Pest Control Services

Pest Control Services Information for Bid 16-48 Title of the Project: Pest Control Services Operations Center - Procurement Office Bibb County School District 4580 Cavalier Drive Macon, GA 31220 Phone: 478-779-3522 E-mail: Elaine.Wilson@bcsdk12.net June 17 th, 2016

Information for Bid Bibb BCSD School District 4580 Cavalier Drive, Macon GA 31211 www.bcsdk12.net Bid No: 16-48 Date: 06/17/2016 For: Pest Control Services Procurement Office 4580 Cavalier Drive Macon, GA 31211 Attention: Elaine M. Wilson Bid Number 16-48 (Please Make Sure this is CLEAR on the FRONT Package) Bids Received after Deadline Time will be considered non responsive and rejected **Contact Person for Submission Questions is Elaine M. Wilson, Procurement Director of BCSD, via email at Elaine.wilson@bcsdk12.net** TENTATIVE TIMELINE 06/17/2016 Release RFP to the marketplace 06/28/2016 RFQ/IFB due in Procurement Services by 11 am, E.S.T. THE PERSON SIGNING THIS BID MUST BE LEGALLY AUTHORIZED TO BIND THE COMPANY COMPANY NAME: COMPANY ADDRESS: TELEPHONE NUMBER (AREA CODE & EXTENSION): VENDOR FAX NUMBER: VENDOR EMAIL ADDRESS: PRINT REPRESENTATIVE NAME: SIGNATURE OF REPRESENATIVE: TITLE OF REPRENTATIVE: FED ID NUMBER: - DATE: VENDOR WEB PAGE ADDRESS:

Bibb County School District (BCSD) extends this offer to submit a bid for the possible purchase or lease of goods and/or services conforming to the designated specifications, terms and conditions. Vendors must attach an original and duplicate copy/copies pf the bid response. Label each bid as Original and Duplicate at the top of the first page. Bidder must indicate below whether or not his bid is in complete compliance with the stated specifications. If there are any deviations from the specification, bidder must indicate in writing what the deviations are and must submit with his bid complete description literature on the items bid. Bid is in complete compliance with the bid specifications Merchantability & Quality: Seller warrants that the goods will be merchantable quality, free from defects in materials and workmanship, and will conform to the descriptions and specifications contained in this document and in sellers catalogues, products, brochures, and other representations, depictions, or models fo the goods. Specify your warranty/guarantee beyond that stated above. Provide a clear description of warranty/guaranty service offered and duration of service (i.e. on site, call tag service, parts and labor included, parts only). State specifically how you would handle warranty service (i.e. vendor on site pick up, BCSD to mail to manufacture, etc.). Exclusion of Trade Usage: This document contains all the terms, conditions, obligations, to which the parties have agreed and shall not be modified, controlled, explained, supplemented, or affected in any way by any usage of trade not expressly included in this agreement. Conformity with U.C.C. Unless the context requires otherwise, all terms used in this document and which are defined in the Uniform Commercial Code as adopted by the State of GA shall have the same definition set forth in the Code on the date 3

Request for Proposal (RFP) for Professional Learning Services 1. The Bibb County School District (the District) is soliciting competitive sealed proposals from Professional Learning Contractors, to provide consulting services outlined in the Scope of Services section of this request. This RFP includes detailed instructions on the scope of services specific to Bibb County School District. 2. Objective and Background: The School District is looking to partner with a company capable of providing consulting contracting services for the Bibb County School District, who can complete a needs assessment and identify an implement team that will advance the district in their professional learning needs on a continuous basis. 3. Scope of Services: a. We are seeking a qualified agency to provide Pest Control Services for the Entire District. We have approximately 42 Locations across the district. b. This will include spraying and Monthly Service Calls c. We are seeking an Emergency Call Price listing 4. Compensation for Services (Fee): The District will seek a one year contract with renewal options up to three years. The services for this RFP will be rendered in phases; please submit pricing based off your recommendation of phased implementation. All renewals/phases should be priced separately for reporting and based on funding for each year/phase. 5. Evaluation Criteria and Selection Procedures: a. We will have a committee experienced in evaluation of Professional Learning Communities (PLC) i. Experience with PLC Needs ii. Experience of staff members that would be assigned to this project iii. Experience of consultants that would be utilized for this project. b. Proposed schedule for completing the design documents. Include all phases of Carrying out this project; which will include staff certification, timeline presented. c. Fee proposed for design and contract administration. The District Director of Professional Learning will be the point of contact for this evaluation team. All proposals will be reviewed by the committee and the 4

