Calamvale Community College P&C Association. Minutes of General Meeting - held Tuesday 10 November 2015. The meeting opened at 6.44 pm with Steven Durrington assuming the Chair. ATTENDANCE 19 members, as per the attendance book. APOLOGIES As per attendance book. MINUTES OF PREVIOUS MEETING 13 October 2015 MOTION 01 That the minutes of the previous meeting held 13 October 2015, be accepted as a true and correct record of that meeting. Moved Donna Peck and seconded Judy Berry. BUSINESS ARISING FROM PREVIOUS MINUTES NIL CORRESPONDENCE IN AND OUT MOTION 02 That the inward and outward correspondence be endorsed. Moved Deb McLeod and seconded Maria Sansom. BUSINESS ARISING FROM CORRESPONDENCE Sporting Grant Request to be addressed in General Business. PRESIDENT REPORT Part of the judging panel for Teaching Excellence Awards congratulations to the winners Belinda Goode, Toni Waters, Peter Davis & Michael Kelemen- Lehmann. In discussions with Calamvale Farmers Market as to how best use our P&C stall. 1
Attended School Council meeting. Attended Change of School Hours Parent Information nights. Communicating with Darren Weekes in regards to a Banking Services Review. EXECUTIVE COMMITTEE DECISIONS NIL MOTION 03 That the President s Report and Executive Decisions be endorsed. Moved Charles Alder and seconded Debbie Contessa. TREASURER REPORT Report for October 2105 was tabled. Uniform Shop & Canteens performing well. MOTION 04 That the Treasurer s Report for October 2015 be adopted, and the payments made be ratified, and the accounts passed for payment. Moved Karen Brennan and seconded Charles Alder. EVENTS SUBCOMMITTEE REPORT new updated version of Tea & Tissues will be given to Prep parents in 2016. Volunteers Thank You Celebration a trip to the movies to see The Dressmaker it was a lovely morning and a great movie. Funds raised for the year - $9027.04 Thank you to all the Volunteers & Sub Committee Members. Special thanks to Mandy Bolewski for all of her support this year. Moved Donna Peck and seconded Judy Berry. 2
UNIFORM SHOP REPORT Trading has picked up, busier than we were for the same period in 2014. New reversible bucket hats are on their way. Existing hats have had the logo added and are in circulation. Uniform Shop Hours for 2016 additional hours for week before school commences will not be open on Monday 25th January (Student Free Day) as there will be no CCC staff on campus, so not a good idea to have P&C staff here on their own. Moved Deb McLeod and seconded Tracy Alder CANTEEN REPORT Busy month with October profit of over $5000.00. Budget Forecast 2016 submitted unable to estimate takings until end of Term 1 after we get an idea of how Senior Canteen will go with an additional break. Menu Review underway for 2016 including prices. Thank you to all or Convenors & Greta for all their hard work during the year. Moved Debbie Contessa and seconded Kathy Whitnall. PRINCIPAL REPORT Secondary School Hours: 2016 hours will be 8.30am 2.30pm (current Junior Secondary Hours) Thank you to the P&C for their support in this process nice to see friendly faces at Parent Information Sessions. CCC Facebook now information only inappropriate posts have had to be removed. 2016 staffing has been finalised to be advised in Week 7. IB PYP final information session this Thursday 12/11. Our playgoup is a finalist in the Playgroup of the Year Awards (Professionally Led category). Well done to Jackie Welch, Toni Waters & Simone Newton. They will attend the awards ceremony on Tuesday 17/11. Information Nights AEP, Thinkspace. More focus on the Arts at CCC. P&C Funding 2016: Power point presented on CCC vision of an Arts Rich School. - $20 000 school funded in 2016 - initial stage to be up & running by end of Term 1. - Will include a Sound Studio and a Creative Industries Hub. - Request for P&C to fund $17 000.00 each November for 3 years with possible additional $20 000.00. Moved Lisa Starmer and seconded Deb McLeod 3
