Butler Township Fire Department 3780 Little York Road Dayton, Ohio 45414 (937) 890-2491 (937) 890-1463 fax February 18, 2011 Dear Board of Trustees, Township Administrator, and Citizens of Butler Township: Enclosed is the 2011 Annual Report for the Butler Township Fire Department. This is the second year in a row that the department has provided a comprehensive report. Our goal is to provide a historical overview of the fire department operations and emergency run data. This report will also assist in reviewing trends and potential needs. Although it takes personnel many hours to collect, evaluate, and sort data for this report, we hope that everyone can get a glimpse of what fire department personnel do throughout the year. Even though everyday around the fire station can be busy, a majority of our daily activity is handling emergency calls and conducting training. For the year, we responded on 2,224 emergency responses. This is an average of 185.3 emergencies each month and six emergencies each day. We are unable to compare this number accurately to the past run activity because of the change in how we account for each emergency incident. Throughout the year, prior spending habits were analyzed, reviewed, and changes were made to further reduce expenditures. We continue to strive to live within our budget and we are proud that we have reduced our overall expenditures two years in a row. This will continue to be a struggle as revenues decrease and expenditures increase. The officer staff, the employees of the fire department and I want to thank the Board of Trustees, the Township Administrator, and the Citizens for their continued assistance and support of the department. Sincerely, Daniel A. Alig Fire Chief 1
TABLE OF CONTENTS PERSONNEL & STAFFING.................... PAGE 3 TRAINING & EDUCATION..................... PAGE 5 EMERGENCY SERVICES...................... PAGE 7 MAINTENANCE............................. PAGE 11 PREVENTION & OUTREACH.................. PAGE 15 GOALS.................................... PAGE 17 BUDGET /GRANTS.......................... PAGE 19 2
This was the first full year that the department held staffing to a total of seven on duty personnel around the clock. Staffing consisted of a combination of full-time and part-time personnel. The department continues to staff two fire stations around the clock. Our goal is to staff Station 88 with four Firefighter / EMTs and one supervisor and to staff Station 89 with two Firefighter / EMTs. Of the seven on duty personnel, our goal is to have at least three certified paramedics on duty around the clock. For the year, 16 part time personnel resigned for various reasons including 3 that retired, we also hired 3 part time FF/ EMT-P s. At the end of the year, we had a total of 9 full-time, 35 part-time Firefighter/EMT s, 1 Paramedic only, 1 Paramedic/Administrative Assistant, and 1 Firefighter only. The part-time staff worked a total of 37,772 hours for the year. Personnel Positions at a Glance: 9 full-time, of which 7 are shift personnel (24 hours on, 48 hours off). The fulltime staff consists of 1 Fire Chief, 1 Assistant Chief, 3 Captains, 2 Lieutenants, and 2 Firefighter/Paramedics. 33 part-time, of which, 2 are Lieutenants, 11 are Firefighter/EMTs, 16 Firefighter/Paramedics, 2 Paramedics, 1 Firefighter, and 1 Mechanic. 1 EMS Physician/Medical Director. Mark Shaner, 34 years of dedicated service retirement award presented by Trustee President Mike Lang 3
Bruce Hill, 29 years of dedicated service retirement award presented by Trustee Doug Orange Gail Brockman 34 years of dedicated service retirement award presented by Chief Alig 4
EMS and Fire training: The State of Ohio requires that all fire department personnel maintain continuing education hours over a three year period. For EMS personnel, the requirement is 96 hours, firefighters are 36 hours, and fire safety inspectors require 30 hours. We conducted monthly training for EMS and firefighting. We provided 298 hours of EMS training and 318 hours of fire training including mandatory annual trainings such as SCBA recertification, VFIS driver s recertification, CPR, and 2011 GMVEMSC protocol testing. Additional training classes given: Fire training Scene size up and initial actions Fire safety and survival Interior / exterior attack Combined training with Vandalia Fire Dept Think HOT program with DP&L Rapid intervention Auto extrication Pump operator recertification Patient decon and mass casualty review Hazmat awareness Fire scenarios at Cloverleaf house Water rescue equipment review Table top scenarios Policy review EMS training Pediatrics EKG review Cardiac emergencies Blood borne pathogens START triage / Mass Casualty Respiratory emergencies Geriatrics CPAP and capnography Musculoskeletal injuries 5
Cloverleaf House simulation training Rope rescue class joint training with Vandalia Fire Department 6
