AGENDA WORKFORCE ALLIANCE Youth and Young Adult Outreach Committee THURSDAY, FEBRUARY 6, 2014 8:00 a.m. CHILDRENS SERVICES COUNCIL 2300 High Ridge Rd, AA Milne Boardroom, Boynton Beach TELEPHONIC ATTENDANCE: 1-855-384-4184 - Access Code: 3401061 "The Committee is reminded of conflict of interest provision and that Advisors, as well as guests, have no authority to make motions or second" I. CALL TO ORDER, WELCOME II. III. IV. AGENDA APPROVAL a. Proposed Amendments b. Approval of Agenda PUBLIC COMMENTS CONSENT APPROVAL a. Approval of Minutes October 10, 2013... 01 V. OLD BUSINESS a. Youth Council Membership and Advisors (Informational Item Only)... 05 b. Program Education Overview (Mimi Coenen)... 07 c. Continuous Lessons and Improvements (Holly Carson) Verbal Report d. Alternative Funding (Michelle Dryer) Handout VI. VII. NEW BUSINESS a. Recommendation to Fill the Mandatory Job Corp Position vacated by Robert Brewster with Edmund N Rosario (Sharon Brea)... 09 b. Youth Budget (Mimi Coenen)... 12 REPORTS a. Youth Symposium to Developing Strategic Next Steps (Tana Ebbole) Verbal Report VIII. ADJOURNMENT Next Meeting Date May 15, 2014 OUR MISSION: Connecting Business with Talent Public Comments: Members of the Public are allowed to speak during that period of the meeting identified on the meeting agenda as Public Comment provided that each person wishing to speak has completed and submitted to the Secretary of the meeting a comment card at the beginning of the meeting prior to the item identified as Public Comment. Public comment shall be allowed only on items that are identified on the meeting agenda. If an item is subsequently added to the agenda, additional public comment shall be permitted just prior to the consideration of such item. If there are multiple members of the public associated with the same company, group or faction, the number of members of the public allowed to speak representing that company, group or faction shall be limited to three. Other comments are welcome at the discretion of the Chair. The time to comment shall be limited to 3 minutes and such time may be extended at the discretion of the Chair. Comments and comment cards will become public record.
DRAFT - YOUTH AND YOUNG ADULT OUTREACH COMMITTEE MEETING Thursday, October 10, 2013, 8:00 AM 1951 N. Military Trail Suite D, WPB, FL 33409 Attending: Tana Ebbole, Jamie Titcomb, Steve Parrish, Dorothy Ellington, Linda Roman, Ed Gruvman, Glenn Thomas Telephonic: Erin McColskey, Charleen Szabo, Dr. Barbara Gerlock, Roger Hudspeth, II Guests: Reed Daniels, Jeff McKinley, Dr. Lois Gackenheimer, Greg Starling, Ana Florentino, Pearlie Hill, Akevia Cannon Staff: Steve Craig, Gerry Genovese, Paul Hederman, Mimi Coenen, Nikole Rozon, Tom Veenstra, Angela Holliday, Michelle Dryer, Huntley Miller, Sharon Brea, Sean Dykes I. Call Meeting to Order/Welcome Tana Ebbole II. III. IV. Agenda Tana Ebbole asked if there were any changes to the agenda as presented. Steve Craig requested we allow some time for staff to report on how we are working with incarcerated youth. Tana requested Mimi offer some comments on the Youth Symposium. The changes were accepted. Steve Parrish made the motion and it was seconded by Ed Gruvman for unanimous approval. Meeting Minutes Tana Ebbole asked if there were any changes to the minutes of July 31, 2013. Tana requested a motion to accept the minutes. Motion was made by Ed Gruvman and it was seconded by Steve Parrish. Motion carried. Public Comments - Tana Ebbole said the three public comment cards from Dr. Lois Gackenheimer s students could be part of the report given by Dr. Lois Gackenheimer. V. Old Business a. Youth Council Structure Sharon Brea reported on the requirements of Youth Council membership and confirmed that our Youth and Young Adult Outreach Committee membership is in compliance with the federal regulations. Dr. Barbara Gerlock advised the committee that her agency had a name change from the Circuit 15 Juvenile Justice Board to the Circuit 15 Juvenile Justice Advisory Board. Future membership lists will reflect this change. b. Recommendation to Fill the Mandatory Juvenile Justice and Local Law Enforcement Position Vacated by Feirmon Johnson with Greg Starling Tana Ebbole moved for a motion to approve Greg Starling for the position. Motion was made by Ed Gruvman and it was seconded by Dr. Barbara Gerlock. c. Recommendation to Appoint Three New Members Mimi Coenen introduced the names of the proposed new members. Anacaona Florentino is a former participant in the WIA Program, Pearlie Hill is the parent of a former participant in the WIA Program and Mary Watford is a member of the Local Board Representation of a Local Human Service Agency. Ed Gruvman moved for a motion to approve the new members. Motion was made by Ed Gruvman and it was seconded by Steve Parrish. Page 1