CHAPLAIN REPORT A verbal report was tabled. Hot breakfast at Breakfast Club 11/11 lots of bacon & eggs. Red Frogs visiting to speak with the Year 12 s about Schoolies. Moved Tash Zibell and seconded Dale Whitnall. GENERAL BUSINESS School Banking update: Special visitor Cred from the CBA Dollarmites Team - on Junior School parades today to present certificates & rewards to students. First commission cheque presented to Mrs Welch & the P&C - $1382.05c. Full steam ahead for 2016 new students registering every week a lot of support from CCC families. Sporting Grant Hayden Chamberlain: MOTION 04 That Sporting Grant of $300 be approved for Hayden Chamberlain to attend Junior Athletics National Titles. Moved Tracy Alder and seconded Mike Butler. 2016 Business Plan: 2016 Business Plan to be presented at 9 February meeting for endorsement. Some decisions need to be made before this can be done. Motion 05 That the P&C continue to pay a premium of approximately $7 000.00 per annum for Student Personal Accident Insurance Moved Tracy Alder and seconded Dale Whitnall. For 0 Against 10 Abstained 9. The motion was defeated. Motion 06 That the P&C continue to pay $13 000.00 per annum to Scripture Union for Chaplaincy Support. Moved Tracy Alder and seconded Charles Alder. For 11 Against 0 Abstained 8. 4
2016 Executive/Sub Committee Positions: All Executive positions are vacated at the AGM and open for nominations. NO sure bets voting if more than 1 nominee. Some current P&C Exec members have noted they will not be renominating for their roles. We must have President, VP, Secretary and Treasurer to operate. Prospective Executive members should ensure they have The time commitment. Appropriate skills. Drive to help improve the college. Benefits of Executive Team participation Closer working relationship with Executive Principal and College Administration. More detailed understanding of college issues. Sense of achievement. If you are interested in any of the Executive Roles, please contact Deb & she will give you an application form & description of what each role entails. If you think you know someone who may be interested, please pass on this information to him or her. You do not have to be a current member of the P&C as all memberships lapse at the AGM. New & renewing memberships are endorsed at the AGM. 2016 AGM: Tuesday 9 February Application forms to renew memebership will be sent to you all. The application form is also available on the CCC website. The AGM is the only time you can renew or join the P&C without attending a meeting. Events Sub Committee: After discussions, it was decided that the Whole College Events Committee doesn t really work. It was suggested that we should disband this sub committee & all responsibility for fundraising come back to the Executive Team. Would work better if Executive Team allocated individual events to volunteers happy to run an event Mothers Day Stall, Father s Day Stall etc. A vote was cast & it was decided that in 2016 there would not be an Events Committee. Responsibility now reverts back to the Executive Team. Calamvale Farmers Market David Hepper, College Business Services Manager, has negotiated a P&C space at the weekly CFM, starting in January 2016. No stall fee will be incurred by the P&C We are not obliged to use it every single week, but need to notify the Manager of the CFM if we aren t using our 3x3m space on any given week, so she can reallocate it. 5
CFM would prefer if we didn t sell food such as sausage sizzles or cake stall, due to concerns about undermining other (paying) food stalls. CFM has suggested we look at children s activities, such as face painting, lolly stall, sand art and so on. Other options might include fundraisers or displays. Busking/performances for donations. College displays (e.g. Three Trees, Arts, UAV, etc.) Staffing stalls would be on a volunteer basis. Look for groups within the college with a specific fundraising goal that the P&C could allow to use the space, and source motivated volunteers. Triathlon, Cheerleading, UAV, restaurant, Leos Club, Student Council, ADP, sporting teams, Arts, Music, Drama, The Company, etc. Secondary School availablity of assignment resources. It was brought to Lisa s attention that with reading assignments in Junior Secondary, there were not enough books to go around. Students can t bring them home some parents are borrowing from libraries or purchasing their own copy of the books. Students have to read with a partner in class. Lisa was not aware of this will address for 2016. Other: How can we engage our parents & encourage them to join the P&C? A proposal was put forward to change the format of P&C meetings to reduce business reporting and increase parent information sharing. Guest speakers in CPAC. Suggestion we should have our own P&C brochure instead of using the generic one provided by P&C s Qld. Advertise the focus on the Arts at CCC. Next meeting is on Tuesday 09 February 2016. This will be the Annual General Meeting followed by a General Meeting. The meeting was closed at 8.32 pm. 6