Emergency services are divided into two categories: Fire and Emergency Medical Services (EMS). During 2011, the fire department responded to 2,224 emergency incidents. This number includes all incidents within Butler Township and 238 incidents outside the township. Emergency responses are down 360 incidents from 2010. There were 1,606 EMS related incidents, 618 fire related incidents of which approximately 437 were EMS assists. Each incident receives only one run number, whereas previously a call such as an auto accident would generate both a fire and EMS incident number. 1606 total requests for service EMS = 72% of the incidents received 618 total requests for service FIRE = 28% of the incidents received Total incident comparison 3000 2500 2000 1500 1000 500 0 2224 2576 2300 2011 2010 2009 Fire / EMS response zones These calculations include fire apparatus dispatched for EMS assists. Location # Responses 1) Station 88 district 1290 2) Station 89 district 230 3) Vandalia contract area 194 4) Airport contract area 150 5) Mutual aid / AMAR 360 EMS Airport response statistics # Responses 1) Patient transport to hospitals 74 2) Cancellation en route 73 3) Patient non removals 03 7
Vandalia Contract area response statistics # Responses 1) Patient transport to Hospitals 99 2) Patient non removals 37 3) Fire related incidents 58 EMS Emergencies EMS Incidents by Month 200 150 100 50 0 Jan Feb Mar April May June July Aug Sept Oct Nov Dec Calls 2011 123 173 130 109 117 121 151 140 144 126 118 146 Calls 2010 133 122 116 108 124 112 131 134 117 122 155 140 Calls 2009 132 119 112 130 125 137 117 126 111 133 137 134 EMS Incidents by Type Our most frequent requests for assistance in 2011 were as follows: General injuries including falls and fractures 368 incidents Cardiac related calls 209 incidents General illness 165 incidents Respiratory problems 114 incidents Neurological 112 incidents Diabetic emergencies 48 incidents Other 582 incidents Transport to Area Hospitals for the Past Three Years Children s Medical Center Huber Heights ER Good Samaritan Hospital Kettering Medical Center Miami Valley Hospital Grand- View Hospital Wright Patterson Air Force Base Hospital VA Upper Valley Medical Center No Removals 2011 59 6 473 18 380 230 2 5 4 343 2010 47 0 413 15 352 238 3 5 4 276 2009 62 0 372 16 334 204 3 2 8 275 8
Total transports to area hospitals break down as follows: 31% went to Good Samaritan Hospital, 25% went to Miami Valley Hospital, 15% went to Grandview Hospital, and 4% went to Children s Medical Center. The additional hospitals we utilize comprised the remaining 25% of our transports. Fire Incidents by Type: Fire Emergencies Fire apparatus respond to various types of emergencies and non-emergencies. The following chart identifies 14 assorted call types to which fire apparatus responded. Of those emergencies, 437 were for fire apparatus to assist on medical emergencies. Our next highest response incidents were 186 for alarm investigations primarily in the commercial buildings, our third highest request was 74 for public service. These types of calls consist of lift assists, changing smoke detectors, and assisting residents during our lengthy power outages throughout the year. Incidents by Type for the Last Three Years Incident Type 2011 2010 2009 Alarm Investigation 186 161 171 Structure Fire 48 15 11 Vehicle Fire 13 26 29 Smoke investigation 24 10 16 EMS Assist 437 371 92 Investigation 31 16 30 CO alarms 15 11 10 Odor investigation 0 24 16 Auto Crash 149 142 182 Extrication 5 4 2 Water Rescue 0 0 0 Hazardous Condition 13 12 7 Service Call 74 27 39 Trash fire 8 0 4 9
Mutual Aid Total Mutual Aid Response Comparison 2010 vs. 2011 300 200 100 0 174 67 93 102 64 20 10 6 Fire Rec'd Fire G'vn EMS Rec'd EMS G'vn 2011 2010 2011 MUTUAL AID JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YEAR END TOTAL FIRE G R G R G R G R G R G R G R G R G R G R G R G R Given Received Vandalia 8 4 0 1 2 0 2 1 2 5 1 2 1 3 3 1 3 2 1 1 3 1 9 2 35 23 Harrison 1 0 4 0 0 0 1 0 1 3 1 1 0 3 3 1 2 1 1 1 0 0 1 3 15 13 Dayton 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 Bethel 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 2 Tipp City 0 1 0 0 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 Union 0 1 0 0 0 0 0 1 0 1 0 1 0 1 0 1 0 1 0 0 0 0 0 0 0 7 West Milton 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 Brookville 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 Clayton 0 0 0 0 0 0 0 1 0 1 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 4 Englewood 0 0 0 0 0 0 0 0 0 1 0 1 0 1 0 1 0 0 0 0 0 0 0 0 0 4 Huber Heights 1 2 1 0 0 0 0 1 0 1 1 1 0 1 1 1 1 1 1 1 1 0 5 0 12 9 TOTAL 8 9 5 1 3 0 3 7 3 13 3 7 1 10 7 5 6 5 3 4 4 1 15 5 64 67 JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC YEAR END TOTAL EMS G R G R G R G R G R G R G R G R G R G R G R G R Given Received Vandalia 2 0 0 0 0 0 1 0 0 2 0 0 0 1 4 0 2 3 4 0 5 1 7 0 25 7 Harrison 18 0 8 0 6 0 2 0 8 0 4 0 8 0 7 0 6 0 4 0 7 0 6 1 84 1 Huber Heights 3 1 10 0 7 0 4 0 3 0 8 0 4 0 1 0 2 0 2 0 4 0 3 0 51 1 Englewood 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 3 1 Trotwood 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 2 0 Dayton 0 0 1 0 0 0 1 0 0 0 1 0 1 0 2 0 0 0 0 0 3 0 0 0 9 0 TOTAL 23 1 19 0 14 0 10 0 11 2 13 0 14 1 14 1 10 3 10 0 19 1 17 1 174 10 G = Given R = Received * New AMAR first responder program calls are reflected in the Given and Received statistics to Vandalia. These include 17 first responder fire engines under the EMS calls category and 4 fire calls under the Fire calls category to Vandalia and we received 1 engine for a fire response in the AMAR district. 10
