The Board of Governors of the California Community Colleges PRESENTED TO THE BOARD OF GOVERNORS DATE: May 14, 2018 SUBJECT: Approval of Contracts and Grants Item Number: 2.1 Attachment: No CATEGORY: Executive TYPE OF BOARD CONSIDERATION: Recommended By: Consent/Routine Approved for Consideration: Daisy Gonzales, Deputy Chancellor Eloy Ortiz Oakley, Chancellor First Reading Action Information X ISSUE: This item presents contracts and grants to the Board of Governors for approval. BACKGROUND: The Procedures and Standing Orders of the Board of Governors (Sections 318 and 319) require the Chancellor to receive board approval before entering into contract or grants (or amendments of contracts or grants) which are: in excess of $100,000; or over three years in duration; or with respect to consulting services, in excess of $50,000. For each board meeting, staff prepares a summary of all currently proposed contracts and grants that exceed any of the established thresholds. If there are no proposed contracts or grants that exceed the established thresholds, the board will be so informed at its meeting. RECOMMENDED ACTION: It is recommended that the Board of Governors approve entering into the contracts and grants described in the May 2018 agenda.
ANALYSIS: This item provides summaries of contracts and grants recommended for board approval. In addition, Standing Order Numbers 318 and 319 which govern board action on contracts and grants are included for reference. Below is an overview of the contracts and grants contained in this item: Item 1 is a renewal grant, non-competitive, per title 5 of the California Code of Regulations and the Board of Governor s procedures and Standing Orders, to support the Academic Senate of the California Community Colleges. Item 2 is an amendment to a contract, non-competitive, for the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Item 3 is an amendment to a contract, issued through a competitive, for the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Item 4 is an amendment to a contract, issued through a competitive for the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Item 5 is a renewal contract, non-competitive, for the Puente Project. This contract is a joint program funded by the California Community Colleges and University of California. Item 6 is a renewal contract, non-competitive, for the Fiscal Crisis Management and Assistance Team via the Kern County Office of Education to conduct fiscal audits, examinations or reviews of any community college districts. Item 7 is a renewal grant, issued through a competitive process, for the Cal-Pass project. Item 8 is a renewal grant, issued through a competitive process, for the TTIP-CCC Technology Center, which provides funding for CCC Systemwide Technology Platform, CalREN, CCCApply, CCC Information Security Center, CCC Accessibility Center, Systemwide Architecture Committee, Telecommunications and Technology Advisory Committee and Library Content Database. Item 9 is a renewal grant, issued through a competitive process, for the TTIP-CCC TechConnect, which provides funding for Online Teaching Conference, @One Project, CCC Confer and 3CMedia Solutions. Item 10 is a renewal grant, issued through a competitive process, for the Online Education Initiative program to increase the number of college associate degree graduates and transfers to four-year colleges. Item 11 is a renewal grant, issued through a competitive process, for the Educational Planning System that will benefit all community college students and provide them with career exploration, program planning, degree audit tools and improve access to data necessary for robust education planning.
Item 12 is a renewal grant, issued through a competitive process for the Institutional Effectiveness Partnership Initiative. Item 13 is a renewal grant, issued through a competitive process, for specialized training implemented under the Institutional Effectiveness Partnership Initiative. Item 14 is a renewal contract, non-competitive, with the Foundation for California Community Colleges to hire student assistants to work in the Chancellor s Office administrative and program units. Item 15 is a renewal contract, issued through a competitive process, to provide increased student and public awareness of the Associate Degree for Transfer program, a simplified student transfer process between California Community Colleges and California State University and other four-year institutions. Item 16 is a new grant, issued through a competitive process, for the Transfer Counselor Web Site to support the efforts of transfer counselors across the community college system. Item 17 is a renewal grant, issued through a competitive process, to support the Transfer Guarantee to Historically Black Colleges and University program. Item 18 is a renewal contract, non-competitive, to provide funding to support the California Community Colleges share of ongoing expenses of the ASSIST articulation program with the Regents of the University of California, Office of the President. Item 19 is a renewal to a contract, non-competitive process, to provide technical assistance and special projects related to the Disabled Students Programs and Services Program (DSPS) for the Chancellor s Office and the California Community Colleges Districts. Item 20 is a renewal contract, issued through a competitive process, to act as a fiscal agent to support the system-wide CalWORKs program. Item 21 is a renewal contract, issued through a competitive process, for a district to act as the fiscal agent, pursuant to the Education Code section 69648.5, to support Extended Opportunities Program and Services (EOPS). Item 22 is an interagency agreement with California Department of Social Services (CDSS), to reimburse the Chancellor s Office for the federal share of costs associated with providing foster and kinship care education and training. Item 23 is an interagency agreement with CDSS, to reimburse the Chancellor s Office for the federal share of costs for providing training on the Commercial Sexual Exploitation of Children (CSEC) through the Foster and Kinship Care Education program.
