Laredo I.S.D. Board of Trustees Laredo I.S.D. Public Facility Corporation Board of Directors Regular Board Meeting Thursday, January 25, 2007-6:30 p.m. Laredo ISD Board Room - 1620 Houston St. Laredo, TX 78040 A. Call to Order B. Roll Call C. Pledge of Allegiance D. Special Observance E. Public Forum F. Administrator In Charge Report G. Recognitions a. School Board Recognition Month 1. Update on environmental curriculum. Mr. George M. Beckelhymer REGULAR AGENDA 2. Discussion and possible action to name the new gym at Cigarroa High School after coach Floyd Scrimshire. Mr. John Peter Montalvo, Jesus J. Guerra and Mr. Jose A. Valdez 3. Update on status of the bond oversight committee. Mr. Daniel Rigal 4. Discussion and possible action to name the Cigarroa High School Engineering Magnet School as the Sabas Perez Engineering Magnet School. Mr. John Peter Montalvo, Mr. Jose A. Valdez and Mr. Jesus J. Guerra 5. Update on wellness policy. Mr. George M. Beckelhymer
6. Update, discussion and possible action on Jefferson Wells Firm construction audit report; and TEA's procurement audit reports. Mr. Jesus J. Guerra 7. Discussion and possible action to approve an LISD program to address student absenteeism, enhance academic performance, and increase district revenues through higher overall achievement. Mr. Jose A. Valdez 8. Update and report to the Board of Trustees concerning the visit at Ysleta Canutillo ISD in El Paso, Texas. Mr. Jesus J. Guerra and Dr. Romeo Romero 9. Discussion and possible action to recommend to the Administrator in Charge that ESL (English Second Language) be taught to the community at literacy centers (CHS, MHS, and NHS). Mr. Jesus J. Guerra 10. Discussion and possible action on compensation to the administrator in charge for supplemental duties. Possible Closed Session Pursuant to Texas Government Code, Section 551.074. Mr. George M. Beckelhymer 11. Discussion and possible action regarding boundary issue between Lots 9 and 10, Block 303, including discussions with legal counsel and possible property acquisition (Buenos Aires Parking Lot). Possible Closed Session Pursuant to Texas Government Code, Sections 551.071 and 551.072. Mr. Jesus J. Amezcua and Mr. Edmundo Lopez 12. Discussion and possible action regarding the potential purchase of the following street properties relating to Kawas Elementary School: Martin Avenue between San Luis Street and Chestnut Street; and, Vicente Street between S. Jarvis Avenue and Milmo Avenue. Possible Closed Session Pursuant to Texas Government Code, Section 551.072. Mr. Jesus J. Amezcua and Mr. Edmundo Lopez 13. Discussion and possible action regarding the potential purchase of the following property: All of Blocks 488, 488A, 489, 489A; and all of Lot 1, West 44.34 feet of Lot 2, North 55.1 feet and West 33.3 feet of Lot 7 and all of Lot 8, Block Number 490; Eastern Division, City of Laredo. (Commonly known as 4401 San Francisco). Possible Closed Session Pursuant to Texas Government Code, Section 551.072. Mr. Jesus J. Amezcua and Mr. Edmundo Lopez
14. Discussion and possible action regarding real estate issues with the City of Laredo for J.C. Martin Elementary School, including possible approval of a lease agreement. Possible Closed Session Pursuant to Texas Government Code, Section 551.072. Mr. Jesus J. Amezcua and Mr. Edmundo Lopez 15. Discussion and possible action to approve the recommendation to hire the following Professional Position. Possible Closed Session Pursuant to Texas Government Code, Section 551.074. Diagnostician/Supervisor, Special Education Department Mr. Juan J. Montemayor, Executive Director for Human Resources 16. Discussion and possible action on acquisition of property for parking space for D.D. Hachar Elementary School/Recreation Center. Possible Closed Session Pursuant to Texas Government Code, Section 551.072 Mr. Jesus J. Amezcua, CPA Chief Financial Officer 17. Discussion and possible action on acquisition of property for Lot 9 and Lot 10 of Block 127 Western Division (Rappaport Building Parking Lot). Possible Closed Session Pursuant to Texas Government Code, Section 551.072. Mr. Jesus J. Amezcua, CPA Chief Financial Officer 18. Discussion and possible action to allow administration to proceed with hiring action for the budgeted professional and classified positions as identified. Mr. Juan J. Montemayor, Executive Director for Human Resources 19. Discussion and possible action on the creation of an FTE for the PEIMS Coordinator as a result of (secretarial) personnel reassignment as recommended by the Administrator in Charge with no change to pay grade or compensation. Mr. Jesus Amezcua, CPA Chief Financial Officer 20. Discussion and possible action to approve the Performance Plans as additional compensation as required in the Texas Government Code, Section 822.01 for campuses awarded the Texas Governor's Educator Excellence Award Program. Mr. Juan J. Montemayor, Executive Director for Human Resources 21. Discussion and possible action on amending the FY 06-07 School Calendar to adjust for two weather days. Mr. Marco Alvarado, Communications Director
