Regimental Sergeant Major 170 Engineer Group Chetwynd Barracks, Chilwell NOTTINGHAM NG9 5HA Telephone: 0115 957 2617 Military: 94451 2617 Fax: 0115 957 2294 E-Mail: 170ENGR-HQ-RSM@mod.uk (for Unclassified Correspondence only) Dii(F): 170ENGR-HQ-RSM Reference: RSM/G1/1000/CW See Distribution Date: 28 Jan 2013 ROYAL ENGINEERS ASSOCIATION CHILWELL WEEKEND 2013 CALLING NOTICE 1. Introduction. The REA Chilwell Weekend will take place from the 3-5 May 2013 at Chetwynd Barracks, Chilwell. There will be events across the weekend to promote Esprit de Corps between veteran and serving members. This year will be the third REA Chilwell Weekend to take place and will coincide with the disbandment parade of 67 Works Group Royal Engineers. The Weekend was a great success last year and again will celebrate the association between the Corps in the North of England and the REA. 2. Planned Events. There are events planned throughout the weekend. They include a welcome function and games night in the Cpls Club on Fri. A parade through the town of Stapleford to exercise the Freedom granted to 170 Engr Gp and the disbandment of 67 Works Group on Sat, followed by a formal function in the WOs and Sgts Mess. Finally the Standard Bearers Competition will be held on Sun morning in Chilwell Station. Branch Chairmen are requested to brief their branches prior to attendance at the Weekend on the standards and etiquette expected in the Warrant Officers and Sergeants Mess environment. An outline of the Chilwell REA Weekend events is at Enclosure 1. 3. Notice of Attendance. The numbers attending are restricted to 250. This is due to the accommodation available within Chilwell Station and also fire regulations in the WOs and Sgts Mess. Each Branch will only be restricted should the numbers exceed this. Branch Secretaries are requested to return completed Notice of Attendance proformas (Enclosure 2) and Branch Attendance Nominal Rolls (Enclosure 3) to LCpl Truscott (RSMs Clerk) with accurate figures for attendance by 1 Mar 2013. If Branch places are not taken they will be offered out. 4. Accommodation. Due to the numbers now accommodated within Chilwell Station there will be no space in the Officers or Warrant Officers and Sergeants Messes this year. Accommodation for unaccompanied veterans will be available, at nil cost, within Chilwell Station on Friday and Saturday evening. Unfortunately accompanied personnel cannot be accommodated. Accommodation will need to be vacated by 1500hrs on Sunday 5 May 2013 in order to allow hand back to the RTMC QM staff. The enclosed Accommodation Request Proforma (Enclosure 4) should be completed and returned by 1 Mar 2013. Any bids received after this date will be considered but not guaranteed. To ensure disabled personnel are allocated accessible accommodation, this includes individuals who may have difficulty negotiating stairs, please annotate accordingly. 5. Local Hotels. A list of hotels in the Chetwynd Barracks locale is enclosed (Enclosure 5). The list is not exhaustive and does not constitute official endorsement. 6. Meals. All meals will be taken in the 20/20 Mess. Meals are to be paid for on the day at the Pay As You Dine (PAYD) tills. Branch Secretaries are requested to complete the enclosed Meals Required Proforma (Enclosure 6) and return it to LCpl Truscott, HQ 170 Engr Gp by 1 Mar 2013 annotating the total number from your branch who intend to take each meal (in order to allow sufficient food to be ordered). 7. Reception. Each member must book in on arrival at the Guardroom, Chetwynd Barracks. The reception will be open from 1400-2300 on Friday 3 May 2013 and 0800-1800 on Saturday 4 May 2013. A detailed programme of events will be issued on arrival by the REA representative. 1
8. Security. The security of Chetwynd Barracks is of paramount importance throughout the weekend. In order to maintain the integrity of Station security all cars will be searched on arrival and all visitors are to carry their REA membership card at all times. 9. Returns. Branch Secretaries are requested to ensure that all returns are sent to LCpl Truscott, HQ 170 Engr Gp by 1 Mar 2013. 10. Transport. A minibus shuttle service will be in operation between Chilwell Station and locally sourced accommodation throughout the weekend. 11. Cancellations. Once all returns are with LCpl Truscott, changes to nominal roles should be communicated at the earliest opportunity. Branch Secretaries are asked to ensure they update nominal roles held with LCpl Truscott to ensure maximum attendance and ensure REA money is not wasted. 12. Correspondence. All correspondence regarding the REA Chilwell Weekend should be labelled in the top left corner of the envelope CW 2013 (Email to contain this phrase in the subject line) and sent to the RSMs Clerk. Any questions regarding the weekend, or any special requirements, should be directed to the undersigned on 01159572617 or LCpl Truscott on 01159572299. JS THOMAS WO1 (RSM) for Comd Enclosures: 1. 2. Outline of Events. Notice of Attendance Proforma. 3. Branch Personnel Attendance Nominal Roll. 4. Accommodation Request Proforma. 5. 6. List of Local Hotels. Meal Booking Proforma. Distribution: All REA Branch Secretaries (sent via HQ REA) Carol Devaney Beeston Mayors Office WOs and Sgts Mess PMC HQ 170 Engr Gp LCpl Truscott Copy to: Comd 170 Engr Gp SSO Chilwell Stn File 2
