Montgomery County Land Reutilization Corporation (MCLRC) Board Meeting February 18, 2014 Attendees: Doug Harnish, Principle, Market Metrics (Board Member) Nan Whaley, Mayor, City of Dayton (Board Member) Scott Paulson, Trustee, Washington Township (Board Member) John Theobald, Commission Aide to Debbie Lieberman (Commission Representative) Cathy Startzman, Commission Aide to Judy Dodge (Commission Representative) Mike Grauwelman, Executive Director Paul Robinson, Chief Deputy Treasurer, Treasurer s Office (Treasurer) David Williamson, MCLRC General Counsel Sheila Crane, Realtor/Community Development Specialist, HER Realtors Sam Braun, Finance Manager, Auditor s Office Angela Lilly, Treasurer s Office (Secretary) Anita Smultz, MVFHC, Fair Housing Analyst Absent (Copies To): Carolyn Rice, Treasurer (Chair of the Board) Debbie Lieberman, Montgomery County Commissioner (Board Member) Judy Dodge, Montgomery County Commissioner (Board Member) Mathias Heck, Prosecutor (Board Member) Maggie Carper, Assistant Prosecuting Attorney, Prosecutor s Office Call to Order Paul Robinson, Treasurer of the Board, noting a quorum, called the meeting to order at 3:32 p.m. A copy of the agenda is attached for reference. Approval of Minutes Scott Paulson moved to approve the January 14, 2014 board meeting minutes. The motion was seconded by Dough Harnish and approved unanimously by voice vote. Treasurer s Report Paul Robinson presented the Treasurer s Report (see attached) for the period of January 14, 2014 through February 14, 2014, which shows an ending balance of $1,325,603.43. As noted on the report, there have been multiple jurisdictions (New Lebanon, Miamisburg, Englewood, Kettering, and Dayton) receiving reimbursement from the Moving Ohio Forward program. John Theobald moved to approve the Treasurer s Report. The motion was seconded by Scott Paulson and approved unanimously by voice vote.
Executive Director s Report Agenda Review Per Mike Grauwelman, there is one item on the agenda requiring a vote and that is the grant application submitted by Harrison Township. Later in the meeting, a briefing on the NIP grant application, the approaches used when structuring the grant, and a post script to the grant application will be provided. There will be a short discussion about strategic planning, as well as a briefing on the direction of the Chase settlement. In terms of strategic planning, Mike Grauwelman stated that an incremental approach versus a retreat type of approach was going to be attempted due to scheduling and time constraints of the Board. As there are perspectives we would like to get outside of the board, Mike will start touching base with the communities to see what is going on in the marketplace, and how the land bank would be beneficial to them. Mike will present the information he has collected to the board for monthly discussions. Neighborhood Initiative Program The NIP grant application was submitted to OHFA, with four communities participating in the program. 674 properties were identified as part of the pipeline of properties set for demolition. Dayton had the largest share of properties at 473, followed by Trotwood with 160, Harrison Township with 35, and Jefferson Township with 6. The application request was $15 million, though the actual budget would be $17.275M worth of demolition based on how OHFA asked for calculations. Communities were required to identify tipping point neighborhoods for the target area plans. The City of Dayton helped compile the maps outlining tipping point areas and the communities identified 20 neighborhoods as tipping point neighborhoods. Each community provided specific data and information and these were combined to create a unified document for submission. Justification had to be provided on financing and acquisition strategy. In terms of the grant approach, the communities will be involved from beginning (acquisition) to end (disposition/ transfer). An agreement will be established that articulates their roles and responsibilities, including financial responsibility for any costs over the original $25,000 allocated for each property, as well as transfer of ownership to the community after the three year hold time required of the land bank. Mike Grauwelman provided an organizational structure for the land bank. A cash flow analysis was completed and a loan has been secured with CountyCorp in order to build up the financial capacity of the organization. The loan is for $800,000 at an interest rate of 0.75%, with closing costs of $2000, and a term ending date of February 28, 2017. NIP Milestones there were no deficiencies found in the application submitted for the NIP program. Award amounts will be released February 28, 2014. OHFA will provide a grant agreement on March 10 th, so community agreements and support agreements with CountyCorp and the City of Dayton need to be completed in March. In April, the board will need to vote on these agreements.