Procurement staff before a recommendation will be presented to the Board for approval. 6. General Conditions for Proposals: Failure to read the Request for Proposal and comply with its instructions will be at the bidders/contractors expense. All prices and notations must be printed in ink or typewritten. Errors may be crossed out and corrections printed in ink or typewritten, adjacent to the corrected error. The person signing the proposal must initial all corrections in ink. Corrections or modifications received after the closing time in this RFP will not be accepted. The proposal must be signed by a designated firm representative or officer who is authorized to bind the contractor. Submission of a signed proposal to the District will be interpreted to indicate the bidder s willingness to comply with all terms and conditions set forth herein. 7. Proposal Submission: Proposals must be delivered to the District s Procurement Office located at, 4580 Cavalier Drive, Macon, Georgia 31220 Attn: Elaine Wilson no later than 11:00 AM., EST; local time on Tuesday June 28 th, 2016. 4580 Cavalier Drive, Macon GA 31211. Proposals must be submitted in a sealed envelope clearly bearing the name of the contractor/bidder, address, and title of the project. The proposer must submit four (4) copies of the completed proposal. The submission format should be as indicated in the form shown on the last page of the RFP. Please complete this form and include it in your submission. 8. Award: The District reserves the right to reject all proposals. The District also reserves the right to waive any irregularity, informality, or technicality in the proposals in its best interest, and is not obligated to award a contract based upon the lowest priced submission. If terms cannot be mutually agree upon, the District will enter into negotiations with a secondary architectural firm. 5

9. Written Agreement: The successful contractor will be required to enter into a contractual agreement, with both parties terms and agreements as proposed after an award has been presented. 10. Omissions: Should the RFP not contain sufficient information for the proposer to obtain a clear understanding of the services required by the District, or should it appear that the instructions outlined in the RFP are not clear or are contradictory, then the bidder may obtain written clarification from the Director of Procurement Mrs. Elaine Wilson by the question deadline within the timeline presented. 11. Additional Information: For additional information regarding the services specified in this request for proposal, contact the Director of Procurement, Mrs. Elaine Wilson, 4580 Cavalier Drive, Macon, Georgia 31220, Phone 478-779-3526, Elaine.Wilson@bcsdk12.net NO Pre-Proposal Conference 12. Cost of Developing Proposals: All costs related to preparation of the proposal and any related activities are the sole responsibility of the proposer. The District assumes no liability for any costs incurred throughout the entire selection process. 13. Proposal Ownership: All proposals, including attachments, supplementary materials, renderings, sketches, and other information shall, upon submission, become the property of the District and will not be returned to the proposer. 14. Non-Collusion: The bidder/contractor guarantees that the proposal submitted is not a product of collusion with any other offer and no effort has been made to fix the proposal price of any offer or to fix any overhead profit, or cost estimate of any proposal or its price. 15. Utilization of Minority and Small Business Enterprise: 6

The BCSD encourages the use of small, local, and minority consultants in all projects to the extent such firms are available and qualified to provide the services required. Firms residing in Bibb County or adjacent surrounding counties are considered local. 16. Addenda: Offerors are notified that they must thoroughly examine proposal documents together with addenda thereto issued prior to the receipt of proposal. Any addenda issued in writing during the time of solicitation shall be included in the proposal, and each will be incorporated in the subsequent contract. All addenda must be acknowledged with the proposal. If any person or firm contemplates submitting a proposal and is in doubt as to the meaning of any part of the solicitation documents, they may submit a written request to the Director of Procurement for interpretation. Interpretations of proposal documents will be made by addenda only. The BCSD will not be responsible for any other interpretations or explanations. 17. Scope of Services: o All pest control services shall be performed in accordance with Federal, State and Local rules and regulations presently established or may be established during the term of the contract. Any and all chemical product(s) used must be approved for its intended use, and applied in a manner consistent with regulations established by the State of Georgia OSHA Requirements. o All pest control services shall be performed in accordance with Federal, State and Local rules and regulations presently established or may be established during the term of the contract. Any and all chemical product(s) used must be approved for its intended use, and applied in a manner consistent with regulations established by the State of Georgia - o The contracted vendor(s) pest control service visits must be scheduled in advance as to not disrupt the normal operations of any department or division. o The term of this agreement shall be for three (3) years. The District may elect to extend the agreement for three (3) additional one (1) year periods on the same terms and conditions, upon providing written notice to Contractor not less than thirty (30) days prior to expiration of the Agreement. 7