Item 24 is an interagency agreement with CDSS, to reimburse the Chancellor s Office for the federal share of costs associated with providing educational services to CalWORKs recipientstudents and provide administrative and overhead costs to the Chancellor s Office. Item 25 is a renewal grant, issued through a competitive process, for the Alternate Text Production Center to provide a coordinated system-wide approach to the timely and efficient production of printed information in alternate media format. Item 26 is a renewal grant, issued through a competitive process, for the Alternate Text Production Center to provide a coordinated system-wide approach to the timely and efficient production of printed information in alternate media format. Item 27 is a new allocation, which will encourage the enrollment, retention and transfer of current and former foster youth in the California community colleges by establishing an educational program that provides services promoting their academic services. Item 28 consist of new grants, issued through a competitive process, for the purpose of the funds is to provide financial support to districts interested in implementing new, or expanding existing California Community College Mental Health Services programs. Item 29 is a new grant, non-competitive, to support the Adult Education Block Grant administered by the Chancellor s Office in partnership with Superintendent of the California Department of Education. Item 30 consists of new grants, issued through a competitive process, to provide one of ten Statewide Sector Navigator Key Talents for advancing sector strategies. Item 31 is a new grant, issued through a competitive process, to fund a fiscal agent to standardize personnel management practices pertinent to Key Talent, such as onboarding of Supervisors of Record, onboarding of Key Talents, 360 degree evaluation/coaching/and performance management of Key Talents, professional development of Key Talents, expense reimbursement management, grant and mini grant management, and funds processing. Item 32 is a new grant, non-competitive, to supports seven consortia chairs and the consortium activities that move the needle in the region s new, emergent sectors and other regional based projects. Item 33 is a new grant, issued through a competitive process, to establish a fiscal agent for the statewide omnibus of initiatives, programming, leadership and coordination in support of implementation of the Strong Workforce Program and the 25 recommendations of the Board of Governors Task Force on Workforce, Job Creation, and a Strong Economy. Item 34 is a renewal interagency agreement, non-competitive, with California Department of Education to establish the Adult Education Block Grant under the administration of the California Community Colleges Chancellor's Office and the State Department of Education. Item 35 is an allocation, issued through a competitive process, to expand the availability and quality of community college career education and workforce development courses, programs, pathways, credentials, certificates, and degrees.
(1) Academic Affairs Division Reason for Board Approval: Grant Exceeds $100,000 Grant (Academic Affairs/Outgoing Funds) Academic Senate for California Community Colleges Contract or Grant Number: 18-355-001 Term: July 1, 2018 June 30, 2019 One Year Amount of Agreement: $768,000 N/A Purpose: This grant supports the Academic Senate for California Community Colleges in fulfilling its various roles as specified in California Code of Regulations, title 5, section 53206 and the Board of Governors Procedures and Standing Orders, sections 332 and 334. (2) Academic Affairs Division Reason for Board Approval: Amendment Exceeds $100,000 Contract (Academic Affairs/Zero Textbook Cost Degree/Outgoing Funds) Allan Hancock Joint CCD Contract or Grant Number: C16-0046 Term: Original Term: December 1, 2016 December 1, 2017 Amendment 1: December 1, 2016 June 1, 2018 Amendment 2: December 1, 2016 December 31, 2019 3 years and 1 months Amount of Agreement: Original Amount: $30,000 Amendment 1: $50,000 Amendment 2: up to $130,000 Total: $210,000 Non-competitive Purpose: Amendment #2 allows the Chancellor s Office to fund activities to expand the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Additionally, the Chancellor s Office will be able to provide more training, workshops, webinars and more to current ZTC grantees and those community colleges considering implementation of ZTC program pathways on their campus. The extension of time will allow community colleges to report more data on implementation and student savings to validate the impact of this program on our students. (3) Academic Affairs Division Reason for Board Approval: Amendment Exceeds $100,000 Contract (Academic Affairs/Zero Textbook Cost Degree/Outgoing Funds) Santa Clarita CCD Contract or Grant Number: C16-0079 Term: Original Term: May 15, 2017 July 31, 2019 Amendment 1: May 15, 2017 December 31, 2019 2 years and 7.5 months Amount of Agreement: Original Amount: $210,000 Amendment 1: $225,000
Total: $435,000 Originally awarded through competition Purpose: Amendment #1 allows the Chancellor s Office to fund activities to expand the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Additionally, the Chancellor s Office will be able to provide more training, workshops, webinars and more to current ZTC grantees and those community colleges considering implementation of ZTC program pathways on their campus. The extension of time will allow community colleges to report more data on implementation and student savings to validate the impact of this program on our students. (4) Academic Affairs Division Reason for Board Approval: Amendment Exceeds $100,000 Contract (Academic Affairs/Zero Textbook Cost Degree/Outgoing Funds) West Hills CCD Contract or Grant Number: C16-0067 Term: Original Term: May 15, 2017 July 31, 2019 Amendment 1: May 15, 2017 December 31, 2019 2 years and 7.5 months Amount of Agreement: Original Amount: $210,000 Amendment 1: $225,000 Total: $435,000 Originally awarded through competition Purpose: Amendment #1 allows the Chancellor s Office to fund activities to expand the Zero Textbook Cost (ZTC) Degree program throughout the community college system to curtail the cost of attendance for our students using Open Education Resources instructional materials. Additionally, the Chancellor s Office will be able to provide more training, workshops, webinars and more to current ZTC grantees and those community colleges considering implementation of ZTC program pathways on their campus. The extension of time will allow community colleges to report more data on implementation and student savings to validate the impact of this program on our students. (5) Academic Affairs Division Reason for Board Approval: Contract Exceeds $100,000. Contract (Academic Affairs/Puente Project/Outgoing Funds) Contra Costa CCD Contract or Grant Number: C18-0350 Term: July 1, 2018 June 30, 2019 One year Amount of Agreement: $1,921,000 N/A Purpose: This contract is to provide funding for the Puente Project, a joint California Community Colleges and University of California program. Funding has been provided continuously through the state budget since 1987 and the UC provides matched funds up to $200,000 of private funds. (6) College Finance and Facilities Division Reason for Board Approval: Contract Exceeds $100,000 Contract (Facilities/Outgoing funds)
Kern County Office of Education Contract or Grant Number: C17-0084 Term: June 1, 2018 December 31, 2019 19 months Amount of Agreement: $ 570,000 (17-18) N/A Purpose: The Fiscal Crisis Management and Assistance Team via the Kern County Office of Education will conduct audits, examinations or reviews of any community college districts pursuant to authorities granted in Education Code Section 84041. (7) Digital Innovation and Infrastructure Division Reason for Board Approval: Grant Exceeds $100,000 Grant (DII/Outgoing funds) Grantee: San Joaquin Delta CCD Grant Number: 18-030-001 Term: July 1, 2018 December 31, 2018 6 months Amount of Agreement: Not to exceed $1 million Originally awarded through RFA-competitive bid Purpose: The Cal-PASS grant was awarded to a new grant recipient in 2012-13. This grant is currently funded for $1.139 million dollars per fiscal year. Grantee responsibilities: Maintain the infrastructure, hardware and software necessary to store, maintain and provide secure access to hundreds of millions of encrypted, anonymous student records. This includes continued collaboration with the Chancellor s Office regarding data hosting. Manage the project as it conducts data analyses, including the development and production of reports, studies and outcome analyses. Share Cal-PASS outcomes with statewide, regional and local groups working to improve the alignment of curriculum from K-16 as well as working to improve regional K-16 collaboration. Track the effects of curricular and instructional alignment, as well as special interventions such as Early Assessment, Advancement via Individual Determination (AVID) and Puente programs. Compile and share the data to improve the sequencing in undergraduate education requirements so that appropriate senior year high school courses are linked to postsecondary general education courses. This also includes working to align curriculum with placement tests in higher education so students have the necessary preparation to meet test expectations. Continue the expansion of data collection by increasing Cal-PASS member institutions in the three segments of education, K-12, community colleges and universities. The extent of this expansion, may include every public and private education institution in California, this will be dependent on the level of funds available. Evaluate the current program s scope of activities and develop recommendations related to further improving the program s effectiveness over the next five years. This evaluation should be aligned to the program s mission and include the solicitation and input of program stakeholders.
(8) Digital Innovation and Infrastructure Division Reason for Board Approval: Grant Exceeds $100,000 Grant Grantee: Butte-Glenn CCD Grant Number: 18-055-001 Term: July 1, 2018 December 31, 2018 6 months Amount of Agreement: Not to exceed $3,000,000 Originally awarded through RFA-competitive bid Total Amount Awarded: Not to exceed $3 Million Purpose: The Chancellor s Office Technology, Research and Information Systems Division governs the Telecommunications and Technology Infrastructure Project (CCC Technology Center), which is guided by the provisions of the strategic technology plans developed by the Telecommunications and Technology Advisory Committee (TTAC). The renewal will allow the TTIP - CCC Technology Center to provide secure, scalable, and integrated technology solutions for the California Community Colleges that take advantage of economies of scale, which are facilitated by governance from the colleges themselves. The CCC Technology Center provides a variety of technology services: CCC Systemwide Technology Platform: a standardized solution set to enable statewide technology solutions. Management of the California Research and Education Network (CalREN) CCCApply: the Online Application to the California Community Colleges. The new version of the common application to college will save colleges $600,000 in ongoing costs and is being provided free to all California Community Colleges. The application consistently receives a 97 percent approval rating from students. CCC Information Security Center: Provides free information security services to the California Community Colleges to help colleges guard against data security breaches. CCC Accessibility Center Systemwide Architecture Committee (SAC) Telecommunications and Technology Advisory Committee (TTAC) Statewide purchase of a Library Content Database: available for free to all community colleges In addition to furthering California Community Colleges technology initiatives, the CCC Technology Center funds and manages the operations of CalREN, the California Research and Education Network for the California Community Colleges. This fiber optic backbone connects the vast majority of the state's K- 20 system. (9) Digital Innovation and Infrastructure Division Reason for Board Approval: Grant Exceeds $100,000 Grant Grantee: Palomar CCD Grant Number: 18-056-001 Term: July 1, 2018 December 31, 2018 6 months Amount of Agreement: Not to exceed $2 million
