SWEET ADELINES INTERNATIONAL CORPORATION STATE OF THE REGION REPORT Instructions to the Regional Management Team: Please collaborate to answer the following questions with the members of your regional management team. The Communications Coordinator will collect and summarize your input and submit your report to headquarters. The deadline for receipt is June 30, 2015. Region: 5 Communication Coordinator: Janet Clark May we share your report with other Yes regions? In a separate document, please See attached Five-Year Regional Education Plan. submit your region s Five-Year Regional Education Plan (sample included in this distribution). Please submit the Regional Financial See attached Regional Financial Fact Sheet. Fact Sheet included in this distribution. Please describe your region s YWIH/youth outreach activities. Metro Mix Chorus (Iowa City, IA) held annual YWIH festival in June 2014; ather scheduled for June 2015. City Voices (St. Louis, MO) sang the National Anthem with a group of young singers for a baseball game at Busch Stadium River Blenders (Chesterfield, MO) held annual Shop for the Ring YWIH festival in Spring 2015; ather scheduled for Spring 2016. Fever Quartet (Omaha, NE) were clinicians of a girls group at a high school in Council Bluffs, IA RiverSong Chorus (St. Joseph, MO) helped Girl Scout troop earn their patches. Region 5 s two YWIH coordinators were Michelle Hunget and Mary Duncan. Most of their activities were focused on a YWIH chorus performance during Region 5 contest weekend. Music and learning tracks were sent to each chapter, and the chapters worked with young women in their area to participate. Learning tracks were from SAI and Michaela Slamka, one of our own YWIH members. The event has been a positive experience and raised money for our YWIH program. It also helped sponsor/support our 2014 Rising Star competitor. Harmony Explosion (February 2015) - Michelle and Mary were faculty for this event, a joint collaboration with the Barbershop Harmony Society, held in the Kansas Metropolitan area for middle and high school students in Kansas. It is a day-long event that includes a contest and concluding performance by the girls and boys choruses. As many as 500 kids attend this event each year. Please provide your regional membership plan (e.g. detail regional efforts that impact membership growth and retention and an evaluation of your plan s effect on One of Michelle and Mary s biggest accomplishments is the development of a Rising Star competitor ClassRing that won the contest in Baltimore. The quartet also opened the Quartet Finals session at International competition in November 2014. Since their championship, they have been guest faculty for a YWIH/BHS event held in New Jersey, sang on shows in Florida and New Orleans, and experienced the thrill of singing in Times Square and Carnegie Hall. They are going to be faculty (along with Bling, 2014 Queens of Harmony) at the 2015 Rising Star/Region 21 weekend in Phoenix in August 2015. ClassRing competed in the Region 5 contest in April 2015 where their score earned them a wild card spot in the International contest in Las Vegas in October 2015. Region 5 has continued to support the International Global Open House program. Many chapters continue to have annual membership drives and are the most successful during holiday seasons since many guests are familiar with the music and feel very comfortable learning the new art form.
regional membership figures) including a description of your use of the Global Membership Program, and any successes and challenges you ve realized/encountered. The Membership Coordinator created a closed Facebook group for Region 5 membership chairs and chapter leaders that allows them to post success stories, flyers, tips, new member anuncements. Several files have been downloaded to this closed group for quick and easy access to the regional leaders. This year, the Membership Coordinator has assisted membership chairs with the new membership procedures and assisted individual members with the required login by International to check member information. One of Region 5 s goals is to involve membership chairs and ask them to participate in creating a common membership procedure plan. Our summer music school invited membership chairs to a lunch and a break out session where it was discussed as a group. Items of discussion were guest handbooks, welcome procedures, riser buddies, guest music and follow-up communications with guests. This session also emphasized internet tools to enhance their membership growth and retention. Many chapters are becoming more familiar with Facebook, Twitter, Instagram and Pinterest, and these tools were also included at Region 5 s summer music school. Please provide your regional marketing plan including both internal and external marketing. A matrix was developed so music school promotion could be done consistently on a timeframe. Internal promotion included: Flyers and/or emails on a regular basis to regional members about upcoming music schools Create flyers and registration information of music school for posting on the website and communicating Implemented development of a PSA of music school to use on Facebook, Regional website and pushed out to choruses and members to post and share Post music schools on SING and Facebook With Education Coordinator, develop "Coming Attractions" poster and PDF to promote all the great education within the year. Sent out to members asking to post on their websites Assisted other Region 5 RMT Coordinators with promotion of their project to the membership Consistently had