Allegheny County Sanitary Authority (ALCOSAN) REQUEST FOR QUALIFICATIONS For Engineering and Architectural Design Services, As Needed Various Small to Mid-Size Capital Projects March 2018 1.0 INTRODUCTION The Allegheny County Sanitary Authority ( ALCOSAN ) is soliciting Letters of Interest and Statements of Qualifications from Professional Architectural or Engineering firms interested in providing Professional Architectural or Engineering design services on an as-needed basis during a two-year period. These projects are typically administered by the ALCOSAN staff in the Division of Engineering and Construction, Division of Operations and Maintenance and the Division of Regional Conveyance. Figure 1 depicts the ALCOSAN organization chart. Figure 1: ALCOSAN ORGANIZATION CHART Suzanne Thomas Procurement Officer Arletta Scott Williams Executive Director William Inks Director of Finance & Administration David Borneman Director of Engineering & Construction Douglas Jackson Director of Operations & Maintenance Jan Oliver Director of Regional Conveyance Arthur Tamilia Director of Environmental Compliance Dan Lockard Manager of Capital Projects Kim Kennedy Manager of Program Development Mike Lichte Manager of Planning Tim Prevost Manager of Wet Weather Programs Jeanne Clark Director of Communications 1
The following is a list of categories of potential design needs and the ALCOSAN personnel typically involved: 1) Wastewater Plant Process (Dan Lockard and Doug Jackson) 2) Building Renovations (Dan Lockard) 3) HVAC (Dan Lockard) 4) Wastewater Storage Tank Rehabilitation (Mike Lichte and Kim Kennedy) 5) Pump Station Rehabilitation (Mike Lichte and Kim Kennedy) 6) Green Stormwater Infrastructure (Jan Oliver and Tim Prevost) 7) Sewer Rehabilitation (Jan Oliver and Mike Lichte) 8) Sewer Improvements (Jan Oliver and Mike Lichte) Possible work at the wastewater treatment plant may include replacement of process equipment or the design of temporary chemical feed systems. Building renovations may include installation of solar panels, and the HVAC may include detailed design reviews and improvements to existing facilities. Work associated with the Wastewater Storage Tank Rehabilitation category could include work on storage tanks that may be transferred to ALCOSAN through Regionalization. Anticipated projects under Pump Station Rehabilitation could be work on pump stations currently owned by ALCOSAN, or those that may be transferred through Regionalization. Green infrastructure projects may be demonstration of innovative stormwater management practices, these projects may support the ongoing Green Revitalization of Our Waterways (GROW) program. Examples of possible types of projects on the sewer system could include replacing a force main, flap gate reconstruction, diversion structure improvements, cured in place sewer lining and underground vault and manhole construction. Sewer Improvements may include improvements proposed on the regionalized sewers. Regional Sewer System and Interceptor maintenance contracts may include the cleaning, inspection and removal of debris from large diameter interceptor pipes and trunk sewers while maintaining existing operations. The projects will vary in content, duration and value. The projects should require relatively small staffing to manage and prepare biddable plans and specifications. Estimated construction costs will typically range between two hundred thousand dollars and two million dollars per project. The length of the construction projects will also likely vary between three months and fifteen months. This document is intended to assist firms in preparing their Qualifications Submittals for this project. All Qualification Submittals that fail to conform to requirements set forth herein will not be considered by ALCOSAN. Please review the entire RFQ when submitting. 2
2.0 COMMUNICATIONS REGARDING THE REQUEST FOR QUALIFICATIONS Questions and requests for clarification regarding this Request for Qualification Statement and Technical Approach must be directed, in writing, to: Suzanne Thomas Procurement Officer Allegheny County Sanitary Authority 3300 Preble Avenue Pittsburgh, PA 15233-1092 Email: suzanne.thomas@alcosan.org Questions received after March 29, 2018 will not be considered. Additional information and instructions may be obtained by visiting www.alcosan.org and selecting Business Opportunities then RFQs/RFPs. An informational meeting will be held March 19, 2018 at 11:00 a.m. in the Operations and Maintenance Auditorium at the ALCOSAN plant site. This meeting is not mandatory but all interested parties are encouraged to attend. Responses to all general questions and requests for clarification will be posted on ALCOSAN s website. ALCOSAN will provide, in writing, any clarifications, changes, and/or other information deemed to be necessary as addenda to this submittal. 3.0 OBJECTIVE The intent of the advertisement is to establish potential design firm candidates for the eight categories listed previously. As the need for professional services is realized for a project in a category and depending on the responses received, ALCOSAN may shortlist from the list of accepted qualified candidates to obtain proposals (both technical and cost proposals) specific to that particular project. ALCOSAN reserves the right to consider the cost component in selecting the design firm for a specific project depending on the complexity of the project. ALCOSAN reserves the right to solicit separate requests for professional services qualifications for specific projects that may require a more significant effort or level of difficulty than what is portrayed in the project information provided herein. 4.0 SCOPE OF SERVICES The scope of design services will vary depending on the type of project. ALCOSAN anticipates the following minimum tasks and services: Preparation of biddable plans and specifications in accordance with Pennsylvania procurement codes and regulations. 3
