Inject Response Report Operation Fortified Response Tabletop Exercise Hurricane April 11, 2013 Pinellas County Neighborhood Emergency Preparedness Program
This report contains the inject responses from the Operation Fortified Response Tabletop Exercise. These responses are unedited and are directly exported from the information typed into the ONX System during the exercise. The purpose of this report is to provide documentation for your organization s records of exact responses captured during the exercise. info@drc-group.com
Fortified Response - Hurricane - # 002 Residing in a community / neighborhood that is Disaster Ready is the first step in being able to respond to and recover from any disaster or emergency. (Note: Access information on Avoiding Home Hurricane Damage.) Is your organization involved in assisting community / neighborhood residents in preparing themselves, their families and their homes for a hurricane and other disasters or emergencies that could strike the region? Yes If the above answer is yes. List in detail the various disaster preparedness activities your organization undertakes to assist with community / neighborhood preparedness. (Example: Conduct an annual door to door campaign to distribute disaster preparedness materials to area residents.) Make sure they have a supply of meds, require transportation, translator, physical assistance MRC would advise through servfl Updated contact information for special needs Awareness training including: Notifying community about zones Household plans Pets Contact for evacuations Preparedness material DVDs, handouts, etc. Training and exercises 1 If the above answer is no. Identify the name and point of contact information (Phone Number and / or Web Site) of your community s agencies or organizations that would be able to assist with preparing neighborhood /
2 community residents for a hurricane or other disasters. (Example: Shoemaker County Office of Emergency Management 555-555- 5555 www.scoem.gov) (Note: Access www.google.com to search for your community s agencies or organizations.) Contact Information Agency / Organization # 1: 3 Contact Information Agency / Organization # 2: 4 5 Contact Information Agency / Organization # 3: 6 Fortified Response - Hurricane - # 004 Would your organization have a role in assisting senior citizens, individuals with disabilities and / or the transportation disadvantaged in preparing for the approaching storm? Yes If the above answer is yes. Describe the type of assistance that would be made available to help them prepare for the approaching hurricane. Fire department knows special needs in community and CERT would activate accordingly; Fire provides transportation Registration with FDOH and Fire MRC assist with special needs shelters Part 5 If the above answer is no. Identify the name and point of contact information (Phone Number and / or Web Site) for agencies or organizations that would be able to assist these residents. (Example: Low County Alzheimer Association 555-555-5555
www.lcaa.org) (Note: You can search the national 2-1-1 Information and Referral database for agencies and organizations within your area that could assist senior citizens, the disabled and the transportation disadvantaged in preparing for an emergency or disaster.) Contact Information Agency / Organization # 1: Part 7 Contact Information Agency / Organization # 2: Part 8 Part 9 Contact Information Agency / Organization # 3: 0 Fortified Response - Hurricane - # 007 As the hurricane continues to approach the region will your organization be involved in assisting community / neighborhood residents with any last minute preparedness activities? Yes If the above answer is yes. Identify and briefly describe the activities that your organization will assist with. Sandbags Prepare for activation of emergency backup communication Activate local EOCs Protecting your home Securing loose items and outdoor furniture Make sure you have a Go Kit (anything you would need to get through the next 72 hours) including children; short term and long term bag
Full gas tank Gather important documents and medications Healthcare professionals may have to work Part 5 If the above answer is no. Identify the name and point of contact information (Phone Number, Address and / or Web Site) for agencies or organizations that would be able to assist residents in making last minute hurricane preparations. Contact Information Agency / Organizations # 1: Part 7 Contact Information Agency / Organizations # 2: Part 8 Fortified Response - Hurricane - # 008 Would your organization be contacted by emergency management officials as the hurricane approaches the region? Yes If the above answer is yes. Identify the emergency response agency that would have notified your organization. Pinellas Emergency Management; Florida Department of Health; ESF-8; Dunedin Fire; East Lake Fire Part 5 If the above answer is no. At what point would your organization be notified. Fortified Response - Hurricane - # 009 Would your organization ever self-mobilize? If the above answer is yes. Briefly explain why.
