BOY SCOUTS OF AMERICA TROOP 167 BYLAWS, POLICIES & PROCEDURES

BOY SCOUTS OF AMERICA TROOP 167 BYLAWS, POLICIES & PROCEDURES Orange County Council / El Capitan District Current Revision: October 2013, February 2014 I. INTRODUCTION A. Introduction Troop 167 is a unit of the (BSA), Orange County Council, and El Capitan District, chartered by Our Redeemer Church of Garden Grove, Ca. The troop will operate in accordance with the policies of the BSA and its chartering organization. B. Mission The mission of the Troop is to prepare young men to make ethical choices over their lifetimes, by instilling in them the values of the Scout Oath and Scout Law. The Troop strives to carry out this mission in conjunction with the Chartered Organization and Troop Committee by working toward the three aims of Boy Scouting: Moral strength and character, Participating citizenship, and Development of physical mental and emotional fitness. To accomplish these aims, we will adopt the eight methods developed by the Boy Scouts namely: Ideals, Patrols, Outdoors, Advancement, Adult Association, Personal Growth, Leadership Development, and Uniform. C. Goals Our goal is to create safe and exciting environment where: 1. Safety is always a priority. Maintain Safety Record (Zero mishaps) and report near misses 2. Earn Quality Unit Award every year 3. Continuous improvement on our Camporee scores 4. Minimum of one outing per month and a minimum of 1 long term camp per year 5. 75% attendance at all Troop meetings 6. Active Parental participation (everyone plays) 7. At least one community service project per quarter 8. At least 4 Court of Honors per year 9. 100% Trained Adult Leaders (Youth Protection, Fast Start, New Leader Essentials) 10. Scouts and adult leaders have fun BSA Troop 167 Policy & Procedure Guide Page 1

II. GENERAL A. Bylaws, Policy & Procedure Modifications or Changes These policies and procedures may be modified at any time by the Committee Chairperson and the COR, provided a copy of the change, addition, or deletion to any part of this document is provided to each registered, active member of the troop. B. Troop Youth Membership Membership is open to all boys meeting the published entrance requirements of the BSA as detailed on the membership application. To sustain membership, scouts are expected to take an active role and participate in troop activities. Scouts with extenuating circumstances should contact the Scoutmaster and/or the Troop Committee. A Scout may voluntarily withdraw from the Troop at any time in order to pursue other interests. A departing scout should notify the Scoutmaster/Troop Committee indicating his reasons for wanting to leave the Troop. An exiting Scoutmaster's Conference will be conducted with the Scout prior to his leaving the Troop. All registered members of Troop 167 (scouts and parents) accept and agree to adhere to these policies and procedures. C. Troop Adult Membership Any member of the Troop Committee who wishes to step down from his/her position shall give a minimum notice of one month of such intent, except in the event of emergency circumstances. A member of the Troop Committee may be relieved of his/her duties by the Committee Chair and the Charter Organization Representative. Committee meetings are held on the 3rd Thursday of every month, unless otherwise noted. The meetings are open and attendance is encouraged by all parents and other interested adults. A quorum, which will consist of no less than 5 committee members, will be required to approve any troop action. D. Registration (Youth) Registration requirements shall be in compliance with the policies and procedures required by the Boy the Scouts of America, and the local council and district where applicable. Troop registration fees shall be determined annually by the Troop Committee. Registration occurs annually during the month of December. Parents or Guardians of all applicants must meet with the Scoutmaster or the Committee Chairman for a personal interview before a boy will be registered with the Troop. The Troop cannot function without the active involvement of every parent. Accordingly, the Troop must ask each parent to volunteer for a committee or adult leader position, participate in at least one outing or activity annually in a supervisory capacity and sit on monthly Boards of Review for the Scouts on a rotating basis. E. Youth Protection Troop 167is committed to following all guidelines of the Youth Protection program. Any suspected offenses of the Youth protection program must be reported to the Committee Chairman, the Scoutmaster or the Council Executive. All incidents reported to the Committee Chairman or the Scoutmaster will be reported to the Council Executive. All reports are taken seriously and appropriate action is taken to ensure the safety of the youth. It is required that all active adult leaders stay current on their Youth Protection Training. F. Uniforms All Scouts must have a uniform. The Class A uniform is worn to Troop meetings, at Court of Honor, and other activities as directed by the Scoutmaster. The Class B uniform is acceptable for all other scouting activities. Per National BSA in 2006, the Class A is also known as the field uniform and the Class B is also known as the activity uniform. BSA Troop 167 Policy & Procedure Guide Page 2

