STRONG START STRONG SCHOOL

Equity, Innovation and Choice Brevard Public Schools STRONG START STRONG SCHOOL Charter School Pre-Opening Checklist, Guidance and Protocol Legacy Academy Charter School Opening the 2017-2018 School Year Updated 7/31/17

Modeled after NACSA s Core Pre-Opening Monitoring Guidance and Sample Pre-Opening Protocol 2016 National Association of Charter School Authorizers (NACSA) and the Oregon Department of Education (ODE). This document was developed by NACSA and carries a Creative Commons license, which permits noncommercial re-use of content when proper attribution is provided. This means you are free to copy, display and distribute this work, or include content from this report in derivative works, under the following conditions: Attribution You must clearly attribute the work to the National Association of Charter School Authorizers, and provide a link back to the publication at http://www.qualitycharters.org/. Noncommercial You may not use this work for commercial purposes, including but not limited to any type of work for hire, without explicit prior permission from NACSA. Share Alike If you alter, transform, or build upon this work, you may distribute the resulting work only under a license identical to this one. 2

For the full legal code of this Creative Commons license, please visit www.creativecommons.org. If you have any questions about citing or reusing NACSA content, please contact us. WHAT ARE PRE-OPENING REQUIREMENTS? Pre-Opening Requirements are a set of primarily compliance-based actions that a school must complete prior to opening its doors and starting instruction. Schools must demonstrate that there is sufficient demand (enrolled students) to warrant school opening. In addition, schools must demonstrate that the physical building and staff are ready to receive students for instruction. Pre-Opening Requirements usually consist of a combination of paper screening of compliance documents and an on-site visit to the school site to continue to build the collaborative relationship between the authorizer and the school staff that started during the charter application and approval process. A detailed list of actions required for schools to demonstrate their readiness to serve students is included below. WHY ARE PRE-OPENING REQUIREMENTS IMPORTANT? Authorizers are under obligation to proactively monitor activity at all schools during the time between when new charters are awarded and when schools open. It is the authorizer s obligation to make the determination if a school has completed the necessary preparations and largely satisfied the necessary Pre-Opening Requirements before the school is allowed to open for instruction. If the charter school does not complete the necessary Pre-Opening Requirements, and the authorizer determines that the enrollment is too low for the school to be financially viable, or the adults in the building and/or the physical structure are not ready to receive students for instruction, the authorizer must not provide the school with final authorization to open. A delay in opening will be in effect until the authorizer can confirm that the school has satisfied all necessary Pre-Opening Requirements and all necessary documents are on file. WHAT CONSTITUTES A PRE-OPENING REQUIREMENT? Pre-Opening Requirements represent the set of tasks that, once completed, will assist charter schools in coming into general compliance with applicable laws and regulations, as well as those that will facilitate effective and responsible management of school operations. Although charter school operators will likely identify additional tasks that they will need to complete during the critical time between charter authorization and the opening of the school, the tasks included in the Pre-Opening Protocol (below) alert school founders to those tasks which may not be directly related to the school s education program but are essential to school operations, nonetheless. HOW ARE PRE-OPENING REQUIREMENTS ORGANIZED? Pre-Opening Requirements are organized by general categories, including: students, enrollment, and admissions; governance; budget; and transportation, among others. Each Pre- Opening Requirement will be assigned a specific due date. Under the Documentation column, the Pre-Opening Protocol also indicates for school operators the specific documentation required for fulfilling particular terms. Finally, the document includes a column for authorizers to verify whether schools have met each Pre-Opening Requirement. 3

School Board of Brevard County Division of Equity, Innovation and Choice 2700 Judge Fran Jamieson Way Viera, Florida 32940 www.eic.brevardschools.org (o) 321-633-1000, ext. 395 (f) 321-632-1508 4