SERVICE: Contractor to provide an environment, free from, but not limited to, the following pests: 1. Spiders, cockroaches and beetles 2. Crickets, and other hoppers 3. Ants (all species) earwigs, sow bugs, silverfish and other crawling insects 4. Fleas and other biting insects 5. Wasps, hornets and other stinging insects nesting in the interior or exterior, up to a maximum height of two (2) stories. 6. Moths and other flying pests. 7. Weevils and other food pests. 8. Mice, rats and other rodents. The pest control services shall be performed in all listed buildings, occupied or unoccupied, including, but not limited to, basements, crawl spaces, offices, storage areas/rooms, closets, baseboards, plumbing and heating pipes, shelves, elevators, walls / enclosures, kitchen, dining room, cafeteria, food preparation and storage areas, refuse containers and surrounding storage areas, offices, lavatory and shower areas hallways and lounge areas. All Contractor personnel working in or around city facilities shall wear distinctive uniform clothing and identification. The Contractor must perform a thorough inspection during every service. Following each scheduled service, the Contractor must submit a written report to the designated individual in the Maintenance Department listing any and all areas that remain inaccessible for pest control service such as lockers, rooms, closets, etc. Should the scheduled services not be totally effective, or interrupt institutional activities, the Contractor shall be required to provide necessary services at alternate times agreeable to the district facility, at no additional cost. Complaints and service requirements, including recall work required between scheduled services visits, must be handled within 24 hours after notification and will be at no additional cost to the District. B. PERFORMANCE REQUIREMENTS: The Contractor is to use the proper equipment and material to render the services to ensure safety for all human life, livestock and the environment. It is to be clearly understood that the equipment and pesticides used by the Contractor for this contract are to be within safe and legal guidelines. Before an application is made, the Contractor shall notify the Public Works Department designee of precautionary actions, if any, that may need to be taken. Contractor shall not apply any pesticide product that has not been approved for the use by federal and state regulatory agencies. All pesticides used shall be non-flammable, secured when unattended and registered by the US Environmental Protection Agency and the State of Georgia. The Contractor shall be responsible for removing and disposing of all excess and/or unneeded chemicals, materials or equipment after the application is completed. The Contractor may not store chemicals or equipment on the facility site at any time. 8

Pesticide application shall be according to need, and not by a routine schedule unless it is part of a regular preventative pesticide treatment or maintenance program in areas determined to be at risk for infestation by insects or rodents by inspection at the onset of the program. 9

Bibb County School District 484 Mulberry Street Macon, GA 31201 Fax (478) 779-3531 Vendor Registration Form Thank you for your interest in doing business with Bibb County School District. In order to become a registered vendor you must complete and submit the vendor registration form, W-9 and the appropriate Illegal Immigration Reform and Enforcement Act of 2011 form(s). All formal solicitations (over $30k) are posted on the BCSD web site at www.bcsdk12.net. We encourage you to check the website on a regular basis for opportunities to do business with BCSD. Instructions All information listed in items 1-13 below must be provided in order to complete your registration. You must provide a Federal Tax ID number or a Social Security number. The remit to address is where you want to have payments sent. You must indicate if your remit to address is the same as your regular mailing address. If different, provide the remit to address. Provide a fax number and e-mail address for the primary company contact. Select a company diversity class if applicable. The BCSD preferred method of sending purchase orders to a vendor is via email. Please provide an email address where purchase orders should be sent. You are responsible for notifying BCSD of any subsequent changes to the information submitted on this form. Changes should be faxed to (478) 779-3531 PLEASE NOTE You must read the Illegal Immigration Reform and Enforcement Act of 2011 and submit the necessary forms. Your registration request will not be accepted unless all of the necessary forms are complete. 1. Company Name: 2. Company Street Address: 3. City: State: Zip: 4. Country: Company Contact Name: 5. Telephone: Fax: 6. Email Address: 7. Federal Tax ID Number or Social Security Number: 8. NIGP Class Code (Primary, 3-digit): 9. NIGP Class Code (Secondary, 3-digit): 10. Are you a 1099-Recipient (If yes complete and submit a W-9) Yes No 11. Are you or any member of your family an employee of BCSD? Yes No 12. Preferred method of receiving Purchase Orders: Email Fax Email address: Fax number: 10