VI. VII. New Business a. Establishing Alternative Funding A presentation was given by Mimi Coenen which outlined different methods and unique approaches used by others to attract alternative funding. Website examples from San Diego s Workforce Board, The Breakers, Bristol Meyers, McDonalds, Hospice of Palm Beach County and others kicked off the conversation. The committee learned there were two distinct approaches to secure additional funds. One is to ask others to donate to us, while the second approach is to seek funding ourselves from those willing to support our objectives. Tana asked for ideas and input on the subject and a conversation ensued. Ed Gruvman suggested exploring social media and shared an example of how someone he knew funded their cause and asked us to consider local groups such as the Kiwanis organization to provide assistance. Mimi Coenen proposed the creation of a working group to continue the conversation and report back to the committee at the next meeting. Tana asked for thoughts regarding who should serve on the working group. Erin McColskey asked if there was a foundation at Workforce Alliance. Tana responded that Workforce Alliance is already a 501(c)3 and it s not necessary to create one. Steve Parrish volunteered to be part of the working group. He added it was important to explore employers sponsoring youth during the summer program. Michelle Dryer explained that it is important to diversify and be strategic as we introduce this concept to our organization. Tana Ebbole ended the conversation by requesting that those who are interested in being part of the working group see Mimi Coenen or Michelle Dryer. Reports and Updates a. Academy of Nursing and Health Occupations Dr. Lois Gackenheimer provided committee members with an overview of her school and the services offered. She explained how her staff offers training right in the high schools where students have an opportunity to earn multiple certifications, leaderships skills, work readiness and certification as a Patient Care Technician or a Rehab/Restorative Assistant. Ms. Akevia Cannon spoke on how she prides herself on teaching character and compassion to her students. The committee was surprised to learn that Ms. Cannon was a former recipient of WIA funding herself and now has gone on to teach others her passion for working in healthcare. Three students were present and thanked the Youth and Young Adult Outreach Committee for their financial support. One young lady shared that she is not only still going to school and doing well, but is also working earning $13.42 an hour. Mimi Coenen explained that the Academy goes above and beyond their regular duties, often calling students if they are absent from class, visiting their homes and providing support services to address issues the student may be facing outside of the classroom. b. Youth Programs Mimi Coenen reviewed the youth program report handout with committee members. She asked Angela Holliday, a Career Navigator under the PREP Teen Outreach Program (T.O.P.) grant to give a brief overview of her duties. Angela shared her work inside the detention system. Through her work in Career Exploration and Job Readiness training, Angela was able to build resumes for the youth and highlight the positive things they have done in their life giving them true Page 2