Originally awarded through RFA-competitive bid Total Amount Awarded: Not to exceed $2 Million Purpose: The Chancellor s Office Technology, Research and Information Systems Division governs the Telecommunications and Technology Infrastructure Project CCC TechConnect, which is guided by the provisions of the strategic technology plans developed by the Telecommunications and Technology Advisory Committee (TTAC). TTIP - CCC TechConnect has developed and manages a variety of system wide technology projects in addition to the following duties: Providing project leadership Providing technology services Disbursing funds Managing contracts Developing external funding resources Publicizing the progress of the projects The renewal of the grant will allow the CCC Technology Center Program to provide secure, scalable, and integrated technology solutions to the California Community Colleges while taking advantage of economies of scale. The purpose of CCC TechConnect is to support community colleges in their efforts to address the needs for system-wide media streaming as well as video conferencing services. Additional attention will be given to supporting faculty and staff efforts to keep their skills sharp, by delivering high quality, on demand training at little or no cost. Current TTIP (CCC TechConnect) services and products include: The Online Teaching Conference is organized managed and supported by all TTIP-South projects and brings together exemplary instructors in online education from California and institutions across the nation. The @One Project offers free to low-cost professional development and technical training for faculty and classified staff, in addition to offering a certification program/curriculum in online teaching for California Community College faculty. The CCC Confer project provides free audio (phone) and web conferencing services to the community colleges. The project has seen a year-to-year increase in demand for e- conferencing services, which supports and enables collaboration while saving time and money related to travel. CCC Confer also supports faculty and students by enabling virtual office hours, live classroom tutoring, counseling, captioning, voice tools, etc. 3CMedia Solutions provides live conference support, multi-media services, storage and ondemand video streaming. In 2013-14, 3C Media Solutions assumed the administrative and fiscal responsibility of providing a video conferencing solution to the California Community Colleges. (10) Digital Innovation and Infrastructure Division Reason for Board Approval: Grant Exceeds $100,000 Grant Grantee: Foothill-De Anza CCD Grant Number: 18-082-001 Term: July 1, 2018 December 31, 2018
6 months Amount of Agreement: Not to exceed $12,000,000 Originally awarded through RFA-competitive bid Purpose: This renewal of the grant will expand the California Virtual Campus (CVC), which is a catalog of online courses from accredited colleges in California. This RFA will establish an online course exchange (Exchange) in the CVC for California Community College (CCC) students. The program is designed to increase the number of college associate degree graduates and transfers to four-year colleges and improve the retention and success of students enrolled in online courses offered through the Exchange. The online course exchange within the CVC is the result of the Governor s Online Education Initiative funded in the 2013-14 State of California Budget for $16,910,000 and $10,000,000 annually. The Online Education Initiative is a program that will enable students from any participating college to enroll in and complete a course from another participating college and easily apply that course towards completion of a degree at their home college. The Online Education Initiative will allow students to find, register and complete courses at any California Community College participating in the initiative. It will also include student support services to address retention and faculty support for course development and conversion. The goal is to increase access to open courses from across the state to provide students with opportunities to faster degree completion. Program Responsibilities: Act as the fiscal agent for the initiative. Work closely with the Chancellor's Office and Advisory and Steering Committees to guide the initiative toward the successful completion of objectives. Establish effective consortium agreements, student support, professional development and technology solutions. Ensure the initiative is integrated into all phases of new and existing statewide projects. Perform project management activities for the online education system and its components collaborate with the California Community College Technology Center (CCCTC) which is responsible for developing technical standards for statewide projects. Collaborate with: @One for professional development, 3CMedia and CCConfer for video, phone and web-based conferencing. Expand the usage of the online education system and ensure it continues to provide benefit to the California Community Colleges. (11) Digital Innovation and Infrastructure Division Reason for Board Approval: Grant Exceeds $100,000 Grant Grantee: Butte-Glenn CCD Grant Number: 18-084-001 Term: July 1, 2018 December 31, 2018 6 months Amount of Agreement: Not to exceed $3 million Originally awarded through RFA-competitive bid Purpose: This initiative will develop an Education Planning System for the benefit of all California Community Colleges and students. The Education Planning System will provide career exploration,