CONSENT AGENDA Items listed in this part of the LISD Board Meeting Agenda have been presented and discussed at previous Board Meetings, Board Committee Meetings, or are considered to be routine items or matters. 22. Approval of Minutes: Regular Board Meeting ~ December 13, 2006 Special Call Meeting ~ December 17, 2006 Ms. Mercedes Santos, Administrative Officer to the Board of Trustees 23. Approval of Monthly Disbursements. Mr. Jesus Amezcua, CPA Chief Financial Officer 24. Approval of Donations and Investments. Mr. Jesus J. Amezcua, CPA, Chief Financial Officer 25. Approval of Tax Collection Report. Mr. Jesus J. Amezcua, CPA, Chief Financial Officer 26. Discussion and possible action on the annual audit report for the fiscal year ending August 31, 2006 Mr. Jesus J. Amezcua, CPA, Chief Financial Officer 27. Discussion and possible action to approve the adjustment of the District's general ledger to reflect an inventory amount as conducted by the LISD Fixed Assets staff in the amount of $880,306.00. Jesus Amezcua CPA, Chief Financial Officer 28. Discussion and possible action of the contract between LISD and the Laredo Health Department in the amount of $162,911.00 for services related to the Abstinence Grant and authorizing the said contract. Mr. Jesus J. Amezcua, CPA, Chief Financial Officer
29. Discussion and possible action on the following budget amendments Date Description Department Fund Amount A. January BA #0607-23 - Discussion Financial Management Fund 695 - $60 $5,500.00 16, and possible action on the $60 Million Bond 2006 Million Bond (2005 Series) (2005 Series) amount of $5,500.00 to be transferred from additional interest earned to D. D. Hachar Elementary School for the purchase of Lot 4, Block 1861, Eastern Division, City of Laredo, and authorizing the said budget. B. January 16, 2007 C. January 9, 2007 D. January 7, 2006 BA# 0607-24 - Discussion and possible action on the General Operating Fund total amount of $3,075,750.00 in order to designate the fund balance, and authorizing the said budget. Financial Management Fund - 199 General Operating BA #0607-25 - Discussion and possible action on a total amount of $238,950.00 from the General Operating Fund Balance in order to provide funding for the purchase of defibrillators for each campus and authorizing the Superintendent to implement said budget. BA# 0607-26- Discussion and Financial Management possible action on the General Operating Fund and the 2006 PPFCO budget amendment in the total amount of $1,200.00 as a result of transfers between functions and authorizing the said budget. This is a transfer of funds between line items with no effect on fund balance. $3,075,750.00 Financial Management Fund 199 - $238,950.00 General Operating Fund Fund 199-General Fund $1,200.00
Date Description Department Fund Amount E. January BA #0607-27 - Discussion Financial Management Fund 695 - $60 $67,813.00 16, and possible action on the $60 Million Bond 2007 Million Bond (2005 Series) (2005 Series) amount of $67,813.00 to be transferred from bond proceeds to Memorial Middle School Athletic Field Project for additional architect fees based on construction cost, and authorizing the said budget. F. January 16, 2007 G. January 16, 2007 H. January 16, 2007 BA #0607-28 - Discussion and possible action on the $60 Million Bond (2005 Series) amount of $2,125,000.00 to be transferred from bond proceeds to Memorial Middle School for improvements to the Athletic Field, and authorizing the said budget. Financial Management Fund 695 - $60 Million Bond (2005 Series) $2,125,000.00 BA #0607-29 - Discussion and possible action on the IFA #1 Bond Issue budget amendment in the amount of $3,483.00 to be transferred from Tarver Elementary School to Heights Elementary, Kawas Elementary, and Cigarroa High School for printing architectural plans services and for the purchase of markerboards and tackboards, and authorizing the said budget. Financial Management Fund 699 - IFA #1 $3,483.00 Bond Issue BA #0607-30 - Discussion and possible action on the IFA #1 Bond Issue budget amendment in the amount of $480.00 to be transferred from Tarver Elementary School to Ryan Elementary and Daiches Elementary School for printing services, and authorizing the said budget. Financial Management Fund 699 - IFA #1 Bond Issue $480.00
Date Description Department Fund Amount I. January BA #0607-31 - Discussion Financial Management Fund 695 - $60 $2,600.00 16, and possible action on the $60 Million Bond 2007 Million Bond (2005 Series) (2005 Series) amount of $2,600.00 to be transferred from bond proceeds to the Transportation Department for Phase I Environmental Site Assessment of block no. 488, 488A, 489, 489A and lot no. 1, W44.32-4, N55.1- W33.3 of 7 and all 8 block no. 490 ED, and authorizing the Superintendent to implement said budget. J. January 9, 2007 BA #0607-32 - Discussion Financial Management and possible action on a total amount of $106,690.00 from the Child Nutrition Program Fund Balance in order to provide additional funding for a proposed change order for kitchen equipment at Buenos Aires and authorizing the said budget. Total purchase cost of kitchen equipment is $292,033.55. Fund 197, Child Nutrition Program, P.P.F.C.O. has an available balance of $185,347.00. The additional funding of $106,690.000 will be provided by Fund 101, Child Nutrition Program. Fund 101 - Child Nutrition Program $106,690.00
30. Bids, Proposals, Quotations & Contracts Date Description Recommendation Time Period Avail Amt A. January 25, 2006 B. December 19, 2006 C. January 9, 2007 D. February 22, 2005 Consultant Services Cigarroa High School Sole Source Vendor Standard Email and Web Hosting Services Technology Department/Erate Eligible Services RFPQ 001 Year 2007 Purchase of Wireless Communications District Wide Staff recommends to award contract to Intercultural Development Research Association (IDRA)in the amount of $33,000.00 including travel and per diem. for a year are $33,000.00. Staff recommends awarding echalk, LLC as a sole source vendor for standard email and web hosting services in the amount of $292,700.00 including standard file storage services (if approved, cost to LISD will be $74,291.60 contingent upon approval of the E- Rate Round 10 application by the Schools and Library Divisions). for last year were $38,143.70. Staff recommends awarding to Sprint Nextel. for one year are $350,000.00. RFP#05-015 Staff recommends to renew third Federal Funded Apparel and final year to J. C. Penney, Inc. for a year are $35,000.00 In effect for a period of four (4) months beginning January 31, 2007 and terminate May 31, 2007. In effect for one year beginning July 1, 2007 and terminating June 30, 2008 (this is the E-Rate funding year). In effect for one year beginning July 1, 2007 and ending June 30, 2008. In effect for a period of one year beginning March 18, 2007 and terminating March 17, 2008 Funding available through AYP account. for a year are $33,000.00. Funding E-Rate and local match from WADA funds for last year were $38,143.70. Funding Erate 10 Grant and the estimated 10% match from general fund. for one year are $350,000.00. Funding clothing and recent immigrant account. for a year are $35,000.00
Date Description Recommendation Time Period Avail Amt E. July 11, 2006 F. January 16, 2007 G. January 13, 2006 H. November 30, 2007 RFQ # 06-001 Professional Architectural/ Engineering Consulting Services Construction Department RFP # 07-002 E-Rate Round 10 Infrastructure Technology Department RFP # 008-06 Health Insurance Consultant Services Risk Management Department RFP # 130-06 Ansul Cafeteria Fire Systems Inspection, Maintenance and Service Proposal Staff recommends awarding architects with respective named projects to: (1) PBK for Shirley Field, Martin High School field house, Transportation Department and Fine Arts Facility projects, (2) Sepulveda and Associates Architects for Food Service project, (3)Ashley Humphries and Sanchez Architects for Science Lab and Cigarroa Middle Orchestra projects, and (4) Cavazos & Associates Architects for Nixon High School (improvements to communication school connectivity, safety, additional classrooms, and dressing rooms) project. will be based on the scope of the project and the adopted fee schedule. Staff will present recommendation at the board meeting level due to opening of proposal being on January 16, 2007. Staff recommends to renew the second of a three year contract with Wethe & Associates at an hourly rate of $105.00 (capped cost $10,000.00). for a year are $10,000.00. Staff recommends to award the proposal to Metro Equipment Company. for a year are $3,100.00. In effect for a period of three years beginning August 14, 2006 and terminating August 13, 2009. In effect for a period of one year beginning July 1, 2007 and ending June 30, 2008. In effect for a period of one year beginning March 20, 2007 and ending March 19, 2008. In effect for a twoyear period beginning January 19, 2007 and terminating January 18, 2009 with an option to renew contract for two (2) years through January 18, 2011. Purchase Orders will be processed on an "as need" basis. Funding for these projects is $60M Bond Program and QZAB funds. will be based on the scope of the project and the adopted fee schedule. N/A Funding professional services account. for a year are $10,000.00. Funding is the professional services account. for a year are $3,100.00.
