:00pm 7:45am 3:00pm Closed Closed WUC 8:00am 5:00pm 8:00am 3:00pm Closed Closed WUC 11:00am 4:00pm 11:00am 2:00pm Closed Closed *Hours above are as of January 2010. Hours may vary based on holidays, final exams, and semester breaks.
FIU Retail Services Hours of Operation* Spring 2010 Maidique Campus Venue Location Mon. Thurs. Friday Saturday Sunday GC 8:30am 8:00pm 8:30am- - 5:00pm 10:00am 2:00pm Closed GC 8:30am 7:00pm 8:30am 5:00pm Closed Closed GC 9:00am 7:00pm 9:00am 7:00pm 10:00am 5:00pm Closed GC 10:00am 8:00pm 10:00am 8:00pm 10:00am 5:00pm Closed GC 9:00am 5:00pm 9:00am 5:00pm Closed Closed Panther Dry Cleaners GC 10:00am 5:00pm 10:00am 2:00pm Closed Closed Gold & Red Garage 7:30am 6:00pm 7:30am 6:00pm Closed Closed BBC Campus Venue Location Mon. Thurs. Friday Saturday Sunday WUC 9:00am 7:00pm 9:00am 4:00pm Closed Closed WUC 8:30am -5:00pm 8:30am 5:00pm Closed Closed WUC 9:00am 5:00pm 9:00am 5:00pm Closed Closed *Hours above are as of January 2010. Hours may vary based on holidays, final exams, and semester breaks.
Natural Choice Vending AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY Machine Location SALES COMM SALES COMM SALES COMM SALES COMM SALES COMM SALES COMM GC $424.50 $37.05 $1,709.70 $186.57 $1,222.46 $133.22 $1,078.35 $110.59 $650.45 $66.80 $774.85 $79.60 PC FL 3 $147.80 $12.88 $464.10 $50.43 $335.90 $36.46 $315.90 $32.40 $162.15 $16.68 $211.85 $21.84 DM $131.40 $11.48 $664.70 $72.53 $534.10 $58.37 $441.70 $45.30 $269.45 $27.63 $249.50 $25.65 UPT $70.80 $6.18 $206.15 $22.45 $158.25 $17.31 $121.15 $12.42 $53.90 $5.53 $244.40 $25.22 HLS2 $203.95 $17.79 $1,006.11 $109.57 $650.55 $70.78 $448.75 $46.02 $187.75 $19.33 $194.50 $20.01 BISCAYNE* $59.00 $5.00 $693.50 $74.32 $702.70 $76.39 $558.79 $57.30 $381.85 $39.16 $59.50 $6.13 *Machine was removed January 9, 2010.