Enclosure 1 REA CHILWELL WEEKEND BLOCK PROGRAMME Date AM PM EVENING Fri 3 May 13 REA Veteran Arrival & Administration 1930-0200: Veteran welcome function Cpls Club. REA Darts and Pool competition. Sat 4 May 13 0900-1345: Freedom & Disbandment Parade 1400-1600: 170 Engr Gp Stands 1900-0200: REA Official Function WOs & Sgts' Mess Sun 5 May 13 0930-1200: Standard Bearers Competition All those attending are encouraged to support the Standard Bearers Lunch REA Chilwell Weekend dispersal (Rooms vacated by 1500)
Enclosure 2 REA CHILWELL WEEKEND 2013 NOTICE OF ATTENDANCE PROFORMA To: LCpl Truscott From: Branch Gp RSM Clerk HQ 170 Engr Gp Address: Chetwynd Barracks CHILWELL Nottingham NG9 5HA Tel: 0115 9572299 Fax: 0115 9572294 Branch Contact Tel No: Branch Contact email: 1. Please fill in the table below (in block capitals) accurately showing your Branch s projected attendance for the Chilwell Weekend activities. Once complete return it to the above address or Fax number by 1 Mar 13. Ser Information Requirement Response Y / N Number(s) Remarks 1 Will your Branch be attending the Chilwell Weekend 2013? Number to show membership and wives/partners attending. 2 Will your Branch attend the official function in the WOs & Sgts Mess on the evening of Sat 4 May 13? (No. Required for catering purposes) Include wives/partners in the numbers attending 3 Will your Branch take part in the Freedom & Disbandment Parade at Beeston on Sat 4 May 13? Numbers to show actual marching contingent and spectators. 4 Will your Branch require a church service at the Chilwell Station Church on Sun 5 May 13? Number to show those requiring seats in the church only. 6 Will your Branch Standard participate in the Freedom & Disbandment Parade? N/A Y or N response only. 7 Is your Branch Standard competing in the Standard Bearers competition on Sun 5 May 13? N/A Y or N response only. 8 Will your Branch require parking provision? (Name of driver, VRN, make, model & No. of passengers - to be forwarded to LCpl Truscott by 1 Mar 13) (See Enclosure 3). Indicate total number of vehicles requiring parking provision. 2. If you have any further enquiries, or require more information, please contact the RSM or LCpl Truscott at the address given above. Signed: Name: Branch Appointment:
Enclosure 3 BRANCH PERSONNEL ATTENDANCE NOMINAL ROLL 1. Please fill in the table below with details of all Branch members attending, written in BLOCK CAPITALS. 2. Transport contributions ( 6 per REA member) are to be collated by Branch Secretaries and sent to LCpl Truscott, RSM Clerk, HQ 170 Engr Gp on a single cheque made payable to Central Bank 170 Engr Gp. 3. Please supply full details of collective transport (minibus etc.) and any private vehicles your Branch members intend to bring. From: Branch Cheque Number: Ser Name Arrival Date Vehicle Details Registration Make Model Remarks 1 2 3 4 5 6 7 8 9 Total Transport Contribution
Enclosure 4 ACCOMMODATION REQUEST PROFORMA Branch: Name Disabilities 1 (require ground floor accommodation) Fri 3 May 13 (Nil cost) Sat 4 May 13 (Nil cost) Remarks 1 Make comments with reference to any disabilities that will affect allocation of accommodation.
Enclosure 5 LIST OF LOCAL HOTELS FOR REA CHILWELL WEEKEND 2012 THE VILLAGE HOTEL Brailsford Way, Chilwell Meadows Beeston, Nottingham, England, NG9 6DL 0844 980 0036 www.village-hotels.co.uk/chilwell HYLANDS HOTEL 303 309 Queens Road, Beeston, Nottingham NG9 1JB 01159 225 678 www.hylandshotel.co.uk THE ROCKAWAY HOTEL AND RESTAURANT Station Road Beeston Nottingham NG9 2AB 0115 922 4570 www.rockawayhotelandrestaurant@gmail.com
Enclosure 6 MEAL BOOKING PROFORMA Branch: 1. Please fill in the table below in BLOCK CAPITALS and return it to LCpl Truscott, RSM Clerk, HQ 170 Engr Gp by 1 Mar 13. Meal Timings: Lunch (Fri) 1230-1330 Dinner (Fri) 1700-1745 Breakfast (Sat/Sun): 0730-0830 Lunch (Sat): 1230-1330 Dinner (Sat): 1645-1715 Lunch (Sun): 1300-1430 Meal Meal Prices: Breakfast: 2.95 (6 items with drink) Lunch: 2.95 Dinner: 4.71 (3 course meal with drink) Note: Prices correct at time of writing this may increase slightly (but not significantly) due to inflationary rises before the weekend. Total Number Taking Meal Remarks Dinner Fri 3 May 13 To be taken in 20/20 Mess Chilwell Station Breakfast Brunch Dinner Breakfast Lunch Sat 4 May 13 Sun 5 May 13 To be taken in 20/20 Mess Chilwell Station To be taken in 20/20 Mess Chilwell Station To be taken in WOs and Sgts Mess Chilwell Station To be taken in 20/20 Mess Chilwell Station To be taken in 20/20 Mess Chilwell Station