Preparation and submittal of intermediate design products at the 30%, 60% and 90% stages of completion. Preparation and submittal of cost estimates and construction schedules Other probable related services that may be required include design reviews, site investigation, field survey, geotechnical subsurface borings, material testing, structural analysis and design, review and analysis of existing as-built information and building code requirements. 5.0 EVALUATION OF QUALIFICATIONS SUBMITTALS/SELECTION PROCESS Shortlisted Firms for each category will be selected based on the following process: Shortlist: Once the deadline for the submittal has lapsed, ALCOSAN s Procurement Project Team shall review, discuss, and screen the submitted responses to each of the categories for completeness and level of response to the RFQ. The Procurement Project Team will recommend a shortlist of up to five (5) firms for each category. ALCOSAN reserves the right to change the number of shortlisted firms, based upon the number of submittals received. Firms that are deemed responsive and qualified will be notified of their respective eligibility for further consideration. Firms that are not recommended for further consideration will also be notified. The Procurement Project Team will consider the following criteria: Firm s history and resource capability to perform required services Evaluation of potential key personnel Related experience (as appropriate) and technical competence Proposed Potential MBE/WBE/SDV participation Office Location As a specific need for professional services is realized for a project in a category, ALCOSAN may select firms from the shortlist of accepted qualified candidates in that category to receive a Request for Proposals (RFP) seeking technical and cost information for that particular project. ALCOSAN reserves the right to consider the cost component in selecting the design firm for a specific project depending on the complexity of the project. 6.0 QUALIFICATION STATEMENTS Eight (8) hard copies of sealed Qualifications Submittals and one (1) electronic copy, on a CD, are required. The firms are required to submit a separate Qualification Submittal for each category proposed. Qualifications submittals must be received by ALCOSAN 4
Contracts Office no later than 2:00 PM on April 6, 2018. Please allow enough time to process through Security. The Qualifications Submittals should be addressed as follows: Qualification Statement and Letter of Interest for Engineering and Architectural Design Services, As Needed Various Small to Mid-Size Capital Projects (NAME OF CATEGORY) Allegheny County Sanitary Authority 3300 Preble Avenue Pittsburgh, PA 15233-1092 Attention: Suzanne Thomas, Procurement Officer Late and/or noncompliant Qualifications Submittals will not be accepted for any reason. To enable ALCOSAN to efficiently evaluate the Qualifications Submittals, Proposers must strictly follow the required format in preparing their Qualifications Submittals. Each hard copy of the Qualifications Submittals shall be bound using GBC or other semipermanent binding to ensure that pages are not lost. Pages shall be no larger than standard letter size 8 ½ x 11 or folded to that dimension. Each section (as set forth below) shall be separated by a tabbed divider. Elaborate covers, binding, dividers, and the like are not required. ALCOSAN encourages double-sided submittals to preserve paper products. Do not include any cost information in the Submittal. Proposers may submit under all categories; however, each category should be its own stand-alone submittal. Standard Form SF 330 can be used in part in response to the RFQ. Electronic copies shall be submitted as a PDF document on a CD. Each Qualifications Submittal to the RFQ shall be organized in the following order: A. Outside Cover and/or First Page: Shall contain the name of the submittal, the name of the Proposer, point-of-contact, phone number, email and the submittal date. The firm should indicate in its letter of interest or the first page of the Qualifications Submittal the category of design work for which they are submitting. B. Table of Contents 5
C. Firm s Experience (Tabbed Section 1): The Proposer shall select up to five (5) similar projects for each design category under consideration to highlight the Lead Firm s project experience. For each project, the Proposer shall prepare a brief, two-page summary of the project including the following information: Project Name and Location Date(s) of Project Project Owner Contact Name/Telephone Number/Email Address Brief Description of the Project, highlighting the involvement of the Proposer Previous ALCOSAN Projects may be proposed but the Firm should include other similar projects as well. D. Team s Experience (Tabbed Section 2): The Firm will submit a listing and composition of local staff and potential proposed subconsultants. The Firm shall attach an Organizational Chart of the proposed Team for each of the categories they wish to be considered for. Each organizational chart shall not exceed one (1) page. The Firm may provide a total of up to fifteen (15) resumes of key personnel, with each resume not exceeding one (1) page. E. Commitment to MBE/WBESDV Participation Goals (Tabbed Section 3): ALCOSAN encourages businesses owned and operated by minorities, disadvantaged, women, and service-disabled veteran business enterprises to submit Qualifications Submittals or to participate as Subconsultants or suppliers. The Consultant shall be required to utilize minority, disadvantaged, women and service disabled veteran business enterprises to the fullest extent possible. The MBE/WBE participation goals are 10-25% of the total value of the Consultant s proposed services. The SDV participation goals are 3% of this same total value. A copy of ALCOSAN s Minority and Women Business Policy Statement is available on the website, www.alcosan.org. At this stage of submitting qualifications, a commitment to the goals of the policy is expected. ALCOSAN understands that the ability to use subconsultants will vary and depend greatly on the size and type of project. The Firm shall submit a statement of its commitment to the policy, not exceeding one (1) page, highlighting MBE/WBE/SDV participation rates on the Firm s past projects. The Firm should identify potential team members, if any, who have teamed with the Firm under other projects. Please note to be considered all 6
MBE/WBE/SDV firms shall be certified by a third party; ALCOSAN does not accept self-certification. F. ALCOSAN is a municipal authority and is therefore subject to requests through the Pennsylvania Right-To-Know Law (RTKL). Submittals may become part of a RTKL request during and after the subsequent contract. All Proposers shall clearly identify only that portion of the proposal which is considered company proprietary information and, therefore, exempt under the RTKL. A legend at the beginning of the proposal and/or on every page will not be considered sufficient. In addition, if no exempt work is contained in the submittal, the Proposer shall make a statement to that fact. 7