hope for moving into a more constructive lifestyle. She shared that some of her young clients were victims of human trafficking and only knew survival techniques. With this grant, she is able to offer some ethics training and expose these former victims to more opportunities. c. STRIVE Class Overview Tana asked Mimi Coenen to provide the committee members with an overview of the STRIVE program. Mimi provided a presentation on the pilot program and explained how each subject presented over the five week intensive training has a detailed lesson plan such as the etiquette class outlined in the packet. Sean Dykes, Career Consultant, provided committee members with an explanation of the class and the purpose which was to teach participants etiquette skills that could be used at an industry luncheon or future interviews. He also expressed how this particular lesson built their confidence and self esteem. Tana shared the concept of executive function which is the ability to have a goal, working memory and build problem solving skills. The years youth can impact this skill is between 2 and 25 years of age. She added that these programs STRIVE, TOP, etc., help to develop concrete skill building which will result in better executive functioning. d. Youth Symposium Update - Mimi Coenen reported the Youth Symposium was a success. The working groups, which consisted of 50 agencies and 120 people, presented events and nine recommendations impacting youth to the County Commissioners who agreed and understood. The Commissioners asked how the recommendations would be implemented. Tana Ebbole asked that the group meet again to continue to come up with ideas. She said everyone would receive a copy of the packets. e. Additional Remarks - Roger Hudspeth, II addressed the committee members regarding the Glades Career Readiness Roundtable. He discussed what the project was and introduced Jeff McKinley to provide further details. Glenn Thomas added to the discussion sharing that North Tech and West Tech would again be offering training in the trades to students who may not otherwise be able to receive a high school diploma. Jeff McKinley provided the committee with the number of students that are served and the number on the waiting list for both locations. Glenn Thomas informed the committee that Jeff McKinley needs assistance with direct facility costs, instructors and physical equipment and material. Glenn Thomas also asked for a direct way in which a 501(3) c could support the program. Steve Craig mentioned to the committee that there are so many people working on this that it s hard to get a handle on everything. He said there s no real agency that s pulling it all together. Tana said that Workforce Alliance could help fill that role. Tana did not want Workforce Alliance s leadership developing the program. She felt Workforce Alliance should take a lead to convene a meeting of stakeholders to work on leveraging mutual interest and explore all funding options. Michelle Dryer should come to the next Youth and Young Adult Outreach Committee meeting with possibilities garnered from that meeting. Page 3
VIII. IX. Public Comment - N/A Adjournment There was no further discussion and Tana Ebbole made a motion to adjourn the meeting. Steve Parrish seconded and the motion passed by unanimous vote at 9:30 a.m. Next Meeting February 6, 2014 at 8:00 AM Page 4
Workforce Alliance Youth and Young Adult Outreach Committee ( Youth Council ) Membership and Advisors (2/6/14) Membership The Youth Council is a subgroup of the local board whose members are appointed by the local board in cooperation with the chief elected officials for the local area. In accordance with the Workforce Investment Act (WIA) the Youth Council must include: Members of the local board, such as educators/special education personnel, employers, and representatives of human service agencies with special interest or expertise in youth policy; Jamie Titcomb Workforce Alliance Board of Directors, Chair Gaetana Ebbole Children Services Council Mel D. Coleman, Ed. D. Nova Southeastern University Steven M. Parrish, P.A. Attorney Ed Gruvman Nutrition S Mart Peter Licata School District of Palm Beach County Mary Watford Local Board Representation of a Local Human Service Agency Members who represent service agencies, such as juvenile justice and local law enforcement agencies; Dr. Barbara Gerlock Chair, Circuit 15 Juvenile Justice Advisory Board Greg Starling Florida Department of Juvenile Justice Representatives of local public housing authorities; Dorothy Ellington Delray Beach Housing Authority Parents of eligible youth seeking WIA assistance; Michelle Fulse Parent of Youth seeking WIA assistance Pearlie Hill Parent of Youth seeking WIA assistance Individuals, including former participants, and representatives of organizations that have experience relating to youth activities; Andante Hurst - former participant Anacaona Florentino former participant Representatives