promotional item of interest in our monthly UPDATE OF THE RMT and quarterly TAKE 5 newsletter which goes to all regional members directly via email External promotion Two to three months before music school, ask neighboring regions to post on their website and communicate to their choruses and members. We reciprocated when they had something to promote. Congratulate competing regional chorus and quartets on the Video Billboard at International Promote competition in the city site and had great success with the newspaper covering the event. Greatest challenge is getting attendance at education events in spite of a great deal of marketing and having outstanding international faculty. Describe your efforts to secure and train regional leaders and committee members. Please share any concerns or questions your RMT may have for the International Board of Directors and the Regional Leadership Committee. During the June music school, there were break-out sessions during lunch (1.5 hours) for directors, team leaders/presidents, membership, and marketing chairs. There were also classes held during the weekend (1.25 hours) for membership/marketing/communications chairs; team leaders/presidents; treasurers/finance chairs; directors/music teams. We miss the RMT forums held at International competition. When we will receive feedback from the recent RMT survey? RMT members are longer allowed to log in to update member information. Our membership and communications coordinators have tried to educate our members on how to update their information by showing them, emailing instructions, suggesting they go to their chorus membership chair or ather tech-savvy chorus
What do you consider the biggest challenges in your region this past fiscal year? What do you consider the biggest successes in your region this past fiscal year? QUESTION FOR CURRENT FISCAL YEAR Please briefly describe the specific focus of your education plans for the 2015-2016 fiscal year based on the information included in your Five-Year Regional Education Plan. member for help, even emailing their chorus/quartet friends and asking them to help but a lot of times, there is simply follow through. This leads to communication from both SAI headquarters and the RMT going to that member. International s changing member passwords in January 2015 and requiring every member to have an email address has created frustrations for many members. First, requiring every member to have an email address is unrealistic. Some SAI members do t even own a computer, much less an email address. Asking a chorus leader to create an email address for them in order to update their personal information in the database seems impractical since the members without computers will never access that email account. Since their personal information cant be updated without an email address, changes cant be made. Attendance at music schools very low, even though we provide excellent faculty; we would like to break even with income/expenses, and every school this year was a loss. Provide quality education at a reasonable cost Distance between choruses and major cities. The RMT understands that Region 5 members have it very easy compared to other regions that have to fly or drive 10-16 hours to competitions and music schools, but many of our members do t realize or appreciate it and think 5-6 hours is too far to drive to regional events. 2015 Regional Competition high scores, high participation level, 2 wildcard quartets, 2016 Harmony Classic competitor CURRENT (MAY 1, 2015 TO APRIL 30, 2016) FISCAL YEAR The RMT is dedicated to providing its members with top-tch music schools. We have secured some of the organization s top educators as faculty. We take to heart the judges comments and try to focus education sessions around these comments to improve members skills.
SPIRIT OF THE MIDWEST REGION 5 Five-Year Regional Education Plan Jan Feb Quartet Rx January 30-31 Location: Sheraton, W. Des Moines, IA Faculty: Jean Barford 2015 2016 2017 2018 2019 2020 Faculty Retreat/Training February 5-6 Location: Drury Inn, KC Airport Faculty: Carole Persinger Faculty Retreat/Training Feb. 9-10 Location: Faculty: Nancy Field Mar Apr April 16-19 Cedar Rapids, IA DoubleTree Hotel Paramount Theatre March 31-April 3 Cedar Rapids, IA DoubleTree Hotel Paramount Theatre Director s Retreat April 29-30 Location: Drury Inn, KC Airport Faculty: Tori Postma April 27-30 Topeka, KS Capitol Plaza Topeka Performing Arts Center April 26-29 Topeka, KS Capitol Plaza Topeka Performing Arts Center April 4-7 Cedar Rapids, IA DoubleTree Hotel Marriott Hotel Paramount Theatre April 23-26 Cedar Rapids, IA DoubleTree Hotel Marriott Hotel Paramount Theatre May Jun Jul Aug Sept Specialty School/Directors Retreat June 12-13 Location: NW Missouri State University Maryville, MO Faculty: Karen Breidert Tribute To the Top September 18-19 Location: DoubleTree, Overland Park, KS Faculty: Sharon Babb Battle of the Barbershop Choruses Date: June 10-11 Tan-Tar-A Resort Osage Beach, MO Faculty: Becki Hine/Ryan Heller Tribute to the Top September 16-17 Location: St. Louis Area Faculty: Lori Lyford Specialty School/ Directors Retreat June 23-24 Location: Iowa City Faculty: Betty Clipman Tribute to the Top September 15-16 Location: Kansas City Faculty: Dale Syverson Battle of the Barbershop Choruses June 15-16 Location: Omaha Faculty: Kim Vaughn/ Vicki Mayberry Tribute to the Top September 14-15 Location: TBD Faculty: Peggy Gram Combined School (Tribute to the Top/Directors Retreat) June 21-22 Location: Kansas City Faculty: Sharon Carlson International Competition September 17-21 New Orleans, LA Battle of the Barbershop Choruses June 19-20 Location: TBD Faculty: Diane Porsch and Dede Nibler Tribute to the Top September 18-19 Location: TBD Faculty: Sharon Carlson Oct Nov Dec International Competition October 5-10 Las Vegas, NV International Competition October 17-22 Las Vegas, NV International Competition October 9-14 Las Vegas, NV International Competition October 16-20 St. Louis, MO International Competition October 17-22 Louisville, KY Updated: May 30, 2015