program planning, degree audit tools and improve access to data necessary for robust education planning. The goals of the Education Planning system are: Develop and use centralized and integrated technology solutions to better guide students to define and achieve their educational goals. Help colleges provide more students with education planning and degree audit support. Develop and/or expand the underlying systems of data necessary to support a comprehensive statewide education planning system to streamline the planning process for students, faculty and staff. Program Responsibilities: Act as the fiscal agent for the initiative. Work closely with the Chancellor's Office and Advisory and Steering Committees to guide the initiative toward the successful completion of objectives. Ensure the initiative is integrated into all phases of new and existing statewide projects. Perform technical and non-technical project management activities for the education planning system and its components, such as, committee management, requirements gathering, policy review and impact analysis, collecting user enhancement and change requests, end user training, and implementation and ongoing user support. Partner with the California Community College Technology Center (CCCTC) which is responsible for developing technical standards for statewide technology projects. Expand the usage of the education planning system and ensure the system continues to provide benefit to the California Community Colleges. The California Community College (CCC) Education Planning Initiative is a new initiative funded in the 2013-14 California State Budget to help implement the Student Success and Support Program created by Senate Bill 1456 (SB 1456), the Seymour-Campbell Student Success Act of 2012. That law refocused and updated the former Matriculation program to target funding to the core services of orientation, assessment, counseling, advising and education planning to support the Board of Governors implementation of the recommendations from the Student Success Task Force. (12) Institutional Effectiveness Division Reason for Board Approval: Grant Exceeds $100,000 Grant (Institutional Effectiveness/SSSP/Outgoing) Santa Clarita CCD Contract or Grant Number: 18-047-001 Term: July 1, 2018 December 31, 2020 Five Years Project Year: Year Five of Five Amount of Agreement: $7,500,000 Originally awarded through RFA-competitive bid Purpose: The 2018-19 State Budget appropriates $7,500,000 for the ongoing technical assistance activities implemented under the Institutional Effectiveness Partnership Initiative. In FY 2014-15, the state budget funded the Institutional Effectiveness Technical Assistance grant to support the operational effectiveness of the California Community Colleges. The grant promotes practices that help colleges remain fully accredited, avoid audit findings, improve institutional effectiveness, and increase student
outcomes. The grant facilitates this objective through a variety of approaches, including the administration of Partnership Resource Teams (PRTs). At the college s request, the PRT process pairs a client college with a team of volunteer practitioners who have relevant expertise or knowledge in areas of need identified by the college. Over the last four years, the PRT volunteer network has grown to over 400 California community colleges practitioners and over 80 institutions have participated in the PRT technical assistance program. (13) Institutional Effectiveness Division Reason for Board Approval: Grant exceeds $100,000 Grant (Institutional Effectiveness/Specialized Training/ Outgoing Funds) Grantee: Chabot-Las Positas CCD Grant Number: 18-020-001 Term: July 1, 2018 December 31, 2020 Up to five years, with yearly renewals Project Year: Year two of five Amount of Agreement: Up to $20,000,000 Originally awarded through RFA-competitive bid Purpose: The 2018-19 State Budget appropriates $20,000,000 for the continued, ongoing specialized training activities implemented under the Institutional Effectiveness Partnership Initiative. The Institutional Effectiveness division will rely on a partner community college district to serve in the role of fiscal agent in 2018-19, in order to help support the specialized training component of the Institutional Effectiveness Partnership Initiative (IEPI). The fiscal agent will support IEPI sponsored efforts to identify, develop and disseminate effective professional, administrative, and educational practices across the system. The goal of these efforts is to improve student achievement and community college operations, and to promote coordination, planning, and implementation of statewide initiatives. (14) Internal Operations Division Reason for Board Approval: Contract Exceeds $100,000 Contract (Internal Ops/Outgoing funds) Foundation for California Community Colleges Contract or Grant Number: C18-0037 Term: July 1, 2018 June 30, 2019 Total Project Length One year Amount of Agreement: Up to $200,000 N/A Purpose: The purpose of this contract is to hire Student Assistants and Graduate Student Assistants to support the Chancellor s Office administrative and program units. (15) Office of Communications Reason for Board Approval: Contract Exceeds $100,000 Contract (ADT/Outgoing) Chabot-Las Positas CCD Contract or Grant Number: C18-0071 Term: July 1, 2018 December 31, 2019 18 Months
Amount of Agreement: $2,000,000 Originally awarded through RFA-competitive bid - Renewal Purpose: This contract will support activities to increase student and public awareness of Associate Degrees for Transfer (ADT) through intensive on-campus and community and faith-based outreach as media initiatives. Campaign elements will include an outreach team to attend high school and communicate college public events, statewide media marketing through a variety of channels, and website (www.adegreewithaguarantee.com) enhancements such as access to mobile devices and Spanish language interpretation. (16) Student Services & Special Programs Division Reason for Board Approval: Grant Exceeds $100,000 Grant Title: Management of the Transfer Counselor Web Site Funding Source: Transfer Education and Articulation Fund Grant (Student Services/outgoing funds) Grantee: Butte-Glenn CCD Grant Number: 18-078-001 Term: July 1, 2018 June 30, 2019 One year with up to four yearly renewals. Amount of Agreement: $200,000 Solicitation of Interest Number of Proposals Received: 1 Number That Met Minimum Score: N/A Readers: N/A Purpose: The California Community Colleges Transfer Counselor Web Site (www.ccctransfer.org) was created through an initial two-year grant beginning in 2006-07 by Butte College. The Transfer Counselor Web Site (hereafter referred to as TCW) supports the