CLARKSVILLE FIRE RESCUE Fiscal Year 2014 Budget Presentation
CLARKSVILLE FIRE RESCUE FACT SHEET Proposed 14.6 million dollar budget (92% salaries, 6% operating, 2% capital) ISO rating 3 10 stations covering 100 square miles and 5 miles of the industrial park 200 personnel 4 divisions EMERGENCY SERVICES 186 personnel (24 on/48 off) ADMINISTRATION/FIRE PREVENTION/SAFETY 10 personnel TRAINING DIVISION 3 personnel MAINTENANCE DIVISION 4 personnel (3 of this number are included in the emergency services number above) IN 2013 CFR RESPONDED TO 8,719 EMERGENCY CALLS (1,661 MORE THAN 2012) AVERAGE RESPONSE TIME: 5:14
CLARKSVILLE FIRE RESCUE CHIEF DEPUTY CHIEF Administrative Support Supervisor Administrative Support Technician Administrative Support Assistant ASST CHIEF SHIFT COMMANDER A SHIFT ASST CHIEF SHIFT COMMANDER B SHIFT ASST CHIEF SHIFT COMMANDER C SHIFT SAFETY (1) ASST CHIEF MAINTENANCE (1) ASST CHIEF FIRE MARSHAL (1) ASST CHIEF TRAINING (1) DISTRICT CHIEF (1) DISTRICT CHIEF (1) DISTRICT CHIEF (1) MECHANIC/ FIREFIGHTER (3) FIRE PREVENTION OFFICERS (3) ASST TRAINING OFFICER (2) CAPTAIN (1) CAPTAIN (1) CAPTAIN (1) LIEUTENANT (10) LIEUTENANT (10) LIEUTENANT (10) ENGINEER/EMC (17/7) ENGINEER/EMC (17/7) ENGINEER/EMC (17/7) FIREFIGHTER (25) FIREFIGHTER (25) FIREFIGHTER (25)
FIRE PREVENTION AND INSPECTION DIVISION The Fire Prevention division consists of a fire marshal, a fire investigator, three (3) fire prevention officers, and a secretary. The goals are to (a) raise the public awareness of the fire safety considerations in their immediate surroundings. (b) identify fire hazards that must be eliminated for a safer environment. (c) record inspection information for the inclusion in the public record. (d) verify the proper operating and maintenance of fire protection systems and fire protection equipment. The division is responsible for the enforcement of laws and regulations for the safety of life and property from the hazards of fire and explosions. Fire code enforcement is performed by our fire prevention officers. Fire investigations to determine the origin and cause of particular fire are performed by the division. Plans review is performed for new commercial properties for fire and life safety. The division works with the Planning Commission for the location of new fire hydrants. Fire safety education and fire extinguisher training classes are performed by the division. Citizen complaints concerning fire or life safety issues are addressed almost daily. The following data is from 2012 Fire Inspections: Initial Inspections: 1176. Follow-up inspections are not included, but twenty to twenty five percent may need a follow-up inspection. Fire Investigations: 123, Arson fires: 8 (Structure Fires- 6) (Vehicle Fires- 2) Arson Arrest: Over the last 10 years there have been 230 arson arrests. Juvenile Fire Setter program: 6 children have been educated in the fire prevention office about the dangers of setting fires. Fire Extinguisher Training Classes: 7 Fire Safety Presentations: Elementary Schools: 26, Cub Scouts: 11, Girl Scouts: 4, Home School Children: 10 Separate Groups, Civic Organizations: 5, Safety Fairs: 3 Fireworks Tent Inspections: 43 Testing of Fire Protection Equipment (Fire Alarm, Fire Sprinkler, & Fire Suppression Systems are performed monthly)
CLARKSVILLE FIRE RESCUE TRAINING DIVISION MISSION STATEMENT It is the mission of the Division of Training to provide comprehensive training and educational programs for all fire department personnel in order to create and maintain a competent and professional work force needed to support and accomplish the mission of Clarksville Fire Rescue. TRAINING DIVISION The Training Division has the responsibility for providing firefighting and emergency services training for a force of 197 suppression and administrative personnel. This training shall conform to National Fire Protection