Overview: The 9th Annual Holloman s Big Give is a competition to give back to your community. Choose your team, pick your mission and for three weeks compete to change the lives of people in the Otero Communities in the most creative and dramatic ways. Teams will be judged on effort, enthusiasm, execution and impact made on the recipients. 1st, 2nd, and 3rd place prizes will be awarded to both Large and Small teams. Dates: Registration: 13 June 30 June 2016 (Deliver registration packets to Lisa Bradford or Lindsay Ayala, Building 224, Ste 105, 49 FSS Marketing from 1000-1300) BIG GIVE Kickoff: 18 July at 1500 at Club Holloman Ballroom BIG GIVE Project Timeline: 18 July 7 August 2016 Packet Submission: 10 August 2016 by 1300 Judging: 11 August 2016 After Party/Winners Announced: 12 August 2016 To be eligible to receive the cash reward the recipient must meet the following guidelines: Eligibility: Your team must be associated with Holloman Air Force Base (ie. Active Duty, Dependent, DoD Civilian, GAF or retiree); or an authorized guest sponsored by a member of team Holloman. Teams must be comprised of no more than half authorized guests. Sponsors of guests are responsible for any on-base guest access, escort and conduct subject to normal conditions and regulations. Small Teams must consist of at least 1 to no more than 6 members Large Teams must consist of at least 7 to no more than 15 members No members may be affiliated with any of our sponsors Fee & Registration: This year, registration is FREE for all teams! Small teams will receive 6 free Big Give T-Shirts and large teams will receive 15 free Big Give T-Shirts. Additional T-Shirts will be sold for $12.00 each and must be paid for in full (cash, check, or card) at the time of registration and prior to the registration deadline of 30 June 2016. Registration forms and additional T-Shirt fees must be turned into Building 224 Ste 105, 49 FSS Marketing. Rules: Registration will begin on 13 June 2016 and run through 30 June 2016. Team projects will be approved on a first come, first serve basis. In the event that you have chosen a project for which another team has already registered, you must select a new project. You are required to coordinate with the manager/owner of the organization/location where you intend to volunteer in order to obtain expressed permission and eliminate the possibility of multiple teams registering for the same project. Teams must submit the Team Worksheet by 30 June 2016. This worksheet will be used for administrative purposes and to deconflict any similar projects in advance. Projects can grow, shrink or change altogether and are not bound by what s submitted on the registration form. However, we ask that if your project changes dramatically, that you contact 1st Lt April Stahl, (575) 572-1719, with an update. Registration forms are available online at www.hollomanfss.com and must be submitted to BIG GIVE Headquarters, Bldg 224 Ste 105, 596 Fourth Street, no later 1600 on 30 June 2016. Upon registration, teams must submit their desired shirt sizes of ALL shirts that their team will be allotted. 6 for small teams and 15 for large teams.
Team leaders must be present at the Project Launch to collect BIG GIVE T-Shirts and stay for a 1 hour pre-launch brief on 18 Jul 2016 at 1500 at the Club Holloman Ballroom. Teams may initiate fundraisers; but are restricted from soliciting sponsorship and/or donations from commercial or non-profit entities. Fundraising must be conducted in accordance with AFI 36-3101 and AFI 34-223 and coordinated with Miss Jamie Ault, 49 FSS/FSR, FSS Resource Management at BLDG 224, Room 105, 572-5903. Sponsorship includes any exchange of goods or cash for services rendered and is not permitted under any circumstances. Organizations helped may provide funding to BIG GIVE teams; however, organizations may not fundraise or solicit sponsorship on behalf of anything BIG GIVE/Holloman AFB. You can start your fundraising once you have coordinated your fundraising project with 49 FSS/FSR and registered your team. Additional fundraising information can be found at www.hollomanfss.com. Teams must stay within their team member limits. All exchanging of team members must be completed by Thursday, 30 June 2016; after this date, no additional members are to be added or exchanged for new team members. Teams may consult with and receive project support by outside experts and/or recipients of a BIG GIVE project in addition to their team. This year, teams may recruit additional labor from the community, squadrons, friends and/or family member. Teams must submit a 3 minute DVD or Power Point Slide showcasing the components of judging criteria to 1st Lt April Stahl, Bldg 224 Ste 203 from 0800-1600 on 10 August 2016. Teams that do not submit their projects by the deadline will be disqualified from judging. Project submissions will not be returned to the team. BIG GIVE T-Shirts must be worn at all times when working on your project. Teams failing to have members in BIG GIVE T-Shirts will have points deducted from their final score. Each team must provide a team photographer. The team photographer will be responsible for supplying 10 photographs to Big Give Staff each week, via email. Team photographers are not required to wear a Big Give T-shirt and do not count as a team member. All team individuals or groups must be willing to assume the Local, State and Federal tax liability for prize monies. Monies cannot be issued to or re-directed by BIG GIVE or 49 FSS to off-base organizations or private orgs. While members are free to donate prize monies to off-base organizations or private organizations, the donating member assumes personal responsibility for that choice and any tax consequences of such receipt and payment. Donation to any organization may not be required by any team as a condition of participation. Failure to meet these responsibilities may lead to forfeiture of the cash prize. Winners will be announced at the BIG GIVE After Party on 12 August 2016 at the Wet & Wild Welcome Back Bash. Team Leads (or Co-Leads) must respond to phone calls by Big Give Staff within 48 hours of receiving the phone call. Failure to coordinate with Big Give Staff will result in disqualification. Teams are required to tabulate their hours worked and funds saved and submit it to Big Give Staff at the end of the project timeline In the event that eligibility requirements change or any of the above rules are broken, the team will be disqualified.
