PROCEEDINGS OF GRAND RAPIDS COMMUNITY COLLEGE BOARD OF TRUSTEES OFFICIAL REGULAR MEETING BOARD CHAMBERS MONDAY, FEBRUARY 15, 2016 I. ORDER OF BUSINESS Meeting called to order at 4:15 p.m., Richard Verburg in the chair. A. Present: Bailey, Bristol, James, Koetje, Stewart, and Verburg 6 Absent: Bleke - 1 B. Introduction of Guests None at this time. C. Review and Approval of Agenda to include additions, deletions, or corrections. Motion by Trustee Koetje, seconded by Trustee James to approve the agenda as presented. Motion carries 6-0. D. Open Comments None at this time. E. Special Order of Business (New Business) 2015-16 Mid-Year Budget Review Lisa Freiburger and Jim Peterson presented. Motion by Trustee Bailey, seconded by Trustee Bristol to approve 2015-16 Mid-Year Budget Review as presented. Motion carries 6-0. II. MONITORING REPORTS F. Report (s) Student Success Indicator Report Course Success, Laurie Chesley presented. Academic Freedom Executive Limitations Monitoring Report President Ender presented. Motion by Trustee Stewart, seconded by Trustee James to approve monitoring reports as presented. Motion carries 6-0. 1
III. UPDATES G. Student Report Brandon Sinclair presented, highlighting events students helped to organize, MidWest Sustainable Conference and a Starry Night Dance. He also invited the trustees to Student Alliance Town Hall meeting which will be held on Thursday, February 18 th. H. Foundation Update Kathryn Mullins presented, highlighting upcoming events such as Community Connection Breakfast, A Night with the Phantom along with announcing that the Foundation raised 1.6 Million dollars in 2015. I. Board Chair Report None at this time. J. President s Update Steven C. Ender, Ed.D. Dr. Ender asked Noah DeSmit from Media Technology department to introduce a short video clip highlighting what is 12-episode cooking show that will air, Chief Campbell and a few students traveled to Italy and Scotland which was made possible by Peter Secchia and an additional donor. The episodes will be aired on WZZM13 for 3 straight months. He then asked Dr. Pink, Dr. Chesley and Lisa Freiburger to share a PowerPoint of what will be shared at the February 22 nd Annual Legislative Luncheon Dr. Ender holds each year. K. Faculty Association Update None at this time. IV. COMMUNITY CONNECTIONS L. Communications to the Board None at this time. V. CONSENT ITEMS L. Minutes of previous meetings, Grant Awards/Requests, Personnel Transactions, & Financial Transactions Minutes from January 25, 2016 Board Meeting Listed below are the grants GRCC received from January 1, 2016 to January 31, 2016. Grants Received by GRCC o The Douglas and Maria DeVos Foundation awarded a grant of $54,500 for the 2016 Summer Learning Academy program. GRCC s project, entitled Cruisin to College Success, provides high school students with college prep during eight weeks over the summer. This will be the third year that GRCC has participated in this program. o The W.K. Kellogg Foundation awarded a continuation grant of $449,862 to the Workforce Training Department for its Pathways to Success project that provides education and training services in support of vulnerable families. Specifically, participants drawn from targeted Hope Zone neighborhoods in Grand Rapids receive skill assessments, training, and coaching to move them into family-sustaining jobs. 2
PERSONNEL REPORT (Includes in-process transactions through 2-5-16) Appointments NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES John Stewart Culinary SICE Faculty Assistant Professor 2-29-16 New to College Separations NAME DEPARTMENT EMPLOYEE GROUP POSITION EFFECTIVE DATE NOTES Javon Sanders Custodian CEBA Custodian 1-15-16 Separated M. Financial Transactions (January 1-31, 2016) Purchases $10,000-$100,000 a. General Fund 1) Purchase order issued to provide annual maintenance service agreement for UPS (uninterrupted power supply) units placed throughout campus. Donovan Wallace Information Technology Expenditure: $10,292.00 Recurring Purchase Emerson Network Power Westerville, OH MiDEAL consortium purchase. 2) Purchase order issued to provide (15) Lenovo ThinkPads for the Applied Technology Department (Electronics, HVAC) student use. Kurt Meinders Information Technology Expenditure: $10,618.50 New Purchase 3
GovConnection Dakota Dunes, SD Yes, RFP 1415-5226B, previously reported. 3) Purchase order issued to provide long throw lenses and adapters to be used with the 4K RED and Sony cameras. Mark Vogel Media technologies Expenditure: $20,740.96 Replacement Purchase B&H Photo New York, NY No, E&I consortium purchase. 4) Purchase order issued to provide annual maintenance service agreement for enterprise storage. Donovan Wallace Information Technology Expenditure: $65,561.14 Recurring Purchase Data Strategy, LLC Grand Rapids, MI Yes, RFQ 1213-11067, previously reported. b. Other Special Funds 1) Purchase order issued to provide new fingerprint equipment for Campus Police. Rebecca Whitman Campus Police Expenditure: $10,987.00 (15-2559) Replacement Purchase Morpho Trust USA Bloomington, MN Source of Funds: Designated Funds Yes, RFQ #1516-10057. 2) Purchase order issued to provide funds for the recruitment of students for Pathways to Success. Julie Parks Workforce Development Expenditure: $12,850.00 (51-2271) New Purchase Hispanic Center of West Michigan Grand Rapids, MI Source of Funds: W. K. Kellogg Grant No, single source. 4