PRE-OPENING REQUIREMENTS FOR: Legacy Charter School DATE OF CHARTER APPROVAL: April 12, 2016 TARGET SCHOOL OPENING DATE: August 10, 2017 School Total Enrollment: 183 (as of July 31, 2017) (156 as of July 1, 2017) School Proj. Enrollment: 261 (per cover page of application) (Note: per letter dated 7/10/2017 school modified projections to 206) C.O. Capacity: No CO (per email dated 7/26/2017 from City of Titusville Fire Marshall, Max Occupancy load of existing classroom building is 230) Failure to submit required documentation in a sufficient and timely manner may result in the authorizer taking action to postpone the opening of school. Additional documentation may be required prior to the start of the school year. The authorizer will provide written notice and a reasonable time for response to any additional requirements and/or changes to the following list: Category Benchmark Due Date 1. Students, Enrollment and Admissions 1.a. Enrollment and admissions policies are approved by school board, if different from materials approved by authorizer in the original application. (Contract: Section 11) 1.b. Board-approved student code of conduct is on file and provided to students and families in a Student and Family Handbook. (Contract: Sections 3M and 11) May 31, 2017 Prior to recruiting and enrolling students May 31, 2017 Prior to recruiting and enrolling students Where to Submit Charter Tools Charter Tools Documentation Enrollment and admissions policy Boardapproved code of conduct X Approved by Authorizer Yes 5/23/2017: Submitted via Charter-Tools COMPLETE X Yes 5/23/2017: Submitted via Charter-Tools COMPLETE Updated 7/31/17

Parent Contract (Due March 1 per Contract Section 3N) Per request by Ms. Montford, Deadline extended to May 31, 2017 Copy of Student and Family Handbook X Yes 5/23/2017: Submitted via Charter-Tools COMPLETE X Yes 6/1/2017: Comment in Charter Tools: The Founding Board has requested an addition to the Student Handbook. The completed Student Handbook will be uploaded in Charter Tools by June 15, 2017. 7/9/2017: Submitted via Charter-Tools 7/11/2017: Returned to school for revisions 7/26/2017: Received revised handbook via email COMPLETED LATE 6

1.c. Student admissions lottery conducted according to rules and regulations and waitlist maintained appropriately (if applicable) (Contract: Sections 3D and 3H) 1.d. 50% of student enrollment target met (Contract: Section 3 and 1002.33(17)e) May 31, 2017 Prior to recruiting and enrolling students May 31, 2017 (See Elementary Scheduling and Timeline for 2017-18 memorandum) Per request by Ms. Montford, Deadline to enter students in system extended to July 1, 2017 Charter Tools AS400 Enrollment and admissions policy Copy of Waitlist (if applicable) Roster of enrolled students X Yes 5/23/17 Submitted via Charter-Tools COMPLETE X Yes Not Applicable school does not have a waitlist NOT APPLICABLE X Yes Projected enrollment per number on application cover sheet = 261; therefore, school needed 130.5 students to meet target of 50% 7/1/2017 student records in AS400 verified = 156 students COMPLETE 7

1.e. 75% of student enrollment target met (Contract: Section 3 and 1002.33(17)e) June 15, 2017 (See Elementary Scheduling and Timeline for 2017-18 memorandum) Per request by Ms. Montford, Deadline to enter students in system extended to July 1, 2017 AS400 Roster of enrolled students If a school does not reach 75% of planned enrollment well in advance of school opening, the school must submit a revised budget (see Budget section) and may be at risk of not opening. Projected enrollment per number on application cover sheet = 261; therefore, school needed 195.75 students to meet target of 75% 7/1/2017 student records in AS400 verified = 156 students 7/1/2017: Email to C. Montford verifying student number. Also, School did not meet 75% projection, and therefore will need to submit updated budget. 1.f. 95-100% of student enrollment target met (Contract: Section 3) June 19, 2017 (See Elementary Scheduling and Timeline for 2017-18 memorandum) Per request by Ms. Montford, Deadline to enter student in system extended to July 1, 2017 AS400 Roster of enrolled students COMPLETE Not applicable as school did not meet 75% of projection NOT APPLICABLE 8

1.g. Final Enrollment Projection (Contract: Section 3G) 2. Governance 2.a. Charter Contract executed by Board (1002.33, FS) 2.b. Organization is incorporated as a not-forprofit (1002.33, FS) June 1, 2017 Hard Copy Final Enrollment Projection letter Hard Copy Hard Copy Board executed charter contract Incorporation Certificate X Yes 6/1/2017: phone call to school left message reminding of needed projections 7/10/2017: received letter, school modified projections to = 206 students due to the capacity of their temp. facility COMPLETED LATE X Yes 4/12/2016: Contract approved COMPLETE X Yes 8/1/2015: Included in original application. Organization incorporated on 8/25/2014 COMPLETE 9

2.c. Organization has secured federal tax-exempt status (1002.33, FS) 2.d. Bylaws are executed by the board (Contract: Section 9A) 2.e. Updated board roster (with officer designations) and contact information submitted (Contract: Section 9A) May 31, 2017 Charter Tools Copy of tax exempt letter May 31, 2017 Charter Tools Copy of executed bylaws X Yes 4/27/2017 Received via hard copy during the Pre- Opening Meeting COMPLETE X Yes 9/3/16 via Charter Tools COMPLETE May 31, 2017 Charter Tools Board roster X Yes 10/4/2016: School s founding board contact information added to Charter Tools 5/31/2017: Per C. Montford, School s founding board will transition to school s governing board in July 2017 and she will become principal. School will update once this comes into effect. 7/29/2017: Information updated in Charter Tools COMPLETED LATE 10

2.f. Governing board has been established and is setting policy direction for school (Contract: Section 9A) May 31, 2017 Charter Tools Copy of board minutes Copy of schedule for governing board meetings X Yes 4/27/2017: Per C. Montford, Founding Board acting as governing board. 7/30/2017: Board meeting minutes, received via Charter Tools, show C. Montford approved as principal and the addition of 2 new board members. COMPLETED LATE X Yes 7/27/2017: Received hard copy during site visit COMPLETED LATE 11

2.g. Governing Board Training and Disclosures (Contract: Section 9A) NON-COMPLIANT as of May 31, 2017 Charter Tools Training Certificates for each board member Per School Action Plan: Due April/May 2017 6/1/17: Per note in Charter Tools from C. Montford, The Board will contract with Kathleen W. Schoenberg by June 15, 2017 to complete Training. 7/12/17: Per note in Charter Tools from C. Montford, The Board completed training on July 5, 2017. We are waiting on the certificates to be sent to us stating we have completed this training. 7/27/2017: Received, during site visit, hard copies of certificates for 2 out of the 4 current board members, plus principal. C. Montford stated that remaining 2 members will complete training in near future. 12

2.h. Governing Board Background Checks (Contract: Section 9) Disclosure Forms for each board member May 31, 2017 AS400 District Security X Yes 7/27/2017: Received, during site visit, hard copies of disclosure forms for the 4 board members. COMPLETED LATE 4/28/2017: Founding board background checks are complete. 5/31/2017: Per C. Montford, School s founding board will transition to school s governing board in July 2017. 7/29/2017: Information updated in Charter tools 7/30/2017: Received Board Minutes for approval of new board members. : District verification of board member fingerprints indicate that 2 members have not completed background clearance. 13

3. Educational Program 2.i. School completed application post-approval training provided by the FLDOE (statute) 3.a. School calendar is final, including official start date, and complies with statutory and authorizer specific requirements (if applicable) (Contract: Section 1B) Varies per date of training Charter Tools Training certificates for all participants June 1, 2017 Charter Tools School calendar including all key dates X Yes 5/30/2017: Received via Charter Tools. Founding Board completed training on 5/16/2017 COMPLETE X Yes 6/1/2017 Received via Charter Tools. School is following BPS calendar COMPLETE 14