Strategic Planning To begin the process of strategic planning, Mike Grauwelman reviewed the mission statement of the land bank and compared it to the City of Dayton s mission statement. It is important to identify strategies to make properties viable, which allows them to be put back on the tax rolls. The communities in Montgomery County need to identify the visions they have for themselves and how the land bank can provide support. Any time there is money available we need to try and bring those funds to Montgomery County. We need to interface with community leaders and economic development and determine what the market is doing and how we can respond to particular situations. Committee Reports Rules Committee See New Business Item No. 1. Personnel Committee No report at this time. Old Business Moving Ohio Forward Program Update See Treasurer s report. New Business Item No. 1 MCLRC Grant Program Request 4256 N. Main Harrison Township submitted a grant application for 4256 N. Main Street. The property is located at the corner of Nottingham and Main. The grant request has been amended to $11,600 in order to include the removal of all pavement on the property. The Rules committee recommended approval as amended. Scott Paulson moved to approve the Harrison Township grant request. The motion was seconded by Doug Harnish and approved unanimously by voice vote. See attached board memo for grant request details. Other Business Chase Settlement A $13 billion dollar settlement was reached by the government with Chase Bank. The coalition of land banks and other interested parties in the state put together a request called the Ohio Plan, which asks Chase for several million dollars of the settlement. Chase Bank declined the request. See attached Chase response letter. Announcement The next board meeting is scheduled for Tuesday, March 18, 2014. Call to Adjourn There being no further business, the meeting was adjourned at 4:39 p.m.
I hereby certify that the minutes related to the Board of Directors monthly meeting of February 18, 2014 set forth above are the minutes approved by the Board of Directors at their meeting of March 18, 2014. /s/ Angela Lilly Angela Lilly, Secretary Montgomery County Land Reutilization Corporation
Meeting Agenda Montgomery County Land Reutilization Corporation February 18, 2014, 3:30 pm County Treasurer s Conference Room 451 West Third Street Dayton, Ohio Welcome: Carolyn Rice, Chair Roll Call Approval of Minutes January 14, 2014 Treasurer s Report Executive Director s Report Agenda Review Neighborhood Initiative Program Strategic Planning Committee Reports Rules Personnel Old Business: Moving Ohio Forward Program Update New Business: Item No. 1 MCLRC Grant Program Request 4256 N. Main Harrison Township Presentation and Discussion (See Attachment) Motion to Approve Grant Other Business: Announcements Chase Settlement (Attachment) Strategic Planning Next Meeting: Tuesday, March 18 th 2014 @ 3:30 pm Adjourn
Montgomery County Land Reutilization Corporation Treasurer's Report Transactions for January 14, 2014 through February 14, 2014 Type Date Num Name Memo Amount Balance Starting Balance $1,335,303.26 Direct Debit 01/15/2014 US Bank Transactions Banking Services - Monthly Analysis Service Charge & Wire Fees (20.95) 1,335,282.31 Deposit 01/16/2014 Wire Treasurer of State / Attorney General Moving Ohio Forward: New Lebanon Reimbursement 20,460.38 1,355,742.69 Check 01/28/2014 1096 Mike Grauwelman November Mileage Expenses (255.92) 1,355,486.77 Check 01/28/2014 1098 Bieser, Greer & Landis LLP Legal Services - General Counsel (2,640.00) 1,352,846.77 Deposit 01/28/2014 1099 Coolidge Wall Legal Services - Real Estate (1,746.50) 1,351,100.27 Check 01/28/2014 1100 Municipality of New Lebanon Moving Ohio Forward: New Lebanon Reimbursement (20,460.38) 1,330,639.89 Deposit 01/29/2014 Wire Treasurer of State / Attorney General Moving Ohio Forward: Miamisburg Reimbursement 4,742.54 1,335,382.43 Check 01/30/2014 1101 City of Miamisburg Moving Ohio Forward: Miamisburg Reimbursement (4,742.54) 1,330,639.89 Check 01/30/2014 1102 Carolyn Rice Mileage & Parking: Statehouse Testimony (Jan 29, 2014) (83.81) 1,330,556.08 Check 01/31/2014 1103 Greater Ohio Policy Center Ohio County Land Banks Study (3,750.00) 1,326,806.08 Deposit 01/31/2014 US Bank Interest Paid 12.35 1,326,818.43 Check 02/03/2014 1104 Montgomery County Clerk of Courts Court Costs: 2013 BR 00208 (521-523 Notre Dame) (418.50) 1,326,399.93 Check 02/03/2014 1105 Montgomery County Clerk of Courts Court Costs: 2013 BR 00209 (1717-1719 Mack) (418.50) 1,325,981.43