Part 5 Depending on the organization Yes, as an individual and team (Good Samaritan Act) The leader of your organization has been contacted and asked to mobilize due to the region being under a Hurricane Warning. Briefly describe how the members of your organization would be contacted and told that they need to mobilize. MRC - notified through servfl via e-mail, phone call, and text East Lake - when pager is activated sends e-mail and call. Also, post on web site DVERT - e-mail and phone calls through web-based program Part 7 Identify the individuals by name and title that would be responsible for mobilizing your organization. Primary: Part 8 Part 9 Secondary: 0 1 Tertiary: 2 3 Would the same individuals be responsible for leading your organization during its mobilization? 4 Yes 5 Briefly describe your organization s mobilization process. MRC - deployed specific shelters; instructions included in notification 6 East Lake CERT - staging area at local EOC DVERT - Meets at local fire station Fortified Response - Hurricane - # 010
Now that your organization has mobilized it will be important to effectively coordinate the various response activities that will need to be undertaken. Identify the individuals that will fulfill the Incident Command System (ICS) positions and briefly describe the responsibility for each position. (Example: Logistics Section Chief John Harper Is responsible for obtaining needed equipment and supplies that will be used to respond to the hurricane.) MRC - medical/nonmedical teams and follow along the ICS of FDOH; emphasis on Just-in-Time training East Lake CERT - IC (responsible for the incident), Safety officer (responsible for the safety of personnel), Operations (responsible for the mission), Logistics DVERT - Fire Marshall is IC; DVERT serves as backup for first responder under the Operations Section Fortified Response - Hurricane - # 011 Mrs Jones, an 87 year old widow, is a community / neighborhood resident whose home is subject to flooding. She has just contacted a member of your organization asking if someone could come help her with building a sandbag barrier to prevent her home from being flooded. (Note: Access information on filling sandbags and building sandbag walls.) No Will your organization be able to assist Mrs Jones with her request? If the above answer is yes. Briefly describe the actions that would be taken to assist Mrs Jones. Part 5 If the above answer is no. What will Mrs Jones be told? Put her in contact with organizations that could assist with evacuation; Assure that Mrs Jones understands we cannot help but obtain contact information for next of kin
Fortified Response - Hurricane - # 016 Prepare a prioritized action plan (Incident Action Plan) outlining in detail activities that your organization will undertake based on current information and planning assumptions. In preparing the Incident Action Plan (IAP) list any resources that will be needed to undertake the action as well as develop a timeline for completing the identified action. (Example: Action Canvas the neighborhood by to determine if any residents were injured during the storm. If medical assistance is needed for minor injuries team members should provide First Aid. / Required Resources First Aid Kit. / Timeline 1 Hour.) East Lake CERT 1-Ensure team safety and immediate community neighbors 2-Staging at local EOC 3-Damage assessment on the way to staging 4-Setup emergency communications MRC 1-Special needs shelter duties DVERT 1-Establishing community networks 2-Prioritizing needs 3-Conducting damage assessment and cleanup 4-Putting community in touch with disaster recovery organizations Fortified Response - Hurricane - # 017
It will be important for your organization to remain in constant communication with its members and various response agencies and organizations. Briefly describe how communications will be maintained: (Note: Access the Neighborhood Emergency Radio Communications Planning document.) With emergency management officials. Handheld radios Runners DOH Satellite phones HAM radio With law enforcement officials. radios by interoperability HAM radio Part 5 With fire department officials. Handheld radios HAM radio Part 7 Among fellow team members. Part 8 HAM radio Handheld/FRS radios Fortified Response - Hurricane - # 018 Needs Assessment Based on the Preliminary Damage Assessment and the Post Hurricane Community / Neighborhood Evaluation of the community / neighborhood prepare a list of resources (services, materials and supplies) that will be needed to support residents of the community / neighborhood in the days and
weeks to come. Need # 1: Water - Boiling Advisory Need # 2: Refrigerator / Generator Part 5 Need # 3: POD Part 7 Need # 4: Part 8 MREs Part 9 Need # 5: 0 Medical Supplies 1 Need # 6: 2 Blue tarps 3 Need # 7: 4 Waste system/port-o-potties 5 Need # 8: 6 Debris Management Fortified Response - Hurricane - # 019 Assisting community / neighborhood residents with their response and recovery needs will be a large undertaking and involve many government agencies and departments as well as community and faith based organizations. Identify four agencies, departments and / or organizations (Community Partners) with which your organization would work as well as the resources / services that the identified Community Partner would be able to provide to community / neighborhood residents.