Mandatory Items for the Class A Uniform Neckerchief Neckerchief slide any variety Khaki Boy Scout shirt with proper insignia Olive/Khaki Boy Scout pants Official scout socks or other dark socks Shoes Merit Badge Sash Class B Uniform Official Troop 167 T-Shirt Pants/Shorts Shoes Optional Uniform Items Khaki pants, shorts, or jeans Olive Boy Scout shorts Hat: official olive/red Boy Scout (baseball style) hat, campaign hat, or other that includes the BSA insignia. Scouts not in uniform may not be permitted to participate in certain activities. Scouts shall have complete uniforms before they have been in the Troop 60 days. G. Dissemination of Information All schedules, outing information, hike plans, forms, and reminders will be sent to all Scouts, Ventures, and adults via e-mail. Therefore, it is imperative to ensure that everyone informs the Troop Scribe, the Crew Secretary, the Committee Secretary, and the Committee Chairman if there is a change to your e-mail address. It is also the responsibility for every Scout, Venture, adult leader, and committee member to review your e-mails in a timely fashion for important information concerning the Troop or Crew. A Troop and Crew website will also be maintained, and will have hike plans, forms, and reminders. Our website can be accessed via http://www.ocbsa.org. From time to time, we may also choose to contact individuals via the phone tree. It is every ones responsibility to ensure that their youth and adult leaders have the correct phone number on file. Hard copies for certain types of events will also be passed out during Troop or Crew meetings. It is the responsibility of the Scout or Venture to properly handle this information so that they can share it with their parents. Due to cost and timing, the Troop and Crew will rarely if ever rely on mailing information out to the Troop or Crew. H. Books Each Scout will be required to have an official Boy Scout Handbook. The Troop will try to maintain a library with merit badge books that can be checked out. Scout Leader Handbooks will also be provided to youth leaders. Upon completion of their tenure, they will be asked to pass the leader book to their replacement. I. Insurance The troop shall purchase BSA Unit Accident Insurance coverage for all members and those participating in scheduled troop activities. Exceptions and limitations of insurance coverage are detailed in the Description of Coverage that accompanies the troop s policy. See the Appendix for the Current Policy # and Carrier. BSA Troop 167 Policy & Procedure Guide Page 3

J. Re-Chartering Re-Chartering will be coordinated by the Committee Chairman and will include input from the Scoutmaster. During re-chartering scout medical forms, adult resource sheets, adult automobile insurance information will be collected in addition to the annual fees. K. Annual January Family Trunk Camp at Joshua Tree National Park Every January Troop 167 hosts a family weekend camp in Joshua Tree National park. The purpose of this camp is to invite the 1 st and 2 nd year Webelos from Cub Pack 167 to camp to attain their camping requirement and give them and their parents an opportunity to see what we do at the Boy Scout level. This camp also serves as a planning time and kick off for all outings through summer of that year. III. ORGANIZATIONAL STRUCTURE A. General Structure The structure of the overall organization will follow the convention shown in the figure below, which starts at the Chartered Organization and integrates the adults and the scouts in the troop. *Adult members Chartered Organization * Troop Committee* Scoutmaster & Assistant Scoutmaster(s)* Senior Patrol Leader & Assistant Senior Patrol Leader(s) Patrol 1 Patrol 2 Patrol 3 Patrol Leader Patrol Leader Patrol Leader Asst Patrol Leader Asst Patrol Leader Asst Patrol Leader Patrol Members Patrol Members Patrol Members B. Chartered Organization Every Troop belongs to an organization. The Chartered Organization for Troop 167 is Our Redeemer Church of Garden Grove, Ca. The Chartered Organization shares our objectives for the boys and insures that there is adequate, trained leadership. A Chartered Organization Representative acts as liaison between us and the Church Organization Institutional Head. C. Troop Committee (Adults) The Troop Committee is composed of registered adult leaders and parents. The Troop Committee Functions as an administration and support organization for the Troop. The Troop Committee takes care of the nonprogram issues surrounding the Troop. For example: newsletters, Troop funds, fund raising activities, membership drives and Unit or Council coordination, activity permits and coordination, advancement records, procurement and maintenance of Troop equipment. BSA Troop 167 Policy & Procedure Guide Page 4

