Paper number: Date of meeting: December 1 st 2010 Author: Millard, Strategic Planning Coordinator Purpose: Information Work Plan for Re-Development of UH Hilo s Mission and Vision UPDATED 1. Introduction The first key milestone of the Strategic Planning Committee is to redevelop UH Hilo s mission and vision. It is clear from the outcomes of the survey consultation and listening tour that many at the university believe its identity is confused part of that confusion is due to the vision and mission not now accurately reflecting the university s current activities or direction. The job of the is to consider all evidence gathered from the preplanning stage, the quantitative data available on the strategic planning website, outcomes from WASC (Western Association of Schools and Colleges) reviews, and other relevant information, to identify UH Hilo s current situation, purpose, and potential future direction. 2. Work Plan The table below suggests a work plan for the to follow in development of the mission and vision. It builds in time for consultation with stakeholders, endorsement by key leadership and governance bodies, and updating the UH System Board of Regents at their March 17 th 2011 meeting. Notes: This work plan will remain flexible to accommodate unforeseen circumstances. The work plan will be updated with dates of Hanakahi Council meetings when available The plan identifies meetings of key governance and other planning bodies to ensure appropriate consultation and endorsement is sought from these groups. 1
Nov 29 th 2010 Dec 6 th 2010 Dec 13 th 2010 Dec 1 st 4 th meeting Bring together outcomes from listening tour analysis. Also bring in outcomes from survey consultation, listening tour companion survey, WASC review outcomes and quantitative data. Consider mission/vision related questions (e.g. who do we serve? what do we do? where do we excel?) Dec 7 th 5 th meeting Focus on identifying core directional points related to mission and vision. The aim is to identify such points and consult on those with stakeholder groups. Dec 8th drafting sub-committee meeting Take the outcomes from the fifth meeting and develop a consultation paper to be issued electronically to stakeholders and form the basis of town-hall discussions. Dec 10 th Congress meeting Ensure Congress are made aware of s initial thinking re: directions from Dec 7 th meeting. Dec 13 th 6 th meeting Approve consultation paper and plans for town-hall discussions Dec 14 th issue online consultation Issue as press release (which will also go through announce ), via Ohana, and push out to advisory committees, alumni and other community groups. Invite campus governance groups Congress, UHHSA and Hanakahi Council to make formal written responses to the consultation. Dec 20 th 2010 Campus closure N/A Dec 27 th 2010 Campus closure N/A Jan 3 rd 2011 Jan 5 th Enrollment Management Implementation Team (EMIT) meeting Request agenda item to discuss draft directions. Seek feedback from EMIT Jan 5 th 7 th meeting Review any interim responses to online consultation online consultation to close January Review plan for town-hall meetings Jan 6 th -7 th Town-hall meetings Hold four town-hall meetings. One each for: Staff Drafting subcommittee Elizabeth and 2
Jan 10 th 2011 Jan 17 th 2011 Jan 24 th 2011 Students Community Note though that stakeholders would be welcome to any of the meetings regardless of group recognizing fact that dates will not suit all in a specific group. Jan 7 th Retreat Seek faculty feedback on directions from faculty retreat Jan 10 th -14 th Town-hall meetings Hold four town-hall meetings. One each for: Staff Students Community Note though that stakeholders would be welcome to any of the meetings regardless of group recognizing fact that dates will not suit all in a specific group. Jan 12 th Long Range Budget Planning Committee Request agenda item to discuss draft directions. Seek feedback from LRBPC Jan 14 th Deadline for online consultation Jan 18 th 8 th meeting Draw together outcomes from town-hall meetings and online consultation Jan 18 th Drafting sub-committee meeting Draft vision and mission statements based on discussions Jan 21 st 9 th meeting Review draft vision and mission statements Jan 24 th Issue draft vision/mission statements to stakeholders explaining how developed and how feedback from consultation taken into account Jan 24 th Enrollment Management Implementation Team (EMIT meeting) Inform EMIT of summary feedback from consultations and seek feedback on draft Jan 26 th Long Range Budget Planning Committee Inform LRBPC of summary feedback from consultations and seek feedback on draft Jan 27 th Drafting sub-committee meeting and and Drafting subcommittee Drafting 3
Jan 31 st 2011 Feb 7 th 2011 Feb 14 th 2011 Review initial feedback on draft vision/mission statements Jan 28 th Congress meeting Inform Congress of summary feedback from consultations and seek feedback on draft Jan 28 th - UHHSA meeting Inform UHHSA of summary feedback from consultations and seek feedback on draft Jan 31 st 10 th tenth meeting Review draft vision/mission Amend where necessary. Once agreed on drafts, announce to campus and seek additional comments (explaining how feedback from consultation been taken into account) Jan 31 st Council of VC s meeting (9am) Seek approval of draft mission and vision statements Feb 2 nd Deadline for campus feedback on draft statements Feb 2 nd EMIT meeting Inform EMIT of summary feedback from consultations and seek feedback on draft Feb 4 th 11 th meeting Review feedback on draft Feb 9 th Long Range Budget Planning Committee meeting Inform LRBPC of summary feedback from consultations and update on next steps. Feb 10 th Drafting subcommittee meeting Amend draft statements based on feedback from campus/community and discussion at 10 th meeting Feb 11 th 12 th meeting Finalize Feb 14 th Council of VC s meeting Feb 14 th EMIT meeting Submit vision/mission statements for information subcommittee Elizabeth and Congress Tracey Council VC s of Drafting subcommittee 4
Week Feb 18 th 13 th meeting Feb 18 th Congress meeting Elizabeth Feb 18 th UHHSA meeting Tracey Feb 21 st 2011 Feb 23 rd Long Range Budget Planning Committee meeting Submit vision/mission statements for information Feb 28 th 2011 Feb 28 th 14 th meeting Mar 7 th 2011 March 4 th 15 th meeting March 11 th 16 th meeting Mar 14 th 2011 March 16 th 17 th meeting March 17 th BoR meeting at Hilo Update BoR on strategic planning as part of general UH Hilo update presentation include new mission and vision statements to describe who we are and where we are headed (with Chancellor Straney) 5