Report Date: 13 Feb 2018 805C-LF4-3514 Check the Cashing of Domestic Postal Money Orders Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: None Foreign Disclosure: FD5 - This product/publication has been reviewed by the product developers in coordination with the Fort Jackson / Soldier Support Institute foreign disclosure authority. This product is releasable to students from all requesting foreign countries without restrictions. Page 1
Conditions: While serving as a Military Postal Clerk you are given a domestic postal money order that has been cashed or is being cashed by a window clerk and access to Department of Defense (DoD) 4525.6-M, Domestic Mail Manual (DMM), and Current list of missing or stolen money orders from the latest Postal Bulletin. Standards: Check the cashing of domestic postal money orders to ensure that the window clerk is following procedures without errors while maintaining 100% accountability of all money order funds. Special Conditions: None Safety Risk: Low MOPP 4: Cue: None Task Statements None DANGER None WARNING None CAUTION Remarks: All required references, forms and technical manuals will be provided by the local Command. Notes: None Page 2
Performance Steps 1. Ensure the clerk has verified the customer's authorization to use the Military Post Office (MPO). 2. Ensure the clerk has sufficient funds on hand to cash the money order. Money order funds or stamp stock funds may be used. 3. Ensure the clerk checked the money order for completeness and acceptability for cashing as presented and: a. Does not exceed $700.00. b. Does not bear an alteration or erasure. 4. Ensure the clerk checked if the customer is the payee, endorsee (third party), or purchaser. 5. Verify if the clerk checked the current missing or stolen money order list to verify that the money order was NOT lost or stolen. 6. Verify if the clerk had the customer(s) (purchaser or payee) sign (in the presence of the clerk) the money order on the reverse side. a. One signature is required for a single payee. b. One signature (either) is required if the word "or" was used between the names of the payees. c. Both signatures (two) are required if no word or symbol was used between the names of the payees. d. Both signatures (two) are required if the word "and" or the symbol "&" was used between the names of the payees. 7. Ensure the clerk had the customer (third party endorsee) sign (in the presence of the clerk) on the reverse side of the money order below the payee's signature. 8. Ensure the clerk check for a positive identification of the customer by identification card (or US passport) which must bear the ID (or passport) number, photograph, and signature of the customer. (Social security cards are NOT acceptable). 9. Ensure the clerk annotates the reverse side of the money order with the identification card (or US passport ) number. 10. Ensure the clerk place the impression of the all-purpose date stamp (APDS) and initials near the bottom on the reverse side of the money order. 11. Ensure the clerk check the amount paid to the customer is the correct amount. 12. Make on-the-spot corrections for any errors or incorrect procedures made by the window clerk. (Asterisks indicates a leader performance step.) Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier scores NO GO, show the Soldier what was done wrong and how to do it correctly. Evaluation Preparation: Setup: Test this task in conjunction with other postal tasks. Ensure that all necessary postal supplies and equipment are available. Brief Soldier: Tell the Soldier to Check the Cashing of Domestic Postal Money Orders Page 3
PERFORMANCE MEASURES GO NO-GO N/A 1. Ensured the clerk verified the customer's authorization to use the MPO. 2. Ensured that sufficient funds were on hand to cash the money order. (Money order funds or stamp stock funds may be used.) 3. Ensured that the money order was properly completed and acceptable for cashing as presented. 4. Checked if the customer was the payee, endorsee (third party), or purchaser. 5. Checked the current missing or stolen money order list to verify that the money order was NOT lost or stolen. Note : Depending upon the circumstances, you will evaluate either Performance Measure 6 or 7. Score a PASS on the performance measure NOT evaluated. 6. Ensured the clerk had the customer(s) (purchaser or payee) sign (in the presence of the clerk) the money order on the reverse side. 7. Ensured the clerk had the customer (third party endorsee) sign (in the presence of the clerk) on the reverse side of the money order below the payee's signature. 8. Ensured the clerk checked for positive identification of the customer by identification card (or US passport) which must bear the ID (or passport) number, photograph, and signature of the customer. (Social security cards were not accepted.) 9. Ensured the clerk annotated the reverse side of the money order with the identification card (or US passport) number. 10. Ensured the clerk placed the impression of an APDS and initials near the bottom on the reverse side of the money order. 11. Ensured the clerk paid the correct amount to the customer. 12. Made on-the-spot corrections for any errors or incorrect procedures made by the window clerk. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary 1. DOD 4525.6-M DoD Postal Manual Yes No 10. DOD 4525.6-M DoD Postal Manual Yes No 11. DOD 4525.6-M DoD Postal Manual Yes No 12. DOD 4525.6-M DoD Postal Manual Yes No 2. DOD 4525.6-M DoD Postal Manual Yes No 3. DMM Domestic Mail Manual Yes No 3. DOD 4525.6-M DoD Postal Manual Yes No 4. DOD 4525.6-M DoD Postal Manual Yes No 5. DOD 4525.6-M DoD Postal Manual Yes No 5. USPS POSTAL BULLETIN United States Postal Service Postal Bulletin (Perodically published) 6. DOD 4525.6-M DoD Postal Manual Yes No 7. DOD 4525.6-M DoD Postal Manual Yes No 8. DOD 4525.6-M DoD Postal Manual Yes No 9. DOD 4525.6-M DoD Postal Manual Yes No Yes No TADSS : None Equipment Items (LIN): None Materiel Items (NSN) : Page 4