Mail Mailing Address: 13. Remit to address for payment: 14. Optional information (for data purposes only): African American: Asian American: Female: Hispanic American: Native American: You must accept the terms of this agreement in order to register as a vendor with BCSD. By submitting the vendor registration forms, you certify and warrant that you are duly authorized, by the vendor to (1) register the vendor; (2) file on behalf of the vendor all of the information requested in this registration process; and (3) enter into this agreement on behalf of the vendor. By submitting this electronic vendor registration, your hereby agree on behalf of the vendor and for the benefit of each agency and public body that: 1. The vendor shall use Bibb County School District vendor registration update functionality to update the vendor s registration information whenever necessary to ensure that the registration information remains accurate and up to date at all times. 2. The vendor hereby warrants that the information provided by the vendor through the BCSD registration process shall at all times be accurate, complete and up to date. The vendor further warrants that each agency and public body shall be entitled at all times to rely conclusively on the currency, accuracy and completeness of the information the vendor has provided through the BCSD registration process as of that date even if different information is or has been available to or received by agency or public body personnel through means other than the BCSD registration process. 3. I agree that (a) I am a U.S. person (including a U.S. resident alien) or a representative of a U.S. entity; and (b) the number shown on this form is the correct taxpayer identification number for my/our organization. This agreement shall remain in effect for as long as the vendor is registered as an BCSD vendor. ALL RIGHTS RESERVED TO CANCEL THE VENDOR S REGISTRATION AT ANY TIME. In the event the vendor s registration is cancelled, the vendor shall remain bound to this agreement in regard to completion of any contract, purchase order or other electronic procurement transaction that was made or administered in whole or in part using BCSD. Agree Disagree Signature of authorized company representative; Signature Date Company Name 11

Compliance with Georgia Security and Immigration Compliance Act By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of Bibb County School District has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows: Federal Work Authorization User Identification Number Date of Authorization Name of Contractor Name of Project Bibb County School District Name of Public Entity I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on, 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of authorized Officer or Agent Subscribed and Sworn Before Me On This the Day Of, 20. 12

Notary Public My Commission Expires: 13

Affidavit of Exception (Services ONLY) I attest that I am exempt from providing an Affidavit of Compliance to Bibb County School District pursuant to O.C.G.A. 13-10-91, as amended, for one of the following reasons: I am a sole proprietor with no employees, subcontractors or sub-subcontractors and I will not use employees, subcontractors or sub-contractors for any work performed for Bibb County School District. In order to be exempt from compliance under the above exception, in addition to this affidavit you must provide a copy of your State of Georgia driver s license. (Please see http://www.georgia.gov/vgn/images/portal/cit_1210/50/35/173461453lists_of_states_that_ve rify_immigration_status_7_26_11.pdf for a list of driver s licenses from alternative states that can be submitted in lieu of a Georgia driver s license.) My company/firm will render services to Bibb County School District; however, the services will not be rendered in the State of Georgia. My company/firm will only provide goods to Bibb County School District and will not render any physical services to Bibb County School District. My company/firm will render services to Bibb County School District, however my company/firm has ten (10) or fewer full-time employees. Vendor Name: Name of Project: I hereby declare under penalty of perjury that the foregoing is true and correct. Executed on, 20 in (city), (state). Signature of Authorized Officer or Agent Printed Name and Title of authorized Officer or Agent Subscribed and Sworn Before Me On This the Day Of, 20. Notary Public My Commission Expires: Please attached a copy of your W-9 Form as well with this Form.. 14

Non-Collusion Affidavit (Form must be completed and returned with bid.) Bibb County Board of Education, Macon, GA 31201 I state that I am of Title Name of Company And that I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid and I state that this bid is made in good faith. I state that: 1. The price(s) and amounts of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder, or potential bidder; neither the approximate price(s) have been disclosed nor will they be disclosed before bid opening to any other contractor, bidder or potential bidder. 2. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complimentary bid., its affiliates, subsidiaries, officers, Name of Company Directors and employees are not currently under investigation by any government agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the Bibb County Board of Education of the true facts relating to submission of bids for this contract. Name/Date Title or Position Signature 15

Certificate Regarding Debarment, Suspension, Ineligibility (Form must be completed and returned with bid.) The Bibb County School District is a recipient of Federal monies. As such we require that participating vendors not be debarred, suspended, ineligible or excluded from doing business with the Federal government or any agency thereof. The prospective participant certifies, by submission of the bid, that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or excluded from participation in this transaction by any Federal department or agency. Organization Name Name(s) and Title(s) of Authorized Representative(s) Signature(s) Date 16

COST WORKSHEET BIBB COUNTY SCHOOL DISTRICT BID FORM Total Fee For Semi-Annual Contract Emergency Calls Monthly Fee 17