Check 02/03/2014 1106 Montgomery County Clerk of Courts Court Costs: 2013 BR 00213 (1029 Valley) (330.50) 1,325,650.93 Check 02/03/2014 1107 Montgomery County Clerk of Courts Court Costs: 2013 BR 00210 (1304 N Keowee) (273.50) 1,325,377.43 Check 02/03/2014 1108 Montgomery County Clerk of Courts Court Costs: 2013 BR 00211 (973 Webster) (550.50) 1,324,826.93 Check 02/03/2014 1109 Montgomery County Clerk of Courts Court Costs: 2013 BR 00214 (831 Valley) (308.50) 1,324,518.43 Check 02/03/2014 1110 Montgomery County Clerk of Courts Court Costs: 2013 BR 00215 (1450 & 1454 N Keowee) (418.50) 1,324,099.93 Deposit 02/04/2014 Wire City of Englewood Moving Ohio Forward: Englewood Reimbursement 5,730.00 1,329,829.93 Check 02/06/2014 1111 City of Englewood Moving Ohio Forward: Englewood Reimbursement (5,730.00) 1,324,099.93 Check 02/08/2014 1112 Xandra Design, LLC Logo Design (700.00) 1,323,399.93 Deposit 02/10/2014 Garrett Wood LLC Reimbursement: Court Costs - 2013 BR 00208-11, 13-15 2,718.50 1,326,118.43 Deposit 02/10/2014 Wire Treasurer of State / Attorney General Moving Ohio Forward: Dayton & Kettering Reimbursement 193,023.29 1,519,141.72 Check 02/10/2014 1115 Kimberly Shephard Refund: Lot Links Application (500.00) 1,518,641.72 Check 02/11/2014 1113 City of Kettering Moving Ohio Forward: Kettering Reimbursement (21,276.75) 1,497,364.97 Check 02/11/2014 1114 City of Dayton Moving Ohio Forward: Dayton Reimbursement (171,746.54) 1,325,618.43 Check 02/11/2014 1116 NAIOP - Dayton Chapter Registration Fee - February Meeting (Mike Grauwelman) (15.00) 1,325,603.43 Transactions Net Total / Ending Balance $ (9,699.83) $ 1,325,603.43
MCLRC Board Memo To: MCLRC Board of Directors From: Mike Grauwelman, Executive Director Date: February 12, 2014 Subject: Agenda Items This memo serves as the agenda attachment, and is being supplied as background information to familiarize you with items requiring Board action. This month s agenda has one item that requires action, and several items for discussion. The item requiring action is a request by Harrison Township for grant funding. Information on the request is provided in detailed below. Two other grant requests (3218 N. Dixie Dr. Harrison Township, 52 N. Elm Farmersville) were submitted in January and reviewed by the Rules Committee. These requests were tabled in order to allow the applicant time to provide additional information. Item No. 1 MCLRC Grant Program Request 4256 N. Main Harrison Township Rules Committee Recommendation: Approval of the amended request. Board Action Requested: Approval of the grant request as amended. Applicant s Name: Harrison Township Grant Request as Amended: $11,600 Applicant s Match: $400 cash and In-Kind project management services Total Budget as Amended: $12,000 Environmental Survey and Project Management: $400 Building Demo: $7,100 Pavement Removal (Amendment): $2,000 Environmental Contingency: $2500 Property Owners Name & Address: The Stanley Critzer Corporation o It is believed that Mr. Critzer is deceased and the property is in probate. Owners Address: 32 West Beechwood Ave. Dayton, Ohio 1
