U.S. DEPARTMENT OF EDUCATION OFFICE OF INDIAN EDUCATION DEMONSTRATION GRANT PROGRAM CFDA 84.299A Native Youth Community Projects Pre-Application Technical Assistance Webinar May 14, 2015 1:00 pm 3:00 pm ET
AGENDA Background Information 2015 Competition for NYCP Selection Criteria Application Requirements Administrative Cost Limit Application Submission Application Review Resources Questions 2 Introduction
PARTICIPANT POLL 1. Who is on the line? Please indicate the type of entity you represent this afternoon. a. Eligible applicant i. Tribe, including TEA ii. LEA iii.bie-funded school iv. Indian organization v. Indian Institution, including Indian IHE vi. SEA b. Possible partner, including a national organization c. Other interested party 3 Introduction
OVERVIEW OF THE ADMINISTRATION S NATIVE YOUTH WORK White House Tribal Nations Conference Generation Indigenous (Gen-I) National Tribal Youth Network Cabinet Secretary Youth Listening Tour White House Tribal Youth Gathering Native Youth Community Projects (NYCP) 4 Background Information
THE U.S. DEPARTMENT OF EDUCATION AND TRIBAL COMMUNITIES Tribal Consultations School Listening Tour State Tribal Education Partnership (STEP) Demonstration Grants Program Native Youth Community Projects 5 Background Information
DEMONSTRATION GRANT PROGRAM OIE DEMONSTRATION GRANTS (ESEA SEC. 7121): IMPROVEMENT OF EDUCATIONAL OPPORTUNITIES FOR INDIAN CHILDREN Continuation awards of Demonstration and Professional Development (PD) grants In recent years focused on Early childhood readiness College readiness NFR published in Federal Register on April 22, 2015 6 Background Information
NEW PRIORITIES New regulations include 5 priorities from which OIE selects One of which allows the previous foci A new one is called Native Youth Community Projects Allows the local community to choose a project focus Based on a needs assessment or other data analysis as well as The areas the community identifies as having the biggest impact on Improving outcomes for AI/ AN youth 7 Background Information
OVERVIEW OF NATIVE YOUTH COMMUNITY PROJECTS (NYCP) Native Youth Community Projects: Support Tribal communities in developing a comprehensive approach to College and Career Readiness (CCR). Local assessment of preexisting efforts, barriers, and successes related to student success (achieving College and Career Readiness). Select one or more barriers as a focus. Identify strategies to address barrier(s) with clear and measurable objectives. This work includes: Technical Assistance (TA) and Capacity-Building, FY 15 Grants to implement a focused intervention aimed at improving college-and-career readiness, and a potentially more comprehensive approach in FY 2016 and beyond. 8 Background Information
PARTICIPANT POLL I would like additional resources and links to more information on these topics. Please indicate yes or no to each topic. Demonstration Grants Program Notice of Final Rulemaking Generation Indigenous (Gen-I) U.S. Department of Education and Native Communities 9 Background Information
NYCP OVERVIEW Eligible Applicants SEA, LEA, Indian tribe, Indian organization, BIEfunded school, Indian institution (including an Indian IHE) Funds Available $4,000,000 Range of Awards per Project Year $400,000 to $600,000 Project Period Estimated Number of Awards 48 months 5 to 9 Notice of Intent June 2, 2015 Application Deadline June 29, 2015 10 Introduction
ABSOLUTE PRIORITY The FY 2015 new grant competition includes one absolute priority to fund Native Youth Community Projects. 11 2015 Competition for NYCP
NATIVE YOUTH COMMUNITY PROJECT New priority allowed under new regulations at 263.21 NYCP is defined in 263.20 Definitions Included in the NIA Included in the application package 12 2015 Competition for NYCP
A COMMUNITY AND THE GOAL Focused on a defined local geographic area Centered on the goal of ensuring that Indian students are prepared for college and careers 13 2015 Competition for NYCP