The mission of the Troop Committee is to act as the Troop s Board of Directors, supporting the Troop s adult and youth leaders in delivering a quality program to the Troop s Scouts. Among its responsibilities, the Troop committee: Ensures quality leadership is recruited and trained, including Scoutmasters and assistant Scoutmasters. In particular, the Committee will ensure that all adults who work with scouts will be certified with BSA Youth Protection training, and that the Troop will adhere to two deep leadership standards set by the BSA. Supports leaders in carrying the program. Advises the Scoutmaster on policies relating to Boy Scouting and the chartered organization Carries out the policies and regulations of the Provides adequate meeting facilities Is responsible for finances, adequate funds, and disbursements based on the annual budget developed by the committee. Serves on boards of review and courts of honor. Obtains, maintains, and properly cares for troop property Provides adequate camping and outdoor program (minimum 10 days and nights per year) Supports the Scoutmaster in working with individual boys and problems that may affect the overall troop program. Provides for the special needs and assistance of some boys that may be required. Helps with the Friends of Scouting campaign. Assists the Scoutmaster with handling boy behavior problems The Committee shall meet on a monthly basis to discuss, plan, establish and/or implement troop policies, goals, budgets, programs, activities, etc. The following committee officers must be filled by adult leaders registered with the local BSA council. Advancement Chair Chaplain Committee Chairperson Equipment Coordinator Outdoor/Activities Coordinator Scoutmaster Secretary Training Coordinator Treasurer Chartered Organization Representative The roles and responsibilities for these positions are described in detail below. These positions are reviewed every year by the Charter Organization Representative and the Committee Chair. Additional positions can be created if there is need. Note: that depending on the size of the Troop and Crew, that the Troop and Crew committee may be co-mingled with one committee officer supporting both functions even though there will be separate bylaws for each organization. 1. Charter Organization Representative (COR) The Charter Organization Representative (COR) is the head of the Charter Organizations "Scouting Department". The COR is appointed by and serves at the satisfaction of the chief executive of the Charter Organization. BSA Troop 167 Policy & Procedure Guide Page 5

Reports to: Charter Organization Institutional Head (IH) 2. Committee Chair (CC) The Troop Committee Chair (CC) is selected by the Institutional Head and Charter Organization Representative (COR) to organize the Troop Committee. Reports to: Charter Organization Rep (COR), Institutional Head and Committee 3. Treasurer The Troop Treasurer maintains all troop finances, and pays troop bills, and is appointed by the Committee Chair and COR. Reports to: Charter Organization Rep (COR), Institutional Head and Committee Chair 4. Secretary The Secretary is responsible for keeping minutes of Troop Committee meetings and to handle troop correspondence, publicity and is recommended by the Committee Chair and COR. Reports to: Committee Chair 5. Advancement Coordinator The Advancement Coordinator maintains troop advancement records and promotes rank advancement, and is recommended by the Committee Chair and COR. Reports to: Committee Chair 6. Outdoor/Activities Coordinator This position secures reservations for troop activities/camp outs, coordinates transportation, process Tour Permits and necessary paperwork required to conduct the outdoor program. and is recommended by the Committee Chair, COR, and Scoutmaster. Reports to: Committee Chair 7. Equipment Coordinator (Adult Quartermaster) Equipment Coordinator is responsible for procurement and maintenance of troop equipment, and is recommended by the Committee Chair, COR and Scoutmaster. Reports to: Committee Chair 8. Fund Raising Coordinator Research and recommends fund raising projects to meet the troops financial needs, and is recommended by the Committee Chair and COR. Reports to: Committee Chair and Scoutmaster 9. Chaplain Promote the pursuit of the 12th point of the scout law "A scout is reverent", and is recommended by the Committee Chair and COR. Reports to: Committee Chair 10. Training Coordinator The Training Coordinator and is recommended by the Committee Chair and COR. Reports to: Committee Chair and Committee BSA Troop 167 Policy & Procedure Guide Page 6