Registration Categories: Team Category Large Team Small Team Entry Fees FREE FREE Team Size 7-15 people 1-6 people Judging: Teams will be judged based upon the following categories with each receiving the following percentage: Categories Effort Demonstrate how everyone worked together to accomplish the task. Show, if anything, what you had to accomplish for this to be a successful project. Enthusiasm How excited were you to be apart of BIG GIVE? Did you inspire others with your attitude? Execution How did you meet your intended project goal? What elements of your project were distinct? Was your project unique? How did you use your gifts, talents and skills to help another? Individual and/or Organizational Impact How did you help and who did you serve? Why was it important? Why does it matter to those receiving? Administrative Did you meet all required deadlines? Where you always in your BIG GIVE Shirts? Did you communicate with the BIG GIVE administrative team on jobs sites/schedules? Weight 15% 20% 15% 40% 10% Each team will be responsible for assigning one team member to be available from the hours of 0900-1100; 1200-1600 on 11 August 2016 for the judging process. You will be given 5 minutes present your project and no more than 5 minutes to answer any questions the judges might have. All teams will give a presentation to be judged by Wing Leadership; judging schedule to be determined. The first round of judging will take place at Building 811. The Top 10 Teams will be judged a second time to establish after which the top three teams will be chosen. If your team is among the top 10, you will be given 5 minutes to present your project and no more than 5 minutes for a Q&A session. In the event of a tie, judges will cast votes to determine the overall winner. All decisions are final. All participants are required to attend the BIG GIVE After Party at the Wet and Wild Welcome Back Bash on 12 August 2016. Videos and projects will be displayed that evening and each team will set-up and tear down their display area. Chairs and tables will be provided. Each team must provide their own decorations and table cover. Each team will provide their own laptop presentation for the People s Choice voting. Following the voting and the Big Give group photo, the winners for all categories will be announced. Contact: For more information on how to get involved, or questions regarding rules, registration or project ideas please contact: 1st Lt April Stahl at april.stahl.2@us.af.mil or (575) 572-1719.
Small Team Registration Form Please make a copy of this form for your records prior to submission Team Name: Associated Unit: Team Lead Name: Team Lead Email: Team Lead Duty Phone: Team Lead Cell Phone: Co-Lead Name: Co-Lead Email: Co-Lead Duty Phone: Co-Lead Cell Phone: Members: Rank, First Name, Last Name Squadron/Military Affiliation T-Shirt Size Sm, Med, Lg, XLg 2XLg 3XLg 1 2 3 4 5 6
Large Team Registration Form Please make a copy of this form for your records prior to submission Team Name: Associated Unit: Team Lead Name: Team Lead Email: Team Lead Duty Phone: Team Lead Cell Phone: Co-Lead Name: Co-Lead Email: Co-Lead Duty Phone: Co-Lead Cell Phone: Members: Rank, First Name, Last Name Squadron/Military Affiliation T-Shirt Size Sm, Med, Lg, XLg 2XLg 3XLg 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Additional T-Shirt Form Please make a copy of this form for your records prior to submission. Submission not required if no additional T-shirts are required. Team Name: Team Lead Name: Team Lead Duty Phone: Members: Shirt Size Quantity Cost Total S $12.00 M $12.00 L $12.00 XL $12.00 2XL $12.00 3XL $12.00 Total: $
Team Name: Team Worksheet Associated Unit: Team Lead Name: Team Lead Email: Team Lead Duty Phone: Team Lead Cell Phone: Team Photographer Name: Co-Lead Name: Co-Lead Email: Co-Lead Duty Phone: Co-Lead Cell Phone: Photographer Email: Project Description: Organization POC: POC Contact Number: This is your point of contact within the organization for which you are working. You must have an Organization POC and permission, from the appropriate sources, to complete your project prior to registration. Please contact Lt Stahl (572-1719) for more information. Project Location: Street Address: City: Zip Code: Proposed Project Dates: Please provide prospective dates during which your team will be working on your project (at the location provided above). This information will be utilized by Big Give Staff as well as our Sponsors. Sponsors may visit your Big Give project site to get a feel for the difference that you are making within the community. Please note that you are not bound by the information that you list on this sheet. Your dates and times may change as you see fit. The Team Date Start Time End Time Approx # Volunteers Present Lead or Co-Lead will receive a phone call to verify your schedule approximately once a week.