standards, as well as meeting the guidelines and requirements of the Tennessee Commission on Firefighting Standards, the International Fire Service Accreditation Congress (IFSAC) on education, NFPA 1001, and the Insurance Services Organization (ISO) requirements. The departments training programs include: (240) hours of rookie-recruit training which covers twenty two (22) chapters of the Essentials of Fire Fighting and Fire Department Operations, This current fiscal year we have hired 10 new personnel for a total of 10 weeks of training a minimal of (40) hours of annual in-service training for all personnel, (12) hours a year in driver/pump operator training and aerial apparatus training as per ISO and NFPA 1002, all Company Officers are required to conduct over (240) hours of training covering topics such as pre-fire planning, fire behavior, and incident command system as per NIMS requirements, conduct in house Live Fire training in accordance to NFPA 1403, specialized training in areas such as Hazardous Materials training covering areas such as Awareness, Operations, Radiological Monitoring, Incident Command training, acts of Terrorism training, emergency medical care, vehicle extrication, Confined Space Entrant/Attendant & Supervisor, Trench Rescue Operations, Marine Firefighting & Rescue (Fire Boat 1), Vanessa K. Free/ EVOC defensive driver training, and Emergency Dispatch/Communications training just to name a few.
TRAINING CONT D Members of the training division are also required to be certified Fire Instructors through the Commission on Firefighting, CPR for the Professional Rescuer & AED, as well as emergency care provider instructors. The members are all certified as hazardous materials technicians as well as instructor through the Tennessee Emergency Management Agency (TEMA). The members will respond as the lead agency to any hazardous materials emergency both in The City and County, and also work hand in hand with our office of Homeland Security Middle Tennessee Region, as well as Homeland Security District 7 for mutual aid responses within our 7 County Region. To assure our state of readiness is never compromised, the Training Division also has the added responsibility of the collection and dissemination of Tier II reports according to EPA & OSHA requirements, Maintaining the District 7 Command/Communications Trailer, conducting annual service/pump testing of a fleet of 14 engines in accordance to NFPA 1911, annual service testing of 60,000 feet of fire hose within the department in accordance to NFPA 1961, and semi-annual testing of over 5,000 fire hydrants throughout the City of Clarksville.
CLARKSVILLE FIRE RESCUE MAINTENANCE DIVISION Maintenance division is comprised of four (4) personnel. 1 Assistant Chief who is the Chief Maintenance Officer (Division Chief) 3 State certified firefighter/mechanics, who serve dual roles as needed both as firefighters during emergencies, and as vehicle repair, and maintenance technicians during the day between the hours of 08:00 to 4:30 Monday thru Friday, and after hours as needed for emergency breakdowns and/ or repair. The three (3) firefighter/mechanics are assigned to a shift and are on duty for twenty four (24) hours. MISSION STATEMENT To assure that all emergency vehicles and equipment is fully operational and capable of performing in both rescue and firefighting operations, and to assure that the department s response capabilities, and state of readiness is never compromised. DUTIES Maintenance division is responsible for all preventive maintenance, servicing, and repair of both emergency, and nonemergency equipment, and accessories. All emergency vehicles, fire pumps, fire hose, and firefighting equipment shall be maintained, serviced, and repaired in accordance to National Fire Protection Association (NFPA) standards, as well Department of Transportation (DOT) regulations.
Six (6) aerial Ladder Trucks Five (5) pumper Engines Five (5) rescue trucks Two (2) Reserve pumper Engines One (1) Reserve Rescue Truck One (1) tanker Truck One (1) Hazardous Material Response Truck Two (2) Brush Trucks One (1) all terrain vehicle (ATV) Mule One (1) Fire Boat Fourteen (14) Staff Vehicles Seventy (70) Self Contained Breathing Apparatus Two (2) Commercial Air Compressors Thirty Six (36) Generators Portable & Stationary Seven (7) sets of Hydraulic Rescue Tools (JAWS OF LIFE) Seven (7) sets of Pneumatic Rescue Bags & regulators Ten (10) Riding Lawn Mowers Nine (9) Chain Saws Fifteen (15) push mowers Fifteen (15) Weed Eaters Fifteen (15) Blowers FLEET AND EQUIPMENT
WHAT DOES A FIREFIGHTER DO? Fight fires and provide emergency medical care Operate and maintain fire equipment and apparatus Maintain fire station ensure the safekeeping and proper care of all fire department property Responds to all fire, medical calls and rescues Train 300 hours per year which is provided by our training staff involving firefighting, fire prevention, hazardous material, medical care, rescue operations, and vehicle extrication Annual hose testing performed in house instead of hiring an outside company. Annual pump testing and certification Semi annual fire hydrant testing and painting Weekly pre fire planning of industrial, commercial, and multi family residential properties Required to be State certified in hazmat awareness and operations Required to be State certified Firefighter I and II Exposed to moving mechanical parts, electrical currents, fumes, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, work space restrictions, and intense noise Exert extreme amounts of force to move objects and/or people Public services to include tours of fire stations, attending various functions as requested by the community during Fire Prevention Month and other times throughout the year Learn streets and fire hydrant locations in assigned district Exposed to high level of mental and emotional stress Involved in above and below ground fire and rescue operations Laying and connecting hose Maneuvering nozzles and directing fire streams Raising and climbing ladders Use of variety of cutting and prying tools
Cont d. Perform loss control operations, reducing or eliminating loss and damage during and after a fire which includes spreading salvage covers, removing accumulated water and burned debris Performs dispatch duties using high tech computer aided dispatch equipment and mobile communication systems Must be familiar with fire alarm detection and activation systems Must be knowledgeable in arson awareness and detection
Clarksville Fire Rescue FY 2014 Proposed Budget 2% FY 2014 6% Salaries/Benefits Operating Expenses 92% Capital Outlay
Clarksville Fire Rescue FY 2014 Proposed Budget Salaries/ Benefits Operating Expenses Capital Outlay Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 $12,598,691 $12,764,203 $12,448,386 $13,418,452 $866,636 $1,088,244 $1,079,137 $910,921 $440,054 $383,000 $243,000 $257,760 TOTAL $13,905,381 $14,235,477 $13,810,523 $14,587,133
CLARKSVILLE FIRE RESCUE ANNUAL INCIDENT COUNTS EMERGENCY YEAR RUNS 2002 4691 Population 2003 5296 1990 78,569 2004 6069 2000 103,455 2005 6061 2010 132,929 2006 6438 2012 141,342 2007 6759 2008 6404 Current staff level is 200 and 14 of those are 2009 6154 8 hour employees 2010 6261 2011 7058 2012 8719 2013 2181 as of 3/31/13
CONSTRUCTION SERVICES ACCOUNT 10422003 4450 REPLACE ROOF AT STATION 10 $16,200 CONCRETE AT STATION 2 $15,000
Station 10
Station 10
Station 2 Concrete & Asphalt
Capital Outlay Requests Capital Outlay Request Cost Justification Rescue Truck $110,000 Replacing 1999 International Training Vehicles $47,880 Replacing 1999 Jeep with 112,000 miles and 2001 Tahoe with 125,000 miles Fire Prevention Vehicles $47,880 Replace 1999 Jeep with 102,000 miles and 2005 Dodge Stratus with 93,000 miles
Capital Outlay Requests Capital Outlay Request Cost Justification Furniture $12,000 To replace furniture (couches, tables, mattresses, etc) as needed
1999 International
1999 Jeep Cherokee
2001 Chevrolet Tahoe
1999 Jeep Cherokee
2005 Dodge Stratus
Clarksville Police Department Fiscal Year 2014 Budget Presentation
Clarksville Police Department FY 2014 Proposed Budget FY 2014 4% 14% Salaries/Benefits Operating Expenses 82% Capital Outlay
Clarksville Police Department FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $18,131,192 $19,313,862 $19,049,260 $19,644,110 Operating Expenses $3,419,199 $3,545,493 $3,409,817 $3,485,230 Capital Outlay $489,656 $1,335,796 $1,335,752 $944,768 TOTAL $22,040,048 $24,195,151 $23,794,829 $24,074,108
FTE/New Employee Requests Full time Equivalent FY 2010 FY 2011 FY 2012 FY 2013 Proposed FY 2012 # of Sworn 271 271 271 273 273 # of Civilians 28 28 28 31 31 # of Full Time Temps 5 5 3 0 0 # of Part Time Temps (Crossing Guards) # of Part Time Temps (1 Chaplain) Full time Equivalent 16 16 16 16 16 1 1 1 1 1 305.7 305.7 303.7 305.7 305.7
FTE/New Employee Requests New Employee Requests Expected Cost Reason for Position None
Capital Outlay Requests Capital Outlay Request (3) Copiers for Records, Training Office, and Training Range / Scenario House (1) Panasonic Arbitrator (Complete System) (1) Rifle Night Vision Scope Cost $19,281.00 $10,873.00 $9,975.00 Justification Copiers are used heavily in Records and Training. The copier in the training office is too costly to be repaired and the copier for the Range / Scenario House is for staff and non agencies instructors. To be used for out of vehicle training and testing of new features before implementation to our live system. TAC Team has 4 snipers, and only 2 scopes. Snipers are the primary source of intel on critical incidents and all snipers should have Night Scope.
Capital Outlay Requests Capital Outlay Request Cost (15) Marked Patrol Units $443,895.00 (15) Unmarked Units $355,890.00 Justification Replace Patrol Units with high mileage (half the cost of last year) Replace Unmarked Units with high mileage. Also relocate marked units with very low mileage currently assign to administrative staff to operational staff, and streamline the cost on the New Radio System to avoid buying In Car Mobile Radios. (This is a savings of $141,976 on all Vehicles from last year, and will allow the Department to stay on it s Multi Year Plan)
Capital Outlay Requests Capital Outlay Request Cost LENCO BEARCAT $68,131.00 (1) Desk Homicide $790.00 (1) Safety Cabinet Evidence $783.00 Justification 2 nd year of 4 year lease to own with funding alternating between Gen. Fund and Drug Fund. 1 st Year Drug Fund 2 nd Year General Fund 3 rd Year Drug Fund 4 th Year General Fund Added the Detective to Homicide Last Fiscal Year. Has been using an old and broken desk. Need an adequate work area. Needed to store flammable materials that are Evidence in Crimes waiting prosecution that can t be properly disposed of.
Capital Outlay Requests Capital Outlay Request (1) Steel Bookcase District 2 (2) Two Drawer Filing Cabinets (SOU) Metal Shelving (Evidence) Cost $315.00 $190.00 $3,087.00 (5) Desk Chairs $2,205.00 (1) Computer Desk (Dist. 1) $137.00 Justification Needed for organization and storage in the District Patrol Room. Needed by the Child Sex / Abuse Detectives. The case load has increased and they need more storage. In the process of replacing all the old and damage wood shelving at Evidence with more durable metal shelving. Replacing broken chairs thru out the Department. Some of these chairs have been in use since the Department worked out of Red River Street. Needed to place a computer that stand alone from City Network to process surveillance video from Crime Scenes (Robberies and Burglaries)
Capital Outlay Requests Capital Outlay Request Cost (3) Tables (SOU) $696.00 Advance Authentication $28,520.00 TOTAL $944,768.00 Justification Will be used to store Computers to be used in Internet Crimes against Children program. More advanced way of logging into a computer than just a password. To ensure the security of NCIC. This is going to be mandatory by FBI and Federal Government.
Clarksville Police Department Revenues By Source Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Court Fines $501,092 $450,000 $428,737 $464,914 Beer Fines $20,000 $20,000 $6,133 $12,634 Traffic School Fees $252,643 $247,000 $199,328 $96,250 * Class Sizes are down
Clarksville Police Department Revenues By Source Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Drug Fines to General Fund $10,281 $14,000 $11,686 $11,465 Arrest Fee & Fines Circuit and General Session Court $146,246 $142,000 $148,948 $143,394
Clarksville Police Department Revenues By Source Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Beer Cards and Beer License $17,285 $16,500 $18,805 $17,647 Taxi Permits / Inspections $3,600 $4,500 $3,659 $4,365 Revenue from Copies of Police Reports $9,146 $7,000 $6,244 $7,864 Total $833,504 $834,000 $724,915 $758,533
Mission Statement The mission of the Clarksville Police Department is to maintain a highly professional and efficient work force to ensure a high quality of life for our citizens through crime prevention, enforcing laws, and promoting safety by using traditional and community policing methods, creative problem solving, and controlling our physical environment.
Objectives 1. Prepare for future growth 2. Safety of the citizens of Clarksville 3. Maintain Updated Technology 4. Maintain the professionalism standards that the Department has set for itself, and the confidence of the public
Objective #1: Growth Objective #1 Prepare for future growth Strategies District One Precinct Creation of a 4 th District and /or Sub Station in the Exit 1 area based upon the growth Performance Measures Obtain the cost for a permanent District One Precinct instead of continuing to rent. Obtain the cost for a long range plan on the 4 th District
Objective #2: Safety Objective #2 Making Clarksville safer for its citizens Strategies Implement new strategies to fight crime such as (DDACTS) Data Driven Approaches to Crime and Traffic Safety Performance Measures Compare crime rates to previous years Compare crimes rate to other comparable cities
Objective #3: Technology Objective #3 Maintain Technology Strategies Maintain Camera Systems for all Patrol Officers Maintain Watson Paperless Reporting and Ticketing system Performance Measures Number of Officers with Camera Systems in their Unit Monitor the Reporting and Ticketing System to avoid system failures
Objective #4: Professionalism & Confidence Objective #4 Maintain the professional standard that the Department has set for itself, maintain and continue to build the confidence of the public Strategies Achieve Re Accreditation (This will be the first time the Department has ever achieved Re Accreditation) Achieve State Accreditation Performance Measures Chief meets with CALEA Commission on August 3, 2012(On Site went well) Should have State Accreditation by July 2013
Look to achieve full deployment this Fiscal Year
Only asking for One Camera System this year and it is for Training and Testing only. Should be at full deployment by the end of this fiscal year. Citizens Complaints over the last six years 2007 34 Complaints 2008 36 Complaints 2009 31 Complaints 2010 34 Complaints 2011 20 Complaints 2012 24 Complaints The Cameras are a valuable tool in these investigations and the number of complaints are down from the pre camera era.
Scenario House
Scenario House Estimated finish date on the Scenario House is late May, 2013. This has allowed us to lower the amount of training money that has been budgeted in the past. This should allow the Department to bring in schools here to train, and possible revenue to off set the maintenance cost of the facility.
Growth / New District Sub Station Long Term Project not in Budget The growth in the Exit One area is another major concern, but District One Precinct has become a priority since we have signed another 18 month lease.
Safety
Safety
Clarksville Police Department Emergency Communication Division Dispatch Fiscal Year 2014 Budget Presentation
CPD Dispatch 2014 Proposed Budget 2% 0% FY 2014 Salaries/Benefits Operating Expenses 98% Capital Outlay
CPD Dispatch FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $1,390,102 $1,565,319 1,565,319 $1,853,183 Operating Expenses $35,375 $55,932 $34,320 $43,973 Capital Outlay $32,372 TOTAL $1,457,849 $1,621,251 $1,618,896 $1,897,156
FTE/New Employee Requests Full time Equivalent FY 2010 FY 2011 FY 2012 FY 2013 Proposed FY 2014 # of Full time 27 27 27 33 33 # of Part time 3 3 3 3 1 Full time Equivalent 28.5 28.5 28.5 34.5 33.5 New Employee Requests No New Employees Expected Cost Reason for Position
Capital Outlay Requests Capital Outlay Request None Cost Justification
Clarksville Police Department Dispatch Revenues By Source Revenues by Source Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Source 1 Source 2 Source 3 Total None None None None
Emergency Communications Division s (Dispatch) Mission Statement The Emergency Communication Division will strive to deliver the highest level of professional service to the public, police officers, firefighters, and external agencies, and carry out this function by providing courteous and immediate responses, accurate records, timely service and quality training with the highest standards of integrity and performance.
Objectives 1.Complete implementation of fire dispatch 2.Improve Police Officer and Firefighter safety.
Objective #1:Fire Dispatch Objective #1 Complete implementation fire dispatch Strategies Implement a Quality Assurance Program Complete General Orders to include CFR, and a Training Program Complete Standard Operating Procedures Complete Tactical Dispatch Plans Performance Measures Begin dispatching for Clarksville Fire Rescue Monitor Quality Assurance Program results
Update on Fire Dispatch Implementation The Department has hired the 6 additional Dispatcher effective hire date was 3/1/2013. They are in the process of training in Police Dispatch and NCIC. Policies and Procedures are currently in the process of being revised and written to meet CFR s needs. The plan is to start Fire Training of all Dispatcher by projected date of June 2013.
Objective #2: Safety Objective #3 Make it safer for the Officers and Firefighters to perform their duties Strategies Complete Standard Operating Procedures Advancements in technology Performance Measures Monitor the Quality Assurance Programs to insure proper procedures are being followed
Legal Department Fiscal Year 2014 Budget Presentation
Legal Department FY 2014 Proposed Budget FY 2014 29% Salaries/Benefits 71% Operating Expenses
Legal Department FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $142,028 $150,207 $150,207 $196,902 Operating Expenses 289,778 166,553 70,598 80,766 TOTAL $431,805 $316,760 $220,805 $277,668
Full-Time Equivalent Full-time Equivalent FY 2010 FY 2011 FY 2012 FY 2013 Proposed FY 2014 # of Fulltime # of Parttime Full-time Equivalent 4 4 4 4 4 0 0 0 0 0 4 4 4 4 4
Municipal Properties Fiscal Year 2014 Budget Presentation Mission: Manage the City s interest with regards to Capital Projects whether through the Mayor s Office or the various Departments as well as oversee the Maintenance of City Hall and One Public Square. We provide planning assistance/oversight, negotiate land purchases, assist in Economic Development and provide oversight of New and Existing Construction Projects.
Municipal Properties FY 2014 Proposed Budget FY 2014 26% Salaries/Benefits 74% Operating Expenses
Municipal Properties FY 2014 Proposed Budget Actual 2012 Original Budget 2013 Projected 2013 Proposed 2014 Salaries/Benefits $ 161,826 $ 167,344 $ 167,436 $ 170,780 Operating Expenses $ 456,229 $ 505,855 $542,400 $493,285 Capital Outlay $18,794 $ 205,000 $221,000 - TOTAL $636,850 $878,199 $930,836 $664,065
FTE Full-time Equivalent FY 2010 FY 2011 FY 2012 FY 2013 Proposed FY 2014 # of Full-time 1 1 2 2 2 # of Part-time 0 0 0 0 0 Full-time Equivalent 1 1 2 2 2
Capital Projects Requests Capital Outlay Request Open space/ Greenspace Implementation Strategy Greenway Trail, Bicycling and Blueway Development Plan Cost Justification $100,000 Will address policies/strategies for public easements with new developments/infrastructure, acquisition/preservation of open space/greenspace, etc. $85,000 Old plan was developed in 1999. We need to update to reflect work completed to date,revise budget numbers and add Blueways.
Municipal Properties Fiscal Year 2014 Budget Presentation