Page 1 BAY COUNTY CITIZENS ADVISORY COMMITTEE (CAC) April 27, 2016 MEETING MINUTES West Florida Regional Planning Council (Designated staff) Bay County Government Center 840 West 11 th Street Panama City, Florida Members attending: Ali Frohlich John D. Lincoln III Jim Pretlow Pam Dorwarth Ann Ingram Leon Miller George Stevenson Walter R. Akins Others attending: Wiley Page John Fielding Angela Bradley Suzanne K. Lex Starsky Harrell Mary Beth Washnock Brian Youpatoff Jenny Cook Austin Mount Gary Kramer Jill Lavender Traci Goodhart Yuke Li Amanda Weber Atkins Atkins Bay County Staff FDOT FDOT WFRPC Transportation Planning Manager WFRPC Executive Director A. CALL TO ORDER /PLEDGE/ INVOCATION Mr. Frohlich called the meeting to order and led the pledge. Mr. Lincoln led the invocation. B. APPROVAL OF AGENDA C. PUBLIC FORUM There were no speakers from the public.
Page 2 D. CONSENT AGENDA: 1. Approval of February 24, 2016 CAC Meeting Minutes Mr. Lincoln moved to approve the February 24, 2016 CAC minutes. Mr. Pretlow seconded the motion and it was passed unanimously. E. ACTION ITEMS FOR PLANNING: 1. Consideration of Resolution BAY 16-10: Adopting the Fiscal Year (FY) 2017 FY 2018 Bay County Transportation Planning Organization (TPO) Unified Planning Work Program (UPWP), and the Metropolitan Planning Organization (MPO) Agreement Ms. Washnock, WFRPC Transportation Planning Manager, presented and discussed the agreement. The UPWP includes a description of planning work and the resulting products, who will perform the work, and the source of funds. Ms. Washnock further discussed the tasks that the TPO performs and the funding. Mr. Lincoln asked if this is pending revisions. Ms. Washnock replied yes and to please understand that it is a new format with new changes and that is why it is taking longer than normal. Ms. Washnock stated that some comments have been received by the Florida Department of Transportation (FDOT) but not from Federal Highway Administration (FHWA) yet. Mr. Lincoln moved to recommend the TPO authorize the TPO chairman to sign Resolution BAY 16-10 Adopting the Fiscal Year (FY) 2017- FY 2018 Bay County Transportation Planning Organization (TPO) Unified Planning Work Program (UPWP), and the Metropolitan Planning Organization (MPO) Agreement. Mr. Pretlow seconded the motion and it was passed unanimously. 2. Consideration of Resolution BAY 16-08 Adopting the Updated Evaluation Criteria for West Florida Regional Planning Council (WFRPC) Staff Ranking of Transportation System Management (TSM) Projects Ms. Lavender, WFRPC staff, gave a brief presentation on the updated evaluation criteria and the attached comments from the TPO and the advisory committee members from previous meetings. Ms. Lavender discussed the evaluation criteria used to rank these projects. Ms. Lavender also discussed last year s criteria and comments. Mr. Pretlow moved to recommend the TPO authorize the TPO chairman to sign Resolution BAY 16-08 Adopting the Updated Evaluation Criteria for West Florida Regional Planning Council (WFRPC) Staff Ranking of Transportation System Management (TSM) Projects. Mr. Lincoln seconded the motion and it was passed unanimously. 3. Consideration of Resolution Bay 16-09 Approving the Shared-Use Non-Motorized (SUN) Trail Scoring Criteria Ms. Cook, WFRPC staff, gave a presentation and stated that they are accepting recommendations for SUN Trail projects. Although there are no funds as of now, there may be
Page 3 opportunities in the future. The deadline for SUN Trail submissions is May 25 th, 2016 and the projects will be presented in June for approval. Ms. Cook further stated that she is seeking approval for the criteria. Mr. Stevenson stated that the criteria for Does the project connect to an existing park, recreation field, cultural center or community center? should be higher than 1. Ms. Cook stated that the reasoning for it being a 1 is because, at this time, projects that are ready now have the higher priority. Mr. Stevenson moved to recommend the TPO authorize the TPO chairman to sign Resolution BAY 16-09 Approving the Shared-Use Non-Motorized (SUN) Trail Scoring Criteria. Mr. Lincoln seconded the motion and it was passed unanimously. 4. Consideration of Resolution BAY 16-07 authorizing the Bay County TPO Chairman to Sign a Letter of Support for the Northwest Florida Clean Cities Coalition (NWFLCCC) Ms. Goodhart, WFRPC staff, discussed the Department of Energy (DOE) Clean Cities program. Ms. Goodhart stated that it will provide unbiased objective resources, advanced vehicles, strategies that will advance transportation projects, etc. The Coalition is seeking a recognized designation for the program. Ms. Dorwarth asked if it is part of a federal program. Ms. Goodhart stated yes and that it will help local stakeholders and utility companies with fleet conversions. Mr. Pretlow moved to recommend the TPO authorize the TPO chairman to sign a letter supporting the Northwest Florida Clean Cities Coalition (NWFLCCC). Mr. Stevenson seconded the motion and it was passed 7-1. Mr. Lincoln opposed. 