IDENTIFIED BARRIER OR OPPORTUNITY Informed by evidence, which could be either a needs assessment conducted within the last three years or other data analysis, on-- The greatest barriers, both in and out of school, to the readiness of local Indian students for college and careers; Opportunities in the local community to support Indian students; and Existing local policies, programs, practices, service providers, and funding sources Focused on one or more barriers or opportunities with a community-based strategy or strategies and measurable objectives 14 2015 Competition for NYCP
PARTNERSHIP Must include-- One or more tribes or their tribal educational agencies; and One or more BIE-funded schools, one or more LEAs, or both May include other optional entities; One of which has demonstrated capacity to improve outcomes 15 2015 Competition for NYCP
AGREEMENTS Consortium Agreement (34 CFR 75.128-.129) All members must be eligible applicants Details the responsibilities of each member Binds each to every statement and assurance Partnership Agreement All other groups Describes responsibilities of each partner Can be in the form of a MOU or other format 16 2015 Competition for NYCP
FOCUS ON THE COMMUNITY BUILDING RELATIONSHIPS--WORKING TOGETHER Tribes (TEA, tribal orgs, tribal IHE, etc.) Students Schools (public, private, BIE) Families, elders, cultural supports Service providers (nonprofits, other government entities, etc.) 17 Background Information
COMPETITIVE PREFERENCE PRIORITIES CPP Points Purpose 1 3 Rural local community 2 3 Indian entity as lead applicant 3 2 Partner from Promise Zone or with recent grant 4 1 Indian entity included in application (Not if CPP#2) 5 1 Two or more of the activities over more than one year Total 9 Maximum 18 2015 Competition for NYCP
PARTICIPANT POLL I would like you to repeat the information on... Overview (Slide #10) Absolute Priority (Slide #11) Native Youth Community Project (Slide #12) A Community and the Goal (Slide #13) Identified Barrier or Opportunity (Slide #14) Partnership (Slide #15) Agreements (Slide #16) Focus on the Community (Slide #17) Competitive Preference Priorities (Slide #18) 19 2015 Competition for NYCP
NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS? 20
SELECTION CRITERIA Selection Criteria Maximum Points Need for Project 15 Quality of Project Design 25 Quality of Project Personnel 10 Adequacy of Resources 10 Quality of Experience 10 Quality of Management Plan 20 Quality of Project Evaluation 10 21 Selection Criteria
NEED FOR PROJECT Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 15 Points Scoring Anchors: Very Poor 0-3; Poor 4-6; Fair 7-9; Good 10-12; Very Good 13-15 22 Selection Criteria
QUALITY OF PROJECT DESIGN Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 25 Points Scoring Anchors: Very Poor 0-5; Poor 6-10; Fair 11-15; Good 16-20; Very Good 20-25 23 Selection Criteria
QUALITY OF PERSONNEL Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good 9-10 24 Selection Criteria
ADEQUACY OF RESOURCES Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good 9-10 25 Selection Criteria
QUALITY OF EXPERIENCE Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good 9-10 26 Selection Criteria
QUALITY OF MANAGEMENT PLAN Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 20 Points Scoring Anchors: Very Poor 0-4; Poor 5-8; Fair 9-12; Good 13-16; Very Good 17-20 27 Selection Criteria
QUALITY OF PROJECT EVALUATION Published on April 28, 2015 in the Federal Register (80 FR 23519) Maximum 10 Points Scoring Anchors: Very Poor 0-2; Poor 3-4; Fair 5-6; Good 7-8; Very Good 9-10 28 Selection Criteria
NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON SELECTION CRITERIA? 29
APPLICATION REQUIREMENTS Application for Federal Assistance (SF424) Abstract Application Narrative Budget Budget Narrative Attachments Certifications and Assurances 30 Application Requirements
ABSTRACT Not exceed two double spaced pages Identify the project partners One or more tribes or TEAs, LEAs or BIE-funded schools, and Other organizations Include a concise description of the project 31 Application Requirements
