तम लन ड क न द र य व श व द य लय

तम लन ड क न द र य व श व द य लय (स सद द व र प ररत अध न यम 2009 क अ तर गत स थ पपत) CENTRAL UNIVERSITY OF TAMIL NADU (Established by an Act of Parliament, 2009) लक क ड पररसर/Neelakudi, नतर व र र/Thiruvarur - 610 005 04366-277359 / email: purchase@cutn.ac.in; EOI No.23/2016-17 01.11.2016 INVITING EXPRESSION OF INTEREST FOR ENGAGING INTERNAL AUDITOR The Central University of Tamil Nadu (herein after referred to as CUTN) is a Central University established by an Act of Parliament invites proposal from eligible Chartered Accountants Firm to be engaged as Internal Auditor of the University for the period 2016-17. Detailed Terms of Reference (ToR) along with eligibility criteria forms and formats are available in the website www.cutn.ac.in. Only the eligible firms are requested to submit their proposal in the prescribed format, which should reach on or before 16.11.2016 latest by 4.00 PM in the address given under ToR. The proposal should be sealed and duly superscribed as Proposal for Engaging Internal Auditor EOI No.23/2016-17 and must be submitted to the following address: The Registrar Central University of Tamil Nadu Neelakudi, Thiruvarur 610 005. The Registrar, CUTN reserves the right for any modification/cancellation of the advertisement, if required, without assigning any reason thereof. -sd/- REGISTRAR, CUTN

Terms of Reference (ToR) for engagement of Internal Auditor for CUTN. 1. Instruction to the Applicant. A. Objective: To conduct Internal Audit for the University and provide guidance of internal control system. B. Coverage of the Audit: The audit will cover the period from 1 st April 2016 to 31 st March 2017. C. Scope of Audit: Verification of Internal Control System in General and for the following areas in particular. Verification of Cash Payment Vouchers Verification of Bank Payment Vouchers Verification of Different types of Grants Received Accounting Different types of Grants Received Verification for acquisition of Fixed Assets and other expenditure of material amount. Verification of Maintenance of Fixed Assets Register. Verification of Bank Reconciliation Statement. Physical Verification of Cash Balance / Fixed Deposits / Bank Balance Verification of different types of fees received like Registration Fees, Exam. Fees etc. Verification of other Income of University. Verification of Receipts and Payments Account, Income & Expenditure Account. Verification of deduction and deposit of Income Tax / Professional Tax etc and TDS Returns. Verification of other statutory deductions and deposits thereof. Verification of submission of various types of statutory returns. Verification of Investments including physical verification of instruments of Investments. Verification of Reconciliation of Pension and Leave Salary Contribution. Verification University Fee / student details and Reconciliation thereof. Verification of Purchase Proposal both for Capital and revenue items. Verification of Advances pending adjustments. Test Physical verification of Assets / Library Books / Chemicals / Consumables. Test checking of internal control procedure Test checking of University budget estimates, actuals etc. Any other area as may be decided by the University Authority.

D. Timeline: The auditor will submit their report along with executive summary on half yearly basis covering the backlog period. The audit firms shall not be allowed to sub contract the work to any other parties either in part or full. At the end of the year, a consolidated report has to be submitted covering the whole year 2016-17. 2. Eligibility & Selection (A) Eligibility Criteria Any interested Chartered Accountants firm shall be eligible to apply for the assignment, subject to meeting the following eligibility criteria: 1. The Firm should have minimum of 5 years of experience in the profession. 2. The Gross Turnover of the firm for the previous financial years should be 15 lakhs or more. 3. Chartered Accountants should involve fully in submission of report and discussion on Internal audit matters. (B) Submission of Proposal Interested eligible Chartered Accountant Firms shall apply for the assignment in the format along with required information and documents as per the format given in Annexure 1, 2 and 3 within due date and time for submission i.e. on 16.11.2016 at 4.00 PM. The proposal must be submitted to the following address: (C) Evaluation of Proposal The Registrar Central University of Tamil Nadu Neelakudi, Thiruvarur 610 005. The proposal of the eligible firms shall be evaluated on the basis of work experience and financial and technical capacity. (D) Payment Terms The audit firm shall raise invoice after successful completion of audit and reporting, as per the work order. 100% Payment shall be made after Successful Completion of 2nd Half Yearly Audit and submission of a consolidated report for 2016-17.

Annexure 1 FORMAT FOR TECHNICAL PROPOSAL Sl. No. Particular Details 1. Name of the Firm 2. Address of the Head office of the Firm with Telephone number and name of contact person 3. ICAI Registration Number of the firm and date. 4. Empanelment number with C&AG of India and date 5. Total Numbers of Partners with the firm a) FCA: b) ACA: (list to be attached) 6. Number of PSU/Government Company audit a) 2013-14: (Internal) carried out by the Firm in b) 2014-15: preceding three years: c) 2015-16: (self certified & list of firms year wise) 7. Annual Turnover for last three years a) 2013-14: b) 2014-15: c) 2015-16: Documents to be submitted along with the above information: Copy of Registration certificate of the firm with ICAI Copy of Empanelment with C&AG of India in support of the above Copy of Income tax return for last three years in support of firm s annual turnover for last three years. Copy of appointment letters from PSU/Govt. Company for their audit in support of the above information along with self certified list of firms year wise. List of partners with the status as to FCA/ACA.

Annexure 2 (To be written in the letterhead of the firm) Undertaking I / we do hereby declare that the above-mentioned information are true and correct and I / we also undertake to abide by the terms and condition of the work order and would make compliance of terms laid-down in the work order if executed by us with Central University of Tamil Nadu (CUTN) Date : Place : Signature of Authorized Signatory of the Firm along with seal of firm

Annexure 3 ACKNOWLEDGEMENT AND FINANCIAL PROPOSAL To The Registrar Central University of Tamil Nadu Neelakudi, Thiruvarur 610 005 Sub: Submission of Proposal for appointment of Internal Auditor of CUTN Ref: EOI No.23/2016-17 Madam / Sir, (1) Having carefully examining the entire ToR and having obtained all the requisite information about the assignment, we do hereby propose to provide the desired professional service as detailed. (2) Our Professional Fees for the aforesaid assignment shall be Rs... (Rupees...). (3) Additional Charges, if any: (a) Travel to and from Thiruvarur : (b) Boarding : (c) Lodging : (4) Service Tax shall be claimed separately as per the prevailing rate. (5) We agree to abide by this financial proposal / bid for a period of 180 days from the date of the quote. Yours faithfully, Authorized signatory