11. Committee Member (MC) All registered adults are members of the Troop Committee if approved by the COR. The Scoutmaster and Assistant Scoutmasters are non-voting members. All other registered adults have a single vote. All adult leaders must be approved by the Committee Chair and the Charter Organization Representative and only after an official BSA application has been approved. D. Troop Organization Troop 167 is a boy-run troop. Leadership is one of the methods of Scouting. Every boy will have an opportunity to participate in both shared and total leadership. The meetings are planned and carried out by the Patrol Leaders' Council (PLC, or Green Bar). The PLC shall consist of the Senior Patrol Leader, Assistant Senior Patrol Leader(s), Troop Guide, and Patrol Leaders. The Scoutmaster and Assistant Scoutmasters serve as advisors to the Troop Leaders Council. All duties for patrol activities are assigned by the patrol leader. Understanding the concepts of leadership helps the boy accept the leadership of others and helps him to grow into a more responsible adult. The troop organization chart on the following page outlines the complete organization of the troop. The following is an outline of the duties of the key leaders within the troop: Scoutmaster: The Scoutmaster is the adult leader responsible for the image and program of the troop. The Scoutmaster and his or her assistant Scoutmasters work directly with the Scouts. The general responsibilities of the Scoutmaster include: Train and guide boy leaders. Work with other adult leaders to bring Scouting to boys. Use the methods of scouting to achieve the aims of Scouting. Assistant Scoutmasters: Assistant Scoutmasters are recruited by the Scoutmaster and approved by the troop committee to assist the Scoutmaster in the operation of the troop. Assistant Scoutmasters are assigned program tasks by the Scoutmaster and provide guidance to the boy leadership. He or she also provides the required two deep leadership (two adult leaders present at every Boy Scout activity). Senior Patrol Leader: The senior patrol leader (SPL) is the top boy leader in the troop. He leads the patrol leaders' council and, in consultation with the Scoutmaster, appoints other junior leaders and assigns specific responsibilities as needed. Assistant Senior Patrol Leader: The assistant senior patrol leader (ASPL) fills in for the SPL in his absence. He is also responsible for training and giving direction to the quartermaster, scribe, historian, librarian and instructors. Patrol Leaders: The patrol leaders (PL) are responsible for giving leadership to the members of their patrols. They are their representation on the patrol leaders' council. The PL is also responsible for holding monthly patrol meetings outside of the regular troop meetings. Assistant Patrol Leaders: Assistant patrol leaders help the PL run the patrol and fill in for him in his absence. BSA Troop 167 Policy & Procedure Guide Page 7

Based on the troop and patrol size, and the current needs of the troop, one or more of the following positions will be filled by active scouts. Bugler Den Chief Instructor Junior Assistant Scoutmaster Quartermaster Scribe Troop Chaplain Aide Troop Guide Troop Historian Troop Librarian The selection of scouts to fill these positions will be performed by the Troop Leaders Council, with the guidance from the Scoutmaster and Assistant Scoutmaster(s). An announcement will be made during summer camp as the scouting year closes, and/or during the first troop meeting in September as a new scouting year commences. E. Patrols Each patrol will (usually) consist of a maximum of 6-8 scouts. All scouts will be assigned to a patrol according to the general troop structure illustrated above. As the troop grows and additional patrols are formed, the members of the new patrol(s) will select the patrol emblem of their choice and announce their selection to the troop. BSA Troop 167 Policy & Procedure Guide Page 8