3.b. Curriculum Materials Ordered NON-COMPLIANT as of 3.c. Reading Plan Option (Contract: Section ) July 27, 2017 Verified at Site Visit See Action Plan Document May 31, 2017 Charter Tools Letter stating if school electing to participate in or opt out of district reading plan 7/27/2017: Per C. Montford (hard copy document provided during site visit), status of ordered curricular material: Reading-on order Math-partial delivery Science-on order Social Studies-on order Note: School made no mention of ordering and/or receiving appropriate materials for Project Lead the Way, which is their unique innovation as required by statute and per their approved application X Yes 5/31/2017 School elected to participate in K12 Reading Plan COMPLETE 15

4. Administration and Staff 4.a. Qualified school administrator hired (Contract: Section 10) 4.b. All key leadership roles filled (Contract: Section 10) Within 3 working days of hiring and no later than May 31, 2017 15 calendar days prior to school opening (July 26, 2017) Charter Tools Charter Tools and Staff Database Name, resume and copies of administrator license(s) demonstrating compliance with certification requirements (if applicable) Updated personnel information with names, positions and contact information X Yes School Action Plan: Due Feb 2017; Hired may/june/july 2017 7/30/2017 Board minutes received indicate, C. Montford stepped down from board and was named school principal. Resume submitted with application. She does not hold a valid certificate in Florida. COMPLETED LATE School Action Plan: Due May/ June/ July 2017 7/19/2017 Check of staff database showed only 2 employees entered : staff database indicates principal is C. Montford. : District verification of board member fingerprints indicate that 2 members have not completed background clearance, thus not able to assume duties 16

4.c. All teaching positions filled (Contract: Section 10) 15 calendar days prior to school opening (July 26, 2017) AS400 Staff Database and the student side of AS400 School Action Plan: Due May/ June/ July 2017 7/19/2017: verification of staff database showed only 2 employees entered and no teachers assigned in the student side of AS400 : verification of staff database indicates that school is lacking the following positions for core areas: 1 second grade teacher; 1 fourth grade teacher; Also no indication of an ESE teacher as student schedules are not complete, so a certification report could not be generated. (all teaching assign. based on floor plan provided by C. Montford on 7/27/2017 during site visit.) 17

4.d. Health, safety and criminal background checks completed for all school staff (Contract: Section 10) 15 calendar days prior to school opening (July 26, 2017) Personnel Files Staff Database Review and Verified during site visit 7/19/2017 unable to verify background screens as employees not entered in staff database. Personnel Files will be reviewed at the July 27 site visit. 7/27/2017: All employees needed to be drug screened. During site visit, C. Montford explained that the School was just completing contract requirements with agency conducting drug screening. : Verification of staff database and background clearance indicates discrepancies. Staff database indicates 17 employees; Background screening report indicate 20 employees. 18

4.e. Employees meet licensure and certification requirements (Contract: Section 10) 4.f. Adequate ESE and ESOL staffing in place to serve enrolled students (Contract: Section 3I, J and K) 4.g. Board approved personnel policies are provided to all staff in an Employee Handbook (Contract: Section 11) 15 calendar days prior to school opening (July 26, 2017) 15 calendar days prior to school opening (July 26, 2017) AS400 Staff Database 7/19/2017 unable to verify certification as employees not entered in staff database. : AS400 (student schedules) are not complete so a certification report could not be generated AS400 Staff Database June 30, 2017 Charter Tools Board approved personnel policies 7/19/2017 unable to verify certification as employees not entered in staff database. : AS400 (student schedules) are not complete so a certification report could not be generated X Yes 7/26/2017: received employee handbook via email COMPLETED LATE 19

4.h. Employees set up for data access and use (Contract: Section 2D) 15 calendar days prior to school opening (July 26, 2017) AS400/Active Directory Copy of Employee Handbook AUP Help Desk Tickets X Yes 7/26/2017: received employee handbook via email COMPLETED LATE : Active Directory account requests received for 11 employees (9 have been processed, 2 awaiting documentation from School) 20