The fire department maintained and serviced three fire engines, one rescue truck, four medics, five staff vehicles, one support truck, one traffic vehicle, one boat, and one off road vehicle (mule). For the year, the fire apparatus accrued a total of approximately 11,978 miles, the four medics accrued a total of 18,766 miles and the five emergency response staff cars accrued approximately 21,772 miles. The total combined fleet had an annual repair cost of approximately $44,045.54. Due to the aging fleet, repair costs continue to increase. The five staff emergency vehicles have been reduced to three with the shift Captains sharing one vehicle. Along with maintaining our fleet vehicles, we utilize National Standards set forth by the National Fire Protection Association (N.F.P.A.) to conduct annual testing. In 2011, we completed the following: Ground ladder testing and inspection of 190 feet; all of the ladders passed Hose testing of 12,625 feet of hose, with a total of 805 feet failing Fire pump testing; tested four of the fire pumps; all passed Hydraulic rescue tools annually tested and inspected by Howell Rescue Systems Flow tested 667 hydrants in the spring and inspected all hydrants again in the fall with 27 OOS hydrants that are being monitored to ensure repairs. Quarterly Air Quality testing according to NFPA standards for compressed air performed by Pro Air. Quarterly water testing at Station 89 Bryan Sowers using new bench testing software 11
Angela Rice testing face piece, Lt. Nihizer conducting annual SCBA fit testing Fresh mulch and landscaping by C. Reuber, Capt. Blakesly, and Chief Alig 12
Apparatus Statistics Engines Apparatus Year 2011 Starting Mileage 2011 Ending Mileage Engine 88 1996 58,177 62,191 4,014 Engine 87 1999 34,309 36,281 1,972 Rescue 88 2002 60,641 62,590 1,949 Engine 89 2005 32,357 36,281 3,924 Grass 89 1997 77,353 77,472 119 2011 Mileage Accrued Sub Total 262,837 274,815 11,978 Medics Medic 88 2006 52,587 56,385 3,978 Medic 89 2003 98,641 107,814 9,173 Medic 90 2000 99,149 104,944 5,975 Medic 87 2010 N/A 13,902 13,902 Sub Total 33,027 Staff Vehicles Car 1 (F-150) 2006 26,028 33,843 7,815 Car 2 (F-150) 2005 42,217 46,627 4,110 Car 3 (F-150) 2005 43,514 50,191 6,677 Car 4 (Escape) 2003 36,255 38,230 1,975 Car 5 (F-150) 2005 31,736 32,931 1,195 Support 88 1998 69,552 70,572 1,020 Sub Total 22,792 ANNUAL N/A 67,797 TOTALS 13
Various Apparatus/Vehicle Maintenance Cost: The following is a list of miscellaneous cost and repairs of apparatus incurred throughout the year. Engine 87 64964 o Fuel injector repair $5,076.00 o Annual preventative maintenance with repairs - $6,035.00 Engine 88 96016 o Repair transmission - $4,870.00 Engine 89 08663 o Annual preventative maintenance with repairs - $4,000.00 Rescue 88 42246 o Annual preventative maintenance with repairs - $ 13,000.00 Medic 87-85240 o Installed No-Smoke filter $3,625.00 Boat 90 and Traffic 90 were sold via GovDeals 14
On duty personnel provides many educational programs in fire prevention and safety. This is accomplished through outreach programs and scheduled community events. The department participates in the Annual Pumpkin Give-Away for township residents. During the event we offered a Pumpkin give-away (1 for each child) along with kids face painting, Ident-A-Kid program with the Police Dept, cookie decorating, free batteries for smoke detectors, and a tour of the fire apparatus. In 2011, several members of the fire department participated in the annual Air Show and Parade. Personnel were on hand during the three day event, responding to medical calls throughout the event with other fire and EMS agencies. During the winter holidays, Station 88 was decorated for our traditional light show. The light show is choreographed to Christmas music which could be heard by tuning a radio to an FM station. At the beginning of every school year, our fire department along with the Vandalia Fire Department participates in the Passport to Safety program. This award winning program is an orientation for kindergartners to life and safety skills. During this week, we perform special classes on fire safety as well as giving the kids a tour and demonstration of our medic and fire engine. Additionally, we have provided many fire station tours and fire safety classes to local daycares and elementary schools. In 2011, we assisted residents in changing smoke detector and carbon monoxide detector batteries. We also assisted many families with the installations of 28 car seats. These installations are done by certified technicians who have to pass a 40 hour course. Personnel performed business visits during the year. On duty personnel conducted 134 business inspections, 11 pre-plan inspections. The purpose of the visits included building familiarization, updating pre-plans and fire safety inspections. We also completed a total of 36 new building plan reviews. Another popular event is for residents to request to have a birthday party at the fire house. We helped 2 lucky children hold a birthday party at the fire house. This is also a good time to review fire prevention before giving the whole birthday party group a fire house tour. Two other highlights for fire department community involvement is the handing out of Halloween candy on beggar s night and delivering Santa Claus at Christmas time. 15