Project Description: Vacant two story commercial structure. Scope of Work: The scope of work includes the removal of building, and a parking / delivery area. The applicant was asked to amend the application to include a request for funds to remove the parking / delivery area as a result of its stated intent of using the property for green space. Location: Intersection of North Main Street and Nottingham Property Encumbrances: Tax Delinquency: $31,903.33 2013 Assessments: $1,000 Liens - Unknown Project Significance: The applicant has indicated that the structure poses a threat to the public health and safety, and that the property is a blighting influence, and must be removed. The Township Trustees declared the property dangerous in November 2013. The property is located on a main thoroughfare near the Forest Park Shopping Center site. Additional structures in this area and adjoining the property are also in a state of disrepair. Main Street still serves as a major collector street and has experienced some recent development activity including the Rite Aid located directly across the street from the subject property. Community Plan(s): The applicant does not have definitive plans for the property although reference is made to using the property for green space. The applicant has identified the area surrounding the subject property as a Tipping Point Neighborhood in the Neighborhood Initiative Program (NIP). The NIP neighborhood description and map are attached. Neighborhood Character: Single-Family and Mixed use commercial on Main Street Project Implementation: Management By: Township Employees Schedule: December Award, May 2014 completion Procurement: Applicant intends on using vender quotes. Salvage: Little salvage opportunity is thought to exist. Post Project Completion: Ongoing Maintenance by owner / township Recommendation: The request is consistent with the Land Banks mission and prior grant approvals. The property is highly visible and a blighting influence. The grant investment also aligns with other investments (NIP, MOF, Twps., and MCLRC) in the area. Post Script: Staff has suggested and the Rules Committee concurs that should the grant program be continued criteria for funding awards will need to be more clearly established. 2
NIP Target Area Plan Target Area: Shiloh South Jurisdiction: Harrison Township Category: Tipping/Revitalization Area Selection/Strategy: The Shiloh South neighborhood is one of the Township s hardest hit residential foreclosure crisis areas. This neighborhood was thriving and stable with longtime owner-occupied homes. The business community in this area is mostly stable, comprised of small commercial establishments and a United States Postal Office. However, the area s commercial anchor, Forest Park Plaza, has been vacant for a few years. Diligent efforts have been made with the owners of the Plaza to redevelop the site. Expectations are that a plan will evolve over the next 5-10 years in response to market demand. In addition, the neighborhood school, Dayton Public s Loos Elementary, was recently razed. Also, two major demolition projects were recently funded immediately to the east of the former Plaza, which will support NIP efforts. Neighborhood Data: Housing Units 2010 % Occupied 2010 % Owner Occupied 2010 Median Value 2009 Median Value 2011 Shiloh South 964 84.65% 47.43% $74,500 $72,400 Harrison 11,849 84.10% 54.70% $80,600 $77,500 Township Mont. County 254,775 87.9% 63.0% $117,700 $118,600 Assets: The Shiloh South neighborhood was historically a stable strong, owner occupied area with smaller homes than its neighbor Siebenthaler. This strength is demonstrated by a strong neighborhood association. The demographic of the neighborhood is of an aging population, while the housing stock is generally designed to accommodate a younger market. Despite its recent decline, only two structures have been demolished of late, while 18 properties were declared a nuisance. The neighborhood s strongest physical asset is the Northtown Shopping Center, which was redeveloped recently and has become a commercial and employment anchor. Neighborhood Impact: The removal of five targeted blighted properties within the Shiloh South neighborhood will have a similar impact as was projected for the Siebenthaler neighborhood. The targeted demolitions will remove long-term eyesores, which will assist other efforts in revitalizing this neighborhood. 3
NIP Target Area Map 4