APPLICATION NARRATIVE Include Table of Contents Address the Selection Criteria 35-page suggested limit does not include Cover sheet Resumes Abstract Bibliography Consortium or partnership agreement Budget narrative Assurances and certifications Other required attachments Address regulatory and application requirements of NYCP Refer to the Application Instructions, Part 4, pp. 41-45 By fully responding to the Selection Criteria and Attachments, you will have addressed the requirements 32 Application Requirements
BUDGET Use ED Form 524 Information about the Federal funding you are requesting Remember that you must provide all requested budget information for each year of the project (up to 48 months) and the total column in order to be considered for Federal funding. Specific instructions for completing the budget forms are provided within this application package. 33 Application Requirements
BUDGET NARRATIVE Budget Narrative serves as Section C of ED Form 524 Be sure to complete an itemized budget breakdown and narrative for each year of the proposed project (up to 48 months) Review and edit for match between Sections A, B, and Narrative Identify the nature and amount of the proposed expenditures Sufficient detail for readers to understand 34 Application Requirements
REQUIRED ATTACHMENTS A signed agreement, which is either: Consortium agreement if all partners are eligible applicants; or Partnership agreement for all others Individual Resumes for Project Directors and Key Personnel Description of continuing activities 35 Application Requirements
ATTACHMENTS, IF APPLICABLE Documentation of Indian Organization Request for Competitive Preference Priority 3 (other grants) Indirect Cost Rate Agreement Evidence of submission to BIE Administrative Cost Limit Waiver Request 36 Application Requirements
OPTIONAL ATTACHMENT Other supporting documentation Reviewers are not required to consider the optional documents Carefully read the Application Submission guidelines 37 Application Requirements
CERTIFICATIONS AND ASSURANCES Assurances for Non-Construction Programs (SF 424B Form) Disclosure of Lobbying Activities (SF LLL Form) Certification Regarding Lobbying (ED 80-0013 Form) General Education Provisions Act (GEPA) Requirements Section 427 Survey on Ensuring Equal Opportunity for Applicants (Form 1890-0014): Applicable to nonprofit private organizations only 38 Application Requirements
PARTICIPANT POLL Should we repeat a slide? Please indicate yes or no to each topic. Abstract (Slide #31) Application Narrative (Slide #32) Budget (Slide #33) Budget Narrative (Slide #34) Required Attachments (Slide #35) Attachments, if Required (Slide #36) Optional Attachments (Slide #37) Certifications and Assurances (Slide #38) 39 Application Requirements
NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON APPLICATION REQUIREMENTS? 40
ADMINISTRATIVE COSTS Administrative costs are Costs of administering and managing the grant Not costs supporting program, service delivery, and direct supervision Administrative costs will cross budget lines Also, budget lines likely include both administrative and program costs 41 Administrative Costs
ADMINISTRATIVE COST LIMIT Statutory limit of 5% under to 7121(e) A separate section in the Budget Narrative to describe the administrative costs Not a separate line from the ED Form 524 42 Administrative Costs
STAY WITHIN LIMIT Unusual circumstances and limited extent Waiver authority in Section 9401 of the ESEA (20 USC 7861) Discretion of the Department Possible negative impact to the extent project scope and objectives are contingent If considering, contact David Emenheiser 43 Administrative Costs
SUBMISSION PROCEDURES Grants.gov has a two-step validation process. Within two days of submission, two e-mails: First confirms receipt; and Second indicates whether your application was: successfully validated by the system or rejected due to errors. Submit early! Ineligible, if received after 4:30PM DC Time 44 Application Submission