SWEET ADELINES INTERNATIONAL CORPORATION REGIONAL FINANCIAL FACT SHEET PART 1 Region: 5 Name of person completing this Pat Kies form: Title of person completing form: Finance Coordinator REGIONAL ASSESSMENT Amount charged per member: $45 Amount charged for CAL: $45 Amount charged for youth: $22.50 Assessment date: SAI Anniversary Number of members who paid 855 the assessment: Total assessment monies $40041.88 received by the Region: What services or benefits did the assessment provide to members? OTHER REGIONAL INCOME List the region s fundraising event(s) that resulted in the most profit: List other fundraising used by the region (e.g. product sales, raffles, scholarships, grants, etc.) to increase regional income and list the amount of profit/loss for each method: REGIONAL FUNDING Explain any funding the region provided to choruses and/or quartets to participate in an International Competition (including Rising Star) and the amount of funding for each group: Explain any funding the region provided for members to attend internationally sponsored events (e.g. A Cappella Harmony Academy, International Convention, etc.) and the amount of the funding for each: INVESTMENTS Does your region have an investment and cash reserve policy? If yes, please attach. (Investments and cash reserve policies adopted by regions periodically change. Please attach your current document.) Regional Competition, Regional Music Schools, PVIs, Regional Faculty Visits, Regional Website, Various Regional Publications Regional Competition Projected $12,000 profit None Regional Quartet Champion $1000 Regional Chorus Champion $2000 Intl Quartet Competitor $1000 Rising Star Competitor $1150 Judging Program Support $250 to attend Intl Convention Your region s cash reserves $35000=28%
SWEET ADELINES INTERNATIONAL CORPORATION PAGE 2 REGIONAL FINANCIAL FACT SHEET PART 1 represent what percentage of the annual operating expenses? List the amount of money held in the following investments: Checking Account 140000 Certificate of Deposit 0 Savings Account 0 Money Market Fund 0 Corporate Bonds Mutual Funds Government Bonds/Bills Equities 35000 Special Regional Fund (please describe) Special Regional Fund (please describe) Special Regional Fund (please describe) Other Other OPERATING EXPENSES List the amount of operating 95700 expenses for the fiscal year: PROFIT/LOSS List the net profit or loss for 28500 the fiscal year: ACCOUNTING AND FINANCIAL RECORDS Does the region use a manual computerized or computerized system of accounting? If computerized, which EXCEL software is used? FINANCIAL PRACTICES/IDEAS Please te successful financial practices that can be shared with other regions: Please te successful cost reduction practices that can be shared with other regions: COMMENTS: G:\Corporate Services\RMTs\Regional SORs and AREs and 5-year Ed Plans\FY 2014-2015\SOR forms to be sent to Region\Regional Financial Fact Sheet FY 2014-15 - Part 1.doc Return Part 1 of this Fact Sheet with the State of the Region Report.
SWEET ADELINES INTERNATIONAL CORPORATION REGIONAL FINANCIAL FACT SHEET PART 2 Region: 5 Name of person completing this Pat Kies form: Title of person completing form: Finance Coordinator REGISTRATION FEES There is space below for up to six events. You may provide additional event data if you wish. Include information for regional competition, weekends, camps, trainings, workshops, retreats, etc. for which registration is charged: nmembers Battle of the Barbershop Stars $85 / $99 $85/$99 $85/$99 $85/$99 Single ticket rates (if na Actual Attendance: 130 Event length (# of days): 1.5 days To be determined So far every other year RMT one day lodging(1/2 room), mileage one day per diem Event Coordinator 2 days lodging, mileage, 2 day per diem -$13,400 loss Tribute to the Top $45/$55 $45/$55 $45/$55
SWEET ADELINES INTERNATIONAL CORPORATION PAGE 2 REGIONAL FINANCIAL FACT SHEET PART 2 nmembers Single ticket rates (if Actual Attendance: Event length (# of days): nmembers Single ticket rates (if Actual Attendance: Event length (# of days): $45/$55 na 253 paid, 20 comp 1.5 days annually RMT registration,funded for 1 night (1/2 room), 1 per diem, mileage Regional Teaching Faculty-registration, $25/ hour -$1800 loss Quartet RX $35/$50 Same Same Same Na 125 paid 1.5 days Not determined RMT registration,edc&evc 2 per diem,3 nights, mileage Regnl Faculty-Registration, teaching fees.
SWEET ADELINES INTERNATIONAL CORPORATION PAGE 3 REGIONAL FINANCIAL FACT SHEET PART 2 nmembers Single ticket rates (if Actual Attendance: Event length (# of days): nmembers -$1000 loss
SWEET ADELINES INTERNATIONAL CORPORATION PAGE 4 REGIONAL FINANCIAL FACT SHEET PART 2 Single ticket rates (if Actual Attendance: Event length (# of days): nmembers Single ticket rates (if Actual Attendance: Event length (# of days):
SWEET ADELINES INTERNATIONAL CORPORATION PAGE 5 REGIONAL FINANCIAL FACT SHEET PART 2 G:\Corporate Services\RMTs\Regional SORs and AREs and 5-year Ed Plans\FY 2014-2015\SOR forms to be sent to Region\Regional Financial Fact Sheet FY 2014-15 - Part 2.doc Return Part 2 of this Fact Sheet with the State of the Region Report.