5. Management Contract (if applicable) 5.a. Management contract executed (Contract: Section 9E) 6. Budget 6.a. Board approved budget for first fiscal year (Contract: Section 4F) DID NOT COMPLY June 30, 2017 Charter Tools Copy of executed agreement approved by the authorizer and signed by representatives of the management company and the school s board On or before July 1 Charter Tools Copy of board approved budget with detailed assumptions for all key revenues and expenditures : Received call from Donna Barrick, with Viracof Charter School Services. Legacy contracted with them as an ESP as of Jan 2017 (non-compensation); July 2017 (contract with compensation). School did not indicate the use of an ESP and sponsor only found out about contract through this 3 rd -party phone call. School did not follow proper processes for contracting with ESP (per charter contract). 7/1/2017: Did not receive initial budget. Note: Due to enrollment verification of 7/1/2017, school must submit revised budget (see contract: Section 3 and 1002.33(17)e) DID NOT COMPLY 21

7. Financial Management 6.b. Revised budget if enrollment is below 75% of projection included in board approved budget (Contract: Section 4F) 7.a. Set up of school is system as required and provide banking information to authorizer in order to generate payments (Contract: Section 4H) June 30, 2017 Per request by Ms. Montford, Deadline extended to July 26, 2017 Complete Charter Tools Various systems Copy of board approved revised budget with detailed assumptions for all key revenues and expenditures; Also include updated staffing plan Vendor requirements Banking form 7/26/2017: Received revised budget via email. 7/27/2017: Discussed during site visit - Revised budget unacceptable as it includes pre-k. PreK is a separate, private entity and School cannot use public funds for that business - agreements needed showing funds owed to school by prek for items such as facility usage, electricity, shared personnel, etc. X Yes 8/24/2017: Complete Vendor #: V230985 COMPLETE 22

7.b. Board approved fiscal controls policies and procedures (Contract: Section 4H) 7.c. Accounting systems in place (Contract: Section 4H) May 31, 2017 Charter Tools Copy of board approved internal controls policies May 31, 2017 Charter Tools Evidence of employment of or contract with accountant, bookkeeper or person who will handle such duties 7.d. Auditor (Contract: Section 4G) April 30, 2017 Charter Tools Auditor Engagement Letter 6/1/2017 Received via Charter Tools School Financial Services 7/25/2017 Informed by C. Montford during phone conversation, a change in financial service provider. She will send new contract. 7/27/2017 During site visit, requested copy of new service provider See comment above X Yes 4/27/2017 Received via Charter Tools COMPLETE 23

8. Facilities 8.a. Viable facilities secured (Contract: Section 5A) 8.b. Certificate of Occupancy (Contract: Section 5B) 15 calendar days prior to school opening (July 26, 2017) 15 calendar days prior to school opening (July 26, 2017) Charter Tools Charter Tools Lease or Purchase Agreement see provided facilities preopening prerequisites see attached facilities preopening prerequisites School Action Plan: Due Feb 2017; Secure Facility March 2017 7/27/2017: Received hard copy of facility Lease agreement with First United Methodist Church of Titusville, Inc. School to use 3 buildings: education building, church office/kitchen; and youth hall (which is across street, beside playground) 7/28/2017 Received 1 st amendment to lease 7/27/2017: During site visit, ADA compliance issues identified. 7/27/2017: City of Titusville, and hired architect, also attended site visit meeting. CO not on record with city. School would need letter from architect, application to city and inspections before CO would be issued. 24

8.c. Certificate of Use (Contract: Section 5B) 15 calendar days prior to school opening (July 26, 2017) Charter Tools see attached facilities preopening prerequisites X Yes 7/26/2017: Per call with C. Montford, as outlined in doc. She received in 4/27/2017, CU may not be needed; however, she needs to verify this with her municipality as per statute. 7/28/2017: Received CU via email 8.d. Letter of Architect of Record (if applicable) (Contract: Section 5B) Not Applicable 15 calendar days prior to school opening (July 26, 2017) see attached facilities preopening prerequisites COMPLETED LATE 7/26/2017: Per phone conversation with C. Montford, as outlined in document she received in April 2017, letter not needed if fire permit or CO indicates capacity of building; however, she needs to verify that the CO or fire permit have capacity listed. 25