ADOBE READER COMPATIBILITY READ BELOW BEFORE YOU APPLY FOR THIS GRANT! Before you can view and complete an application package, you MUST have Adobe Reader installed. Application packages are posted in Adobe Reader format. You may receive a validation error using incompatible versions of Adobe Reader. To prevent a validation error, it is now recommended you uninstall any earlier versions of Adobe Reader and install the latest compatible version of Adobe Reader. If more than one person is working on the application package, ALL applicants must be using the same software version. Click for more information on Adobe Reader Compatibility. 45 Application Submission
TIPS Read the NFR, NIA, Application package, FAQs, and instructions before, during, and after writing Make it easy for the reviewer to find and to understand the information Follow the order of Selection Criteria Proofread. Proofread. Proofread. 46 Application Submission
NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS ON APPLICATION SUBMISSION? 47
ELIGIBILITY SCREENING Applications will be screened for eligibility Notice of ineligibility will be sent by email All eligible applications will be reviewed 48 Application Review
PEER PANEL REVIEW Independently read and scored by three peer reviewers Panel discussion Ranking order of average final scores 49 Application Review
SLATE APPROVAL Risk analysis Budget review Recommend funding top scorers to limit of available funds Secretary approves recommendations Grantees notified in September 2015 50 Application Review
PARTICIPANT POLL I would like you to repeat the information on... Eligibility Screening (Slide #48) Peer Panel Review (Slide #49) Slate Approval (Slide #50) Clear on everything so far 51 Application Review
COMPARE: STEP & NYCP STEP NYCP Eligible Applicant(s) TEAs Tribe (or TEA), SEA, LEA, Indian org, Indian IHE Purpose of Program Build TEA capacity; build relationships with LEA and SEA Project Length 4 years 4 years Amount Available in FY2015 $2 million $4 million Community-wide effort to improve student outcomes through a partnership Requirements for Collaboration Agreement with LEA & SEA Partnership must include BIE-funded school or LEA, tribe Requirements and Restrictions TEA will perform administrative functions for at least one ESEA formula grant program in eligible schools (but will not receive those ESEA grants) Direct Service to Students No Yes Project is based on results of a local needs assessment 52 Conclusion
FUTURE TA WEBINARS Topic Date Time NYCP: Developing community partnerships Tuesday, May 19, 2015 2:00 4:00 pm EDT NYCP: Needs Assessment and Data Analysis Thursday, May 21, 2015 2:00 4:00 pm EDT NYCP: Going from a Needs Assessment to a Strategy Wednesday, May 27, 2015 2:00 4:00 pm EDT NYCP: Program development: measurable objectives and services Thursday, May 28, 2015 2:00 4:00 pm EDT To Be Determined Wednesday, June 3, 2015 2:00 4:00 pm EDT Information and Registration for OIE Webinars Go to: OIE Website Go to: OIE Website Archived Webinars 53 Conclusion
RESOURCES Application: http://apply07.grants.gov/apply/opportunities/packages/opped-grants-042815-001-cfda84.299.pdf Instructions: http://apply07.grants.gov/apply/opportunities/instructions/opped-grants-042815-001-cfda84.299-instructions.pdf FAQs: http://www2.ed.gov/programs/indiandemo/faq.html Notice Inviting Applications: http://www.gpo.gov/fdsys/pkg/fr-2015-04-28/pdf/2015-09832.pdf Notice of Final Regulations: http://www.gpo.gov/fdsys/pkg/fr-2015-04-22/pdf/2015-09396.pdf System for Awards Management: www.sam.gov Uniform Administrative and Cost Principles (2 CFR 200): http://www.ecfr.gov/cgi-bin/textidx?tpl=/ecfrbrowse/title02/2cfr200_main_02.tpl FAQs on the Cost Principles: https://cfo.gov/wp-content/uploads/2014/08/2014-08-29-frequently- Asked-Questions.pdf Waiver request requirements in 20 USC 7861 on the U.S. General Printing Office website at: http://www.gpo.gov/fdsys/pkg/uscode-2013-title20/pdf/uscode-2013-title20-chap70- subchapix-partd-sec7861.pdf 54 Conclusion
NATIVE YOUTH COMMUNITY PROJECTS QUESTIONS? 55
CONTACTS David Emenheiser, Ed.D. 2015 Competition Manager David.Emenheiser@ed.gov (202) 260-1488 John Cheek Pre-Application Technical Assistance John.Cheek@ed.gov (202) 401-0274 56 Conclusion
Application Deadline: June 29, 2015 Conclusion 57