October Review preliminary PEIMS data from central office - PEIMS Coordinator PEIMS Snapshot date; usually last Friday in October Request PEIMS 170 record report for courses and class counts Host 1st Advisory Committee meeting Review budgeted CTE expenses; make sure all teachers have copies Make sure Career Prep & Practicum Training Plans are on file Begin preliminary planning for next year course offerings Meet with JH counselors to plan and administer Career Interest/Aptitude Test PBMAS Staging & Intervention typically released October 1 7, 2017 My CTE Administrator s To-Do List October 8 14, 2017 October 15 21, 2017 October 22 31 2017
Do Now! Planning Ahead.. Reflect and Revise
November Prepare for CTE Education Week in February-order supplies Open the doors: Reception for counselors, breakfast for CTE teachers, Open House event for students/ parents/ community Review Six-Weeks Principal/Superintendent FTE Reports Review department expenditures to date Review Near Final Summary of Finance report for previous school year Explore long range planning for capital expenses Meet with teachers regarding student certification & licensure programs November 1 11, 2017 My CTE Administrator s To-Do List November 12 18, 2017 November 19 25, 2017 November 26 30, 2017
Think Outside the Box! Actions Pros IDEA Notes Cons
December Finalize the process/paperwork for course CTE enrollment Recruitment plan for next school year s pre-registration Develop marketing/recruitment tool for next school year Review Six-Weeks Principal/Superintendent FTE Reports December 1 9, 2017 My CTE Administrator s To-Do List December 10 16, 2017 December 17 23, 2017 December 24 31, 2017
It Would Be Great If: Things Would Be Easier If: What I Can Do About It:
January Resolve 2nd semester schedule changes Review new semester course offerings Review CP/Practicum Training Plans (any changes?) Review activities for CTE Education Week Provide input - District and Campus Improvement Plan Mid-winter professional development for teachers and administrators January 1 6, 2018 My CTE Administrator s To-Do List January 7 13, 2018 January 14 20, 2018 January 21 31, 2018
February Begin pre-registration activities for HS students (with counselors) CTE Education Week/Month Activities Review budget expenditures to date Review Six-Weeks Principal/Superintendent FTE Reports Begin marketing activities for JH students: tour of CTE facilities, Open House, etc. Conduct Interest/Aptitude assessment for JH students Mid-winter professional development for teachers and administrators Begin planning for annual CTE Program Evaluation February 1 3, 2018 My CTE Administrator s To-Do List February 4 10, 2018 February 11 17,2018 February 18 28, 2018
Do Now! Planning Ahead.. Reflect and Revise
March Host 2nd Advisory Committee meeting Meet with teachers regarding course offerings for next year based on preregistration numbers Review Six-Weeks Principal/Superintendent FTE Reports Conduct equipment inventory March 1 10, 2018 My CTE Administrator s To-Do List March 11 17, 2018 March 18 24, 2018 March 25 31, 2018
Think Outside the Box! Actions Pros IDEA Notes Cons
April Close Federal (Perkins) expenditures Close Local/State expenditures Prepare for staff to attend summer professional development conferences Conduct equipment inventory Provide input into district and campus improvement plans Review student certification & licensure plans with teachers April 1 7, 2018 My CTE Administrator s To-Do List April 8 14,2018 April 15 21, 2018 April 22 30, 2018
It Would Be Great If: Things Would Be Easier If: What I Can Do About It:
May Review final FTE report for estimated funding Secure the number of students in certifications/licensures attained, tested, demographics (PER) Collect and review information needed for Summer PEIMS submission Host CTE/ CTSO Awards ceremonies or attend CTSO banquets as appropriate Complete Program Evaluation May 1 5, 2018 My CTE Administrator s To-Do List May 6 12,2018 May 13 19, 2018 May 20 31, 2018
June Prepare final CTE Program report to Superintendent/School Board Complete & Submit Perkins Grant Applicant Designation & Certificate (ADC) Review Six-Weeks Principal/Superintendent FTE Reports Review CTE student performance on State Assessment exams Recruit and hire new teachers as appropriate Attend Phase 3 of the CTE Leadership Academy in Austin in June. June 1 9, 2018 My CTE Administrator s To-Do List June 10 16,2018 June 17 23, 2018 June 24 30, 2018
My Big Idea. Notes & Details Action Items
July Gather Information/Data for the Perkins Program Effectiveness Report (PER) Join TEA CTE Listserv Meet with PEIMS Coordinator for changes/updates Submit the Nondiscrimination statement to Media outlets for publication prior to beginning of school year. Close out current year budget & plan next year budget Recruit and hire new teachers as neede Prepare Perkins Grant and submit; submit PER from prior year Summer Professional Development for CTE Teachers & Administrators July 1 7, 2018 My CTE Administrator s To-Do List July 8 14, 2018 July 15 21, 2018 July 22 31, 2018
Do Now! Planning Ahead.. Reflect and Revise
August August 1 11, 2018 Download new version Student Attendance Accounting Handbook Review initial PEIMS Data Standards Code Table C022 Verify CTE teacher certification and teaching assignments Review Master Schedule to ensure all CTE courses are properly coded and labeled. Conduct CTE Staff Development for all CTE teachers Schedule fall CTE Advisory Committee meeting Meet with Counselor(s) Review Programs of Study, discuss impact of schedule changes for CTE students and endorsement plans. Make sure CP/Practicum/Research teachers know paperwork requirements. My CTE Administrator s To-Do List August 12 18, 2018 August 19 25, 2018 August 26 31, 2018
September September 1 8, 2018 Review ARD meeting schedule & teacher attendance Meet with Business Office to make sure budget is in place and ready to use Meet with counselor(s) - review of class counts, monitor and adjust schedules as needed. Host CTE Open House or Meet the Teacher Night Discuss CTSO schedules/plans with club advisors CP/Practicum Training Plans due Verify that all salary budget (PIC 22) coding on all CTE teachers is accurate, split fund if not teaching 100% CTE Review Six-Weeks Principal/Superintendent FTE Reports My CTE Administrator s To-Do List September 9 15, 2018 September 16 22, 2018 September 23 30, 2018
My Big Idea. Notes & Details Action Items