of the Job Corps, if a Job Corps Center is located in the local area; Edmund Rosario replacing seat vacated by Robert Brewster Cornerstone Solutions, Job Corps Services Provider Other individuals in cooperation with the chief elected official(s), determines appropriate; Channell Wilkins Palm Beach County, Community Services Members of the youth council who are not members of the local board must be voting members of the youth council and nonvoting members of the local board. WIA 117(h)(1)-(3) and 20 CFR 661.335. FS 445.007(8) requires that the importance of minority and gender representation be considered when appointments are made to local board committees. YC 2-6-14 Page 5
Workforce Alliance Youth and Young Adult Outreach Committee ( Youth Council ) Advisors Individuals who are engaged to provide advice, input and support as needed for special targeted initiatives; David H. Talley Consultant Dennis Gallon, Ph.D. Palm Beach State College Erin McColskey Palm Beach State College George T. Elmore Hardrives of Delray & Criminal Justice Commission Member Glenn Thomas Education Commission Linda Roman United Way of Palm Beach County Roger Hudspeth II Sheet Metal Workers L U #32 Toby Pena Child and Family Connections Vern Crawford Schoolhouse Consulting Wayne E. Gent School District of Palm Beach County YC 2-6-14 Page 6
Youth Program Education Program Goal STRIVE Develop skills needed to obtain permanent employment. 14 to 21 Target Population Key Deliverables Status as of 12/31/13 Budget Successfully complete 5 weeks of classroom Action Prep portion of the program. 38 Started $124,000. As of 12/31/13 spent $39,780 or 32% Access post secondary opportunities and enroll in higher education. Not working and not in school Within 12 weeks of completing Action prep - enroll in higher education or become employed. 30 Completed 8 Employed 2 Post Secondary 1 Pd Internship 19 - Still in Transition ANHO - Academy for Nursing and Healthcare Occupations (Contract) Deliver services to 50 participants (25 from last year and 25 new youth) In-school youth aged 16-21 50 - to earn HS Diploma 42 - earned HS Diploma $221,926. As of 12/31/13 spent $116,013.65 or 52% 30 - to have advanced or post secondary training 14 - in advanced or post secondary training 15 - to be employed 8 employed VITA NOVA (Contract) 20 Participants Youth 18 to 21 who are aging out of foster care 15 of the 20 will enter unsubsidized employment 20 enrolled $238,828.00 0 employed HSGI - High School Provide career exploration and job readiness to 200 youth at four Graduation different high schools as part of a Initiative (Grant) multi partner grant. Youth at risk of not meeting graduation requirements Career Exploration and Job Readiness Skills 148 - provided career exploration and job readiness $240,200. As of 12/31/13 spent $108,932. or 45% Page 7 PREP-TOP - Teen Outreach Provide TOP Club participants career exploration and work Program (Grant) readiness. High School Youth To foster academic success and prevent teen pregnancy 15 TOP Clubs created $62,945. As of 12/31/13 spent $35,163. or 55% Career Exploration and Job Readiness Skills 327 Youth Served
Youth Program Education Program Goal SUMMER 2014 Work Experience Provide opportunity for 50 young adults to utilize their new found job readiness skills and gain new occupational skills. Target Population Key Deliverables Status as of 12/31/13 Budget 16 to 21 yr olds who have successfully completed job readiness skills training with Workforce Alliance staff. Work at a local employer for four weeks to gain "life work experience" Preparing for application process Wage per youth @ $8 p hr + Manpower Markup = $10.40 p/hr x 40 hrs x 4 weeks = $1664. x 50 youth = $83,200. HOST - Central (Hospitality Program and Work Maturity) Provide 25 young adults work maturity training and occupational certifications for entry level employment in the Hospitality industry. Youth 16-21 who are either out of school for summer, dropped out of high school or HS graduates who have demonstrated lack of work experience and maturity. Successfully complete the 4 week program and earn three industry credentials. Obtaining employer feedback on chosen curriculum, reviewing potential locations, identifying talent needed to implement and exploring ways to fund additional slots with alternative funding. Stipend per youth @ $8 p/hr x 40 = 320 x 4 = $1280 