(Example: Southern Baptist Disaster Relief Local churches can assist with: Chainsaw Crews, Childcare, Feeding, Sheltering, Transportation, Communications and Clean-up.) (Note: Access information regarding Southern Baptist Disaster Relief.) Community Partner Resources / Services # 1: United Way/2-1-1 - run the volunteer reception center Part 5 Community Partner Resources / Services # 2: American Red Cross - food, temporary sheltering, medical supplies, communication services, mental/behavioral health Part 7 Community Partner Resources / Services # 3: Part 8 Catholic Charities/Baptist Men's Group /Freemasons - cleanup, clothing, blue tarps, childcare, personal needs, grief counseling Part 9 Community Partner Resources / Services # 4: 0 Private industry (Home Depot/Lowes/Publix/Wal-Mart) - sandbags, wood, housing tools and equipment Fortified Response - Hurricane - # 020 Is your organization in possession of any expendable supplies and / or equipment that can be utilized to assist community / neighborhood residents with responding to or recovering from the hurricane? Yes If the above answer is yes. Prepare an itemized list, (Item, Quantity and Storage Location) of the supplies and / or equipment. (Note: Access a listing of potential items to incorporate into a Neighborhood Disaster Supply Kit.) (Example: Item Stretcher / Quantity 3 / Storage Location CERT Trailer) Medical/Trauma Go Kits Batteries
Fortified Response - Hurricane - # 021 Due to the fact that electrical service remains off throughout the area damaged during the hurricane, local officials have issued a dusk to dawn curfew. Are the members of your organization exempt from the curfew? Unsure If the above answer is yes. Briefly explain why. MRC is exempt based on deployment. CERT depends on the emergency. Members have the capability pending the needs for disaster recovery and approval from jurisdiction officials. Part 5 If the above answer is no. Briefly explain why. Part 7 If the above answer is unsure. Identify the agency that would be able to tell you if your organization is exempt from the curfew. Part 8 Government officials. See above. Fortified Response - Hurricane - # 022 Emergency management officials have asked if your organization could help with establishing and managing a location for the distribution of supplies (bottled water, shelf stable meals, tarps, etc.) which would be given to community / neighborhood residents needing assistance. These types of distribution activities are normally referred to as a Point of Distribution (POD). FEMA, state and local officials will provide all of the supplies to be distributed and the equipment to operate the POD. (Note: Access information on how to establish and manage a Point of Distribution.) Will your organization be able to manage and provide man-power to support
Yes this activity? Part 5 If the above answer is yes. Briefly describe how your organization could assist with setting up and managing such an operation. Some members are licensed forklift operators. Members completed IS-27 training with FEMA. Local officials would re-allocate resources for MRC and East Lake CERT. DVERT is under the plan of the city of Dunedin. Fortified Response - Hurricane - # 023 Adam and Beth Morrison are an elderly couple whose home has survived the storm. As is true with the rest of the community / neighborhood, they are without power, water and phone service. The temperature outside has risen to 98 degrees and the humidity is close to 95%. Several of their neighbors have expressed a concern for their well being given the lack of drinking water and the extreme heat and humidity. Yes Can your organization assist in this situation? If the above answer is yes. Briefly describe the actions that will be taken to assist the Morrison's. #1 Pass out water and bags of ice. #2 Offer to take them to the shelter. Remember the safety of the team. Part 5 If the above answer is no. Identify the name and point of contact information (Phone Number and / or Web Site) for an agency or organization to which you would refer the Morrison s for assistance. Fortified Response - Hurricane - # 024
At what point would your organization demobilize? When notified by the Disaster Recovery Center Briefly describe the procedure for demobilization. Demobilization plans would start as soon as activation. Part 5 Part 7 Conduct a CISD (Critical Incident Stress Debrief). Phased demobilization; members would call in when they reach final destination Does your demobilization plan include an operational debriefing of all team members? Yes If the above answer is yes. Briefly describe how this debriefing will be accomplished. East Lake CERT - IC would facilitate open forum Part 8 DVERT - IC/PIO would facilitate discussion MRC - Phased demobilization; unit leader would lead debrief Part 9 Does your demobilization plan include a Critical Incident Stress Debriefing (CISD) of all team members? 0 Unsure 1 2 If the above answer is yes. Briefly describe how this debriefing will be accomplished. Not in the plan for volunteer organizations, but agreed that some type of stress debriefing should occur during and after demobilization as needed