Date Description Recommendation Time Period Avail Amt I. November 21, 2006 J. November 30, 2006 31. Change Order RFP # 132-06 Landscaping and Irrigation Improvements at Daiches Elementary School Construction Department RFP # 144-06 Graphing Calculators Staff recommends to award contract to Evergreen Landscaping Services for a total amount not to exceed $137,500.00. Staff recommends awarding to D&H Distributing, ETA/Cuisenaire, and The Bach Company. for a year are $78,000.00. In effect for a period of one year beginning December 15, 2006 and terminating December 14, 2007. Funding landscaping and irrigation account. $137,500.00 In effect for one year Funding beginning March 26, 2007 and terminating the general March 25, 2008. supplies account. for a year are $78,000.00. Project Proposal Contractor Description Amount A. Buenos Additive Change Leyendecker Construction, Provide labor, materials, $292,033.55 Aires Order Inc. equipment and supervision Elementary for the kitchen equipment as School indicated on construction RFP# 030- documents. 04 B. Christen Middle School Phase II 32. Tax Refund(s) Additive Change Order Leyendecker Construction Inc. This allowance will be $20,000.00 utilized for the removal of unknown quantities of pipe insulation, which contains asbestos. This is comprised of approximately 1,667 l.f.) Extension of performance period is 34 days plus the time required for removal of asbestos. Because there is not a complete scope of work at this time, and this work is being done on an as need basis, additional time will be requested when removal is completed. Acct # Tax Year Tax Payer Description Amount A. 548-01220-060 2006 Laredo National Bank Refund due to overpayment $1,999.50 B. 445-01055-070 2005 and 2006 Maria L. Rodriguez Refund due to overpayment $747.72
Other Consent Items 33. Discussion and possible action to accept and approve an increase to the Guaranteed Maximum Price for Leyendecker Elementary School RFP#030-04 based on square footage increase, modifications to scope, and value engineering of project. Mr. Edmundo Lopez III, Construction Program Administrator PFC AGENDA RECESS AS THE LAREDO I.S.D. BOARD OF TRUSTEES AND CONVENE AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS: 34. Call to Order Laredo I.S.D. Public Facility Corporation Regular Meeting 35. Roll Call 36. Discussion and presentation of monthly reports for the Laredo I.S.D. Public Facilities Corporation A. Financial Statements B. Change Order Report C. Disbursement Report D. Investment and Interest Report Mr. Jesus J. Amezcua, CPA, Chief Financial Officer 37. Discussion with legal counsel on legal matters regarding Construction Management at Risk Contract for Leyendecker Elementary Project. Possible Closed Session Pursuant to Texas Government Code, Section 551.071. Mr. John Kazen, 38. Discussion and possible action to accept and approve an increase to the Guaranteed Maximum Price for Leyendecker Elementary School RFP#030-04 based on square footage increase, modifications to scope, and value engineering of project. Mr. Edmundo Lopez III, Construction Program Administrator
ADJOURN AS THE LAREDO I.S.D. PUBLIC FACILITY CORPORATION BOARD OF DIRECTORS AND RECONVENE AS THE LAREDO I.S.D. BOARD OF TRUSTEES. 39. Communications 40. Adjournment If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meeting Act, Tex Government Code, Chapter 551, Subchapter D and E. It is the Policy of the Laredo Independent School District not to discriminate on the basis of race, color, national origin, gender, religion, limited English proficiency, or handicapping condition in its programs. DISABILITY ACCESS STATEMENT Persons with disabilities who plan to attend this meeting and who may need auxiliary aid or services are requested to contact Mercedes Santos at (956) 795-3406 at least two working days prior to the meeting so that appropriate arrangements can be made. The accessible entrance and accessible parking spaces are located at the LISD Board Room, 900 Main.