EDINBURGH CHP HEALTH & SAFETY COMMITTEE Paper 5.2.3. Minutes of the meeting held on Wednesday 14 September 2011 in the Boardroom, St Roque, Astley Ainslie Hospital. Present: Robert Aitken Acting General Manager (Chair) James Boyle Management of Aggression Advisor Nicola Cockburn Senior Physiotherapist Scott Crawford Health & Safety Advisor Wanda Fairgrieve Nursing Business Manager John Forrester Risk Facilitator Carol Horsburgh Infection Control Nurse Specialist Fiona Huffer Head of Dietetics (for Angela Lindsay) Reg Lloyd Unison Health & Safety Representative Stuart McLauchlan Staff Side Representative Audrey Pringle Infection Control Nurse Ruth Strong Society of Podiatrists and Chiropodists staff side David White Assistant General Manager In Attendance: Drew McErlean Committee Administrator Apologies Dawn Arundel Clinical Nurse Manager Lynda Cowie Chief Nurse Archie Gall Clinical Nurse Manager Jean Macaulay Shop Steward Staff Side Gill Murray Senior Physiotherapist Claire Owen Occupational Therapist Douglas Macleod Chief Podiatrist Sheena Muir Assistant General Manager Lynne Isles Senior Physiotherapist Bernadette Scott Senior Occupational Health Nurse 1. Apologies Apologies were noted as above. 2. Minutes of the Previous Meeting held on 13 July 2011 The minutes were agreed as being a true and accurate record of the meeting. 3. Matters Arising a. Tobacco Policy & Passive Smoking Home Visit Protocol Robert Aitken to write to Helena Connelly, the Smoking Cessation Manager for an update on the policy and protocol. RA b. Guardian 24 Lone Worker Security System The replacement system is called Identicom. James Boyle demonstrated how the new system would operate. Teaching paths are being developed. The priority is Category 1 lone workers. There may be a requirement for local funding support in some instances to purchase equipment.
Community Nursing, Health Visitors, Mental Health Nursing and AHP services who work weekends will need to assess their equipment and training requirements. c. Health & Safety Representatives A schedule detailing the CHP Health and Safety Representatives had been circulated in advance of the meeting. David White questioned whether or not the numbers provided adequate cover. David felt there may be gaps to provide support in Community Nursing and Admin & Clerical and will work with Lynda Cowie and Wanda Fairgrieve to try to identify additional Representatives for these areas. DW/LC/WF It was agreed that the schedule should be updated to note the remit / area covered by the Representatives and also whether or not the person is a member of this Health and Safety Committee. This may help to identify any gaps in representation. The schedule should be tabled at future meetings so that the position is reviewed on an on-going basis. It was agreed that minutes of this meeting should be issued to all Representatives named on the schedule. d. NHS Lothian Management of Violence and Aggression Policy The actions are complete. e. Violence & Aggression Work Based Trainers There is a further Linked Training Programme in October. It was noted that around 80% of reported incidents take place within in-patient areas. James Boyle noted that more Datix reports are now being received from Community Nursing. There may be a requirement to provide training for Dealing with Difficult Relatives. David White advised that following the previous meeting he had received assurance that IHTT reporting of incidents is robust. Wanda Fairgrieve is to discuss with Lynda Cowie whether further Linked Trainers within Community Nursing are required. Fiona Huffer to discuss the same with Angela Lindsay in relation to AHP Services. f. Cable Management in Relation to Therapeutic Beds The guidance note has been circulated. James Archibald is to raise the issue of PAT Testing with David Darling. Managers need to ensure that Ward staff are aware of the requirements. g. Lone Working Procedures / Audit The audit has been undertaken and local action plans have been developed to address identified issues. Fiona Huffer will replicate the audit for AHPs Wanda Fairgrieve will supply the templates used. WF
