31 August 2014 The aim of this generic risk assessment is to provide general information on the type of hazards employees, pupils and others who attend the activities could be exposed to. This document covers all Derby City School Sport Partnership events during the 2014 2015 academic year. The document outlines the responsibilities of the School Sport Partnership and those of schools taking part in activities. Schools should ensure that they understand expectations placed upon them by this document before attending any event. The checklist in Appendix 1 will be completed by a member of School Sport Partnership staff prior to the start of any event. Completed checklists will be kept on file following the event. Events organised by Derby City School Sport Partnership are covered by the Public Liability Insurance of Derby County Community Trust, employers of the School Sport Partnership staff. Insurance documents are available upon request. The list given is by no means an exhaustive one. Hazards observed that are not listed but are specific to the work areas/methods should be recorded on the assessment form, Appendix 1. Any accidents or incidents will be recorded on the form in Appendix 2. Copies of these forms will be kept on file by the SSP and shared with appropriate parties. This document will be reviewed in August 2015 - unless significant change or a significant accident and/ or injury occurs. MANAGEMENT OF HEALTH AND SAFETY AT WORK REGULATIONS 1999 I confirm that I am aware of and understand the findings of the Risk Assessment and agree to ensure that I will work to the stated Control Measures and bring to the attention of Management any deficiencies in the findings of the Assessment. Print Name Signature Date Print Name Signature Date Will Evans 29/08/14 Liam Drake 29/08/14 Jo Wilkinson 29/08/14
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary Planning and Organisation Accidents/injuries Inadequate planning Organisers will provide relevant information to schools prior to the event, including venue details, event timings, competition rules, clothing requirements and any specific considerations SSP Organisers will brief young people regarding hazards and involve them in the risk assessment and management process SSP All events to be planned following appropriate guidelines from National Governing Bodies, including length of event, rules and equipment for competitions - SSP Group leaders will follow LA Educational Visits Safety Policy and Guidelines - SCHOOLS Parents/ guardians of participants informed of arrangements prior to the event. Appropriate consent gained - SCHOOLS All staff and adults will be appropriately trained, experienced, qualified and physically fit to competently fulfil their roles and responsibilities as defined by their professional body SCHOOLS AND SSP All staff and adults will be appropriately trained, experienced, qualified and physically fit to competently fulfil their roles and responsibilities as defined by their professional body SCHOOLS AND SSP Group Management / Direct Supervision Trauma / upset / injuries Inadequate supervision Absconding / missing person SSP staff will support school staff to ensure supervision of pupils taking part in the activity SSP Facilities will be appropriate for the activity and, where possible, confined areas. Any hazards will be highlighted to staff and participants in advance - SSP Group leader will ensure that supervising staff are competent and understand their roles - SCHOOLS Staff will ensure that young people are fully aware of itinerary and supervision/ meeting/ dismissal arrangements - SCHOOLS Staffing ratios will be appropriate and sufficient to ensure safe group management and to deal with any emergencies - SCHOOLS 2
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary Weather Exposure to adverse effects of weather (e.g. cold injury, heat injury, over exposure to sun etc.) Staff will consider possible weather conditions, plan appropriate programmes, and ensure that young people are aware of appropriate clothing and equipment required (inc. hat, sunscreen, wet weather, cold weather clothing etc) SSP AND SCHOOLS Low Staff will consider possible weather conditions, plan appropriate programmes, and ensure that young people are aware of appropriate clothing and equipment required (inc. hat, sunscreen, wet weather, cold weather clothing etc) SSP AND SCHOOLS Safeguarding Trauma / upset / injuries Inappropriate contact with public Provision is in place for suitable shelter in the event of adverse weather - SSP Staff will obtain daily weather forecast and adjust plans accordingly SSP AND SCHOOLS SSP will put in place contingency plans for adverse weather, including procedure for cancellation and abandonment, if necessary - SSP Ensure volunteer helpers are never in charge of a group without direct supervision from a staff member unless they have appropriate assessed competence and experience and they have an enhanced CRB check SSP AND SCHOOLS All volunteers will be appropriately briefed and supervised throughout SSP AND SCHOOLS Arrangements in place to ensure safe toileting for group members as appropriate to age, i.e, group members not to go alone SSP AND SCHOOLS Staff will plan and make provision for young people who may not bring suitable equipment, including arranging kit check before departure and/or bringing spares SCHOOLS Staff will obtain daily weather forecast and adjust plans accordingly SSP AND SCHOOLS Ensure volunteer helpers are never in charge of a group without direct supervision from a staff member unless they have appropriate assessed competence and experience and they have an enhanced CRB check SSP AND SCHOOLS All volunteers will be appropriately briefed and supervised throughout SSP AND SCHOOLS Schools will ensure that the behaviour of adults associated with their school is appropriate - SCHOOLS Arrangements in place to ensure safe toileting for group members as appropriate to age, i.e, group 3
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary Misbehaviour / Misconduct Accidents injuries Illegal Substances Consent for photography and video sought from parents in advance of event SCHOOLS SSP staff will support school staff in ensuring appropriate behaviour of pupils taking part SSP members not to go alone SSP AND SCHOOLS Consent information taken from schools prior to the event to ensure no recording of pupils without consent SSP AND SCHOOLS Staff and young people will be briefed regarding conduct and behaviour required including smoking/drinking during the visit - SCHOOLS Medical needs Trauma / illness poisons, stings, bites SSP will provide basic first aid equipment for use by school staff where none is provided by the school SSP General behaviour of participants to be monitored and ensured by accompanying adults SCHOOLS Parental consent for administration of medicines is obtained and suitably recorded arrangements made to meet those needs. - SCHOOLS All SSP staff will have mobile phones to contact emergency services, if necessary SSP Medical needs of all pupils known and understood by accompanying staff SCHOOLS Additional Needs of Individual Group Members (if applicable) Emergencies Absconding/Missing Behaviour Emotional Inadequate procedures causing injury/ illness The programme/ itinerary is arranged giving due regard to the mobility and special needs of all members of the group - SSP Organiser to request any relevant information from schools prior to the event to enable appropriate planning - SSP Organisers will brief young people regarding emergency procedures SSP SSP will have a basic first aid kit available for Appropriate arrangements for storing medicines where necessary are in place - SCHOOLS Schools are responsible for carrying out the risk assessment/care plan to support the young person relative to attending the activity and this information to be shared with all relevant parties - SCHOOLS Up to date information regarding special/behavioural needs of group members will be obtained with advice from the specialist staff involved with the young person and parents/carers - SCHOOLS Schools to assume responsibility for provision of first aid to their pupils. At least one supervising adult will have an appropriate level of first aid training SCHOOLS 4
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary use by schools, if required SSP Organisers to provide a supplementary first aid kit for use by schools SSP Contingency plan in place to ensure ill/ injured young persons are appropriately supervised without compromising Group Supervision SCHOOLS Organisers will carry a mobile phone with fullycharged battery SSP Staff will record full address, including postcode, of facilities at the top of appendix 1 in case of calling Emergency Services - SSP A complete first aid kit (and travel sickness equipment) will be checked and taken with the group and will be readily available SCHOOLS Medical needs of all pupils known and understood by accompanying staff SCHOOLS Provider-led Activities Delayed help/ support Deterioration of condition Injury / others Missing persons Absconding Venue evacuation plans known and communicated to staff and participants - SSP ACTIVITIES SSP staff will complete the pre activity/monitoring assessment before the start of the event and action and controls required for the activity to proceed. Appendix 1 - SSP Further control measures or additional risk assessments will be completed for activities prior to event by the provider and the information shared with SSP SSP. Parental consent for administration of medicines is obtained and suitably recorded arrangements made to meet those needs. - SCHOOLS Only appropriately maintained and checked equipment will be used - SSP SSP will only engage providers with the relevant national governing body/ sports association qualifications for the activity being provided SSP 5
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary Self-led activities Delayed help/ support Deterioration of condition Injury / others Missing persons Absconding SSP staff will complete the pre activity/monitoring assessment before the start of the event and action and controls required for the activity to proceed. Appendix 1- SSP Pre activity forms will be filed and reviewed on an annual basis unless a significant incident e.g. an accident SSP Supervising adults have appropriate qualifications and / or experience to lead planned visits - SCHOOLS Only appropriately maintained and checked equipment will be used SSP Quality of facility Inappropriate/ dangerous facilities used for activities All activities will comply with appropriate National Governing Body guidelines, including playing rules, pitch conditions, equipment and length of competition SSP SITE & LOCAL ENVIRONMENT Pre-event visit to site will be undertaken where necessary SSP AND SCHOOLS Supervising adults will make themselves familiar with venue /site evacuation procedure, as appropriate SSP AND SCHOOLS Pre-event visit to site will be undertaken where necessary SSP AND SCHOOLS Supervising adults will make themselves familiar with venue /site evacuation procedure, as appropriate SSP AND SCHOOLS Organisers to communicate evacuation procedures to school accompanying staff SSP Venue/ site-specific risk assessments held and understood by organisers and appropriate control measures for identified site specific hazards SSP 6
Hazard observed Risks before control measures Control measures to be considered (responsible organisation(s) shown in bold) Risk rating if controls Control measures utilised/further control measures necessary Areas identified as dangerous or unsuitable to be excluded from playing areas and cordoned off to prevent pupils accessing them - SSP Transport and journey Inappropriate or dangerous transport causing injury TRANSPORT Staff use own or business vehicles (e.g. Derby County Community Trust Minibus) for transporting equipment SSP Insurance to cover drivers for business use SSP Schools provide transport for children to attend activity as appropriate - SCHOOLS Embarkation, travel and dis-embarkation provided by schools - SCHOOLS Where possible, venues used to have identified areas for safe embarkation and disembarkation from vehicles - SSP Additional information 7
APPENDIX 1 PRE-ACTIVITY ASSESSMENT SHEET To be completed prior to all School Sport Partnership-led activities Event Name Date Venue/ Facility Full Address Assessors ISSUES SAFE/ RISK UNSAFE/ SIGNIFICANT RISK Pupil Staff Volunteer AFFECTED? VENUE AND FACILITIES CONTROL REMEDIES PROPOSED CHECKED BY: (Sign and date) Work area hazard free? Clean, non-slip floor providing security of footing? Sufficient space for group size/activity? Changing rooms safe? Are changing rooms secure when not in use? 8
ISSUES SAFE/ RISK UNSAFE/ SIGNIFICANT RISK PUPILS/ STAFF/ VOLUNTEERS AFFECTED? CONTROL REMEDIES PROPOSED CHECKED BY: (Sign and date) If swimming pool is water clarity good? Lighting safe and adequate for activities? Storage adequate and safe? Access issues for those with disabilities? Operating procedures known/ applied? Fire regulations applied? Safety signs in place? Is the facility secured when not in use? Venue (host risk assessment known?) ACTIVITY Age-appropriate playing conditions and rules 9
ISSUES SAFE/ RISK UNSAFE/ SIGNIFICANT RISK Pupil Staff Volunteer AFFECTED? CONTROL REMEDIES PROPOSED CHECKED BY: (Sign and date) Equipment concerns? Staffing issues (including match officials) SAFEGUARDING, WELFARE AND FIRST AID Supervision issues First aid provision Emergency action/ contingency plans Weather/clothing/personal protection issues TRAVEL Transport/journey Assembly/ embarkation/ disembarkation/ dismissal Signed: Print name: Date: 10
Appendix 2 - Accident/ Incident Report Date and time of accident/ incident Venue Competition/ event Details of the event manager Name Organisation/ Position Email address Phone number Details of the person involved Name Address School attended Age/ Date of Birth Details of person recording Name Address Role/ position Details of the accident/ incident
Details of treatment What first aid was administered on-site? Details of the person providing first aid on-site Loss of consciousness? Yes No Person sent to hospital? Yes No Ambulance called? Yes No If hospitalised, which hospital? Information given to parents/ school? Yes No Details of any witnesses to the accident/ incident Full name Contact details RIDDOR Required? Yes No Date of RIDDOR submission RIDDOR Reference Signature of recorder Signature of person involved Date Date 12