IV. TROOP FINANCES A. Budget The Troop s fiscal calendar begins on September 1 st and ends on August 31 st of the following calendar year. The Troop will adopt a budget plan no later than the second Troop Committee Meeting of the school year (usually late September or early October) for the coming year's Troop operation. The Troop budget will identify expected expenditures and set targets for treasury balance. The adopted budget plan will be detailed in the minutes of the Troop Committee Meeting, and is available for review by members of the troop by contacting the Troop Treasurer or the Committee Chairperson. B. Dues Dues in the amount established by the Troop Committee (currently $8.00) will be paid monthly by all Scouts. Dues are payable whether or not the Scout attends all meetings. It is the responsibility of the Patrol Leader to ensure that all dues are properly collected and forwarded at the end of dues period to the Troop Scribe, who will promptly turn over all funds to the Troop Treasurer or his/her designee. If a Scout's dues are delinquent for two (2) months, the Troop Treasurer will send out a delinquent dues notice (i.e. email note) and copy the Scoutmaster. If the Scout's dues are delinquent for three (3) months, the Scoutmaster will discuss the situation with the Scout and his parents/guardians. In special cases where a Scout cannot pay his dues, the Scoutmaster will refer the problem to the Troop Committee for resolution. If the Scout continues to be delinquent, his name will be referred to the Troop Committee for action, which may include the Scout being placed on inactive status. Scouts with delinquent dues shall not be eligible for advancements, merit badges or other awards until all dues are paid in full. C. Fundraising Fundraising activities are planned by the Troop Committee in order to acquire the funds necessary to purchase new troop equipment and meet the operating expenses that exceed that collected by monthly dues. Generally, three fundraising events are planned each scouting year. Since all scouts benefit from the use of troop equipment and expendable camping materials, all scouts are expected to actively participate in fundraising activities. Exceptions are made for extenuating circumstances by the Scoutmaster. When a scout leaves the troop for any reason, any balance in his camp account shall be transferred to the troop s general operating account. At no time will funds ever be given directly to a scout from the troop account, as this would violate the troop s taxation status. D. Campout Fees Fees for monthly campouts are due at least one (1) week prior to the campout. Scouts who do not submit their camping fees on time will not be eligible to attend the campout. Exceptions to the camping fee deadline will be determined on a case by case basis at the discretion of the Scoutmaster. Camping fees are nonrefundable when late cancellations occur after camp provisions and other perishable supplies are purchased for the campout. Exceptions to the cancellation policy will be determined by the Troop Committee on a case by case basis. Gas for the vehicle being used for the trip will be divided up evenly among the riders of that vehicle. E. Scoutmaster Fund If the situation arises that a scout would like to participate in an outing that requires some form of payment (e.g. campout, summer camp) and cannot provide the necessary funds, there is a portion of the troop account that is available to the Scoutmaster. Following discussion with the family, the Scoutmaster can use funds from this part of the troop account at his discretion to pay for a scout s camping fees. Each use of this account requires a discussion with the Scoutmaster prior to payment. BSA Troop 167 Policy & Procedure Guide Page 9

V. TROOP OPERATIONS A. Meetings During the scouting year, weekly Troop meetings will be held at Our Redeemer Church except when special events or outings are occurring, or when other special activities are scheduled. Special Troop meetings and activities will be held as decided by the Patrol Leaders Council (PLC) in accordance with the annual Troop program. Troop will continue to meet during the summer months. The Troop Leaders Council will meet as necessary to review the upcoming months' Troop plans. B. Attendance Scouts achieving 90% attendance (or greater) of all scheduled Troop meetings and activities will be eligible for the Troop 167 Outstanding Scout Award. Scouts may be placed on inactive status if they have four (4) consecutive unexcused absences. While a Scout is inactive, he forfeits his position in the Troop to any boy that may be on a waiting list. Scouts may take a leave of absence, with the prior approval of the Scoutmaster and the Troop Leaders Council, subject to pre-paying dues until the date of their anticipated return to active status. C. Return to Active Status (youth) To return to active status, a Scout must have the approval of the Scoutmaster and the Committee and pay all back dues owed. D. Parent Participation Each parent is strongly encouraged to participate in Troop activities and (optionally) become a registered adult leader. Parents or guardians of Scouts are also encouraged to serve on the Troop Committee and attend committee meetings. Each parent should be Youth Protection Trained in accordance with BSA guidelines. Parents are expected to volunteer to coordinate troop fundraising activities, assist Scouts in purchasing troop provisions for campouts, provide transportation and adult supervision on campouts, serve as merit badge counselors, etc. In addition, the role of parents within Troop 167 is to be supportive of the Troop's efforts and to provide the atmosphere Scouts need to learn and excel. All parents should try to: 1. Read their Scout's handbook and understand the purpose and methods of Scouting. Parents should attend an informal Boy Scout Fast Start by the Troop Committee. 