Guidelines for Submission DEADLINES Papers, Workshops, Symposia: 25 February 2015 Pecha Kucha, Poster and Bursary Applications: 15 April 2015 Please read this document carefully before submitting your abstract. Abstracts that do not conform to the required criteria will be rejected. Please read this entire set of Guidelines and select what is relevant to your submission. All abstracts must be submitted online using the Society s Online Submission System. All details and the link are on the BPS website. First you will need to log into the Society website. If you haven t already set up an account you will need to do this first. Visit: www.bps.org.uk and click on sign up on the top right hand corner of the screen. 1. In your browser enter www.bps.org.uk/dcop2015 and click on the submissions tab. Select Submit a Single Item or Submit a Symposium. 2. Complete the form ensuring all sections are completed. 3. Select Add new paper to enter abstract details for each paper within the symposium. 4. Submitted abstracts will be automatically acknowledged by email. 5. You will be able to make any necessary amendments to your submission up until the deadline date. After this date, no amendments can be made. Submissions can be in the format of oral presentations, workshops, symposia, Pecha Kucha, and/or poster presentations. We welcome submissions from experienced and recently qualified colleagues and trainee counselling psychologists. A comprehensive guide to help complete submissions is available at www.bps.org.uk/dcop2015. The Division s Strategic aim, to promote a strong external message of psychology s value, and put counselling psychology on the map as a real force in applied practice is central to the conference theme. Submissions should be guided by the Division s strategic objectives in one or more of the following strands: Research: Submissions describing original, results of theoretical, empirical, conceptual, and/or experimental research. Contributions should report innovative and significant original research that considers human potential in its diverse expressions. Applied practice: Positioning counselling psychology in challenging contexts, promoting the journey of personal discovery with psychological health and wellbeing across the lifespan, within a variety of clinical presentations, across diverse populations with specific needs, and, offering integration of models of psychological theory and practice. Mentoring, Supervision, and Leadership: Leading and managing development and change in various, even challenging, contexts engaging in local and national consultations and networks, promoting workforce retention and development.
Social Justice: Researching and developing service delivery towards challenging the status quo; and, working within an ethos of internationalisation to inspire engagement and partnership arrangements promoting positive approaches through the specialism of Counselling Psychology. Employability: Encouraging equity and enhancing creative inclusion of Counselling Psychology in different contexts, promoting competency through training and practice, challenging barriers. Structure for all submissions All submission abstracts should be up to 250 words exclusive of the title. They should not include references and should be written in either the past or present tense. Abstracts of accepted papers are published in booklet form for the benefit of attendees at the conference. They will also appear in The Proceedings of the British Psychological Society which are published online. Submissions must not contain sexist language. The following suggestions are made about ways to avoid sexist language; i) Avoid using sex-specific forms generically. For example, use plurals they/their rather than he/she or his/her. ii) Delete pronouns e.g., the participant completed his/her task becomes the participant completed the task. iii) Avoid specifying the sex of the referent unless it is relevant e.g., use counsellor, client or participant. iv) Avoid making sex-stereotyped assumptions about people, their abilities, attitudes and relationships. How to enter a Research Paper submission Proposals for individual papers should include: Abstract (max.250 words) information. Qualitative research may follow different headings, but relevant headings must be used. For research papers, data and analysis should be available for presentation. Objectives: Design: Method: Results: State the primary objective of the paper and the major hypothesis tested (if appropriate). Describe the design of the study and the rationale for the procedures adopted. State the selection and number of participants, material employed, and the procedures followed. State the type of analysis employed and the main findings of the study. Numerical data may be included but should be kept to a minimum. Abstracts that are based on work still in progress will be rejected as papers, though they may be accepted as posters. State the conclusions that can be drawn from the study, including theoretical, methodological, or applied/policy implications as appropriate. Papers are allocated 30 or 45 minutes. It is essential that you state the length you prefer at the bottom of your abstract. As far as possible the conference committee will meet this request; however we reserve the right not to do so if the programming requires it. How to enter Review/Theoretical/Practice Applicable Submission Criteria Proposals for individual papers should include:
Abstract (max.250 words) information. Purpose: Background: Method/Key Points: State the aim or primary objective of the session. Provide a concise summary of information which places the present paper in context. Provide details of procedures adopted (e.g., literature search, inclusion / exclusion criteria, and methods of analysis) and / or key arguments and theoretical positions. State the conclusions that can be drawn from the work described including theoretical, methodological, or applied/policy implications as appropriate. Papers are allocated 30 or 45 minutes. It is essential that you state the length you prefer at the bottom of your abstract. As far as possible the conference committee will meet this request; however we reserve the right not to do so if the programming requires it. How to enter a Symposium submission A symposium is a set of papers linked by a common theme. A symposium should have a Convenor, who organises the symposium submission, and acts as the responsible link person to the conference organisers; a named Chair; and (optionally) a named Discussant. The same person can fulfil these roles. In addition to a structured abstract for each paper within a symposium (see guidelines above), each Symposium must also be accompanied by a Symposium Summary. This should be up to 250 words, and describe the theme, objectives and the relevance of the individual contributions to the symposium. The total length of time devoted to Symposium is usually 1 ½ hours. A maximum