efforts of transfer counselors across the California Community Colleges system. The TCW is a central repository of online information centered on providing current transfer admission requirements for public and private baccalaureate granting colleges and universities. The primary goal of TCW is to provide information in a manner which can be quickly retrieved by an academic counselor during a brief student counseling session. Besides transfer admission information, the web site also provides a broad repository of transfer information; such as, best practices, published transfer literature, athletic counseling, and transfer related associations. This compilation of information provides academic counselors with an online resource capable of supporting a broad range of real-time student transfer scenarios. (17) Student Services & Special Programs Division Reason for Board Approval: Grant Exceeds $100,000 Grant Title: Transfer Guarantee to HBCUs Program Grant (Student Services/outgoing funds) Grantee: El Camino CCD Grant Number: 18-048-001 Term: July 1, 2018 June 30, 2019 One year with up to four yearly renewals Project Year: Year 3 of 5 Amount of Agreement: $500,000 Originally awarded through RFA-competitive bid
Purpose: The primary goal of the Transfer Guarantee to Historically Black Colleges and Universities (HBCU) project is to provide a simplified, guaranteed transfer pathway for community college students to participating HBCU institutions. Thirty-five of our nation s HBCUs currently participate as partners with the California Community Colleges in this important program. The MOUs between each partnered HBCU and the California Community Colleges facilitate the transfer of California community college students who wish to complete their baccalaureate degree at a HBCU, including the effective transfer of California community college coursework. The HBCU Transfer Guarantee Project allows students who have completed an Associate Degree in Transfer (AA-T/AS-T), or similar transfer -level associate degree, to be admitted to an HBCU with junior status and full acceptance of transferrable units. Each MOU additionally provides a guarantee for non-degreed transfer prepared students wishing to transfer with 30 or more transferrable units be admitted to an HBCU with advance standing. (18) Student Services & Special Programs Division Reason for Board Approval: Contract Exceeds $100,000 Contract Title: Project ASSIST Contract (Student Services/outgoing funds) Contracted: Regents of the University of California, Office of the President Contract Number: C18-0049 Term: July 1, 2018 June 30, 2019 One year Project Year: Year One Amount of Agreement: $700,000 Non-competitive (Educational entities are exempt from competitive bidding.) Purpose: Provide for the funding to support the CCC s portion of ongoing expenses of the ASSIST articulation program utilized by students, advisors, administrators, and faculty of California s three higher education segments. ASSIST is the official repository of articulation for California s public colleges and universities and provides the most accurate and up-to-date information about student transfer in California. (19) Student Services & Special Programs Division Reason for Board Approval: Contract Exceeds $100,000 Contract (Student Services/DSPS/Outgoing funds) Yosemite CCD Contract or Grant Number: C18-0345 Term: July 1, 2018 June 30, 2019 Continuous/ongoing project pursuant to Standing Order 319(f) (Standing Order 319(f)-yearly 12 month renewal) Amount of Agreement: Up to $3,000,000.00 Actual project amount will be determined by the Chancellor s Office and is subject to change depending on the availability of funding and authorized and budgeted amounts for DSPS categorical program and COLA. Exempt from competitive bid process pursuant to Standing Order 319(d)(2) Purpose: Implement designated Disabled Student Program and Services special projects and regional, state and federal coordination, pursuant to Education Code section 84850 (e).
(20) Student Services & Special Programs Division Reason for Board Approval: Contract Exceeds $100,000 Contract (Student Services/CalWORKs/Outgoing Funds) Contractor: Riverside CCD Contract Number: C17-0031 Term: July 1, 2018 June 30, 2019 12 months (yearly renewals) Project Year: FY 2018-19 Amount of Agreement: Up to $350,000 N/A Purpose: To continue a CalWORKs set-aside to fund systemwide CalWORKs-related technical assistance and program support projects. (21) Student Services & Special Programs Division Reason for Board Approval: Contract Exceeds $100,000 Contract (Student Services and Special Programs/EOPS/Outgoing) Contractor: Riverside CCD Contract Number: C18-0042 Term: July 1, 2018 October 31, 2019 16 months (up to 4 annual renewals) Project Year: Annual renewal Amount of Agreement: Up to $900,000 Originally awarded through competitive process Purpose: Pursuant to Education Code sections 69648.5, 79228 and 79229, the contract provides Extended Opportunity Programs and Services (EOPS) and Cooperating Agencies Foster Youth Educational Support (CAFYES) funding to support program administration, development, accountability, and activities of the EOPS, CARE and CAFYES programs operated by districts. The contract allows the contractor to: 1) Provide services as the fiscal agent for the Program Evaluation and Accountability Project (PEAP) of the EOPS and CAFYES programs; 2) Be responsible for payments of travel claims, consultant and facility invoices for EOPS, CARE and CAFYES training, evaluation activities, and advisory and ad hoc committees, and CAFYES program administration and public outreach; and 3) Process reconciliation of PEAP expenditures for the EOPS, CARE and CAFYES programs. (22) Student Services & Special Programs Division Reason for Board Approval: Interagency Agreement Exceeds $100,000 Interagency Agreement (Student Services/Foster Care/Incoming funds) California Department of Social Services Contract or Grant Number: 16-REC-03 Term: July 1, 2016 June 30, 2019 Three Years Amount of Agreement: Fiscal Year 2016-2017 $6,112,000