2. Actively follow their Scout's progress (or lack thereof) and offer encouragement and a push when needed. 3. Show support to both the individual Scout and the Troop by attending all Troop Courts of Honor. 4. Assist, as requested, in all Troop fund-raisers and other such activities. All such assistance lowers the cost of the program we offer to the Scouts and, therefore, lowers each family's cash outlay for their Scout(s). 5. Be aware of the Troop program and annual calendar. E. Advancement and Awards Advancement is one of the major areas of activity of the scouting program. Advancement is the process where the Scout progresses from a beginning rank of Scout to (potentially) the rank of Eagle. It involves the Scouts in scout spirit, scout craft, and participation in troop, home, and community activities. Advancement is used to help the boy grow and presents him with progressively tougher challenges. It fulfills the aims of the Scouting movement to help boys develop into men of good character, who are physically, mentally, and spiritually strong and aware of their rights and responsibilities as self-reliant and participating citizens. All advancement will be in accordance with the guidelines of the. Advancement to the next rank will be preceded by a Scoutmaster Conference and a Board of Review. The Board of Review BSA Troop 167 Policy & Procedure Guide Page 10

participants will consist of three or more Troop Committee members that do not hold the office of Scoutmaster and the Scout pursuing the rank. The Scoutmaster will present advancements and awards during Troop meetings so that Scouts are recognized for their achievements in a timely fashion; the Scouts will also be recognized at the quarterly Court of Honors for all the achievements they ve completed in that scouting year. Patches and advancement insignia for all Scouts and Adult Leaders will be purchased with Troop funds. Each Scout will be required to achieve some advancement. It will be left to the discretion of the Scoutmaster and the troop committee to determine in each individual case what satisfactory advancement is. Scout advancement, a four-step process 1. The Boy Scout learns. A Scout learns by doing. As he learns, he grows in ability to do his part as a member of the patrol and the troop. As he develops knowledge and skill, he is asked to teach others. In this way, he begins to develop leadership. 2. The Boy Scout is tested. A Scout may be tested on requirements by his patrol leader, Scoutmaster, assistant Scoutmaster, a troop committee member or a member of his troop. The Scoutmaster maintains a list of those qualified to test and pass candidates. 3. The Boy Scout is reviewed. After a Scout has completed all requirements for a rank, he has a board of review. For Tenderfoot, Second Class, First Class, Star, Life and Eagle Palms, the review is conducted by members of the troop committee. The Eagle board of review is conducted by members of the district advancement committee. 4. The Boy Scout is recognized. When the board of review has certified a boy's advancement, he deserves to receive recognition as soon as possible. This should be done at a ceremony at the next troop meeting. The certificate for his next rank will be presented to him at the next troop court of honor. Each Scout will be required to achieve some advancement. It will be left to the discretion of the Scoutmaster and the Troop Committee to determine in each individual case what satisfactory advancement is. There will be a minimum of one Court of Honor per quarter. The Court of Honor recognizes all Scout appointments, elections, awards, and advancements since the last Court of Honor. The Advancement Chairman on the Troop Committee will insure that there are sufficient boards of review to allow Scouts to advance in a timely manner. It is the responsibility of the Troop's Patrol Leaders Council to plan and conduct the Troop Courts of Honor. The Troop Committee will support the Courts of Honor as requested. The Court of Honor is a public ceremony, and is a chance for the Scouts to