General Meeting Minutes of the General Meeting of Surat State School P&C Association Date: 14th February 2017 Venue: High School Building Chair: Meeting opened at: 3:16pm Attendance: Justin Washington, Josh Broadhead, Megan Coveney, Bre Ziesemer, Julie Schutt, Jennifer Schwennesen, Libby McLean, Peter Macbeth, Sally Broadhead (from 4pm), Deanna Freeman, Kylie Washington, Narina Close, Mark Robinson (from 4.15pm) Guests: Nil Apologies: Sally Broadhead (first hour), Mark Robinson (first hour) Julie moved and Peter seconded that the apologies be accepted. Carried. Minutes: Minutes of last meeting: Julie moved and Libby seconded that the minutes of the last meeting held on 29th November 2016 be carried as printed. Carried. Business arising from the minutes: Esky to be collected from Home Hardware as per motion. Correspondence: Date From Summary Inward 27/01/2017 P&Cs Qld Parent Talk Magazine 27/01/2017 Homestyle Bake Easter Pie Drive 27/01/2017 Tuckshops Information booklet 27/01/2017 Carnival Land Amusements Catalogue 27/01/2017 YMCA Qld Information booklet 27/01/2017 Dursit Seating Brochure 27//01/2017 Mothers Day Brochure 31/01/2017 Australian Fundraising Brochure 31/01/2017 The Original picture plate Brochure 31/01/2017 Smart Gift Ideas Mothers Day Brochure 31/01/2017 Prep Class Letter of request 03/02/2017 School Canteen Buyers Guide 2017
03/02/2017 Maranoa Netball Letter of request 13/02/2017 Chaplaincy Committee Letter of request Date To Summary Outward Nil Bre moved and Libby seconded that the inwards correspondence be received and the outwards adopted. Carried. Business arising from the correspondence: (see LCC Report - letter of request and General Business - letter of request from Maranoa Netball) Executive Actions: The Pantry Wagon Wheel Friendly Grocer LW Reid Ezy Fundraising Surat Post & News Surat Butchery $229.98 (Catering for PD s at Surat SS) $931.89 (Nov 2016 Account) $142.75 (Uniform order) $734.25 (Lucky tickets for machine) $60.00 (Oct-Dec 16 Account) $107.04 (Meat for swimming carnival BBQ) Treasurer s report: 31st January 2017 account balance is $16,956.14 CR (Statement Attached) Accounts for Payment New Royal Hotel P&C s Qld $2065.00 (lucky tickets) $823.54 (annual insurance) Megan moved and Deanna seconded that the accounts for payment be accepted. Carried. Megan moved and Deanna seconded that the financial statements as distributed be received and the accounts for payment be ratified. Carried. Reports: 1. Principal s Report: 1. School has a continued focus on reading and an enhanced focus on numeracy and numeracy and writing in the secondary department for the 2017 school year.
2. Investing for Success School should receive approx. $40685 to enhance students meeting National Minimum Standards in Literacy and Numeracy. The agreement will include funds to be used for Staff Professional Development to enhance capacity to deliver curriculum to all students, resources to increase access to alternate Literacy and Numeracy learning opportunities and Support Staff wages to continue high levels of support for students within the classrooms. 3. School Leaders Induction Monday 20 February 4. School Leaders have been invited to attend National Young Leaders Day in Brisbane on Monday 13 March. Students will be flying and staying with Mr Washington and Mrs McLean on Thursday 12 and returning on Monday 13. 5. Student Resource Scheme for Secondary Students - The Participation Fee for 2017 is $123. This fee is offset by a Textbook and Resource Allowance which is provided to the school on your behalf by the Queensland Government. No payment is required if parents choose to participate in the scheme. Non-participating parents may seek the $123 which has been paid to the school, but will then receive an invoice for $123 to ensure their child has access to the necessary consumables for the subjects outlined above. 6. Student Resource Scheme for Instrumental Music Students - The Participation Fee for 2017 is $50 or $25 if you bring your own instrument. Non-participating parents will need to provide their own instrument and consumables to ensure their child has access to the necessary consumables for the subject outlined above. 7. SW School Sport Website link is: www.southwestschoolsport.eq.edu.au all regional trial information is available on the site. 8. Enrolments Total = 83 ( Pri = 72, Sec = 11) 9. Finance Budget Overview Report provided to Secretary. 10. Thank you for your ongoing support. Business Arising from Principal s Report: The Surat State School P&C Association endorses the Student Resource Scheme. All in favour. Carried. 2. Music Report: Nil report. Music is due to start tomorrow. 3. Uniform Report: Nil report. 4. Tuckshop Report: Nil report. See general business. 5. RREAP:
Nil report. 6. LCC: A letter has been received from the Local Chaplaincy Committee requesting support. The funding structure has changed. The federal government provides an amount to provide this service however the costs have increased. An amount of $1500.00 was provided last year through fundraising at the Shane Webcke Dinner and Market Breakfasts. A general discussion was held as to what the service provides - guitar club etc and an amount to agree on. It was decided that the same amount of $1500.00 be provided again this year. (See New Motions) General Business: Maranoa Netball - A letter has been received from Maranoa Netball requesting a donation of funds to help with the purchase of equipment. It was decided to make a contribution of $200.00. (See New Motions) Drink Bubbler for Prep - A letter of request was received from the Prep Class for funding of a drink bubbler. There currently is no drink bubbler in this part of the school. A general discussion was held on the importance of this for the prep students. It was agreed that a contribution of $1000.00 be made towards the purchase of a new bubbler. (see New Motions) Prawn Night - This was a successful evening with an attendance on the night of 113. Hospital Fete - This is being held on Saturday 11th March. The P&C are running the BBQ at the upcoming Hospital Fete. Josh has kindly offered to co-ordinate. Suggestion for the Student Council to also be involved. Tuckshop - There has been no response from parents in regards to the advertised position for a tuckshop convenor or for parents to join the roster so it is unable to proceed at this stage. It was suggested that there may be another day of the week that would be more suitable to the majority of parents. Also a suggestion to reduce and simply the menu. It was also suggested that perhaps providing something to the students and staff through the Kitchen Garden program now that it involves all students and is both popular with students and parents. Using the philosophy of the program which is using what is currently available in the garden to produce a dish to sell perhaps a few times per term with proceeds to flow to the Kitchen Garden program. Suggestion to have parents from all of the classes involved and work with Denise to compliment the program that she has in place. General discussion. AOP - A draft Annual Operational Plan was presented for feedback and discussion. This draft will be reviewed and adopted at the Annual General Meeting. Additional goals included support of the School Chaplaincy Program. Additional suggestions for fundraising included the Pie Drive using Wendy McAlpine pies, Calendars at the end of the year and an Easter hamper rather than a raffle. Meet & Greet - As it was a successful evening last year it was decided to hold a Meet & Greet on the first Friday back of the school year, every year. New Motions: Narina Close moved and Kylie Washington seconded that the Surat State School P&C Association donate $1000.00 towards the purchase of the Prep Drink Bubbler. Carried.
Deanna Freeman moved and Jennifer Schwennesen seconded that the Surat State School P&C Association make a contribution of $200.00 to Maranoa Netball Association for the transition from school Netball. Carried. Kylie Washington moved and Deanna Freeman seconded that the Surat State School P&C Association make a contribution of $1500.00 to the Surat Local Chaplaincy Committee as an annual donation to our Chaplaincy programme. Carried. New Members: Nil Next meeting: Annual General Meeting - Monday 20th March 2017 Meeting closed at: 4.45 pm Minutes endorsed as true and correct.../.../... President s Signature:...