h. Ski Pads It was noted that ski-pads are not suitable for evacuating people who weigh more than 120kg. It was agreed that Scott Crawford would liaise with James Archibald and the Fire Officers as the CHP is responsible for the immediate evacuation of all people without waiting on the arrival of the Fire Brigade. SC Ski pads should be installed in all premises where appropriate as this will help to address some of the evacuation issues. It is important that where ski pads are located in premises staff know where they are and are proficient is using them. Fiona Huffer will supply the Leith CTC Risk Assessment to Scott Crawford. FH 4. Incident Report / statistics The reports had been circulated in advance of the meeting. There were no RIDDOR reports for the CHP in July or August. There were 144 DATIX incidents which is consistent with the numbers in other 2 month periods. Violence and Aggression continues to be the most significant issue with 99 incidents in 13 of which there had been actual harm. It was felt that there may still be a level of under-reporting in some areas. The Health and Safety Executive continues to monitor falls activity and that there are appropriate responses to all falls incidents. 5. Quarterly Action plan The action plan was circulated in advance of the meeting. This will be tabled at the next appropriate meeting of the CHP Core Management Team. DM The plan needs to be tidied up in relation to references to LHPs and Assistant General Managers etc. Fiona Huffer to follow up to check why there were no AHP actions included. FH 6. Healthy Working Lives Update The Action Plan had been circulated in advance of the meeting. The local actions being taken were noted. David White advised of the work to establish a local network of Healthy Working Lives Advisors who would have the role of recording activities undertaken on the site they are based at. David has contacted one member of staff per site and asked them to ensure that a member of staff, who may be a current Health and Safety Representative, is nominated. David White will organise a meeting of
these advisors to ensure there is clarity of the role. The on-going time requirements should be about 1 hour per month. The papers circulated in advance of the meeting included details of the top ten resources available for promoting stress reduction in the workplace. This will be circulated to Dept Managers and will also be tabled at the forthcoming Partnership forum. Liberton Hospital will be added to the list of sites. DW It is very important that all Managers attend the 2 hour training course on Dealing positively with stress in the workplace. The support available for staff in relation to financial advice and IT training was noted. 7. Statutory Health Surveillance for Skin Sensitisers. James Archibald has made the submission for the CHP and will circulate this to the members of the Committee for the next meeting. The item required has a reference number of R43. 8. Alarm and Emergency Response Policy There are 3 PFI sites in Edinburgh CHP that need to have their policy reviewed and the work to do this is under way. 9. Monitoring of Rogue Items to Laundry There was nothing of significance to report for the CHP. The toolkit for staff has been updated. Manual Handling have advised that laundry bags do not need to be weighed. 10. Business Continuity Update David White noted the key issues discussed at the CHP Business Continuity Meeting on 12th September. Existing documentation needs to be simplified and reduced. There will be a single Business Continuity Plan for the CHP supported by strategic and tactical inserts. Staff need to be allocated within 3 groups. Those who can organise and manage a BCP exercise probably only about 5 across the CHP. Those who can support / participate in a BCP exercise probably about 30 40. The remainder who need to be aware of the existence of BCP processes and where the documentation is held. BCP was last formally used in the severe winter weather over 2010 2011. David White noted that other incidents had happened which could have been resolved quicker and more efficiently if they had been recognised as business continuity issues. A meeting took place with the City Of Edinburgh Council on 12 th September relating to the planning for the winter of 2011 2012. This was a very positive meeting and further liaison is planned to ensure that if any similar issues arise the lessons learned from 2010 2011 are applied.
11. NHS Lothian Health and Safety Committee Minutes of 19 th July 2011 The minutes of the meeting had been circulated in advance. The Revised General Risk Assessment Form has been re-issued. At the meeting of the NHS Lothian Health and Safety Committee meeting on 23 rd August the Chair asked Co-Chairs to ensure that reasons for non attendance at statutory Health and Safety Training events be reviewed and investigated where appropriate. Reg Lloyd is coordinating this. 12. A.O.C.B. 12.1. (11.6) Physiotherapy Stress Questionnaire Nicola Cockburn noted that the Questionnaire has been circulated to other Heads of Depts. 12.2. Incident Investigation Training A flyer on the availability of Incident Investigation Training has been issued and demand for places has been strong. Managers and Representatives were asked to ensure that those who require the training book places as soon as possible. 13. Date of Next Meeting Tuesday 22 nd November 2011 at 10am Boardroom, St Roque, Astley Ainslie.