8.e. Section 5B) Fire Permit (Contract: PARTIAL-COMPLIANT as of 15 calendar days prior to school opening (July 26, 2017) see attached facilities preopening prerequisites 7/27/2017: District s Jeb Bynum and Fire Marshall, Mike Wardwell, in attendance. School would need application and inspections before Fire Permit could be issued for education building only. Other buildings that the school proposed to use do not meet code. 7/27/2017: Fire Permit for education facility received via email; No permits for other buildings were received 26

8.f. Occupational License (Business Tax Receipt) (Contract: Section 5B) PARTIAL-COMPLIANT as of 15 calendar days prior to school opening (July 26, 2017) (see attached facilities preopening prerequisites 7/26/2017: Per phone conversation with C. Montford, as outlined in document she received on 4/27/2017, Occ. License may not be needed; however, she needs to verify this with the municipality. 7/30/2017 Received Occ. License via email from C. Montford; however, the certificate lists the business classification as unspecified business service not educational services. Review of City of Titusville website indicates that OL is required. Additionally, per City of Titusville guidelines, School also needs to file with Brevard County. 27

8.g. Section 5B) Health Permit (Contract: 15 calendar days prior to school opening (July 26, 2017) (see attached facilities preopening prerequisites) 7/28/2017: Received Health inspection (sanitation) via email School Failed Inspection 8.h. Approval of Local Government Jurisdiction Requirements (Contract: Section 5B) NOT APPLICABLE 15 calendar days prior to school opening (July 26, 2017) (see attached facilities preopening prerequisites) Did not receive Food Service Inspection as report indicated that school was requiring students to bring their lunches from home, which is not compliant with laws related to Free and Reduced Lunch. School will need a Food Service Inspection by the Dept. of Health Per C. Montford, the city did not have additional requirements (i.e. traffic survey) as this was an existing facility 28

8.i. AHERA Report/Architect of Record Letter (Contract: Section 5B) PARTIAL-COMPLIANT as of 15 calendar days prior to school opening (July 26, 2017) (see attached facilities preopening prerequisites) 7/27/2017: During site visit, Jeb Bynum indicated that building, due to its age, (built in 1950), could be assumed to contain asbestos, but it is not friable. He recommends that the school develop a plan (as required by law) and inform parents of possibility of asbestos. 8.j. Crisis Response Plan (Contract: Section 5B) 15 calendar days prior to school opening (July 26, 2017) Crisis Response Plan 7/28/2017: Received sample parent letter, but not plan. X Yes 7/28/2017: Received via email COMPLETED LATE 29

8.k. Space meets program requirements (classrooms, special purpose space, restrooms meet requirements of program and number of students enrolled) and is accessible to all students (Contract: Section 5B) July 27, 2017 Inspection during preopening visit 7/27/2017: During site visit, identified ADA compliance issues. 8.l. Property Inventory (Contract: Section 4G) 15 calendar days prior to school opening (July 26, 2017) Charter Tools Property Inventory 7/27/2017: During site visit, school submitted hard copy of document. Document did not meet statutory and contractual requirements. 30

8.m. Technology Infrastructure (Contract: Section 4G) 8.n. Finalize Curriculum and Other Instructional Materials (Ordering and Receiving) July 27, 2017 Inspection during preopening visit July 27, 2017 Site Visit See Action Plan Document 7/27/2017: During site visit, school indicated that facility was not wired for technology and was still working on plan to provide adequate computers for school operations, students and state testing. 7/27/2017: C. Montford provided a document indicating status of ordered curricular material: Reading-on order Math-partial delivery Science-on order Social Studies-on order Note: School made no mention of ordering and/or receiving appropriate materials for Project Lead the Way, which is their unique innovation as required by statute and per their approved application 31