Step ID NSN LIN Title Qty 1. 7110-00-NSN-4 Calculator 1 2. 7110-00-NSN-4 Calculator 1 3. 7110-00-NSN-4 Calculator 1 4. 7110-00-NSN-4 Calculator 1 5. 7110-00-NSN-4 Calculator 1 6. 7110-00-NSN-4 Calculator 1 7. 7110-00-NSN-4 Calculator 1 8. 7110-00-NSN-4 Calculator 1 9. 7110-00-NSN-4 Calculator 1 10. 7110-00-NSN-4 Calculator 1 11. 7110-00-NSN-4 Calculator 1 12. 7110-00-NSN-4 Calculator 1 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert of ways to protect our environment during training and missions. In doing so you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Everyone is responsible for safety. A thorough risk assessment must be completed prior to every mission or operation. Prerequisite Individual Tasks : Task Number Title Proponent Status 805C-LF5-1214 Cash Domestic Postal Money Orders 805C - Adjutant General (Individual) Approved Supporting Individual Tasks : Task Number Title Proponent Status 805C-LF5-1215 Prepare Daily Money Order Business Report 805C - Adjutant General (Individual) Approved 805C-LF4-3519 Prepare Consolidated Business Report 805C - Adjutant General (Individual) Approved Supported Individual Tasks : None Supported Collective Tasks : Task Number Title Proponent Status 12-EAC-1226 Provide Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Theater Sustainment Command (TSC) - Human Resources Sustainment Center (HRSC)) 12 - Adjutant General (Collective) Approved 12-EAC-1253 Provide Postal Support (HR CO) 12 - Adjutant General (Collective) Approved 12-PLT-0001 12-EAC-1228 Knowledges : Created from Template: Provide Postal Support (Postal Platoon) Coordinate Human Resources Support During Offense, Defense, Stability and Defense Support of Civil Authorities (DSCA) Operations (Sustainment Brigade (SB) - Human Resources Operations Branch (HROB)) 12 - Adjutant General (Collective) Proposed 12 - Adjutant General (Collective) Approved Knowledge ID 805C-K-1049 805C-K-1055 805C-K-1059 805C-K-1219 805C-K-1245 805C-K-1246 Knowledge Name Know procedures for preparing a money order report Procedures on receipting of blank money orders Know how money order effects are secured Know how to recognize properly completed Postal Forms and Labels Know the maximum value of a money order Know what the Missing Money Order-Do Not Cash List is. Page 5
805C-K-1008 805C-K-1213 805C-K-1009 805C-K-1214 805C-K-1003 805C-K-1077 805C-K-1215 805C-K-1017 805C-K-1018 805C-K-1016 805C-K-0514 805C-K-1022 805C-K-1019 805C-K-1020 805C-K-1025 805C-K-1026 805C-K-1029 805C-K-1027 805C-K-1028 805C-K-0246 805C-K-1044 805C-K-1042 805C-K-1041 805C-K-1046 805C-K-1045 Know how to count money. Know how to recognize a dependent ID card Know how to assemble money order documents. Know what a DoD Contractor ID card looks like Know how to compute money order fees. Know how to use an APDS Know how to recognize a retiree ID card Know how to read the missing, lost,or stolen money order listing Know how to check for positive identification Know how to properly endorse the reverse side of the money order Know what a reserve military ID card looks like Know distribution of money order set Know what sequence to issue a money order Know how to spoil a money order Know how to cash a money order Know when to cash a money order Know the requirements for the storing of money order and funds Know how to recognize an altered or damaged money order Know the purpose of securing money order and funds Know how to speak distinctly using voice and diction effectively Know how to identify the payee, endorse or purchaser Know how a completed money order is suppose to look Money order funds are to be kept seperate from other money Know dollar amount in money order funds Know the procedures for cashing money orders Skills : Skill ID 805C-S-0073 805C-S-0438 805C-S-0661 805C-S-0285 805C-S-0230 805C-S-0082 805C-S-0241 805C-S-0455 805C-S-0240 805C-S-0166 805C-S-0239 805C-S-0294 Skill Name Ability to read, interpret, and apply the DMM Ability to interperet information on ID cards Ability to recognize a properly printed money order Abilitiy to count U.S. currency Ability to count money correctly Ability to count money and give correct change Verify money order voucher Ability to communicate effectively with customers Ability to read and interept the Missing, Lost or Stolen Money Order form list Communicate effectively Determine acceptability of a money order Ability to use APDS ICTL Data : ICTL Title ASI F4 - Postal Supervisor Personnel Type MOS Data Enlisted MOS: 42A, Skill Level: SL3, ASI: F4, Duty Pos: UJZ Page 6