x 25 youth = $32,000. Incentives for earning Certifications = 6250. Total = $38,250. "G-Cap' = Glades Culinary Apprenticeship. Program* Tentative Working Title Provide 25 young adults work maturity training and occupational certifications for entry level employment in the Culinary field industry. Youth 16-21 who are either out of school for summer, dropped out of high school or HS graduates who have demonstrated lack of work experience and maturity. Successfully complete the 4 week pre- apprenticeship program, job shadowing and earn the Serve- Save certification. Researching curriculum, reviewing potential locations, identifying talent needed to implement and Stipend per youth @ $8 p/hr x 40 = 320 x 4 = $1280 x 25 youth exploring ways to fund = $32,000. additional slots with Incentives for earning Certifications = $2500. alternative funding. Total = $34,500. Page 8
Workforce Alliance Youth and Young Adult Outreach Committee ( Youth Council ) Membership - Requirements and Recommendations Membership The Youth Council is a subgroup of the local board in Region 21 Palm Beach County, whose members are appointed by the local board in cooperation with the Chief Elected Official for the local area, Palm Beach County Board of County Commissioners. The duties of the Youth Council include developing the portions of the local Service Plan relating to eligible youth, recommending eligible providers of youth activities to be awarded grants or contracts on a competitive basis to carry out youth activities, conducting oversight with respect to eligible providers of youth activities, coordinating youth activities and other duties determined to be appropriate by the Chairperson of the local board. In accordance with the *Workforce Investment Act (WIA) the Youth Council must include members with special interest or expertise in youth policy, representatives of youth service agencies, including juvenile justice and local law enforcement agencies, representatives of local public housing authorities, parents of eligible youth seeking assistance, individuals, including former participants, and representatives of organizations, that have experience relating to youth activities and may include such other individuals as the Chairperson of the local board, in cooperation with the Chief Elected Official, determines to be appropriate. Recommendations The below individual is being submitted for review and approval to be appointed an additional member of the Youth Council for Region 21: Representative of the Job Corps, if a Job Corps Center is located in the local area; Edmund Rosario - replacing seat vacated by Robert Brewster, Corner Stone Solutions, Job Corps Service Provider. *WIA 117(h)(1)-(3) and 20 CFR 661.335.: Members of the Youth Council who are not members of the local board must be voting members of the Youth Council and nonvoting members of the local board. YC2-6-14 Page 9
Page 10
Page 11
Proposed Budget for PY14-15 5090 TEMPORARY STAFF/AGENCY 100,000 100,000 60,000 60,000 5200 EDUCATIONAL TRNG MATERIALS 57,525 2,600 2,900 63,025 90,000 45,000 5650 PRINTING 0 0 5720 STAFF DEVELOPMENT 11,800 11,800 10,400 3000 5780 TRAVEL (Class C) 10,000 8,000 3,000 21,000 8,900 14,000 5790 TRAVEL - OVERNIGHT 10,000 2,000 12,000 15,000 6,000 6409 SUBRECIPIENTS -TARGET POP 109,000 109,000 109,000 0 6411 FAMILY CENTRAL 90,000 90,000 30,000 30,000 6462 APHNO I/S YOUTH 245,000 245,000 245,000 245,000 6590 SUPPORT SERVICE 150,000 150,000 75,000 75,000 6700 PBWD CONSORTIUM 495,000 218,000 57,000 770,000 880,075 965,000 7207 OTHER DIRECT PROGRAM COSTS 850,000 850,000 850,981 579,500 Report Total 2,128,325 230,600 62,900 2,421,825 2,374,356 2,022,500 Youth Program Budget Approved PY13-14 and Proposed Budget for PY14-15 APPROVED YOUTH BUDGET FOR PY13-14 Account Code Account Title WIA Youth PBCSD PP Total Forecast Spending PY13-14 7207 STRIVE Stipends - 9 Cycles x Avg Class Size of 15 STRIVE Planned Activities - 9 Cycles Summer Work Experience Track - Wages (50) Summer - HOST and Work Maturity (25) Summer - Glades - Culinary Program (25) Incentives (HS Diplomas (150) / Work 1 yr (50) Internships for STRIVE Grads (30) Planning for Video/Communication Projects Planning Website Improvements Planning for Leverage upcoming grants/ partnerships 129,600.00 9,000.00 83,200.00 32,000.00 32,000.00 20,000.00 156,000.00 50,000.00 7,700.00 60,000.00 579,500.00 Page 12