8.o. Finalize FEFP 9. Transportation 9.a. Contract with transportation provider (as applicable) (Contract: Section 6D) July 27, 2017 Site Visit See Action Plan Document July 15, 2017 Charter Tools Copy of agreement with transportation provider (as applicable) 7/27/2017: Furniture was acceptable (received from district surplus); however, there was no technology devices in place. C. Montford indicated that all new FEFP would be ordered when they move to their future location. Not Applicable School is contracting with parents 7/27/2017: School provided contract with parent for review. It is recommended that school redo contract and include a question asking if a student needs bussing. NOT APPLICABLE 32

9.b. Transportation plan (if applicable) including related health and safety certificates (Contract: Section 6D) 10. Food Service 10.a. Food service plan (if applicable) (Contract: Section 7) July 15, 2017 Charter Tools Copy of health and safety certificates July 15, 2017 Per request by Ms. Montford, Deadline extended to July 26, 2017 Charter Tools Copies of criminal background checks for provider Copy of food or vendor services contract Evidence of appropriate state and local health department inspections and licenses Not Applicable School is contracting with parents 7/27/2017: School provided contract with parent for review. It is recommended that school redo contract and include a question asking if a student needs bussing. NOT APPLICABLE 7/27/2017: During site visit, C. Montford indicated that they had a food service contract with Publix, and provided sample menus. A copy of the food service contract was requested 7/28/2017: Received via email, quote to school, dated 7/28/2017, from Aging Matters, along with sample menus. No contract from Publix was received. 33

11. Insurance 11.a. Appropriate and required coverage obtained (Contract: Section 8) May 31, 2017 Per request by Ms. Montford, Deadline extended to July 17, 2017 Charter Tools General Liability Proof (certificate) of appropriate coverage from insurance provider that meets local and statutory requirements 7/17/2017 phone call with C. Montford requesting certificates. 7/27/2017 Received Binder certificates via email Per Risk Management, Binders are not acceptable responded via email requesting certificates with actual policy numbers and corrected information. 7/28/2017 Received another copy of certificate (same as 7/27/2017). Received updated certificate. Meets BPS contract requirements. Does not meet property lease contract requirements. 34

Automobile Proof (certificate) of appropriate coverage from insurance provider that meets local and statutory requirements X Yes 7/17/2017 phone call with C. Montford requesting certificates. 7/27/2017 Received Binder certificates via email Per Risk Management, Binders are not acceptable responded via email requesting certificates with actual policy numbers. 7/28/2017 Received another copy of certificate (same as 7/27/2017). Received updated certificate. COMPLETED LATE 35

Property Proof (certificate) of appropriate coverage from insurance provider that meets local and statutory requirements 7/17/2017 phone call with C. Montford requesting certificates. 7/27/2017 Received Binder certificates via email Per Risk Management, Binders are not acceptable responded via email requesting certificates with actual policy numbers. 7/28/2017 Received certificate via email Review indicates that policy does not meet contractual requirements. Received updated certificate. Meets BPS contract requirements. Does not meet property lease contract requirements. 36

Workers Compensation Proof (certificate) of appropriate coverage from insurance provider that meets local and statutory requirements X Yes 7/17/2017 phone call with C. Montford requesting certificates. 7/27/2017 Received certificates via email but effective date is incorrect. 7/27/2017 Email from C. Montford, provided quote. 7/28/2017 Received another copy of certificate (same as 7/27/2017). Received updated certificate. COMPLETED LATE 37

Fidelity Bond/Crime (Errors & Omissions) Proof (certificate) of appropriate coverage from insurance provider that meets local and statutory requirements X Yes 7/17/2017 phone call with C. Montford requesting certificates. 7/27/2017 Received Binder certificates via email Per Risk Management, Binders are not acceptable responded via email requesting certificates with actual policy numbers. 7/28/2017 Received another copy of certificate (same as 7/27/2017). Received updated certificate. COMPLETED LATE 38