5. Appointment of a Nominating Committee for the Election of Bay County Transportation Planning Organization (TPO) and Advisory Committee Chairman and Vice-Chairman for Fiscal Year (FY) 2016 FY 2017 Ms. Cook, WFRPC staff, presented. There was discussion that the current Chairman, Mr. Frohlich, and Vice Chair, Mr. York, will be nominated to serve again. There was general discussion. Mr. Lincoln moved to recommend the TPO authorize the TPO chairman to approve appointment of Nominating Committee from the floor for Mr. Frohlich as Chairman and Mr. York as vice chair for the Election of Bay County Transportation Planning Organization (TPO) and Advisory Committee Chairman and Vice-Chairman for Fiscal Year (FY) 2016-FY 2017. Mr. Stevenson seconded the motion and it was passed unanimously. F. FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) UPDATE Ms. Lex, FDOT staff, gave an update on the County Road (CR) 390 transfer. Comments are currently being evaluated. There is ongoing coordination with Bay County. Mr. Miller asked what the issues with Back Bay are. Ms. Lex stated that she does not have the comments with her but will send them to him per his request. Mr. Lincoln asked if there is an update on the 23 rd Street flyover. Mr. Harrell stated that it is moving forward. Mr. Frohlich stated that drivers should be forced to use the stop light because they only turn there to make a U-turn. Mr. Frohlich and Lincoln stated that people come out of No Name and veer west bound and people on the highway veer west onto No Name. There is a large number of curb cuts and people
Page 4 coming out to go left. Mr. Lincoln further stated that it is a safety issue and that barricades should be put up. Ms. Lex stated that she will look to see if there has been an increase in accidents there. Mr. Frohlich stated that there is a Project Development and Environment study going on from 98 to Mandy Lane and there are numerous failure points on that road. They would like to have it looked at as well as the turn off lanes. Mr. Stevenson stated that Airport Road where it meets 19 th Street needs a turning lane. Mr. Pretlow stated that Richard Jackson Boulevard is also very congested. Mr. Frohlich requested that a road map be available on a Power Point for all three TPO meetings so FDOT can see exactly what they are looking at. It was also mentioned that a Do Not Enter sign is needed where Highway 67 comes into 261 because people can easily turn the wrong way because it is hard to see at night or in the rain. Mr. Lincoln mentioned that all of the Beaches next right signs need to come down. They are confusing to out of towners and vacationers. Mr. Fielding stated that normally the city or county will need to consider that and that adequate signage is already in the works. G. PLANNING PRESENTATIONS (no action): 1. Review of the Draft 2040 Bay County Transportation Planning Organization (TPO) Long Range Transportation Plan (LRTP) Cost Feasible Plan Scenarios Mr. Kramer, WFRPC staff, gave a presentation with a Power Point of the Draft 2040 Cost Feasible Plan. Mr. Page passed out handouts. He discussed the five steps in the development of the 2040 LRPT and stated that they are in the last step of the process. There are over 54 projects in the plan including multi-model and Park and Ride projects. Mr. Kramer further stated that financial resources and new funding are being looked into because there is 2.1 billion dollars in needs and only 154 million dollars in available funds. Changes were made to the 2040 Cost Feasible Plan and are highlighted in yellow in the enclosure. Comments from the Steering Committee were discussed and reviewed. Mr. Kramer stated that comments are due by May 13 th and he will be seeking approval at the next CAC meeting in June. 2. Review of the Draft Bay County Transportation Planning Organization (TPO) Fiscal Year (FY) 2017 FY 2021 Transportation Improvement Program (TIP) Mr. Kramer, WFRPC staff, presented information on the Transportation Improvement Program (TIP) and referred to the enclosure in the agenda. Comments are due by May 13 th. Mr. Kramer stated that it is for review at this time and he is seeking approval at the next CAC meeting in June. 3. Review of the Draft Congestion Management Process Plan (CMPP) Minor Update Ms. Cook, WFRPC staff, presented and referred to Enclosure I in the agenda. She stated that the CMPP requires updates every five years. The document is available on the FTP site and it is for review at this time Comments are due by May 25 th. H. INFORMATION ITEMS FOR PLANNING (no presentation necessary) Attached are the following: 2016 TPO and Advisory Committee Meeting Schedule February 2016 Advisory Committee Meeting Minutes February 2016 TPO Actions Report FDOT Certification Letter and Statement
Page 5 Air Quality Update Joint Certification Statement and Correspondence from FDOT I. ACTION ITEMS FOR TRANSIT: None J. INFORMATION ITEMS FOR TRANSIT (no presentation necessary) Attached is the following: Financial Report K. OTHER BUSINESS The next Bay County TPO meeting will be June 22 nd at 3:30 p.m. at the Bay County Government Center. The Technical Coordinating Committee (TCC) will meet at 11:00 a.m. The Citizens Advisory Committee (CAC) will meet at 1:30 p.m. L. ADJOURN There being no further business the meeting adjourned. Approved by CAC DATE: June 22, 2016 SIGNED: