Neighbourhood Spirit Small Grant Funds 2018 Application

Neighbourhood Spirit Small Grant Funds 2018 Application

Neighbourhood Spirit Small Grant Funds Program The Neighborhood Spirit Small Grant Funds (NSSGF) program is an initiative to encourage residents and community groups of Abbotsford to engage in neighborhood projects and activities that beautify streets and ignite positive social activity in public spaces. It is a partnership between the City, Vancouver Foundation, and the Abbotsford Community Foundation. The funds are distributed in amounts from $500 to $1,000 per project, through a matching funds process. There are four types of grants: community connections, neighbourhood beautification, child and youth engagement, and neighbourhood safety. Successful applicants match their requested amount with contributions of volunteer labor and services, donated materials and/or cash. NSSGF is a partnership in which the applicant and the City contribute equally to a proposed project. Funds are provided to a maximum of $1,000 per project, and are offered to support the planning, organizing, and implementing of neighborhood initiatives. Successful applicants match their requested amount with contributions of volunteer labour and services, donated materials, and/or cash. NSSGF is a partnership between the applicant and the funders, where each contributes equally towards a proposed project. For example, if an applicant applies for a $1,000 grant, they need to contribute an equal amount through volunteer labour, supplies, or cash. Note: BEFORE starting the application process please read the NSSGF Program Overview and Guidelines. Questions? Call Susan Federspiel, Community Developer, 604-557-1464 or email commdevelopment@abbotsford.ca Description of Types of Grants 1. Community Connections This category is for projects that enhance the connections in a community. These projects could include neighborhood barbeques, activities, workshops, and other community building activities. Activities where residents share their knowledge and skills with other community members are encouraged. 2. Neighborhood Beautification This category is for projects that have the goal of reinvigorating or making a public area more beautiful. Some examples include park or neighborhood clean-ups, fence painting, gardening, trail and sign refurbishing. 1

3. Child and Youth Engagement This category is for projects that encourage the participation of children and youth in meaningful activities that promote civic engagement and pride. Examples include activity days, neighborhood youth projects, local sport tournaments. 4. Neighbourhood Safety This grant category is for neighborhoods that want to improve the safety and eyes on the street factor for their neighborhood, to help make the environment safer. Examples of eligible projects could include landscaping for visibility and surveillance, street lighting, graffiti clean-ups, and the re-design of public space to deter crime. Block watch activities and emergency planning can also be included in this category. Funding Criteria and Eligibility Who can apply? Abbotsford residents in groups of three can apply, students, community groups, registered non- profits, and non-registered groups of Abbotsford. Groups are not required to be a registered association or organization to apply. Grants will not be awarded: For the purpose of private gain. To religious organizations, government agencies, political or partisan groups, universities, or non-abbotsford based organizations (based or originating). Grants must not be used to: Duplicate an existing public or private program in the same area. Support ongoing programs or services. Replace funding lost from other sources or provide gap funding. Pay for out of the city travel expenses. Pay for expenditures or financial commitments made before the organization s grants application was submitted. 2

A. GETTING STARTED 1. Select the kind of Neighbourhood Spirit Small Grant Funds you are applying for: Community Connections Neighbourhood Beautification Child and Youth Engagement Neighbourhood Safety 2. Amount you are requesting $ ($1000 or less) 3. Total cost of the project $ B. GETTING TO KNOW YOU What kind of applicant are you? Group of 3 or more residents Non-profit Organization Neighbourhood Association Business/Private Corporation Other (please specify) Provide your Contact Information Group/Organization Name Organization or Applicant Street Address City Province Postal Code Website (if applicable) Fax: 3

Grant Application Main Contact Person Name Phone Email Address (if different than organization address) Contact Person #2 Name Phone Email Contact Person #3 Name Phone Email Number of Volunteers: Confirmed Expected C. THE PROJECT Name of the Project: Project Location (physical street address or event location) Who owns the property? Please attach letter acknowledging permission from property owner Project Start Date (YR/MN/DD) Anticipated End Date (YR/MN/DD) 4

D. PURPOSE and BENEFIT Describe the purpose or goal of the project. Describe the project, and the project activities. Describe how the project fits into the chosen grant category. 5

Describe how this project will benefit residents of Abbotsford (who will benefit?)how many Abbotsford residents will be involved with or benefit from the project? Have you identified the support of local residents? Please list five people who support your project and their contact information. 1. 2. 3. 4. 5. How will you know if your project reached its goal? (For example, a goal of community connectedness might include creating an email list for future communication as an outcome of the project.) 6

E. INSURANCE (May be required for some Projects) Does your Organization have general liability insurance? YES NO If Yes, what is the coverage? F. BUDGET PROJECT EXPENSES Expenses Amount $ Material and Supplies Training Advertising Equipment Rentals Contracted Services Food (if applicable) Insurance Other (please specify) TOTAL 7

G. VOLUNTEERS and IN-KIND CONTRIBUTIONS Please describe how you are planning to match the requested City s award with your community match of in-kind labour/volunteerism. Ideally, the volunteer and in-kind contributions should significantly come from the community itself. *NOTE Volunteer labour is valued at $20 per/hr. $ Confirmed $ Unconfirmed *Donated professional services valued at their customary rate, up to $75 per/hr. *Donated labour in dollars (1hour = $20.00) *Donated professional services in fees Donated material and supplies/ dollar amount Other (please specify) TOTAL 8

H. BUDGET PROJECT REVENUE (donated cash revenue) Materials and Supplies Training Advertising Equipment Rentals Contracted Services Food (if applicable) Insurance Other (please specify) TOTAL 9

Additional Information Please provide any additional information that is relevant to the application or project. This may include letters of support from project partners or community organizations. Signatures Date: Signature: Name: Title: Fund holder Name(s) for cheque if successful: I agree Signatures Date: Signature: Name: Title: Fund holder Name(s) for cheque if successful: Official organization name or individual to hold funds. I agree Submission Guidelines The City of Abbotsford will accept project proposals for the Neighbourhood Spirit Small Grant Funds from January 9, 2018 April 14, 2018. The deadline for receiving applications is April 14, 2018 at 4:30 pm. Once received, your application will be reviewed by staff and the Neighbourhood Spirit Small Grants Fund Resident Vetting Team. Funding decisions will be made by April 24, 2018. Final reports due by November 13, 2018 Please submit a completed application form and checklist to the Community Developer: Attn: Community Developer 32315 South Fraser Way Abbotsford, BC, V2T 1W7 Telephone: 604-557-1464 / Fax: 604-854-5077 Email:commdevelopment@abbotsford.ca 10

Timelines: Accepting Applications: January 9, 2018 April 14, 2018 Announcements: April 24, 2018 Final report due November 13, 2018 Neighbourhood Spirit Small Grant Funds Program 2018 Application Checklist Group or organization contact information Project description and address Permission from property owner (if applicable) Project Budget information Volunteer & In-Kind information Support list of 5 residents / neighbours Other supporting information (if desired) Application is dated and signed Fund holder is identified on signature page Personal Information and Privacy Personal information is collected for the administration of City of Abbotsford programs only, as authorized under Section 26 of the Freedom of Information and Protection of Privacy Act (the Act ). The City of Abbotsford does not use or disclose personal information for purposes other than those for which it is collected, except with the consent of the individual whom the information is about or otherwise in accordance with law. The City of Abbotsford retains personal information only as long as necessary for the purposes of the specified program and as required under the Act. If you have any questions about the collection and use of your personal information, please contact: Information & Privacy Coordinator at 604-864-5575, by email at foi@abbotsford.ca, or by mail to: City of Abbotsford, 32315 South Fraser Way, Abbotsford, BC V2T 1W7 11