of 20 minutes is allocated to each individual paper. Please note that some sessions will be able to accommodate 5 papers whilst others just four. The exact time available will be determined by the final programme. Proposals for symposia should include: of the symposium Summary of the symposium (max. 250 words) Name and institutional affiliation of the convenor of each presentation followed by the name of the first author, his/her institutional affiliation and the name(s) of the co-author(s) and their institutional affiliation Abstract for each presentation (max. 250 words) written according to the criteria under How to enter a Research Paper Submission see above. How to enter a Workshop Submission Workshops are allocated 1 hour or 90 minute slots (subject to availability). It is essential that you state under your abstract 1. The length of time you would like 2. If you want the number of delegates attending to be limited and if so what the maximum number is. Proposals for individual papers/workshops should include: Abstract (max.250 words) Abstracts should be structured according to the following format, incorporating the following information. Aim of the workshop Format of the workshop
Key elements of the workshop How participants will participate How to enter a Pecha Kucha Submission The format is to prepare 20 slides, with 20 seconds per slide and time to answer one question. Each presentation will last no more than 7 minutes. More detailed Pecha Kucha presentation guidelines are available on the website. Proposals for this should include: Abstract (max. 250 words) The abstract should follow the guidelines for submitting Research Papers see above. How to enter a Poster Submission Poster submissions - individual or linked - are an opportunity to present work in progress. The poster sessions provide an opportunity for presenters and participants to discuss work and findings. The posters have to be up for the duration of the conference. This requires, therefore, that the individual/individuals presenting the poster must be in attendance at the conference Proposals for posters should include: Abstract (max. 250 words) information. Qualitative research may follow different headings, but relevant headings must be used. For research papers, data should be available for presentation. Objectives: Design: Method: Results: State the primary objective of the paper and the major hypothesis tested (if appropriate). Describe the design of the study and the rationale for the procedures adopted. State the selection and number of participants, material employed, and the procedures followed. State the type of analysis employed and the main findings of the study. Numerical data may be included but should be kept to a minimum. Abstracts that are based on work still in progress will be rejected as papers, though they may be accepted as posters. State the conclusions that can be drawn from the study, including theoretical, methodological, or applied/policy implications as appropriate. Unlike with presented papers, data does not have to be included. If research is submitted for a paper presentation, before the data is collected and analysed, then as a paper it will be rejected and may be offered as a poster instead. Trainees and Newly Qualified (one year post qualification) please note, if you are also applying for a bursary you must first submit a poster abstract, note the number and then add that number to your bursary application. Both the bursary application and the poster submission should be made at the same time. Do not wait to learn whether your poster submission has been accepted before applying for a bursary. Refereeing of all submissions
Each submission is reviewed by at least two nominees of the Committee for Conference, according to established criteria and standards. Please note that submissions will be considered solely on the information you provide. From time to time referees may feel that a particular submission lends itself to a different format to that which is proposed and in these cases authors will be invited to consider an alternative format. In the case of symposia and workshop format submissions, the refereeing procedure will include the package as a whole and the merit and importance of any individual contribution. Authors will be notified of the referees decision via email from the BPS Conferences team. Successful contributors will be advised of the time and date of their presentation. Every effort will have been made to accommodate any timetable constraints notified at the time of submission. Details of the entry to appear in the Conference Programme will be included in the letter. Any errors or amendments must be reported to BPS Conferences by return. Individual presenters in symposia are not contacted directly by BPS Conferences. All correspondence will be conducted through the Convenor who is responsible for keeping presenters informed. Powerpoint Presentations All presentations will be loaded onto the website prior to the conference and will be collected by the BPS Conference Office. If you have any objections to your presentation being made available on the website please email the BPS Conference Office prior to the conference. Press Releases If successful, your submission may be considered suitable for a press release, timed to coincide with the conference. If this is so, the Press Officer will contact you to ask whether you wish your submission to be press released, and to discuss the content of the press release with you. To write an accurate press release, and to provide more information for journalists attending the conference, you may be asked for additional information regarding your submission. Code of Conduct Authors of all material submitted must conform to the British Psychological Society s code of conduct. Copies of the Code may be obtained from the Leicester office. Multiple Submissions The Committee wishes to maximise the opportunities for delegates to present their work. However, there could be constraints on time and space and inevitably some strong submissions may be declined. In order to give every submitter a fair opportunity the committee has decided to discourage multiple submissions. Therefore only 3 submissions per person are permitted. (A submission includes any paper on which an individual is named as an author, in whatever order their name appears on the author list). SACPRATIA guidelines When submitting material, please note the SACSPRATIA guidelines dealing with the use of animals in psychological research. Copies of these guidelines can be obtained from the Leicester Office. If you wish to contact the BPS Conference Office please do so on 0116 252 9555 or dcopconference@bps.org.uk. Registration All presenters are expected to register and pay in advance as a delegate at the appropriate rate. All presenters must register by 27 May 2015. If you have not registered by this date your presentation may be removed from the programme.