NHS SALFORD SHADOW CLINICAL COMMISSIONING GROUP BOARD MEETING AGENDA ITEM NO 11 (a) 25 July 2012 REPORT OF: Transition Support Director DATE OF PAPER: 11 July 2012 SUBJECT: Report from the PCT Transition Programme Board IN CASE OF QUERY, PLEASE CONTACT Alan Campbell 0161 212 4813 ACTION REQUIRED: STRATEGIC OBJECTIVE: Improve health & wellbeing outcomes achieved by our patients Reduce health inequalities and improve equity of services available Optimise the delivery of quality healthcare services in the most appropriate setting Develop Hundreds Health Salford as a competent commissioning body Progress the work streams, to support local delivery of the NHS White papers / Health Bill Discussion/Decision/Information/Assurance (Please highlight in bold and underline) Please tick which strategic objective(s) the paper relates to: PURPOSE OF PAPER: This paper provides an update from the Primary Care Trust (PCT) Transition Programme Board. The PCT Transition Programme Board last met on 13 June 2012. The NHS Salford Shadow Clinical Commissioning Group Board is asked to note progress made. (Please see further eplanatory requirements overleaf) Page 1 of 7
Further eplanatory information required HOW WILL THIS BENEFIT THE HEALTH AND WELL BEING OF SALFORD RESIDENTS OR THE CLINICAL COMMISSIONING GROUP: AIMS AND OBJECTIVES: ARE THERE ANY POTENTIAL CORPORATE RISKS TO HUNDREDS HEALTH SALFORD THAT MAY ARISE AS A RESULT OF THIS PAPER. IF SO WHAT ARE THEY AND HOW CAN THEY BE MITIGATED? PLEASE DESCRIBE ANY POSSIBLE CONFLICTS OF INTEREST THAT COULD OCCUR: PLEASE IDENTIFY ANY CURRENT SERVICES OR ROLES THAT MAY BE AFFECTED BY ISSUES WITHIN THIS PAPER: This paper provides an update on progress for the transition programme. A successful transition to the new health system will see the NHS Salford Shadow Clinical Commissioning Group (CCG) established as an authorised CCG. The aims of the PCT Transition Programme Board are: To ensure the viability of NHS Salford s business continuity over the transitional period. To locally deliver the principles of the policy direction determined by the publication of the White Paper and associated documents. To support the development of Salford s CCG to ensure their preparedness for independence and assuming their new responsibilities. To support the transfer of Salford s Public Health resources to appropriate solutions, principally to Salford City Council and other entities, yet to be determined. To actively contribute to and engage with the activities of the Greater Manchester and North West Transition Boards, as appropriate. To ensure the safe closedown of NHS Salford, including the protection of the corporate memory. The PCT Transition Programme Board is responsible for maintaining a register of risks related to transition and this register is reviewed at every meeting to provide assurance that risks are being effectively mitigated. None identified. None identified. Footnote: Members of NHS Salford Shadow Clinical Commissioning Group Board will read all papers thoroughly. Once papers are submitted no amendments are possible. Page 2 of 7
Document Development Process Yes No Not Applicable Comments and Date (i.e. presentation, verbal, actual report) Outcome Public Engagement (Please detail in the Comments and Date column the method ie survey, event, consultation) Clinical Engagement (Please detail in the Comments and Date column the method ie survey, event, consultation) Equality Impact Assessment Legal Advice Sought Presented to the Programme Management Group Presented to the Health and Wellbeing Board Integrated Commissioning Board Presented to any other groups or committees, including Partnership Groups (Please specify in comments) Is this report epected to be submitted to the Cluster Board? Note: Please ensure that it is clear in the comments and date column how and when particular stakeholders were involved in this work and ensure there is clarity in the outcome column showing what the key message or decision was from that group and whether amendments were requested about a particular part of the work. Page 3 of 7
Report from the PCT Transition Programme Board 1 Eecutive Summary This paper provides an update from the Primary Care Trust (PCT) Transition Programme Board. The PCT Transition Programme Board last met on 13 June 2012. 2 Introduction and Background 2.1 This paper is to provide an update from the PCT Transition Programme Board (PTPB), which was established to ensure the continuance of PCT activity during transition and the safe transfer of PCT business to successor organisations. 2.2 The PTPB was established following approval of the terms of reference by the Trust Board at their meeting on 9 September 2010 and the inaugural meeting of the Programme Board was in December 2010. 3 Policy Developments 3.1 Transition Risk Register 3.1.1 The Department of Health s transition risk register from November 2010, which was a statement of potential risks of NHS changes, will not be published, following Cabinet agreement and a final decision by Secretary of State for Health, Andrew Lansley. 3.1.2 For further information, go to: http://www.dh.gov.uk/en/publicationsandstatistics/publications/publicationspolicyand Guidance/DH_133945 3.2 Proposed CCG Configuration and Member Practices Published 3.2.1 The NHS Commissioning Board Authority has published the proposed configuration and member practices for 212 proposed clinical commissioning groups (CCGs), as well as the indicative running cost allowances. The Board Authority was asked to agree the configuration as the basis of authorisation at its Board meeting on 31 May 2012. It was also asked to approve the timing of the four CCG authorisation waves. The wave process will comprise: 35 proposed CCGs in wave one; 70 in wave two; 67 in wave three; and 40 in wave four. 3.2.2 The full list of CCGs is available at http://www.commissioningboard.nhs.uk/2012/05/24/ccg-configuration/ 3.3 Clinical Commissioning Group Bulletin 3.3.1 The May 2012 CCG Bulletin has been published. This issue covers the CCG authorisation process, recruitment of CCG leaders, the second Commissioning Page 4 of 7