3) Purchase order issued to provide a multi-function oven unit for Secchia Institute banquets and catering. Michael Kidder - SICE Expenditure: $13,378.50 (14-2822) Consignment Purchase Great Lakes West Mattawan, MI Source of Funds: Auxiliary Fund No, single source. 4) Purchase order issued to provide payment for Diversity Lecture Series speaker Benjamin Todd, (2/17/16). Chris Arnold - Woodrick Diversity Learning Center Expenditure: $15,000.00 (15-2359) New Purchase Keppler Speakers Arlington, VA Source of Funds: Designated Funds No, single source. 5) Purchase order issued to provide payment for Fall 2015 tuition for Johnson Control employees at Davenport University. Julie Parks Workforce Development Expenditure: $15,553.00 (51-2271) New Purchase Davenport University Grand Rapids, MI Source of Funds: Michigan New Jobs Training Grant No, single source. 6) Purchase order issued to provide pneumatic trainers for the Thompson MTEC manufacturing program. Amy Koning Workforce Development Expenditure: $21,330.00 (51-2821) Replacement Purchase Parker Hannifin Corporation Cleveland, OH Source of Funds: Perkins Grant No, single source. 7) Purchase order issued to provide a 2016 Dodge Ram Promaster Cargo Van for the Shipping & Receiving Department 5
Mansfield Matthewson - Purchasing Expenditure: $26,439.00 (42-2822) Replacement Purchase Bill Snethkamp Chrysler Dodge Jeep Lansing, MI Source of Funds: Plant Fund No, MiDEAL consortium purchase. 8) Blanket purchase order issued to provide engineering services for the Bostwick Parking Structure renovation, phase 1 of 3 (2016). Thomas Smith - Facilities Expenditure: $49,600.00 (14-2331) New Purchase Carl Walker Kalamazoo, MI Source of Funds: Auxiliary Fund Yes, RFP #1516-11042A. 9) Blanket purchase order issued to provide desktop, laptop and tablet computers for faculty, staff, classrooms and labs. Order increased $50,000, from $470,000 to $520,000. Kurt Meinders Information Technology Expenditure: $50,000.00/$520,000.00 (42-2822) New Purchase GovConnection Dakota Dunes, SD Source of Funds: Plant Fund Yes, RFP #1314-10056, previously reported. 10) Purchase order issued to provide payment for Farmers Commercial Workers Comp Instructor Led Training Program Development. Julie Parks Workforce Development Expenditure: $53,695.68 (51-2271) New Purchase NEW Level Partners LLC Princeton, NJ Source of Funds: Michigan New Jobs Training Grant No, single source. ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed 6
Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. 7
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ACCOUNTS: KEY: 11 General Fund * MBE 14 Auxiliary Fund ** WBE 15 Designated Fund *** M/WBE 42 Bonds, Plant Fund ****MLBE 51 Grants # Non Responsive Bid 91 Agency Funds NTE - Not to exceed Sole Source: A single supplier that controls the supply of products or services in a defined market. Typically the product of market conditions such as: technology leadership, patent protection, limited or exclusive distributorship, etc. Single Source: Supplier selection is determined by objective business decisions such as: leveraged volume purchase contracts, standardization programs, OEM (original equipment manufacturer) parts/service, just in time delivery requirements, etc. Motion made by Trustee James, seconded by Trustee Bailey to approve consent items as presented. Motion carries 6-0. VI. ACTION ITEMS N. Purchasing Items over $100,000 - None at this time. VII. Open Comment None at this time. VIII. FINAL BOARD COMMENTS Trustee James thanked President Ender for sharing the presentation that will be presented at the Legislative Luncheon as it highlights both new and old projects and keeps the Trustees connected to what the college is doing. She also thanked the presenters and all their hard work. Trustee Bailey echoed what Trustee James had said. She mentioned hearing Dr. Pink on the radio this morning discussing the Brew Pub Program. Trustee Bailey thanked Lisa F., Jim P. and their team for all their work that going into the budget. She commented on the passion that GRCC Student Alliance President, Brandon Sinclair has and looks forward to seeing the continued work the student leadership will be leading. Trustee Bristol congratulated Kathy M. and the Foundation for raising 1.6 million over the past year along with the reallocation of scholarships to include need. Trustee Koetje attended the premier of Cooking with Angus stating it is Top Drawer as with many programs that the college offers, going on to say that celebrating our top notch programs is good as we are no longer little ole community college. Trustee Stewart compared the budget review to whitewater rafting as to the great finance management that is being done, in regards to adjustments and twist and turns needed to be successfully which is amazing. 17
Trustee Bristol believes the legislators will be blown away when the data is shared with them at the luncheon. She said she also attended the Cooking with Angus premier and feels this is an incredible addition to the college. Trustee Bristol went on to say that she had the pleasure of attending the Giants Banquet which was rewarding. Trustee Verburg was happy to hear about the workforce programs in the Legislative presentation as the work these programs do needs to be highlighted more within the community. IX. ADJOURNMENT Adjourned 6:00 PM 18