Picking out the perfect pumpkin Enjoying the fire engine at the Open House 16
Improve Electronic Resources 1. Create IT update schedule windows, anti virus, vzw software completed April 2. Update street book and place electronic version on MDT in process 3. Create electronic water resource book not completed 4. Update electronic preplans not completed Review and Improve Departmental Emergency Operation Tactics 1. Review and discuss current operational tactics completed September 2. Develop and/or update tactical policies as needed in process 3. Create training program to review any changes no changes needed at present Identify and Create a Fire Safety Company Level Inspection Program 1. Prepare criteria that identifies various buildings to conduct company inspections, preplans and visits completed October 2. Establish a company level building inspection program which allows personnel to visit various buildings to become familiar with and assist with preplan updates completed October Improve/Enhance Service delivery 1. Review and make needed recommendations of apparatus equipment needs and proper location completed November 2. Review and implement changes to response districts and make necessary apparatus changes to water supply districts completed August 3. Review current department policies and make recommendations for improvement completed June Personnel and Employee development 1. Research and establish an employee performance evaluation form completed December 2. Establish evaluation criteria and officer development plan not completed 3. Research feasibility of creating a program for volunteer personnel completed December 4. Review current part-time pay steps and ranges and provided recommendations for any changes completed May 5. Modify and update existing job application completed May 6. Update outdated existing new hire candidate physical ability testing procedures by researching and recommending changes and prepare updates completed August 17
Radio system cleanup project 1. Update Station 89 alerting completed March 2. Provide recommendations to simulcast from Dispatch completed December 3. Update Station 88 women s dorm Plectron to VHF completed April Seek and/or improve additional revenue stream 1. Apply for at least 2 grants during the year completed September Firefighting equipment grant application denied EMS grant approved Fire Act grant denied 2. Evaluate a credit card payment program for EMS billing completed April 3. Continue to review equipment surplus and sell equipment that is of no useful purpose during the year continuous process Budget Review and needs assessment 1. Establish a capital equipment plan of large expense equipment and apparatus (heart monitors, hydraulic tool(s), engine, medic, and staff cars) completed December 2. Identify needs, potential problems, issues with Station 88 and age of equipment (original water heater, original HVAC equipment, windows, generator, etc) completed November (plan developed, architect hired and process ongoing) Candidate completing new physical fitness ability testing 18
The approved budget for fiscal year 2011 was $2,496,955 for personnel, commodities and supplies. The actual expenditures were $2,008,054.36. This was a $488,900.64 reduction in expenditures. The revenue was budgeted for $2,416,680 and actual was $2,561,594.55. This is an increase of $144,914.55. The department received a State of Ohio EMS grant for $2,500 for fiscal year July 2011 to June 2012. Additional revenue was generated from the sale of apparatus and equipment. The department generated $11,014.59 from sales on GovDeals. It cost the department $468.00 to utilize this service. An example of some items sold through GovDeals was: Traffic 90 for $5,000.00 Boat 90 for $570.00 Miscellaneous equipment for $5,445.59 The fire department total EMS third party billing net revenues were down $30,816.43 from 2010, although we transported 100 more patients in 2011. 2011 = $321,699.23 2010 = $352,515.66 Revenue generated from Cost Recovery Group was up $4,344.78 from the previous year. 2011 = $8,263.09 2010 = $3,918.31 The State of Ohio revenue reduction to the fire department was = $50,174.62. Personnel services accounted for 84.34% (1,693,597.70) of the budget, commodities and supplies accounted for 14.94% ($299,979.47) and the remaining.72% (14,477.12) was for the annual rescue vehicle lease payment which was completed this year. 19