Fiscal Year 2017-2018 $6,112,000 Fiscal Year 2018-2019 $6,112,000 Not applicable to interagency agreements Purpose: This is an interagency agreement between the California Department of Social Services (CDSS) and the Board of Governors/California Community Colleges Chancellor s Office. These funds reimburse the Chancellor s Office for the federal share of costs associated with providing foster and kinship care education and training. (23) Student Services & Special Programs Division Reason for Board Approval: Interagency Agreement Exceeds $100,000 Interagency Agreement (Student Services/CSEC/Incoming funds) California Department of Social Services Contract or Grant Number: 18-REC-07 Term: July 1, 2018 June 30, 2019 One Year Amount of Agreement: Up to $600,000 Not applicable to interagency agreements Purpose: This is an interagency agreement between the California Department of Social Services (CDSS) and the Board of Governors/California Community Colleges Chancellor s Office. These funds reimburse the Chancellor s Office for costs of providing training on the Commercial Sexual Exploitation of Children (CSEC) through the Foster and Kinship Care Education program. (24) Student Services & Special Programs Division Reason for Board Approval: Interagency Agreement Exceeds $100,000 Interagency Agreement (Student Services/Incoming funds) California Department of Social Services Contract or Grant Number: 17-REC-05 Term: Original Term: July 1, 2017 June 30, 2020 Three Years Amount of Agreement: Fiscal Year 2017-2018 $8,444,242 Fiscal Year 2018-2019 $8,444,242 Fiscal Year 2019-2020 $8,444,242 Not applicable to interagency agreements Purpose: This is an interagency agreement between the California Department of Social Services (CDSS) and the Board of Governors/California Community Colleges Chancellor s Office. This is a funding agreement that enables the CDSS to pass federal TANF through the Chancellor s Office to the community colleges for the purpose of providing educational services to eligible CalWORKs recipientstudents. This agreement also provides administrative and overhead costs to the Chancellor s Office. (25) Student Services & Special Programs Division Reason for Board Approval: Grant Exceeds $100,000 Funding Source: Student Services/DSPS/ Outgoing funds Grant San Bernardino CCD Contract or Grant Number: 18-289-001 Term: July 1, 2018 June 30, 2019
up to Five years Project Year: Year 3 Amount of Agreement: Up to $1,700,000 Actual project amount will be determined by the Chancellor s Office and is subject to change depending on the availability of funding and authorized and budgeted amounts for DSPS categorical program and COLA. Originally awarded through RFA-competitive bid Purpose: The Alternate Text Production Center (ATPC) provides a coordinated system wide approach to the timely and efficient production of printed information in alternate media (such as Braille, large print, electronic text) format. The ATPC uses advanced networking, electronic document management and state-of-the-art format conversion technologies to provide high quality alternate media of required and essential instructional materials, on-demand non-instructional community college materials, and other special projects for the Chancellor s Office and the California community colleges districts. (26) Student Services & Special Programs Division Reason for Board Approval: Grant Exceeds $100,000 RFA Specification Number: 18-087 RFA Specification Title: Distance Education Captioning and Transcription (DECT) Number of Grants Awarded: 1 Total Amount Awarded: Up to $1,000,000 per year Funding Source: Student Services/DSPS/ Outgoing funds Grant Santa Clarita CCD Contract or Grant Number: 18-287-001 Term: July 1, 2018 June 30, 2019 up to Five years Project Year: Year 1 Amount of Agreement: Up to $1,000,000 Actual project amount will be determined by the Chancellor s Office and is subject to change depending on the availability of funding and authorized and budgeted amounts for DSPS categorical program and COLA. Originally awarded through RFA-competitive bid Number of Proposals Received: 1 Number That Met Minimum Score: 1 Readers: Only one respondent to Phase 1 SOI Process Phase 2 - N/A Purpose: Provide funding for live and off-line captioning and transcription services to ensure the accessible delivery of distance education courses. (27) Student Services & Special Programs Division Reason for Board Approval: Allocations Exceeds $100,000 Allocations (Cooperating Agencies Foster Youth Education Support Program/Outgoing Funds) See Below Contract or Grant Number: Allocation
Term: May 16, 2018 June 30, 2019 13.5 months Project Year: 17-18 Amount of Agreement: See below Competitive Number of Proposals Received: 26 Number That Met Minimum Score: 17 Readers: 21 Projected Funding for Subsequent Years: Projected funding is contingent upon availability of future funds. Funds are anticipated to be distributed through an ongoing allocation process. Purpose: In September 2014, California Governor Jerry Brown signed Chapter 771, Statutes of 2014 [Senate Bill 1023 (Liu)], allowing the Board of Governors of the California Community Colleges to enter into agreements with up to 10 community college districts to provide additional funds, separate and apart from current funding, for services in support of postsecondary education for foster youth through a supplemental component of the existing Extended Opportunity Programs and Services (EOPS) program. The program is known as the Cooperating Agencies Foster Youth Educational Support (CAFYES) Program and expands the number of students participating in the community colleges EOPS program without displacing other students. The 2017-18 State Budget provides for up to $15 million for the program during the current year and is expected to continue in future years. In October 2017, Chapter 772, Statutes of 2017 [Senate Bill 12 (Beall)], expanded authorization to operate CAFYES programs from up to 10 community college districts to up to 20 community college districts and delayed the commencement of the Board of Governors biennial report to the Legislature to March 31, 2020. Twenty-six colleges within 10 districts have been operating CAFYES programs since 2016. However, they have not been fully expending the statewide CAFYES allocation. Consequently, in