be publicly recognized for their achievements. Parents and all other interested individuals are to be encouraged to attend. The Scoutmaster shall ensure that all Scout candidates for rank advancement meet the BSA rank requirements before a candidate is eligible for a Board of Review. The Board of Review which shall be composed of not less then three (3) Adult members and shall not include the Scoutmaster or the Scout s parents. The Advancement Chairperson shall select the Board of Review members to review a Scout s rank advancement request after the Scoutmaster has conducted a Scoutmaster Conference and certified to the Advancement Chairperson that the Scout meets BSA rank requirements. A Scout who is turned down for rank advancement for any reason by the Scoutmaster or the Board of Review shall be informed and told what he has not done satisfactorily so that he may prepare appropriately BSA Troop 167 Policy & Procedure Guide Page 11

when he returns to a later Board of Review. If necessary, a member of the Board of Review shall discuss the decision of the Board of Review with the Scout s parent or parents. Should the Scout disagree with the decision not to approve his rank advancement, he may appeal to the Troop Committee. F. Specific Requirements for Eagle Scout Rank Eagle Scout projects shall be presented to the Troop Committee for approval and signed off upon that approval only. The committee will assign an Adult Eagle Scout Mentor to each Eagle Scout candidate. Before a Life Scout, seeking the rank of Eagle Scout presents his project to the Troop Committee for approval the Scout s standing in the Troop and his BSA qualifications to become Eagle Scout shall be reviewed and approved by the Scoutmaster. Once the plan is approved and the project is completed then signed off by council the Committee Chairperson will then sign off on the project as well. Once the Eagle Scout project is completed and signed off the remaining Eagle requirements should be assessed and checked for completeness with the Scoutmaster and assigned mentor. With all the requirements fulfilled the Scoumaster will carry out the Scoutmaster conference and sign off on the Eagle Scout application. Once the Scoutmaster has signed off on the application the Committee Chairperson will then sign off on the application based on the recommendation from the Scoutmaster and Committee. G. Discipline All boys are expected to act as good Scouts by following the Scout Oath, Scout Law and these policies and procedures. Moreover, parents are expected to act as good role models. As an agreement between the Scout, his parents and the troop, each Scout and a parent are expected to read and sign (annually at Troop Leadership Training) the Troop 167 Code of Conduct. Boys that fail to act as good Scouts during any troop activity may be asked to leave the activity. Continued misconduct or serious infractions will result in the suspension of the Scout from all activities until the Troop Committee can review the Scout's record for the purpose of determining the appropriate action to be taken. Discipline problems will be handled in the following manner: First Offense: The Scout will be counseled by the Scoutmaster, and his parent(s) may be notified of the problem for their awareness. Second Offense: The Troop Leaders Council will gather and present all relevant facts about the case along with counseling recommendations to the Scoutmaster. The Scout will be counseled by the Scoutmaster and the boy s parent(s) will be notified. Disciplinary penalties may be applied as deemed appropriate by the BSA. The Scout and his parent(s) will be counseled by the Scoutmaster and progressive disciplinary penalties will be applied as appropriate. Third Offense: The Scout s parent(s) will be notified by the Scoutmaster, and the Troop Committee will review the boy s history, with a consideration to put the Scout and parent (s) will be asked to leave the troop. H. Campout Supervision Adult supervision is required on all campouts. To adhere to the two-deep leadership requirement that is part of the National BSA policy, a minimum of three adults must attend each campout to ensure that there is no safety issue should a scout or adult require medical or disciplinary attention. If three adults are not available to stay on the campout for the entire duration of the trip, then the outing will be cancelled or postponed to a different date when adequate supervision is available. All Leaders should be Youth Protection Trained in accordance with BSA guideline All members of the adult leadership on the campout should be familiar with and will adhere to the principles in the Safe Guide to Scouting and its basic policies ands procedures. Also be familiar with and adhere to the basic policies and procedures of Troop 167 as noted in the organizations bylaws. BSA Troop 167 Policy & Procedure Guide Page 12