Support Services (CSS) review, the CSS communications and engagement service, appointments to the NHS Commissioning Board and an update on any qualified provider. 3.3.2 The bulletin is available at http://www.commissioningboard.nhs.uk/2012/05/24/ccgbulletin-issue-14 3.4 Commissioning Support Business Review: Checkpoint Two Outcomes 3.4.1 Over the last si weeks the NHS Commissioning Board Authority has been undertaking the second checkpoint of the commissioning support business review process. Twenty si commissioning support services (CSSs), including the NHS Communications and Engagement Service, submitted a range of supporting evidence for checkpoint two, including outline business plans and detailed financial information. 3.4.2 The full document is available at http://library.constantcontact.com/download/get/file/1102665899193-981/checkpoint- 2-Report.pdf 3.5 Communications and Engagement Commissioning Support Services 3.5.1 The net steps have been agreed to develop a revised operating model for communications and engagement services to support future commissioners. A hub and spoke model similar to that of the other at scale CSSs will be developed which links all CSS and CCGs across England. The model will map onto local engagement services, ensure staff are based appropriately in relation to local communities and concentrate at scale work and additional communications epertise in a small number of hubs, not likely to eceed four to si. 3.5.2 This work will take place during June and July and a final decision will be made by the NHS Commissioning Board Authority in late July, ahead of the Checkpoint Three process. 3.6 NHS Commissioning Board Appoints Regional Directors 3.6.1 Four regional directors for the North of England, Midlands and the East, London and South of England have been appointed by the NHS Commissioning Board (NCB). 3.6.2 The regional directors are: Richard Barker for the North of England, who is currently chief operating officer of NHS North of England. Dr Paul Watson for the Midlands and the East, who is currently chief eecutive of NHS Suffolk. Dr Anne Rainsberry, for London, who is currently the chief eecutive of NHS North West London and deputy chief eecutive of NHS London. Andrea Young for the South of England, who is currently chief operating officer / deputy chief eecutive for NHS South of England. Page 5 of 7
3.7 Commissioning Support Services Managing Director Recruitment Process 3.7.1 The recruitment process for the NHS commissioning support service managing director posts has begun. Strategic health authority cluster chief eecutives were asked to nominate very senior manager grade people (VSM) in the NHS who they felt are able to demonstrate strong leadership, ecellent and demonstrable commercial epertise, business acumen and customer focus skills. 3.7.2 Further information is available at www.cssleaders.co.uk 3.8 Transfer of Patient Safety Function to the NHS Commissioning Board Special Health Authority 3.8.1 On 1 June 2012, the key functions and epertise for patient safety developed by the National Patient Safety Agency (NPSA) transferred to the NHS Commissioning Board Special Health Authority. 3.8.2 The Board Authority will continue to use the National Reporting and Learning System (NRLS), the world s most comprehensive database of patient safety information, to identify and tackle important patient safety issues at their root cause. 3.9 PCT Estate - Planning for Property Transfers 3.9.1 It is proposed that the transfer of PCT and strategic health authority (SHA) estates, and associated assets rights and liabilities, to successor bodies will take place at a single point on 31 March 2013. The aim is to have all documentation prepared and signed off by 31 December 2012, with an effective date of 31 March 2013. 3.10 Managing Transition across NHS Greater Manchester 3.10.1 To help deliver the transition, the NHS Greater Manchester eecutive team has established a programme management function and a Transition Programme Board (TPB). This board will manage all matters relating to the transition of staff from current to new employers. 3.10.2 The first Transition Programme Board meeting was held on 24 April 2012. The key decisions made at this first board were: Agreement of the governance arrangements for the transition alongside eisting governance that deliver day to day business; That transition activities will have equal priority to operational delivery activities; These key decisions will allow the programme to confirm its plans and safely manage the transition to the new organisation in line with the planned timescales. 4 Recent Activity 4.1 Transition Objectives 4.1.1 The board reviewed the objectives for 2012/13 that relate to transition. Page 6 of 7
4.2 Public Health financial baseline report 4.2.1 The board received an update on the work on the Public Health financial baselines. Initial baselines have been developed and work is continuing to refine these. 4.3 Updated Legacy Document 4.3.1 The Legacy Document has been refreshed, including the 2012/13 contracting information. This document will be used as evidence for Salford CCG s authorisation. 4.4 Maintaining Quality during the Transition: Preparing for Handover 4.4.1 The National Quality Board has issued guidance on how quality should be maintained during transition, which includes the requirement for PCT clusters to produce a quality handover document. The Greater Manchester quality leads are discussing the implications of the publication. The quality handover must be available early August for CCG authorisation. Due to the short timescale, this document will go to a CCG development session for approval. 4.5 Update from Estates Rationalisation Project Board 4.5.1 There are currently a high number of accommodation requests and so the Estates Rationalisation Project Board is strategically overseeing the moves to ensure resources are used as efficiently as possible. 4.5.2 A decision on the future location of CSS will be made at the end of July 2012, which will provide clarity over the long term future of St James House. 4.6 Update on HR Matching Process 4.6.1 The board received an update on the HR job matching process. This national workstream will support the creation of the future structures. There will be some staff that will not be allocated jobs as part of the matching process and this process will support the relocation and redeployment of these staff. 5 Recommendations 5.1 The NHS Salford Shadow Clinical Commissioning Group Board is asked to: Note the recent policy developments in the PCT Transition Programme; Confirm that it is satisfied with the progress made under the PCT Transition Programme. Alan Campbell Transition Support Director Page 7 of 7