March 2018, the Chancellor s Office initiated a competitive, peer-review process to select additional districts to recommend to the Board of Governors for approval and funding with the existing statewide allocation to operate CAFYES programs. The districts recommended for funding included 15 colleges in total and propose to serve approximately 1,200 students in 2018-19, with growth expected in ensuing years. The Chancellor s Office proposes to release a lump sum of project-based start-up funds to the recommended districts in 2017-18, having an expiration date of June 30, 2019, and to provide recommended districts with operating funds, subject to an allocation formula, beginning in 2018-19 through the standard apportionment process. The number of districts recommended to the BOG for approval is influenced by the amount of the CAFYES statewide allocation. District Amount Butte-Glenn Community College District Up to $267, 590 Chaffey Community College District Up to $267, 590
Kern Community College District Los Rios Community College District Riverside Community College District San Diego Community College District Up to $802,790 Up to $1,070,390 Up to $802,790 Up to $802,790 (28) Student Services & Special Programs Division Reason for Board Approval: Grant Exceeds $100,000 Grant Grantee: See below Grant Number: See below Term: May 15, 2018- December 30, 2019 20 months Project Year: Year 1 of 2 Amount of Agreement: See below Competitive RFA Specification Number: 17-077 RFA Specification Title: California Community Colleges Mental Health Services Grant Program Number of Grants Awarded: 15 Total Amount Awarded: $4,500,000 Number of Proposals Received: 46 Number That Met Minimum Score: 29 Readers: 30 Purpose: The purpose of the funds is to provide financial support to districts interested in implementing new, or expanding existing, California Community College Mental Health Services programs. The California Community College Mental Health Services Program objectives include: 1) Providing mental health services to students; 2) Providing prevention, early intervention, suicide prevention, and stigma reduction training activities to faculty, staff, and students; and 3) Developing formal partnerships and referral networks with county behavioral health departments or community-based organizations. Grant No. Grantee (District) Amount 17-077-001 CHABOT-LAS POSITAS CCD $350,000 17-077-002 LOS RIOS CCD $350,000 17-077-003 SOUTH ORANGE COUNTY CCD $350,000 17-077-004 COAST CCD $350,000
17-077-005 SAN DIEGO CCD $350,000 17-077-006 SAN MATEO CCD $350,000 17-077-007 RIVERSIDE CCD $350,000 17-077-008 SONOMA CCD $250,000 17-077-009 PALOMAR CCD $250,000 17-077-010 MT. SAN ANTONIO CCD $250,000 17-077-011 LONG BEACH CCD $250,000 17-077-012 OHLONE CCD $250,000 17-077-013 SANTA MONICA CCD $250,000 17-077-014 RIO HONDO CCD $250,000 17-077-015 BARSTOW CCD $300,000 (29) Workforce and Economic Development Division Reason for Board Approval: Grant Exceeds $100,000 Grant (WEDD/Adult Education Block Grant (AEBG)/outgoing funds) Grantee: Chabot-Las Positas CCD Grant Number: 18-206-001 Term: July 1, 2018 June 30, 2019 Up to 5 years, with yearly renewals Project Year: Year One of Five (with up to 4 year annual renewals) Amount of Agreement: Up to $5,000,000 Non-competitive RFA Specification Number: N/A RFA Specification Title: N/A Number of Grants Awarded: 1 Total Amount Awarded: $5,000,000 Number of Proposals Received: N/A Number That Met Minimum Score: N/A Readers: N/A Purpose: This item implements the funding to support the Adult Education Block Grant (AEBG) administered by the Chancellor s Office in partnership with Superintendent of the California Department of Education. This funding is on-going annual funding to further develop, maintain, and support the use of AEBG data tools. The two principal data tools are Adult Education data tab on the LaunchBoard and the Chancellor s Office NOVA system. The LaunchBoard data table provide outcome data for adult
learners participating in K 12 adult education system and community college non-credit programs. The AEBG Data and Accountability System was developed with one-time funding from the 2015 State Budget. The AEBG will be consolidating its fiscal reporting, regional planning templates, and other reporting requirements under the Chancellor s Office NOVA system. Along with the maintenance and further development of the AEBG LaunchBoard and NOVA platform, this funding will support local data collection, data driven decision-making capacity building, and other related activities. (30) Workforce and Economic Development Division Reason for Board Approval: Grants Exceeds $100,000 Grant (WEDD, Economic and Workforce Development Program: Senate Bill 1402; Strong Workforce Program, outgoing funds) Grantee: See Below Grant Number: See Below Term: July 1, 2018 June 30, 2019 Up to 5 years, with yearly renewals Project Year: Year One of Five (with up to 4 year annual renewals) Amount of Agreement: Up to $3,720,000 Competitive RFA Specification Number: 18-152 through 18-161 RFA Specification Title: Statewide Sector Navigators 10 RFAs Number of Grants Awarded: 10 Total Amount Awarded: $3,720,000 Number of Proposals Received: 17 Number That Met Minimum Score: 14 Readers: 12 Purpose: The Chancellor s Office is proposing to award grants to districts to provide one of ten Statewide Sector Navigator Key Talents for advancing sector strategies. The sectors of focus include: 1. Advanced Manufacturing 2. Advanced Transportation & Logistics 3. Life Sciences/Biotech 4. Agriculture, Water & Environment Technologies 5. Health 6. Global Trade 7. Information & Communication Technologies (ICT) & Digital Media 8. Business & Entrepreneurship 9. Energy, Construction & Utilities 10. Retail, Hospitality & Tourism Learn and Earn Statewide Sector Navigators will advance the following cornerstones for success by working with colleges (i.e., faculty, deans, and administrators), other DWM Key Talents, employers, and the broader workforce ecosystem by performing the following: 1. Build and implement new or improved guided pathways to a postsecondary industry-valued credential, certificate or degree, with consideration for stackability;