No scout goes on a trip without a permission slip. Permission slips will be held by the adult driving the scout to the activity. Fundamentals of scouting, two deep leadership will be adhered to at all times even while driving. I. Camping Rules of the Road The purpose of this list is to remind everyone of things that they should already know. These will provide a framework for our campouts. Please review this list carefully and practice these basic principles for your own safety and enjoyment. Obey the Scout Oath, Scout Law, Scout Motto, Scout Slogan and the Outdoor Code! Practice the buddy system at ALL TIMES. There will be no exceptions. Make sure that the adult leaders in charge know where you are at all times. Use the Check in / Checkout board (when used - no exceptions no excuses). Practice the principles in the Safe Swim Defense Plan and Safety Afloat. Practice the principles of Climb on Safely PFD s are required for all boating activities. Helmets are required for any biking, skating or climbing activity. Obey all posted signs. If you observe any unsafe practices bring it to the attention of one of the leaders. Observe the chain of command (Patrol Leader ASPL / SPL Adult Leader) Adhere to the duty roster (no changing places without explicit instructions from your leadership). No talking back to Leaders adult or youth. Please give them the respect that they deserve. Foul language is not acceptable. Come to training sessions prepared (paper, pencil, manners). Read your merit badge books and any other material provided. Complete your assignments. Give the instructors your attention. Be on time. (bring your watch and know how to use it) Actively participate in the activities. Be respectful of other campers. Do not distract the drivers. No switching tents without the approval from the Patrol Leader, SPL, and Scoutmaster. Don t abuse free time, free time can only occur if we follow these rules. J. Co-ed Behavior All troop/crewmembers, youth and adult, will be cognizant of the fact that both sexes are present for all functions. Co-ed behavior expectations include the following: Use common sense No fighting of any type BSA Troop 167 Policy & Procedure Guide Page 13

Be respectful and considerate of each other No foul language or off-color jokes or comments at any time No entering the domiciles (tents, dormitory rooms, etc.) of the opposite sex unless there are 2 or more youth of each sex in attendance Respect opposite gender nature calls in the backcountry ("males to the left, females to the right") No public display of affection at any crew activity (i.e. kissing, handholding, etc) No co-ed "buddies", unless it is a group of three or greater K. Inappropriate Behavior All troop/crewmembers (youth and adult) shall maintain the highest moral standards and avoid any appearance of inappropriate behavior. Such behavior can have a negative impact on the dynamics of the crew and become a detriment to the Venturing Program. If a crewmember believes that some form of inappropriate behavior has occurred, he or she will bring it to the attention of the Crew President or a crew advisor. If the president and crew advisor believe that a minor infraction has occurred, the president, with the advisor present, will issue a warning to the offender or offenders. If the advisor and the president feel that a serious infraction has occurred, the advisor will notify the offender's parents, and report the incident to the crew committee for potential action. L. Troop Equipment Inventory The Troop equipment inventory list will be maintained and the location of all items recorded by the Equipment Coordinator and the Quartermaster. In the event that BSA Troop 167 is dissolved, disposition of all inventory shall be the responsibility of the Troop Committee Scouts shall be responsible for the replacement cost of any troop equipment that is damaged or lost due to their negligence as determined by the Scoutmaster or his designee. VI. Appendix A. Revision History 10/16/08, 2/19/14 B. Monetary fees for the Scouts are as follows: Scouts Adults Registration per year $24.00 $24.00 Insurance per year 1.00 1.00 Transfer Fee 1.00 1.00 Boys Life Magazine 12.00 * Dues per month 8.00 *Optional Note: These are charter fees are subject to change by the National or local Council as required. Additional fees will be assessed for such things as food for camps, camping fees, and other special activities. C. Insurance Carrier & Policy # Per this version of the policies and procedures, Troop 167 is covered by Liberty Mutual. policy # TBI-191-409751-127. The policy is renewed during March each calendar year. BSA Troop 167 Policy & Procedure Guide Page 14